Emergency Management and Evacuatin Plicy NQS QA2 2.2.1 Supervisin - At all times, reasnable precautins and adequate supervisin ensure children are prtected frm harm and hazard. 2.2.2 Incident and emergency management - Plans t effectively manage incidents and emergencies are develped in cnsultatin with relevant authrities, practised and implemented. QA6 6.2.3 Cmmunity engagement - The service builds relatinships and engages with its lcal cmmunity. Natinal Regulatins Regs 168(2)(e) Plicies and prcedures in relatin t emergency and evacuatin 97 Emergency and evacuatin prcedures 98 Telephne r ther cmmunicatin equipment EYLF LO3 Children becme strng in their scial and emtinal wellbeing. Aim In the event that the service needs t be evacuated, we aim t cnduct this in a rehearsed, timely, calm and safe manner t secure the safety f each persn using the service. The safety and wellbeing f each child, educatr and persn using the service is paramunt abve any ther cnsideratin in the time f an emergency r evacuatin. Any ther prcedures will be carried ut nly if it is safe t d s. Related Plicies Bushfire Plicy Emergency Service Cntact Plicy Lckdwn Plicy Incident, Injury and Trauma and Illness Plicy Administratin f Authrised Medicatin Plicy Death f a Child Plicy Medical Cnditins Plicy 1/15
Implementatin The Apprved Prvider r Nminated Supervisr is respnsible fr: cnducting a risk assessment t identify ptential emergencies that culd affect the service and use this t prepare emergency and evacuatin prcedures. eg an evacuatin may be necessary in the event f a fire, chemical spill, bmb scare, earthquake, siege, fld etc. (Optinal template at Appendix C) implementing measures t reduce the risk f injury during ptential emergencies. Fr example, string heavy items n the flr r bttm shelves, ensuring hazardus material is stred in a stable and secure way develping and implementing an Emergency Management Plan based n all identified risks and which includes apprpriate respnses including evacuatin, lckdwn, lckut and shelter-inplace, and drill and training schedules. If apprpriate, lcal emergency services (eg fire, plice, ambulance), lcal gvernment, cmmunity leaders and ther relevant agencies will be cnsulted fr advice abut issues like evacuatin rutes, assembly pints and accessibility fr adults r children with special needs submitting the current emergency management plan via the NQA ITS using Regulatry Authrity Requested Infrmatin (RI01) frm by the 21st f Nvember every year if n the Bushfire At-Risk Register. Our Emergency Management Plan will be develped by the Apprved Prvider r Nminated Supervisr and will include: Emergency cntact details fr peple wh have specific rles r respnsibilities Cntact details fr lcal emergency services A descriptin f hw we will alert peple t an emergency eg siren/bell Evacuatin prcedures (see Appendix A) Hw we will assist any child r persn with special needs An evacuatin diagram based n the flr plans f the principal ffice r residence/venue shwing the lcatin f fire equipment, emergency exits and assembly pints Prcesses t ensure staff are trained in ur emergency prcedures Prcesses we will fllw after an incident Prcedures we will fllw t test the Plan and familiarise children and staff with the Plan. The Evacuatin Diagram will include: an A3 size diagram f the flr r area a title eg Evacuatin Plan the Yu are here lcatin designated exits in green cmmunicatin equipment and where installed in red hse reels, hydrants, extinguishers in red. 2/15
designated shelter-in-place lcatin and assembly area. date plan validated. lcatin f assembly areas a legend Ensuring relevant infrmatin frm the Emergency Management Plan is displayed prminently at ur principal ffice and at each residence/venue t ensure it can be easily identified and is accessible t all educatrs,, staff, visitrs, vlunteers and families. Relevant infrmatin includes: Emergency service telephne numbers which will be displayed near telephnes evacuatin prcedures and diagrams which will be displayed near each exit Ensuring that visitrs and relief staff are aware f the emergency respnse prcedures Implementing the Emergency Management Plan including: Disseminating infrmatin abut the Plan and