ATHLETICS OTAGO (INC)

ATHLETICS OTAGO (INC) The Otago Centre of Athletics New Zealand (Inc) 115 th Annual Report and Statement of Accounts 2016-17 Anna Grimaldi, Otago Athlete of the Year 2016-17 To be presented at the Annual General Meeting on 29 May 2017 being held in the Athletics Otago Clubrooms, Caledonian Ground, 50 Logan Park Drive, Dunedin 1

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LIFE MEMBERS PATRON PRESIDENT IMMEDIATE PAST PRESIDENT VICE PRESIDENTS ACTING TREASURER AUDITOR RECORD STEWARD EQUIPMENT OFFICERS HONORARY LEGAL ADVISOR TROPHY STEWARDS HONORARY MEDICAL ADVISORS HONORARY PHYSIOTHERAPISTS UNIFORM STEWARD HONORARY SURVEYOR OFFICIALS COORDINATOR COACHING COORDINATOR ATHLETES LIAISON OFFICERS LIAISON OFFICERS WITH DCC PUBLICITY OFFICERS WEBMASTER Board Track and Field Cross Country Finance Records Office Bearers 2015/2016 R Bates MNZM, T Bent, RT Cain QSM, B Cowan, WJ Deans, N Dryden, B Findlay, R Findlay, MJ Giles, BR Halley, D Helm, L Hill, T King, N Lastovicka, A Merrilees, J Merrilees, JL Rayner QSM, D Richmond, LC Taylor, B Ward Ron Cain QSM Bruce Cowan David Richmond Raylene Bates and Robert Homan Brent Halley/Brian Watkins Audit Professionals Deidre Helm Malcolm Giles, Alex Merrilees - summer Greg Johnston - winter Paul O Neill Marion Harris summer; Mike Weddell - winter Helen Chignell Geoffrey Anderson, Helen Littleworth, Caden Shields Marion Harris Ian McDonald Bryce Watt Athletics Development Officer: Annelies Inghelbrecht Holly Robinson, Maddy Spence and Oliver Chignell Raylene Bates and Alex Merrilees Wayne Parsons, Mike Weddell Bryce Watt Committees Megan Gibbons, Bruce Cowan, Raylene Bates, Kevin O Sullivan, Bryce Watt, Stuart Melville, Graham Murphie Robert Homan, Howden Finnie, Alex Merrilees, Malcolm Giles, Robert Homan, Bevan Mears Greg Johnston, Alan Funnell, David Crewe, Kevin Murphy, Andrew Glennie, Peter Bromley, Graham Murphie Brent Halley, Peter Hughes (LEIT), David Low, Peter Hughes (CAVH), Ivan Pali, Brian Watkins Bryce Watt, Megan Gibbons, Deidre Helm Squad Directors Track and Field: Cross Country / Road: Summer & Winter: Raylene Bates, Alan Funnell, Howden Finnie, Diane Mears, Geoff Anderson Selectors Megan Gibbons, Mike Weddell, Robert Homan, Howden Finnie Dalise Sanderson, David Stinson, Alan Funnell Handicappers Robert Homan 3

Registered Members Club Active 6 & Under Competitive 7-14 Competitive 15+ Social Members Volunteers Totals Alexandra Athletics 0 16 2 0 0 18 Alexandra Harriers 0 0 0 0 0 0 Aspiring 8 69 5 1 3 86 Ariki 11 62 34 9 9 125 Athletics Taieri 37 64 40 21 23 185 Caversham 4 35 61 61 29 190 Civil Service 0 0 7 0 0 7 Hill City University 29 149 83 20 15 296 Leith 12 11 36 4 34 97 North Otago 4 44 2 0 4 54 Remarkables 8 44 0 0 9 61 South Otago 0 0 0 0 0 0 Totals 113 494 270 116 126 1119 Board Meeting Attendance Name No. of Meetings No. Attended No. Apologies Megan Gibbons (Chair) 11 9 2 Bruce Cowan 11 8 3 Raylene Bates 11 7 4 Bryce Watt 11 10 1 Graham Murphie 11 6 5 Stuart Melville 11 11 - Kevin O Sullivan 10 10-4

