PARADE PARTICIPANT ENTRIES & SELECTION
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1 PARADE PARTICIPANT ENTRIES & SELECTION Entry Selection ALL parade entries are by invitation only and subject to approval by the Rose, White and Blue Parade committee. All units are encouraged to adapt the Rose, White and Blue Parade theme OR a patriotic theme in their entry. Units should be memorable and can be inspirational, educational, or entertaining. Types of Entries Considered For The Rose, White & Blue Parade Color Guard Units: School, Military, Veterans/Auxiliary, ROTC/JROTC and other novelty/specialty units. Unit members are encouraged to be in uniform. Floats: Floats are welcomed. See Special Rules and Guidelines for Floats for additional information regarding float requirements and safety regulations. Note: Any vehicle that has been approved by parade staff to accompany a Float entry and is decorated must carry a current dated 2A10BC fire extinguisher. Marching Musical Units: School Bands, Drum Corps, Bagpipe, Bugle, Military and Independent Bands. Unit members are encouraged to be in uniform. Marching Units: Military Units, ROTC/JROTC Drill Teams, School Drill Teams, Veterans/Auxiliary Units, Scouting Units and other novelty/specialty units. Unit members are encouraged to be in uniform. Specialty Units: Dance Teams, Baton Corps, Martial Arts Schools, Clowns etc. Walking/Cycling Participants: Tricycles, Wagons & Bicycles are encouraged to decorate their non-motorized vehicles prior to the parade. The Shasta/Hanchett-Park Neighborhood Association provides a decorating station and decorations at the parade staging area for participants.
2 PARADE PARTICIPANT ENTRIES & SELECTION Automotive Vehicles: Vehicles considered for entry should be antique or unique and/or decorated. Vehicles permitted in the parade will be restricted in numbers. The type of vehicle must be listed and approval by parade organizers please submit a completed Automotive Vehicle Addendum with your application. Commercial business vehicles such as vans, trucks and trailers must be legal for street use. Entries requiring vehicles to carry sound systems must notify parade organizers on the application. No persons will be allowed to ride on the outside of the vehicle. Vehicles must be clean. (Exception: Vehicles entered as a Neighborhood Blight Car ) In order to be eligible for Judging and an Award both the driver and any passengers are required be dressed in period costume(s) to match the era that your vehicle was manufactured in and have the price of a gallon of regular gasoline from that year posted on the windshield. Also, playing music from the era over loud speakers is highly encouraged!! Note: Any vehicle that has been approved by parade staff to accompany a Float entry and that is decorated must carry a current dated 2A10BC fire extinguisher. Motorcycles, Motorized Scooters & Motorized Bicycles: Vehicles considered for entry should be antique or unique and/or decorated. Vehicles permitted in the parade will be restricted in numbers. The type of vehicle must be listed and approval by parade organizers please submit a completed Motorcycle, Motorized Scooter & Motorized Bicycle Addendum with your application. Vehicles must be clean. Drivers and passengers must wear proper safety equipment including a helmet at all times while participating in the parade.
3 GENERAL PARADE PARTICIPANT RULES & INFORMATION The following is a list of rules and guidelines that have been set forth to insure the smooth operation of the Rose, White & Blue 4 th of July Parade. This parade is a community celebration and intended to be fun for all; therefore, we want to insure the safety of all participants, volunteers and spectators. All participants MUST follow these rules and guidelines. Participants found to be in violation of follow these rules and guidelines will be removed from the parade line up by Parade Officials who will be stationed along the parade route. Parade Personnel: Parade personnel will be identified by specially marked t-shirts that identify them as Parade Staff members. If there are any questions or problems, please contact one of our helpful parade volunteers. Additionally, Parade personnel are available at the Staging Check-in Booth at the Lincoln High School parking lot and at the Information Booth at the Festival area located at the Westminster Presbyterian Church at the corner of Shasta Avenue and The Alameda. Parade Information: A Parade Check In table will be located at the Lincoln High School parking lot, located at 555 Dana Ave, San Jose, CA. Someone from your group must check in to obtain your unit number. Bring tape or ribbon to attach your number to your entry in a location that is visible by the Parade Announcers and Judges, preferably front passenger side. Cancellation Policy: The Parade always takes place, rain or shine. Only a significant act of nature will cancel the parade, of which all units would be notified. If for some unforeseen reason your unit is not able to participate in the parade after being accepted, please contact the Parade Manager, Dave Thomas, 3 days or more in advance. No Shows: Any accepted entry that does not appear on parade day without proper prior notification to the Parade Master, may not receive future invitations to participate in the parade. Emergency Needs: Ambulance vehicles, tow trucks, and police will be available to report to the parade route as needed by calling Family Event: This is a family event meant to foster community; therefore entries must not include any questionable signage, clothing, movements or decorations that may be offensive to any individual or child. Please use good judgment!
