Rohnert Park s Founder s Day Parade Saturday, October 6, 2018
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1 Rohnert Park s Founder s Day Parade Saturday, October 6, 2018 The Parade steps off at 10:00 a.m. on Saturday, October 6, 2018 Rohnert Park celebrates the history and stories that built Rohnert Park s early foundation and helped us create a very special hometown. This year s theme: May the Friendly Force be with You! Create a float representing your favorite Star Wars Era NO AIR HORNS WILL BE PERMITTED. PARADE RULES & APPLICATION PROCESS Mark your calendar now so you don t miss a deadline: Early Bird Deadline (lowest fee) August 15, 2018 Regular Deadline September 16, 2018 Late Deadline (space available only, late fee applies) September 28, 2018 REMINDERS SAFETY is the main focus of our parade. The following units will not be eligible for Awards, and are subject to immediate removal from the Parade: Air horns may not be used by any unit in the parade. Units that throw toss or pitch (underhand or overhand) ANY item into, or toward the spectators. THROWING OF ANY CANDY, MERCHANIDSE OR OTHER ITEMS IS PROHIBITED. Items to be distributed must be handed to spectators. Units which are determined to be proceeding in an unsafe manner. Units which are observed drinking any alcoholic beverage in the staging area, or along the route. ALCOHOL IS PROHIBITTED. Units which in any way interfere with other units in the parade. Units which do not comply with Parade Marshal requests for Safe Behavior. Equestrian Units which do not have a Pooper Scooper. Only ONE motorized vehicle is permitted per entry. Additional vehicles (sound trucks, cars, floats, support vehicles) require a separate entry form and separate entry fee for each additional vehicle. APPLICATION RECEIVED WITHOUT FEE OR ANNOUNCER SCRIPT WILL BE RETURNED. They must be returned to the Parade Committee, completed, prior to September 28, 2018 to be considered for the parade. NO POLITCAL OR ISSUE CAMPAIGNING IS PERMITTED IN THE PARADE. See the full explanation on Page Two of this document. RAIN OR SHINE: The parade goes on rain or shine. All units must be prepared for rain or cold as well as sun and heat. Unless the Parade is cancelled by the Parade Committee, all units will be expected to perform, and no entry fees will be refunded.
2 ENTRY DEADLINES & FEES No entry will be accepted until all information, fees and descriptions are received by the Parade Committee. Postmarks do not count. Incomplete entries will be returned and cannot be considered until they are complete. Non-Commercial entries are parade units entered by an individual, academic school, nonprofit organization, service club or youth group which do not give logo or other significant promotional space to for-profit or financial businesses. Academic Schools (K-12): Academic Schools may submit as many entries (other than bands) as they wish for a single-entry fee, as long as they are mailed and march together. Applications received separately require separate fees Commercial entries are parade units entered by commercial or financial businesses. Early Bird Fees/Deadline: August 15, 2018 FEES for entries received complete by 5 p.m. August 15, 2018 Non-commercial Early Bird $40 Commercial Early Bird $150 Youth Bands Educational & School (Band ONLY) No Fee Regular Fees/Deadline September 16, 2018 FEES for entries received COMPLETE by 5 p.m. September 16, 2018 Non-Commercial Regular Fee $50 Commercial Regular Fee $200 Mail entry forms to: Founder s Day Committee C/O Shari Lorenz, 5786 Dexter Cir, Rohnert Park, CA Shari Late Entry Until September 28, 2018 COMPLETED entries received September 17, 2018 or later pay the following fees. NO entries will be accepted after October 3, 2018 Non-Commercial Late Fee $75 Commercial Late Fee $300 Entry fees are NON-REFUNDABLE. If for