President s Report The past year has been much easier than the previous one in terms of the hosting of major events, but it has been extremely busy and successful just the same. The new governance structure that was implemented at the 2016 Annual Meeting has gone well in most respects. It has taken some time for the role of the Board to be properly understood, and there are some aspects of the new structure that are still evolving (such as developing effective communication systems) but generally the transition has been a good step forward towards a sustainable and accountable structure. The Board, ably led by Megan Gibbons, has tackled some important issues, and is about to embark on a review of the sport s Strategic Plan this process will involve extensive consultation and is an opportunity for every member to have some input. I have enjoyed working with the Board. The members are all volunteers with a huge amount of experience and involvement in athletics who bring a diverse range of skills to the table. Discussions have been robust, professional and thorough, and I have been delighted that the sport is in such capable hands. The standing committees (Cross Country, Track and Field, and Finance) have worked really hard to organise the sport. Under the chairmanship of Greg Johnston, Rob Homan and Brent Halley, they have coordinated events, teams, facilities, equipment, grant applications, money, and sometimes the weather, throughout the year with skill, knowledge, ability and patience. The committees are the engine room of the organisation, and without the contribution of a large number of volunteers in the committees, the sport would disintegrate thank you to all of the members of these committees. After the decision of Margaret Knox to stand down as Administration Officer as from the Annual Meeting last year, we have struggled to find a suitable replacement. The first recruitment process struck a few snags, and was unsuccessful in providing the hoped-for stability. In the new year, the Board was successful in finding an outstanding person, Carla Butchers, who has already proven herself to be highly motivated, efficient and reliable. One of the very tough decisions of the Board has been to end the Athletics Development Officer role, as of June this year. I was the President back in 2000 when the role was first established, and helped with the appointment of the first ADO in that year, and have had varying degrees of association but always a high degree of interest in it since that time, so I am finding it hard to accept that the position has become financially unsustainable. I wish our present ADO, Annelies Inghelbrecht, all the best as she is forced to start a new chapter in her life, and thank her for her hard work on our behalf during the past four years. I continue to be in awe of the coaches and officials in this sport. They are not only willing to turn up sometimes in absolutely foul weather! but they are also willing to travel to other venues and events to help, to sit exams to get qualifications, to attend training sessions, to transport athletes etc all for the reward of an occasional free lunch! The passion and commitment these people display is the envy of many other sports, and I want to thank them all. Of course, the year has also been memorable for the performance of our athletes, who have done us proud, again! Otago has always produced outstanding results, way above our fair share, and this year has been no exception. If I am to pick out a personal highlight, it would have to be the look on Anna Grimaldi s face when she found out that she had won the gold medal in the long 5

jump at the Paralympic Games in Rio de Janeiro last year. The TV coverage of the Paralympics was outstanding (far better than the Olympics I thought), our whole Paralympic athletics team was inspirational and achieved such fantastic results, but that look on Anna s face was the magic moment as far as I am concerned! I am standing down as President at this Annual Meeting, after being recycled for the past three years. I want to say thank you for the support that I have received and the confidence that has been shown during that time it has been a privilege to have worked with some fantastic people and to have represented our sport at a regional level. Bruce Cowan President Board Report At the AGM last year, the first Athletics Otago Board was voted in. The successful candidates were Raylene Bates, Graham Murphie, Stuart Melville and myself. Stuart tied with Bryce Watt on votes and so Bryce was co-opted onto the Board at the first meeting along with Kevin O Sullivan, in addition Bruce Cowan sits on the Board as the President of Athletics Otago. It has been a development year as we find our feet and establish the structure within the centre to ensure that communication flows and decisions are made in a way that is positive for the sport. At times this has been a struggle for the board, the sub-committees and the members to understand what is happening and why. Recently we held our first planning meeting with members from various clubs and in various roles in the organisation. Key actions from this will be shared widely and implemented over the next 6-12 months. 2016 was a successful year for our sport and in particular our centre. Paralympian s Anna Grimaldi, Holly Robinson, Jess Hamill and Rory McSweeney all medalled at Rio, and Caitlin Dore had a top 8 finish. This was under the excellent guidance and support of Raylene Bates. Recently Raylene was named the Otago Coach of the Year, and Anna the Otago Junior Sports Woman of the year, in addition Holly was a finalist for Senior Athlete of the Year and Brent Ward for Coach of the Year. Outstanding achievements for Otago athletes and their coaches. In our able bodied athletes Tori Peeters threw a NZ record in the Javelin at Australian champs and Felix McDonald was a member of the NZ U20 Mens 4x100m relay that also broke the NZ record. Our winter athletes also had success both within the centre and nationally. This success is the tip of what is happening in our centre and there were a number of athletes who recorded personal bests and came away with NZ Championship medals and Otago records. They are all aware that without the quality of coaches and the high calibre officials they would not have these opportunities. Athletics Otago has a membership of 638 in those aged over 15 (this includes competitive, social and volunteers), in the under 15 (Otago Childrens) there are 607 members. This is a decline in total membership from 2015/2016 (1205 members) to 2016/2017 (1119 members). The decline is of concern, as membership normally increases following an Olympic year and we need to consider 6