the prcedures relating t emergency management and evacuatin t staff, children, visitrs and families. Families will receive written ntificatin frm the service. We will use infrmal games and discussins t familiarise children with ur evacuatin and emergency prcedures as well as regular rehearsals Scheduling training fr all educatrs, staff eg hw t use fire extinguishers, fire blankets and ther emergency equipment. Training may include evacuatin drills, identifying assembly pints and the lcatin f emergency equipment, first aid arrangements and hw t turn ff the electricity and gas supplies. All new educatrs and staff will receive training during their inductin and refresher training fr all educatrs and staff will take place at least annually. Testing the Plan every quarter Reviewing the Plan annually. Keeping recrds f all emergencies Keeping recrds f meetings and emergency drills Cmmunicatin during Emergency The Nminated Supervisr will ensure there is access t reliable cmmunicatin channels in the event f an emergency by maintaining access t a telephne (such as fixed-line telephne, mbile phne, satellite phne, 2-way radi, vide cnferencing equipment) at all times. 3/15
The main telephne is lcated in the ffice. If there is a cmplete lss f electricity and the telephnes are nt available, a mbile phne will be available and ready t use at all times t ensure educatrs can make emergency cntact. The Nminated Supervisr will listen t lcal radi statins (eg lcal ABC statin) during emergencies t access current infrmatin abut the situatin. Emergency Cmmunicatin Plan The Nminated Supervisr will regularly remind families via cnversatins, email and newsletters that the Service maintains a Register f emergency telephne numbers fr families and we must have current cntact infrmatin. The Register is lcated in the fllwing lcatin in the ffice Emergency Kit The Nminated Supervisr will ensure an Emergency Kit includes: current emergency cntact details fr each child emplyee and next f kin cntact details emergency service telephne numbers (see sa.gv.au) wrking trch and spare batteries fully stcked first aid kit administratin f medicatin recrds and medical management plans mbile phne with sufficient credit and charger drinking water wllen blankets/twels glves smke mask/gggles prtable radi and trches - battery-pwered, slar r wind-up spare batteries whistle pen and paper insurance plicy alchl based hand sanitiser sunscreen insect repellent The Nminated Supervisr will ensure the Kit cntains a list f items that must be added at the last minute in an emergency. Items will include: attendance registers fr children, staff and vlunteers medicatins fr staff and children financial and business recrds eg cmputer backups if these nt dne externally The Nminated Supervisr will diarise t replace batteries, fd, water, sunscreen and insect repellent every 12 mnths if necessary. Emergency and Evacuatin Prcedures and Drills 4/15
The service will add t each child s sense f security, predictability and safety, and ensure all educatrs and staff are familiar with ur emergency evacuatin prcedures, by cnducting rehearsal evacuatin drills every three mnths. The Nminated Supervisr will develp a schedule fr cnducting drills fr the different types f emergencies identified in the Emergency Management Plan. The drills will: take place at varius times f the day and week (rather than always n a Tuesday at 10 am fr example) t ensure all children and staff members get the pprtunity t rehearse. All persns present at the service during the evacuatin drill must participate be dcumented and assessed against specific utcmes using the Checklist at Appendix B. We will appint an bserver t evaluate ur drills using the checklist at Appendix B be immediately fllwed by a debriefing sessin if pssible t identify any imprvements that may be made. Any training needs will be identified and actin taken t implement the relevant training. Surces Educatin and Care Services Natinal Regulatins 2011 Natinal Quality Standard Occupatinal Health and Safety Act 2004 Emergency Management Act 1986 Fact Sheet Emergency Plans Safe Wrk Australia Guide t Develping an Emergency Management Plan VIC VIC Department f Educatin Review The plicy will be reviewed annually r when there are changes t the service which may affect the EMP such as renvatins r changes t the number f staff r children. The review will be cnducted by: Management Emplyees Families Interested Parties Last reviewed: <insert date here> Date fr next review: <insert date here> 5/15