any reason an entry is not accepted into the lineup, fees will be returned. Once accepted into the lineup, fees are not refundable. RULES FOR ALL ENTRIES ENTRY FORM DESCRIPTIONS: Please be as complete as possible. All entries must conform to the description provided on the Parade Application Form. If your unit will have an element of soundchanting, boom box, amplified music for a dance team, and singing by a choir please describe it fully so that we do not place you near other units with competing sound. Any animals included in the unit must be listed and described on this form. ALL ENTRIES MUST BE SAFE: Vehicle and float drivers must be able to have a clear view of the front of the vehicle. Floats must be constructed of fire-safe materials and must carry a fire extinguisher. Appropriate area for vehicle exhaust must be designed into the float/unit. All floats must have secure seating, or hand-holds for standing riders. PARADE VEHICLES: All motorized vehicles in the parade (cars, trucks, tractors, floats, motorcycles) must be driven by a licensed, insured driver. Evidence of license and current valid insurance must be received by the Parade Committee no later than September 28, No child may sit on the lap of a driver of any vehicle or tractor in the parade. INSURANCE/HOLD HARMLESS: All units must return the application with a signature accepting the Hold Harmless Agreement. All units must submit evidence of insurance. A Certificate of Additionally insured may be required at the discretion of the Parade Committee. Entrants requiring Certificates will be notified in writing. PARADE ORDERS: Parade Orders will be ed approximately October 1, You will be sent your Parade Number, Staging Position, a Map of the Area and Staging Arrival Time. Please arrange to communicate this to all members of your group. The printed Parade Number, which you attach to your unit, will be handed to you in the Staging Area. JUDGING: Judging will be done by judges selected by the Parade Committee. Parade units can compete in only one category. Each unit will be judged on its overall presentation, and the judges decision will be final. In the case where there is only one entrant in a category, that unit may be re-classified. LOUD AIR HORNS: NO air horns may be sounded before, during or on exit from the parade. THE FOLLOWING ARE PROHIBITED IN THE PARADE ALCOHOL: NO alcoholic beverages are allowed in the parade, staging area or disband area. Units may not have alcohol on floats. AIR HORNS: No air horns to be discharged at any time before or during the parade. ELECTION/ISSUE CAMPAIGNING: NO participant may advocate, oppose or depict any political, religious, social or other ballot or political issues before the council or supervisors. The Rohnert Park Founders Day Parade will not permit itself to be used as a platform or advertising vehicle for any candidate or issue. No election signs, themes or colors may be displayed. Units discovered to have political advertising or to be distributing political advertising along the route, will be removed from the line-up. Currently serving elected officials who represent the Rohnert Park area will be invited to ride in the parade. Signs will identify only their current status. They may not campaign for re-election or for any other office; nor may they display or distribute electioneering materials on the Parade route. THROWING OF OBJECTS OR CANDY: DO NOT throw anything into the crowd. Spectators may not be enticed into the parade route. If you wish to distribute items to the spectators, please have walkers approach the crow AT THE CURB and HAND the items to spectators. Units that create a litter problem will be charged for cleanup. JUMPING ON OR OFF: Parade participants may NOT jump, dance, ride, bike, skateboard, or move in any way, onto or off, any moving float or vehicle.