how we meet the needs of our members and community to allow them to participate as they wish to. We started the new Board with Tamsyn Hayes as our Executive Officer, following the resignation of Margaret Knox. Tamsyn was finding her feet in a new role, as a new mum and a competitive athlete, by the end of the year she had decided that all 3 were too much and she decided to focus on her daughter and competing. We wished her well for her future. Following her resignation, we reviewed the role and examined the tasks that were needed, and they focussed on the administration of the sport. We duly advertised and completed the recruitment process with Carla Butchers being our successful employee. Carla started in March and has been learning and developing the role so that she can be the conduit for information sharing around the centre. We are looking forward to this role developing more and Carla having more of a role in the operational management of centre and liaising with Athletics NZ, the clubs and members. In February 2017 the board reviewed the predicted financial position of the centre and with a continuing downward trend decided that the role of Athletics Development Officer was not viable to maintain in our financial position. This was not an easy decision and we appreciate that some clubs will struggle without this support, however we do ask that we are contacted and we will look at alternatives to assist. Finally I wish all the best to outgoing board members Graham Murphie and Bruce Cowan, without their drive, energy, knowledge and enthusiasm we would have struggled at times throughout the year. I have certainly appreciated the assistance and advice in particular from Bruce. Megan Gibbons Chairperson, Athletics Otago Board Finance Report I have pleasure in presenting the financial report of Athletics Otago (Inc) for the financial year ended 31 March 2017 this being the first year operated under a Board structure. As you will all know by now, the budget I present at the start of each year conservatively reflects known income sources, with our expenditure being reasonably determinable. The eventual result in the end reflects our reliance and the extent of our success in obtaining grants to cover our operating expenses. The year just gone has posed many challenges, including finding a suitable replacement of our first and only administrator Margaret Knox (it took two attempts but welcome Carla!). Despite the loss of several key events (Peninsula Challenge, Clyde Alex, and Hill Free), declining numbers and revenue from the Marathon, our own sport and events generally and room hires, I m pleased to report we have managed to limit the 2017 year operating deficit to just over $6k. This was achieved thanks to the Board and the continued hard work of Alan Nicholls, in securing vital grants from NZ Community Trust ($20k) and another $25k grant from Lion (approx. half of which will carry forward to 2018 operating year income). As we move into the 2017/18 year the Board have made the tough decision to end the $35k ADO contract with Sport Otago (effective 30 June 2017) after almost 25 years of involvement. Whilst 7

that frees up approx. $15k-$25k of grant income, (producing a net improvement in our annual budget of $10-$20k) the grant income is not easily transferable to other operating costs, in particular the Adminstration Officer s position. Consequently, despite the ADO decision and the Board s move to increase registration fees our current 2017/2018 forecast still remains as a deficit of $34k. However, this currently reflects Carla being employed fulltime and only the surplus funds carried forward from the Lion grant mentioned above, but we do currently have an application in to the Otago Community Trust. With continuing pressure on registered membership, the Board is looking at the various events we offer and how we can tap into and benefit from the unregistered participants in our sport. In conclusion, I wish to thank the members of the Finance Committee for their contribution over the last year and I look forward to working with them again and Carla in the year ahead. And from the year just ended, I would like to gratefully acknowledge the valuable contribution of our various sponsors, and supporters as listed below. - Lion Foundation $25,000 NZTF & NZ X travel & accommodation - N Z Community Trust $20,000 Salaries Administrator and Coachforce - Southern Victorian $4,900 Pole Vault covers - Otago Community Trust $1,000 Pole Vault covers Other sponsors, donors include Shoe Clinic, Newton & Sykes, Uptown Art, Port Otago, Otago Children, Graham Murphie, and Alex Merrilees. Brent Halley Chairman, Finance Committee 8

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Cross Country Report The 2016 Athletics Otago winter programme of events was capably organised by the Cross Country Committee. Our long-standing events organised by the committee were the Barnes Cross Country at Kettle Park, Edmond Cup at Wingatui, Otago Cross Country Championships at Waikouaiti, Peninsula Relay and the Port Chalmers to Dunedin Road Race which was held at the end of January. This year the Otago Road Championships returned to Dunedin and were successfully held on a street circuit around Forbury Park. Thank you to the Clubs who took ownership of the Barnes Cross Country (Ariki and Caversham), Otago Cross Country Championships (Civil Service and Leith) and Edmond Cup (Hill City University and Taieri). As a committee we assisted with the Lovelock Relays, Balclutha Half Marathon (Incorporating Otago Half Marathon Championships), Cadbury Dunedin Marathon (incorporating Otago Marathon Championships) and Childrens Cross Country Series. Outside the winter season Athletics Otago organised Business House Fun Runs, assisted with the Stadium to Surf Fun Run and provided gear for primary and secondary school cross country and road races. The Peninsula Relay was again started and finished at Portobello. This year the relay was opened up to unregistered teams and two non-club teams took part and both gave positive feedback. With the congested winter season the committee agreed to hold the Port Chalmers to Dunedin on 30 January 2017. Thank you to Graham and Bryce for their promotion of this event. Otago Daily Times has now joined Athletics Otago and Sport Otago as a partner in the Stadium to Surf Fun Run. Numbers were up on last year however wet weather on the day dampened the number of participants walking up on the day and activities post run at Hancock Park. This event has the potential to grow and a promise of more sponsors in 2018. I would like to thank club stewards and club members who volunteered on the day to marshal, set out courses and assisted with results. The number of events outside the winter season this year were not as many, however there still is a lot of pressure on clubs to provide marshals. Once again thank you. Also, I would like to personally thank the members of the Cross Country committee and officials not on the committee for your support and commitment to our sport during this past season. Thank you to Peter Hughes (Leith) for his assistance with the Traffic Management Plans. Thank you to our selectors and Rob Homan who filled the position of handicapper again for 2016. A special thank you to Bryce for results and to Annelies for organising Business House Fun Run, help with Port Chalmers to Dunedin Road Race and help to me during the season. Without the experienced help of our previous administration officer we struggled with the presentations. Apologies for any delay getting medals and trophies to place getters. We now as a committee have a better understanding of how things work. Greg Johnston Chairman, Cross Country Committee 16