4 Participant Age Restrictions: There must be a least one adult escort for every six children under the age of 13 years. Participant Parking: Participant parking is located on surface streets outside the event staging area. There will be NO PARKING in the staging area(s). Participants arriving in private vehicles must unload outside the staging area and walk into the staging area for registration. Restroom Facilities: Portable restroom facilities are available in the staging area and at the Festival area. Politics, Religion & Issues of Social Concern: The Rose, White and Blue Parade is a community event designed to celebrate the diversity and strength of our community in the spirit of traditional patriotism for the United States of America. Therefore, we do not discriminate based on ethnicity, religion, or political motivation. In line with the goal and historical traditions of the parade, we invite entertainers and others to participate based exclusively on their ability to provide appropriate family entertainment suitable to the occasion. While we respect and embrace the diversity of our community, our parade will not be used to represent any specific cause or special interest, no matter how worthy. Therefore, without judgment as to the merits, we will not accept any charitable, civic, political or cultural organization seeking to use the Rose, White & Blue 4th of July Parade and Festival for furthering an agenda aside from the celebration of the diversity and strength of our community in the spirit of traditional patriotism. No advocating, opposing or depicting of any political, religious or social issues. Any unit doing so will be removed from the parade line. Signage GENERAL PARADE PARTICIPANT RULES & INFORMATION Identification banners are encouraged for entries in the parade. Please limit banner size to no larger than 3 x10. Signs or banners may state the sponsor name and/or name of group. Painted logos or letters on vehicles may state sponsor or name or group. No signs are allowed depicting political, religious or social issues. Only confirmed parade sponsors and/or parade participant organization logos will be permitted.
5 GENERAL PARADE PARTICIPANT RULES & INFORMATION Sound Units with sound or noise must note this on their written parade application. Music must maintain the volume at a set decibel level that will not interfere with other parade units while in the line of march. The volume setting will be calibrated in the formation area with a meter. The set level for sound is approximately 85db at 50 feet. The use of sound for commercial messages or political, religious, or social issues is strictly prohibited. Violation will result in immediate ejection from the parade. Boom boxes are not effective in the parade environment. Music selections must be family friendly and/or patriotic in nature. (no swearing) Supplies & Equipment If applicable to your entry, electrical wires, devices and connections must be approved for the use intended. Wiring must be properly secured and installed. Decorations must be flame-resistant and waterproof. Utilize floral sheeting, papier-mâché, paint or other fire and weather resistant materials. Avoid such materials as hay, straw, dried flowers, tissues, paper napkins or other materials that have to be fireproofed. Fresh live flowers, plants or organic materials are allowed. Safety No smoking on or around any floats OR in the parade at any time. Absolutely no alcoholic beverages or drugs are allowed in the parade or any associated event areas including the Festival and VIP areas. Alcoholic beverages are NOT allowed on any participant or in any vehicle. Participants consuming alcohol prior to or while participating in the parade will be removed from the line of march. No throwing or distributing of favors, handouts, literature or promotional items. No spraying of water or other liquids from units. The Rose, White and Blue Parade staff reserves the right to eject a participant from the parade at any time. All decisions are at the sole discretion of the Parade Manager and are final. Automotive Vehicle Drivers: Driver must possess a valid Class C driver s license issued by the DMV. Driver must be at least 18 years of age. Driver must have proper unobstructed vision on all sides, at all times, while driving in the parade. No one is allowed to ride on vehicle running boards, hoods, roofs, or fenders. ALL vehicles participating in the parade must be properly registered and insured. ALL Drivers are required to have a completed and signed Automotive Vehicle Participant Addendum on file prior to participating in the parade.