3 SPECIAL RULES FOR SPECIAL UNITS ANIMALS If you are brining animals with your unit they must be identified on the Parade Entry Form. Horses, dogs, cows, reptiles and any other wide or domestic animal shall not be in the parade without specific written approval by the Parade Committee. All entrants with animals must submit proof that there is insurance in place to cover the animal s activity. All entrants with animals must clean up after the animal along the parade route and in the staging and de-staging areas. Units not providing pooper scooper will be removed from the parade. The Parade reserves the right to remove, from the Parade, any animal which appears to be uncomfortable, unruly, or in any way presenting an immediate or potential danger to other units or to spectators. FLOATS A float is any fully-decorated (covered 80% or more) structure or vehicle (car, truck, golf cart, rolling cart. Truck cabs and towing vehicles must also be decorated. All floats must have wheel walkers. SIZE: Floats cannot be taller than 13 feet to get under overhead wires and cannot be wider than 8 feet to move through traffic lanes. Appendages up to 18 feet may be folded out. Floats must be able to make a 90-degree corner within two traffic lanes. (There are two left turns for all parade units.) Length of a float including the tow vehicle cannot exceed 60 without prior approval from Parade Committee. TREES: Please be aware that low hanging trees can line portions of the staging area. If your unit exceeds 10 in height, please make note on your application so that we can stage you away from the low trees. FIRE SAFETY: All floats must use fire retardant materials and carry a fire extinguisher. CAR CLUBS Car club entries are limited to 10 vehicles. Car clubs with more than two cars must travel two abreast along the parade route. Only registered and recognized car clubs qualify for entry with multiple vehicles. Each vehicle must submit an entry form, drivers insurance, and a fee. The per-vehicle fee for car clubs is $15. WALKING GROUPS Walking units must be defined prior to parade line-up. No pick-up walkers may join in route. Walking groups must be costumed or uniformed. Walking groups are limited to 75 walkers. Groups of more than 25 must have a minimum of one adult per 10 youth under 14 years of age. Walking groups will be judged in the category appropriate for the oldest performing member of the group. For example: A youth group of 8-14-year olds, accompanied by adults walking nearby, will be judged with 14 year old groups, a group of 8-14 year olds whose parents are part of the performance will be judged with adult groups. STAGING AND PARKING You will receive detailed Parade Orders about how and when your unit should arrive. Your Parade Orders will be ed approximately October 1, Please arrange to communicate these instructions to all participants in your group, especially drivers. Someone from your group should be presented in your staging position at all times after your assigned arrival time. Drivers must stay with their vehicles/floats. DO NOT PARK PERSONAL VEHICLES IN THE STAGING AREA. Only Parade Units may park there. Horse Trailers will have a special parking area identified in your Parade Orders. Please unload the horses and then move your unit to the assigned staging location. AWARDS & JUDGING SPECIAL AWARDS Special Awards will be made for the following: Sweepstakes (Overall Best Entry) Judges Special (Judges Choice) Memorial Award (Best Themed Entry) JUDGING CRITERIA Each category will be judged on: Use of theme Originality Sportsmanship, following rules & instructions Technique or craftsmanship Showmanship Overall quality All judging takes place in front of the reviewing stand at the corner of Snyder & Expressway (Community Center).
4 Rohnert Park s Founder s Day Parade Saturday, October 6, 2018 The Parade steps off at 10:00 a.m. Rohnert Park celebrates the history and stories that built Rohnert Park s early foundation and helped us create a very special hometown. Our theme is May the Friendly Force be with You! Create a float representing your favorite Star Wars Era Please fill out BOTH SIDES of this application completely, print clearly and please use ink. This entrant is (check one box only): TELL US ABOUT THE PERSON OR ORGANIZATION ENTERING A Parade Sponsor School Band Commercial, Financial or Marketing Business Non-Commercial (individual; K-12 School, Pre-School or 501 C 3, 4, 5, 6, 7, 8 10 or 19 exempt corporation) Name of the Individual, Group, Organization or Business making entry: Name of person we should contact if we have questions: Day Phone: Evening Phone: address where we should send parade orders (please print clearly in ink): TELL US ABOUT YOUR PARADE UNIT What kind of unit do you want to enter in the parade? Please CHECK ONLY ONE CLASS. This is the class you will be judged in. Parade Committee reserves the right to re-classify entries. Marching Band Are you a school? What grade