Track & Field Report Autumn has arrived and this signals the end of another successful summer season. The season has been steady with the regular inter-club events, the NZ Combined Events, Otago Champs, and finishing with the South Island Secondary School Champs. The interclub season commenced on 8 October and ran for 8 weeks before Christmas, and then recommenced on 21 January. No sessions were cancelled due to weather, but windy conditions were experienced on a few days. The time after Christmas was busy with preparing athletes for the Otago Champs, the NZ Champs, and also the NZ Combined Champs. The hosting of the NZ Combined Events in February ran smoothly largely due to the behind the scenes preparation leading up to the event, as well at the effort of officials and volunteers during the event. Hosting an event of this calibre is always a challenge, but the feedback was very positive. The South Island Secondary School Champs was hosted from 31 March 2 April. This was a great opportunity for the younger athletes to challenge themselves against athletes in their age group. There were a number of records broken, which gives an indication of the talent that is coming through. I am certain that the teachers and coaches from the Secondary schools would have appreciated the professional nature of the event, and the expertise of the officials. A challenge that arose during the year was the resignation of the Administration Officer, Tamsyn Hayes, after only a short time in the position. Carla Butchers was appointed to the role in late March 2017. I am sure committee members really appreciate having Carla on site, as many of the roles she undertakes, were covered by committee members prior to her appointment. This has been my first year in the chair and many thanks to the willing team of helpers. I have certainly been grateful for the guidance, wisdom and advice from past and present members. It is this wisdom and willingness to roll up the sleeves by a number of people, that enables us to function so effectively. A special thank you to my fellow committee members Alex, Bevan, Howden, Malcolm. We are a small committee but certainly punch above our weight. Thank you also to the team of officials, who give up their time and expertise, most Saturdays and for other events. Thanks also to Bryce for keeping the website up and running. This technology is the way forward, so we are fortunate to have Bryce s expertise here. Thanks also to the many coaches who give generously of their time and effort. They certainly do this for love not money. We also acknowledge the parents and supporters who provide an appreciative audience for all events. And finally congratulations to the athletes themselves, who make it all worthwhile for us. Robert Homan Chairman, Track and Field Committee 17

Athletics Otago Squad Report The 2016-17 year has once again been a very successful year for the Athletics Otago Squads, in particular for the Para athletes. Caitlin Dore, Jessica Hamill, Anna Grimaldi, Rory McSweeney, and Holly Robinson all attended the 2016 Rio Paralympics with outstanding results. Anna won a Gold medal with a new NZ and Otago record in the T47 Long Jump, whilst Holly took the silver with a new Oceania, NZ and Otago record in the F46 Javelin, Rory and Jess won bronze medals in the F44 Javelin and F34 Shot Put respectively, with Caitlin 7 th in the F37 Javelin. A squad get together was held in December to update athletes and parents on the structure of the squad. Squad athletes were also emailed all information including criteria and current standards as well as this information being posted on the Athletics Otago website. Once again the Athletics Otago squad would like to acknowledge the continued support of the Lion Foundation to assist travel for those who attended New Zealand Championship events and also thank you to Allan Nichols for coordinating this grant application. Squad athletes set 4 Oceania, 8 New Zealand and 28 individual Otago records throughout the year. Squad members attending National Championship had fantastic results: NZ Track & Field Championships: NZ Combined Events Championships NZ Mountain Running Championships: NZ Road Race Championships: 4 Gold, 10 Silver, 8 Bronze 3 Gold, 1 Bronze 2 Silver, 1 Bronze 1 Silver Squad members throughout the 2016-17 year: Elite Status Caitlin Dore, Anna Grimaldi, Jessica Hamill, Rory McSweeney, Holly Robinson. Main - Mel Aitken, Max Aitcheson, Christina Ashton, Hannah Ashton, Joshua Baan, Todd Bates, John Bayne, Sam Bremer, Sammy Burke, Oli Chignall, Lily Cunningham, Ellie Duncan, Caitlyn George, Samuel Gouverneur, Nathan Hill, Felix McDonald, Hugh McLeod-Jones, Joshua Lesa, Adrianna Mawhinney, Hamish Mears, Cameron Miller, Jared Monk, Jesse Murphy, Val Muskett, Matthew Ogle, Will O Neill, Laura Overton, Joccoaa Palmer, Tori Peeters, Caden Shields, Madaline Spence, Janus Staufenberg. Talent ID - Jonathon Baker, George Bates, Zharna Beattie, Nico Bowering, Tegan Chapman, Jack East, Nathan Harrison, Sarah Langsbury, Dominic Morrison, Flynn Murdoch, Mia Treadwell-Burke, Duncan Trevithick, Tara McNally. After 26 years of being a Squad Director I have decided to step down. I would like to take this time to thank all directors that I have worked with during this period Raylene Bates Chairperson, Athletics Otago Squad 18