Appendix A Emergency Prcedures Evacuatin prcedures: n-site and ffsite If it is unsafe fr children, staff and visitrs t remain inside the building, the children s service will be evacuated. The Apprved Prvider r Nminated Supervisr will take charge and activate the emergency evacuatin prcedures by. sunding the alarm. Any educatrs n breaks will return t their grup f children t assist with the evacuatin. Calling 000. Infrming emergency services f the nature f the emergency (e.g. There is smke in the building ). Determining which n-site r ff-site evacuatin assembly pint will be used. evacuating staff, children and visitrs ut f the building in accrdance with the evacuatin plan, checking tilet, kitchen, playrms and ct rms t the assembly area. Taking the children s attendance list (sign in/sign ut rll), staff rster and the Emergency Kit/First Aid kit. liaising with educatrs t ensure all children, staff and visitrs are accunted fr nce at assembly area. Educatrs will ensure children in their grups are accunted fr. Supervising and reassuring children assisted by educatrs. Waiting fr emergency services t arrive r prvide further infrmatin. Lckdwn prcedures Refer Lckdwn Plicy Lckut Prcedure The fllwing lckut prcedure will be used when an internal immediate danger is identified and it is determined that children shuld be excluded frm buildings fr their safety. The Apprved Prvider r Nminated Supervisr): Activates lckut prcedures. Annunces lckut with instructins abut what is required. Instructins may include nminating staff t: lck drs t prevent entry 6/15
check the premises fr anyne left inside btain Emergency Kit. Cntacts emergency services n 000. Ges t the designated assembly area. Checks that children, staff and visitrs are all accunted fr. Actins after lckut Determine if there is any specific infrmatin staff, children, parents and visitrs need t knw (e.g. areas f the facility t avid). Ensure any children, staff r visitrs with medical r ther needs are supprted. Fllw up with any children, staff r visitrs wh need supprt. Prepare and maintain recrds and dcumentatin. Undertake peratinal debrief t review the lckut and prcedural changes that may be required. Ntify the Regulatry Authrity f incident as set ut in ur Incident, Injury, Trauma and Illness Plicy. Shelter-in-place prcedures The fllwing shelter-in-place prcedure will be cnsidered when an event takes place utside f the children s service and emergency services determine the safest curse f actin is t keep children and staff inside a designated building in the children s service until the external event is handled. If a shelter-in-place actin is determined the Apprved Prvider r Nminated Supervisr activates shelter-in-place prcedures. Mves all children, staff and visitrs t the pre-determined shelter-in-place area. Obtains emergency kit. Ntifies parents/families if the shelter-in-place is ging t extend beynd the services hurs f peratin. Ntifies the Regulatry Authrity f incident as set ut in ur Incident, Injury, Trauma and Illness Plicy. Emergency respnse prcedures (specific emergencies) FIRE All staff will remain calm and reprt the utbreak f fire immediately t the Apprved Prvider r Nminated Supervisr wh will: activate the fire alarm. Phne 000 t ntify the fire brigade. Extinguish the fire (if safe t d s). Implement evacuatin prcedures if threat exists and clse all drs and windws. Check that all areas have been cleared. Check children, staff and visitrs are accunted fr. 7/15