levels? Band or another Musical Group on a Float? What kind of music? Float decorated 80% or more. Will you have a truck with towed trailer, or truck with flatbed? Mini Float Using fully decorated golf cart, push cart or another smaller vehicle. What is the base vehicle? Novelty/Specialty (Dance, Drill or combination Unit) please indicate what kind of dance or drill unit: Color Guard: Are you representing a school or US Branch of Military? Which school/branch? Costumed Walking Group What are your costumes? Costumed Walking Group with Animals what kind of animals? Equestrian Group What CSHA Points Class are you entering? Antique or Classic Car What Make/Model/Year? Antique or Classic Tractor Is it Antique or Classic? What Make/Model/Year? Car Club (max of 10 cars; $15 per car fee) Club Name & President: Veterans Group Will you have a car or marching unit? Please let us know, as much as possible, about your plans. How will you use our theme? Will you use signs, costumes, float details, music or what? Please be as detailed as possible. This is the description we will use when we judge entries. (Use a separate sheet if necessary.) Please describe your entry:
5 Please be sure you have completed all pages of this form. Incomplete entries will not be considered. Number of people in your unit Length of your vehicle Approximate length of unit on the street (for staging planning) feet Width of your vehicle or float: Height: SOUND? Will your unit have any element of sound (music, drums, singing, etc.)? Yes or No Will the sound be amplified? Yes or No Please describe the music/sound: Will the sound be: very soft moderate loud very loud Motorized Vehicle Will your parade unit have a motorized vehicle which is used for ANY purpose? Yes or No If you answered yes, you are required to submit with this application a photocopy of the driver s license and vehicle insurance card. Please remember only ONE vehicle per entry form/fee. ANIMALS? Will your parade unit include any animals (dogs, llamas, cows, cats, snakes, horses, etc.)? Yes or No If you answered yes, you are required to submit, with this application, a photocopy of liability insurance, which would cover any damage, which an animal might create. Please describe the number and type of animals in your unit: What is the name of the person responsible for cleaning up animal waste for your unit? PLEASE ATTACH A 75 WORD ANNOUNCER SCRIPT Applications received without an Announcer Script will be returned and not considered. Things you may wish to include in our announcer script: Theme, the names of key people on your float, the name of the song you are performing and why you selected it, your organizations mission or marketing tag line, why you are participating in the parade, etc. Please remember, the announcers only have time to read about 75 words, anything more will be cut off. FEES, SIGNATURES & DEADLINES Application Date & Fee (Please see Fee Schedule) Today s Date: $ Check Number: If today is August 15, 2018 or before School band: No Fee Non-Commercial Fee: $40 Commercial Fee: $150 If today is September 15, 2018 by 5 p.m. School band: $20 Non-Commercial Fee: $50 Commercial Fee: $200 If today is September 29, 2018 (entries accepted ONLY if space is available) Non-Commercial Fee: $75 Commercial Fee: $300 Sponsor Entries Sponsors have a signed agreement to support the parade with cash or budget-relieving in-kind products or services. Their entry fee is included in their Sponsorship Fee. Non-Commercial Entries are: Service Clubs, Individuals or nonprofit corporations with a 501 (c) 3,4,5,6,7,8,10 or 19 tax status. Commercial Business may NOT be promoted in Non-Commercial category. Commercial Entries are: are any commercial, financial, insurance or marketing businesses. Youth and School bands pay no entry fee if their application is completed by August 15, Your signature on this form is evidence that you agree to the Parade Rules and will abide by those rules and the decisions of the Parade Committee and Judges. Further, your signature on this entry form indicates that you agree that the RP Founder s Day Committee, Parade Committee, City of Rohnert Park and all of those organizations volunteers, employees, contractors and agents are released from any and all responsibility for loss, damage or injury to any person or property relating in any way to participating in the Parade. CHECKLIST Completed both sides of the Entry Form Have read, and agree to, the Parade Rules Attached a copy of a driver s license for any driver of a vehicle in the unit. Attached a 75-word script for the announcers. Attached Proof of Insurance for any kind of motorized vehicle or for any animals. Included our entry fee check. Please make check Payable to Rohnert Park Founder s Day. Please note that incomplete applications will be returned and subject to fees due at the time they are completed. Signature: Title: Date: Phone:
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