Athletics Development Officer Report 2016/17 KPI 1: Pathways for Coaches and Officials Developing and implementing programmes that increase the quality of coaches and volunteers. An Athletics Otago Coach Development Pathway was developed aligning with the Athletics New Zealand Coach Development Pathways. Throughout the year, training opportunities were offered to coaches, teachers, and parents. A one day Get Set Go course was held for club coaches in September before the start of the Track & Field season. Six coaches attended the course. All participants committed to coaching during children s club night. The Get Set Go sessions will be continued during the winter. 101 parent-coaches and school teachers completed a two hour Run Jump Throw (RJT) course. These courses were offered to all children s clubs and primary school teachers in Otago. A one day RJT course for club coaches was held in September before the start of the Track & Field season. Seven club coaches attended the course and were coaching during children s club nights. A two day RJT lecturers course was held in August 2016 for 20 University of Otago School of Physical Education students. As part of the course, students got to complete two hours of practical training. The students assisted with the delivery of the IAAF Kids Athletics Kit activities during Have a Go sports days and the Physical Activity Leaders programme for primary school children. A Development Level 2 High Jump course was held in December 2016. Two coaches completed the full course, and two more coaches completed the theory part. The coaches involved are being mentored. Follow up will be done to assist the coaches in completing the full course requirements. A Coach Information tab was added to the Athletics Otago website. The tab provides information on the Athletics New Zealand coaching pathways, coaching course information, and how to find and event group coach in Dunedin. The tab makes it easier for coaches to find out more about coaching pathways, and for parents and athletes to get in contact with a coach. A personal relationship is maintained with coaches by visiting club nights, and training sessions. Contact details of coaches are being kept up to date. Generic coaching courses in nutrition, mental skills, programme planning, injury prevention and treatment, and basic coaching skills are organised by Sport Otago at regular intervals. These courses as well as other sport related seminars such as the Connecting Coaches Conference, and the Symposium on High Performance Sport Culture, have been promoted to clubs and coaches. Some athletics coaches have attended these seminars and courses. An Athletics Otago Officials Development Pathway was developed aligning with the Athletics New Zealand Pathways. Throughout the year, training and assessment opportunities were offered to athletics volunteers by the Otago Officials Coordinator. The development of an official s tab on the Athletics Otago website was discussed, further work needs to happen in this area. 19

KPI 2: Competition and Events Pathways Collaborating with others to facilitate well organised events aimed at increasing both youth and adult participation. A competitions pathway was developed for athletics in Otago, catering to the needs of a wide range of participants in all stages of life. As part of the pathway, recruitment and retention strategies were developed and several events were supported. A Spring Business House Fun Run and Walk event was held in November 2016. 144 competitors participated in the event. The Shoe Clinic Dunedin came on board as a sponsor. They provided a $250 main spot prize, $10 vouchers for all participants and some further gear prizes. The Athletics Development Officer (ADO) and Sport Otago assisted with the development of a social media plan and promotion for the Port Road Race. The ADO aided with event organisation on the day. The Stadium to Surf Fun Run and Walk had approximately 1500 people running or walking the 10km, 5km, or 3km course. The ADO was on the organising committee; and among other things responsible for the briefing of volunteer marshals. The Otago Primary and Intermediate Schools Cross Country event was held at the Kaikorai Valley College school grounds. 745 school children from 102 different Otago schools competed in the event. Six Athletics Otago clubs hosted a Kids Cross Country event during the 2016 harrier season. The ADO assisted with the development of event information and course maps. The event in May was themed as the International Amaature Athletics Federation (IAAF) World Athletics Day. Spot prizes courtesy of the IAAF were handed out on the day. During all events activity stations were set up with the IAAF Kids Athletics Kit in the start/finish area to promote children s athletics. During club development meetings, the three athletics clubs in Central Otago expressed interest to host Kids Cross Country events during the 2017 harrier season. The IAAF Kids Athletics Kit was used during several events and activities to promote children s athletics. Activity stations were set up during the Kaikorai Valley College Sports Expo, Have a Go days for primary schools, Physical Activity Leader days for primary schools, Holiday Programmes, and Active Families sessions. Several primary schools borrowed the IAAF Kids Athletics Kit. To create a pathway towards the Otago, Otago-Southland, South Island and National Secondary School Track & Field Championships, junior squad coaching sessions were organised over the summer season. An average of four secondary school students attended one of the nine sessions. All students competed in athletics competitions and some moved on to join an event specific training squad. Feedback from students attending these sessions, confirmed it is important to provide have a go coaching sessions and create a pathway into coaching squads for club as well as novice athletes. Leading into the Otago Special Olympics Secondary School Track & Field Ribbon Day, four coaching sessions were organised for the Otago Secondary Schools Adaptive Sports Programme. A total of 118 students from eight different schools attended these coaching sessions. The students clearly benefited from the coaching sessions during the Ribbon Day. Especially in starting procedures and relays, they displayed increased confidence. 20