Ntify the Regulatry Authrity f incident as set ut in ur Incident, Injury, Trauma and Illness Plicy. BUSHFIRES/GRASS FIRES Refer Bushfire Plicy SEVERE WEATHER /STORMS AND FLOODING The Apprved Prvider r Nminated Supervisr will direct educatrs and staff t: Stre r secure lse items external t the building, such as utdr furniture. Secure windws (clse curtains & blinds) and external drs. If necessary, tape windws and glass entrances. Utilise bards and sandbags if required. Prtect valuables and discnnect electrical equipment cver and/r mve this equipment away frm windws. (During a severe strm) remain in the building and ensure they and children keep away frm windws. Restrict the use f telephne landlines t emergency calls nly. Tune in t ABC radi if pssible t fllw any emergency instructins. Reprt t the Apprved Prvider r Nminated Supervisr regarding the status f children, staff and visitrs safety. After the strm passes, the Apprved Prvider r Nminated Supervisr will evaluate the need t evacuate if uncntrlled fires, gas leaks, r structural damage has ccurred as a result f the strm. PANDEMIC The Apprved Prvider r Nminated Supervisr will: Ensure basic hygiene measures are in place including the display f hygiene infrmatin. Prvide cnvenient access t water and liquid sap and/r alchl-based sanitiser. Educate staff and children abut cvering their cugh t prevent the spread f germs. Stay alert and fllw any instructins issued by Health authrities. Be prepared fr multiple waves. Ntify the Regulatry Authrity f incident as set ut in ur Incident, Injury, Trauma and Illness Plicy. BOMB/CHEMICAL THREAT The Apprved Prvider r Nminated Supervisr will implement the fllwing prcedures: If a bmb/chemical threat is received by telephne: stay calm d nt hang up refer t the bmb threat checklist. 8/15
If a bmb/chemical threat is received by mail: avid handling f the letter r envelpe place the letter in a clear bag r sleeve infrm the Plice immediately. If a bmb/chemical threat is received electrnically r thrugh the service s website: d nt delete the message cntact plice immediately. Ensure drs are left pen. D nt tuch any suspicius bjects fund. If a suspicius bject is fund r if the threat specifically identified a given area, then evacuatin may be cnsidered. Ntify the Regulatry Authrity f incident as set ut in ur Incident, Injury, Trauma and Illness Plicy. 9/15
Bmb/substance threat checklist This checklist shuld be held by persns wh regularly accept incming telephne calls. KEEP CALM Name Telephne # Signature CALL TAKER Date/Time: Duratin f call Number f CALL TAKEN Cmplete the fllwing fr a BOMB THREAT QUESTIONS When is the bmb ging t explde? Where did yu put the bmb? What des the bmb lk like? What kind f bmb is it? What will make the bmb explde? Did yu place the bmb? What is yur name? Where are yu ging? What is yur address? RESPONSES Cmplete the fllwing fr a SUBSTANCE THREAT QUESTIONS When will the substance be released? Where is it? What des it lk like? When did yu put it there? Hw will the substance be released? Is the substance a liquid, pwder r gas? Did yu put it there? RESPONSES Sex f caller Estimated age Accent if any CHARACTERISTICS OF THE CALLER Speech impediments Vice (lud, sft, etc) Speech (fast, slw etc) Dictatin (clear, muffled, etc) Manner (calm, emtinal, etc) 10/15
Did yu recgnise the vice? If s, wh d yu think it was? Was the caller familiar with the LANGUAGE [ ] Abusive [ ] Taped [ ] Well Spken [ ] Irratinal [ ] Incherent [ ] Message read by caller [ ] Other (Specify) EXACT WORDING OF THREAT BACKGROUND NOISE [ ] Music [ ] Lcal call [ ] Machinery [ ] Lng Distance Call [ ] Aircraft [ ] Other (specify) REPORT CALL TO: ACTIONS: ACTIONS 11/15
MAJOR EXTERNAL EMISSIONS/SPILL (includes gas leaks) The Apprved Prvider r Nminated Supervisr will: Call the Fire Brigade n 000. Turn ff gas supply. If it s a gas leak nsite, ntify the gas prvider (number can be fund n the emergency numbers and key cntacts page). Implement evacuatin prcedures. Check staff, children and visitrs are accunted fr. Await all clear r further advice befre resuming nrmal children s services activities. Ntify the Regulatry Authrity f incident as set ut in ur Incident, Injury, Trauma and Illness Plicy. Ntify WrkSafe ACT if required. INTERNAL EMISSION/SPILL (e.g. cleaner s strerm) The Apprved Prvider r Nminated Supervisr will: Mve staff/children away frm the spill t a safe area. If safe t d s, direct staff t clean the spill. Persnal Prtective Equipment shuld be wrn as per the requirements f the Material Safety Data Sheet. Cntact the Fire Brigade if the nature f the emissin/spill is unknwn r it is unsafe t manage. Ntify WrkSafe ACT if required. EARTHQUAKE If utside Dn t panic. The Apprved Prvider r Nminated Supervisr will instruct staff and children t: If inside Stay utside and mve away frm buildings, streetlights and utility wires. DROP, COVER and HOLD DROP t the grund Take COVER by cvering their head and neck with yur arms and hands HOLD n until the shaking stps. The Apprved Prvider r Nminated Supervisr will instruct staff and children t: Mve away frm windws, heavy bjects, shelves etc. DROP, COVER and HOLD DROP t the grund 12/15