6 GENERAL PARADE PARTICIPANT RULES & INFORMATION Motorcycle, Motorized Scooter & Motorized Bicycle Drivers: Driver must possess a valid Class of driver s license issued by the DMV. Driver must be at least 18 years of age. Driver must have proper unobstructed vision on all sides, at all times, while driving in the parade. ALL vehicles participating in the parade must be properly registered and insured. Drivers and passengers must wear proper safety equipment including a helmet at all times while participating in the parade. Drivers are required to have a completed and signed Motorcycle, Motorized Scooter & Motorized Bicycle Addendum on file prior to participating in the parade. Bicyclists & Skateboarders: Children under 18 years of age riding a bicycle or skateboard, must wear proper safety equipment including a helmet at all times while participating in the parade. Helmets are strongly recommended for all riders regardless of age.
7 PARADE DAY PARTICIPANT RULES & INFORMATION Parade Staging Time: Participants should arrive at the staging area between 6:30 a.m. and 7:30 a.m. on Parade Day. The Parade takes place on Tuesday, July 4th rain or shine. Staging Area: The primary staging area is located at the Lincoln High School at 555 Dana Ave., San Jose, CA. Your unit will be assigned to one of THREE (3) staging locations adjacent to the primary Lincoln High School location: Dana Avenue, Hester Avenue, or Calaveras Street. Parade Starting Time: The Parade will start from the staging area at approximately 10:00 a.m. PLEASE DO NOT MOVE YOUR GROUP UNTIL DIRECTED TO DO SO BY PARADE STAFF! The parade will be televised this year and we need to keep everyone in numeric order. We have to insert groups into the line-up, in numeric order, from multiple staging areas. Please pay attention to the Parade Staff Members to aid in this effort. Parade Route: The Rose, White & Blue Parade Route starts from the Staging Area at Lincoln High School and goes forward down Dana Avenue, turns Right onto University Avenue and continues forward, turns Right at The Alameda and continues forward down The Alameda and makes a final Right turn at Hester Avenue. Parade Pace: This is a forward motion only parade. All entries are required to maintain a continuous forward motion during the parade. Parade staff will set pace. Each parade unit or group is required to follow their requests to speed up or slow down. Parade officials may change pace or stop forward motion to maintain suitable space between entries. Ideal spacing is approximately 20 feet between units, which should be maintained during the entire parade. All units are requested to perform along the entire parade route.no stopping for performances will be allowed. The parade must move at a steady pace for the convenience of all involved. If a Parade Marshal asks you to speed up or slow down, please cooperate.
8 PARADE DAY PARTICIPANT RULES & INFORMATION Reviewing Stage: The Announcer s stage will be located at the corner of University Avenue and The Alameda. This is also where the filming of the Parade takes place. Please be certain to pay attention to the Parade Staff when approaching this area as some participants may be stopped/separated out for interviews by the film crew members. Parade Judging: The categories that will be judged are: Theme, Creativity, Performance, Patriotic Spirit and Showmanship. From these scores, prizes will be awarded as follows: Best Use of Theme, Most Creative, Best Performance, Best Community Group, Most Patriotic Spirit, Best Showmanship, Best Drill/Dance/Baton and Best of Parade. Judges will be located at the Reviewing Stage. Remember to look up, smile, and wave! Awards will be announced at 2:00 p.m. from the Festival Stage. De-Staging: (Dave to adjust for RWB Parade) Most entries will de-stage curb side on Hester Street. Others may continue in a forward motion to the final de-staging location (beginning of parade). This will make it easier for parents to retrieve their children who rode on a float. To return to the to the Lincoln High School parking lot, participants may continue down Hester, turn Right onto Park Avenue, turns left at Calaveras Avenue (1st left) and and makes a final Right turn Onto Dana Avenue the High School will be on your left.