Other events supported were; the Otago Primary and Intermediate Schools Track and Field Championships, the Ariki Cup, and several Otago Secondary Schools Sports Association s athletics competitions. A big thank you goes out to all the volunteers for their wonderful support and assistance in making these events successful. KPI 3: Club Development Assist RSO s and their clubs to administer their sport effectively within their means. Hill City University and Caversham Harrier & Athletic Club started the Athletics New Zealand Club Endorsement Programme in April 2017. Two sessions were held with both clubs. The first session focused on developing a vision for the club based on a membership survey and a Strengths, Weaknesses, Opportunities, and Threats (SWOT) analysis. The second session focused on creating a strategic plan with achievable short term goals to help the clubs plan for a sustainable future. Follow-up sessions were held with Ariki Athletics & Harrier Club, Athletics Taieri, Aspiring Athletes, and Leith Harrier & Athletic Club. These clubs had been working on reaching their short-term strategic goals over the previous season. During the follow-up sessions, previous goals were evaluated and new strategic goals were set for the coming year. Review meetings were held with Remarkable Runners and Athletics Alexandra. During these meetings, the clubs completed a checklist to give an indication of where the clubs were at. Initial goals were set with those clubs. The club representatives will further discuss with their committees on how they want to proceed with the endorsement process. This project is ongoing. Hopefully all the clubs in Otago will become Athletics New Zealand endorsed clubs at some point in the future. KPI 4: Communication Identifying imaginative and effective ways to better tell our story both to key stakeholders and the general public. Articles and video reports covering events organised by the ADO were published by the Otago Daily Times, The Star, and Dunedin Television. Information about coaching courses, junior squad sessions, and other events and initiatives are promoted through school and club visits, as well as through numerous media sources, i.e. Facebook, Athletics Otago s website, the noticeboard at the Caledonian sports ground, through the contact database, Sport Otago s website, media releases, flyers, and posters. Regular communication is maintained with Athletics New Zealand, Athletics Otago, Otago Children s Athletics, various clubs in Otago, Otago Secondary Schools Sports Association, and Sport Otago. A strong working relationship is maintained with the athletics and sport coordinators, and physical education teachers at secondary schools in Otago. School visits were made by the ADO to promote courses and coaching opportunities to secondary school students, and to discuss possible pathways into club athletics with relevant school staff. 21

KPI 5: Workplace Promoting and adhering to a culture of excellence and commitment that fosters an enjoyable and rewarding workplace. The New Zealand Jumps Conference as well as the South Island Connecting Coaches Conference were attended. These conferences were a great professional development opportunity, and an excellent chance to network with coaches from around the country. The ADO is part of the Sport Otago Health & Safety Committee as a representative of the Sport Development Team. This committee ensures all Health & Safety documentation and requirements are in place, and reviews all accidents and near misses. Finishing Note On a finishing note, I would like to express my appreciation to Athletics Otago for the opportunity to work with the athletics community in Otago over the past five years. It has been a privilege to work closely together with so many volunteers who are passionate about the sport. Hopefully the pathways that have been created through the development role over the years will continue to be built upon in the future, and support a strong athletics community in the region. I would like to express a sincere thank you to everyone who I ve had the honour of working with over the years. Thank you and keep up the excellent work! Annelies Inghelbrecht Athletics Development Officer Otago Masters Report Autumn has arrived and this signals the end of another successful summer season. The season was busy with the South Island Champs held in Timaru in November, and also the NZ Track and Field Events held in Nelson in March. The final event for the season was the Peggy Calder Competition that was held on April 9 in perfect weather at the Caledonian. The 2016-2017 season was very successful for many athletes with a number winning medals and achieving personal bests; but for others, the friendship, fun, fitness, and health benefits will also have been appreciated. A significant amount of time and effort has gone into preparing for hosting the Oceania Games, to be held in Dunedin January 20-27. A large amount of behind the scenes work has already occurred with a number of committee members assisting with organization. Other track and field officials have also provided support. Hosting this event will be a major focus for the rest of 2017. This has been my first year as President and I have been grateful for the support and wisdom of my fellow committee members. Special thanks to Winifred whose guidance and support I have really appreciated. Thanks to Fiona for keeping our finances in line. Thanks to John for his regular and informative contributions to Vet Line. Thanks to Claire for her informative emails that ensure we are all kept in the loop. Special thanks also to Jo, for arranging the Quiz Nights. These evenings are always well attended. As well as raising money, they also provide an opportunity for members to meet away from the track. 22