Take COVER by getting under a sturdy table r ther piece f furniture r g int the crner f the building cvering their faces and head in their arms HOLD n until the shaking stps. After the earthquake the Apprved Prvider r Nminated Supervisr will: Evaluate the need t evacuate if there are uncntrlled fires, gas leaks r structural damage t the building. Instruct educatrs, staff and children t watch ut fr fallen trees, pwer lines, and stay clear f any structures that may cllapse. Ask educatrs and staff abut the status f staff, children and visitr safety. Arrange medical assistance where required. Instruct educatrs and staff t help thers if pssible. Tune in t ABC radi if pssible t fllw any emergency instructins. If there is damage t the facility and it is OK t d s, yu may take ntes and phtgraphs fr insurance purpses. MEDICAL EMERGENCY Check fr any threatening situatin and remve r cntrl it (if safe t d s). Remain with the casualty and prvide apprpriate supprt. Ntify First Aid Officer and the Apprved Prvider r Nminated Supervisr. Ntify the ambulance by dialling 000. The Apprved Prvider r Nminated Supervisr will designate smene t meet and direct the ambulance t the lcatin f the casualty. D nt leave the casualty alne unless emergency help arrives. D nt mve the casualty unless expsed t a life threatening situatin. Refer Administratin f First Aid in ur Incident, Injury, Trauma and Illness Plicy. INTRUDER/PERSONAL THREAT Ntify the Apprved Prvider r Nminated Supervisr wh will request assistance frm the plice by dialling 000. D nt d r say anything t the persn t encurage irratinal behaviur. Initiate actin t restrict entry t the building if pssible and cnfine r islate the threat frm building ccupants. The Apprved Prvider r Nminated Supervisr will determine if evacuatin r lckdwn is required. Evacuatin nly shuld be cnsidered if safe t d s. 13/15
Appendix B Emergency Drill/Exercise Observer Recrd Item Were emergency services briefed n exercise prir t exercise being started? Did the persn discvering the emergency alert the ther ccupants? Was the alarm activated? Was the emergency service ntified prmptly? Did staff direct persns frm the building/site per the evacuatin prcedures? Were islated areas searched? Was the evacuatin lgical and methdical? Did smene take charge? If yes, wh? Did ccupants act as per instructins? Was a rll call cnducted fr: Children Staff Visitrs (including cntractrs and vlunteers) Was smene appinted t liaise with the emergency service/s? Was smene appinted t liaise with the parents/cmmunity? Was the emergency service given the crrect infrmatin? Did anyne re-enter the premises befre the all clear was given? Did anyne refuse t leave the building/site? Area f Emergency plan tested by current exercise: Yes N 14/15
Appendix C Risk assessment template fr emergencies This is an example taken frm the Victrian Guide t Develping an Emergency Management Plan - refer fr further infrmatin and written example 1. Identified Hazard 2. Descriptin f Risk 3. Current cntrl measures implemented at ur early childhd service 4. Risk Rating 5. Treatments t be Implemented 6. Revised Risk Rating after implementing Treatments A Cnsequence B Likelihd C Risk Level A Cnsequence B Likelihd C Risk Level Only include in yur EMP thse hazards that are applicable t yur early childhd service The examples prvided belw are nt intended t be exhaustive. Only include in this clumn thse cntrls that have actually been implemented in yur early childhd service. If yu chse t use any f the examples belw, make sure the wrding describes the situatin in yur wrkplace. Measures t be taken by ur early childhd service t eliminate r reduce impact f the risk 15/15