9 BE PREPARED FOR YOUR SJFD FLOAT FIRE SAFETY INSPECTION ON PARADE DAY California Fire Code Restrictions for Floats Section 1104 of the California Fire Code: (The SJFD will conduct an inspection prior to the start of the parade on the following State Fire Codes) Decorative Material. Decorative material on parade floats shall be noncombustible or flame retardant Fire Protection. Motorized parade floats and towing apparatus shall be provided with a minimum 2-A, 10- B:C rated portable fire extinguisher readily accessible to the operator. Fire Safety Recommendations ALL floats AND any vehicle that has been approved by parade staff to accompany a Float entry and that is decorated must carry a minimum 2-A,10-B:C rated portable fire extinguisher. ALL fire extinguishers must have a current State Fire Marshal certification tag indicating that the extinguisher has been serviced within the last year. The gauge must indicate that the extinguisher has pressure. The extinguisher must be mounted so that it is accessible to the operators. Do not obstruct the extinguisher with decorative material to hide its location. Open flame devises are prohibited on parade floats. The use of fuel fired torches, candles or similar devises which can ignite the parade float are prohibited. Fireworks are not permitted to be discharged. No smoking on or near any floats at any time. ALL Float vehicles must pass a Safety Inspection by the San Jose Fire Dept. prior to the start of the parade. Inspection will be onsite at the Staging area. Additional Safety Guidelines for Floats Float Vehicles: FLOAT SPECIFIC PARTICIPANT RULES & INFORMATION Stabilized props on a float should not exceed 12 feet in height or width. Objects may exceed these requirements only if they can be controlled to allow proper maneuvering with regard to traffic lights, telephone wires, corners and spectators. Floats, including tow unit, must not exceed 55 feet in length. The float must be designed to maneuver the several corners along the parade route without delaying the forward motion of the parade or causing potential hazards. Float beds must be sturdy and capable of carrying the weight to be imposed. Float vehicles should be properly registered and insured. The float vehicle must be properly serviced for gasoline, water, oil, brakes, tires and battery prior to entry into the parade. NO extra gasoline, other than in the vehicle s tank, can be carried on the float vehicle. No persons or articles hanging over the sides of floats or vehicles.
10 FLOAT SPECIFIC PARTICIPANT RULES & INFORMATION Float Riders: NO ONE will be permitted to ride on the float as it is being transported to and from the parade site. No children under the age of 13 years will be permitted to ride on a float without adult supervision. There must be a least one adult escort for every six children under the age of 13 years. All passengers standing or sitting on the float must be wearing a safety belt or have sturdy handholds or other support while the float is moving. No riders will be allowed to ride on the hood or roof of the vehicle. No persons or articles hanging over the sides of floats or vehicles. Any float with riders or articles hanging over the edge, before or during the parade will be subject to removal from the line of march. Please keep all hands and feet inside the parade entry. Absolutely NOTHING may be thrown or handed from aboard parade float entries. Walkers Accompanying Floats: Floats may have up to 20 costumed or uniformed walkers accompany their float through the parade. Walkers must maintain a distance of 10 feet from the front, rear and each of the sides of the float at all times. Walkers may hand out promotional items, water bottles, candies and other items to spectators as they walk along the parade route. Items to be distributed must be pre-approved by the RWB Parade Board of Directors prior to the day of the parade. Under NO circumstance are items to be tossed or thrown to spectators. Walkers who violate the above rules may have any promotional items held by the parade staff until after the parade ends and/or may be immediately removed from the parade.
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