The change of season heralds the beginning of the Winter Season. Best wishes to all athletes for the coming season. Robert Homan President, Otago Masters Otago Children s Athletics Report The 2016/17 Otago Children s season has been another successful year for the Otago Children s Committee. We had lots of Otago best performances broken throughout the season from all age groups from 7-14 grades which is great to see. Also Colgates were in Invercargill where so many Otago Clubs turned out in terrible weather and althetics carried on and had some great results. Otago Children s had 2 representative teams competing throughout the season. We had 75-80 athletes competing in March in Dunedin at the 7/11 meet against Southland, and Canterbury. Otago won the Paul Tyson trophy. Easter saw the Grade 12/13 team competing at the Interprovincial team competition in Masterton. Otago finished 6 th, Duncan Trevithick was the 3rd placed 13 boy, and Sarah Langsbury was 1 st in the 13 girls. A big thank you to all the team managers, and all officials that helped out during these events, we cannot do it without you. Once again Otago Children s Athletics has been fortunate to receive sponsorship or grants throughout the season. A big thank you to Colgate Palmolive for their continued nationwide sponsorship of children s athletics. It is encouraging to see new and familiar faces on the Otago Children s Committee. Thank you to all those people who came forward to help out at our competitions. To all officials, managers, parents, and supporters that have helped out throughout the season, a huge thank you. With Bevan Mears stepping down as President I would like to thank him for all his work over the years I would like to thank him too for his continued support to me as I take on his role. I look forward to next season and what it brings. Kevin Shaw President, Otago Children s Athletics 23

NEW ZEALAND AND INTERNATIONAL REPRESENTATION 2016 Polynesian Regional Championships, Papeete, Tahiti 7-9 April 2016 Sam Gouverneur MU18 400m 51:68 Silver Sam Gouverneur MU18 800m 1:59.55 Bronze Oceania Cross Country Championships, Auckland 7 August 2016 Neale McLanachan M35-39 8000m 30:09 6 th Brent Halley M50-54 8000m 33:36 11 th Robert Homan M50-54 8000m 36:57 16 th Michael Wilson M55-59 8000m 35:57 11 th Phil Napper M60-64 8000m 35:52 7 th Mel Aitken W35-39 6000m 25:07 Gold Hanna English WU20 6000m 24:32 4 th Oliver Chignell MU20 8000m 27:55 7 th Aaron Anderson MU20 8000m 29:21 19 th Sabrina Grogin SW 10k 42:37 12 th Kirk Madgwick SM 10k 36:06 21 st Sam Hopper SM 10k 37:42 30 th Jonah Smith SM 10k 38:26 33 rd 2016 Summer Paralympic Games, Rio de Janeiro, Brazil 7-18 September 2016 Anna Grimaldi Long Jump T47 5.62m (PB, NZR) Gold Holly Robinson Javelin F46 41.22m (PB, NZR, Oceania Record) Silver Jess Hamill Shot Put F34 7.54m Bronze Rory McSweeney Javelin F44 54.99m Bronze Anna Grimaldi 100m T47 Heats 12.88s (PB, NZR) Anna Grimaldi 100m T47 Final 12.96s 4 th Caitlin Dore Javelin F37 20.87m 7 th Raylene Bates Team Leader, Coach Helen Littleworth Physiotherapist World Mountain Running Championships, Sapareva Banya, Bulgaria 11 September 2016 - No Otago competitors 2016 IAAF World Under 20 Championships, Bydgoszcs, Poland 19-24 July 2016 - No Otago competitors 24

NEW ZEALAND CHAMPIONSHIP MEDALLISTS NZ Marathon Championships, Rotorua 30 April 2016 Bronze: Mel Aitken (Female) 3:00:30 NZ 100km Championships, Christchurch 1 May 2016 Silver: Andrew Glennie (Men) 10:30.28 NZ Mountain Running Championships, Queenstown 14 May 2016 Gold: Mel Aitken (Masters Women 35-39 7.6k) 48:46 Danny Baillie (Masters Men 35-49 13.86k) 1:22:01 Silver: Shireen Crumpton (Senior Women 7.6k) 46:07 Christine Montgomery (Masters Women 45-49 7.6k) 55:41 Caden Shields (Senior Men 15-60 13.86k) 1:10:08 Richard Fogarty (Masters Men 50-54 7.6k) 53:18 Bronze: Sabrina Grogan (Senior Women 7.6k) 46:53 Geoff Anderson (Masters Men 55-59 7.6k) 47:14 NZ Half Marathon Championships, Christchurch, 4 June 2016 no Otago place-getters NZ Cross Country Championships, Auckland, 7 August 2016 Gold: Mel Aitken (Women 35-39 6000m) 25:07 NZ Road Championships, Masterton, 3 September 2016 Silver: Julie Wilson (Women 55-59 5000m) 20:52 Caden Shields (Men 20-34 10,000m) 31:47 NZ Road Relay Championships, Rotorua 1 October 2016 Silver: Ariki Social 2 (A Williment, R Lund, C O Sullivan, B Lund, B Bloomfield, D Catherwood) NZ Long Distance Race Walking Championships, Timaru 13 November 2016 No Otago place-getters NZ Junior 3,000m Championships, Wanganui 17 January 2017 No Otago entrants NZ Senior 3,000m Championships, Wellington 20 January 2017 No Otago place-getters NZ 10,000m Championships, Inglewood 28 January 2017 Silver: Katrina Andrews (Senior Women) 37:30:49 NZ Combined Events Championships, Caledonian Ground, Dunedin 18-19 February 2017 Gold: Cameron Miller M15-17 Decathlon Felix McDonald M18-19 Decathlon Paul Davies M50-54 Decathlon Sarah Langsbury W16&Under Heptathlon (South Island only) Claire Giles W50-65 Heptathlon Silver: Alison Newall W50-65 Heptathlon Bronze: Stacey Gunn W20-34 Heptathlon 25

