RUGBY ONTARIO OPERATIONS MANUAL (ROOM) BRIDGING DOCUMENT (January 2017)

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1 RUGBY ONTARIO OPERATIONS MANUAL (ROOM) BRIDGING DOCUMENT (January 2017) This document is designed to assist members by highlighting the main changes from the 2016 version to the 2017 version of the Rugby Ontario Operations Manual (ROOM). However, members are still required to read the revised ROOM in its entirety to familiarize themselves with all the content and their rights and responsibilities. AREA EXISTING ROOM 2016 REVISED ROOM 2017 NUMBER DESCRIPTION NUMBER DESCRIPTION COMMENTS Registration Singular Code of Conduct Codes of Conducts created for specific registration categories To meet requirements of the Ontario Ministry s new Registration N/A N/A An individual deemed to be not in good standing from a previous registration period is ineligible to register for the current registration period Registration N/A N/A Each member club shall annually, in accordance with directions from the RO office, provide a list of registrants from their club not in good standing.. A policy taken for granted but not previously recorded Added to ensure accurate records can be kept and those not in good standing are prevented from registering.

2 Transfers & Loans Transfers & Loans Loans are not permitted for Rugby Ontario Senior Leagues and Cups Players on loan are not permitted to play in RO Senior League or Cup 1 st teams (i.e Marshall, OWL, McCormick Cup, Intermediate Cup, Gee Gage Cup) N/A N/A A registrant will be permitted to play for a club in Ontario on loan provided that where the club participates in a league under the jurisdiction of another Province, approval is received from that Province Amended to allow players on loan to play on teams other than the 1 st team to assist clubs to meet their obligations to field full teams Added to cater for competitions held across Provincial borders Anti-Doping 3.15 N/A 3.15 Overarching statement added, direct links provided to World Rugby and Rugby Canada Information Added to meet the Accessibility N/A N/A 3.18 New policy included Added to meet the Inclusion N/A N/A 3.19 New policy included Added to meet the

3 Coaches & Managers Coaches & Managers N/A N/A All registered coaches must abide by the Rugby Ontario Coaches Code of Conduct N/A N/A All registered match officials must abide by the Rugby Ontario Match Officials Code of Conduct. Added to meet the Added to meet the Match Officials A match official must provide to the RO office a minimum of 24 hours notice prior to the scheduled time for kick off of their inability to fulfill any appointment. Sudden Death Indicates the procedure to follow in the event that extra time is required to determine a winner in knockout matches As per 2016 with addition of: Failure to do so will result in the match official being sanctioned in accordance with Appendix A -. As per 2016 with addition of: In the event of no score, sudden death will be extended (in senior leagues only) by two additional 5-minute periods. Added so match officials are aware of this sanction. Second period of extra time added for senior leagues to lessen the likelihood of a tie breaker being required. Player Eligibility Indicates the policy for a player to transfer from one Marshall or OWL club to another Marshall or OWL club A transferring player, in order to be eligible to play on a Marshall/OWL 1st team, must transfer to that club prior to 50% of the scheduled matches in that league being completed Amended so this policy applies to all transferring players, not just ones coming from another Marshall/OWL club

4 Disciplinary Actions World Rugby has deemed that citing by third party spectators of foul play during a match is permissible N/A Removed as no longer consistent with World Rugby Regulations Player Send Offs Misconduct Indicates the procedure for a club to follow in the event of the send off of one of their players Indicates the policy in the event of match official abuse As per 2016 with addition of: 1. a 48 hour time frame for the club to comply 2. Correspondence via only 3. Creation of a new address As per 2016 with addition of: Spectator hours required added to provide clear direction for clubs on the time frame. 2. Amended to notification only, so a written record is in place. Also both RO and the Branch are notified, so both can keep a track on red cards. 3. A specific discipline address created. So the policy encompasses everyone present at the match, not just registrants.

5 Misconduct Misconduct N/A N/A Each club must appoint a Ground Manager for each match, who is identified on the team sheet, but is not a player or coach participating in the match, with whom the match officials may communicate with in regard to N/A N/A If the Match official is unable, following reasonable effort with the assistance of both teams, to identify the offender(s) and/or their club affiliation, then the home club shall be considered to be responsible for the behaviour. Added, to assist match officials, as often they are unable to pinpoint unruly individuals in a crowd. This will encourage home clubs to be proactive to stop any inappropriate behaviour the moment it surfaces. Misconduct Indicates the procedure for a club to follow in the event of an RO Incident Report being lodged Identifies sanctions for match official abuse As per 2016 with amendment of: - Inclusion that a club as well as individuals can be reported - Correspondence via only - Creation of a new address 1.10 As per 2016 with addition of: Spectator 1. to confirm that clubs as well as individuals can be reported. 2. Amended to notification only, so a written record is in place. Also both RO and the Branch are notified, so both can keep a track on red cards. 3. A specific discipline address created. So the policy encompasses everyone present at the match, not just registrants.

6 Failure by a home club to take appropriate action to eliminate Match Official abuse as listed in from the sidelines Match defaults in McCormick Cup, OWL Cup and Intermediate Cup matches Standard Penalties for Abuse of Match Officials by Registrants increased for Please refer to Table. increased for 2017, Default fine can be up to $1000 and the offending club is ineligible for the following season s competition. Standard Penalties for Abuse of Match Officials by Registrants or Spectators To provide a greater incentive for clubs to deal with inappropriate behavior and provide larger penalties those who don't. Too many defaults have occurred, so sanctions increased to protect the integrity of these Cups. Entry however is optional. Spectators added Standard Penalties indicated Standard Penalties increased for Please refer to table. To impose more significant sanctions on offenders