NZ Track & Field Championships, Hamilton 17-19 March 2017 Gold: Rory McSweeney SM Para Javelin Anna Grimaldi SW Para 200m Anna Grimaldi SW Para Long Jump Holly Robinson SW Para Javelin U20M 4 x 400m relay Felix McDonald, Sam Gouverneur, Matthew Ogle Cameron Miller (Otago Record) Silver: Sam Bremer SM 1500m Caitlin Dore SW Para Javelin Tori Peeters SW Javelin Ollie Chignell JM 5000m Ollie Chignell JM 1500m Hamish Mears JM Discus Hamish Mears JM Shot Put Sam Gouverneur JM 400m Sammy Burke JW 5000m Adrianna Mawhinney JW High Jump Bronze: Todd Bates SM Hammer William O Neill SM Para 100m Laura Overton SW Javelin Hugh McLeod-Jones JM Hammer Hugh McLeod-Jones JM Discus Felix McDonald JM High Jump Felix McDonald JM Long Jump Cameron Miller JM Long Jump Adriana Mawhinney JW Triple Jump U20 4 x 100m relay Emma Ward, Joccoaa Palmer, Leonie Palmer, Adriana Mawhinney NZ Secondary Schools Cross Country Championships, Rotorua 18-19 June 2016 Samantha Burke Senior Girls 4 th (Selected in NZ Team) Teams: St Hilda s Collegiate 3 rd Senior Girls 3-person St Hilda s Collegiate 3 rd Senior Girls 6-person NZ Secondary Schools Track & Field & Road Championships, Waitakere 2-4 December 2016 Samantha Burke Senior Girls Road Race 1 st Anton Schroeder Senior Boys Javelin 1 st St Hilda s Collegiate A Senior Girls 4 x 100m Relay 1 st Kings High School A Senior Boys 4 x 400m Relay 1 st Samantha Burke Senior Girls 3000m 2 nd Adriana Mawhinney Senior Girls Triple Jump 2 nd Hamish Mears Junior Boys Discus 2 nd Alex Brown Open Boys 3000m Race Walk 2 nd Kings High School A Senior 4 x 100m Relay 2 nd Zharna Beattie Junior Girls Discus 3 rd Felix McDonald Junior Boys Long Jump 3 rd Drew Cairney Junior Boys 1500m 3 rd Dunstan High School A Senior Girls 4 x 100m Relay 3 rd 26

ATHLETE OF THE YEAR AWARDS 2017 NORRIE JEFFERSON TROPHY for Coach of the Year: SPORT OTAGO TROPHY for Contribution to Athletics: BRUCE H COWAN TROPHY for Junior Summer Athlete of the Year: OTAGO SENIOR SELECTORS TROPHY for Senior Summer Athlete of the Year: T.J.KING TROPHY For Winter Female Athlete of the Year: CHIP DUNKLEY MEMORIAL TROPHY For Winter Male Athlete of the Year: MOSGIEL MINI DIGGER HIRE TROPHY For Most Outstanding Performance by a Para Athlete: ARIKI CUP For OTAGO ATHLETE OF THE YEAR for 2016-17 Raylene Bates Malcolm Giles & Marion Harris Felix McDonald (Athletics Taieri) Anna Grimaldi (Athletics Taieri) Mel Aitken (Leith) Oliver Chignell (Hill City-University) Anna Grimaldi (Athletics Taieri) Anna Grimaldi (Athletics Taieri) WINTER AND SUMMER TROPHIES 2016-17 WINTER TROPHIES 2016 J. G. BARNES CROSS COUNTRY: Individual Winner Male Fastest time Male Teams Race Senior Men Individual Winner Female Fastest time Female McKernan Memorial Men Under 18 Barnes Cup Women Under 18 Luke Easterbrook (Caversham) Kirk Madgwick (Hill City-University) Jake Jackson-Grammer (Caversham) Caversham Lia Bezett (Caversham) Mary Gray (Hill City-University) Jayden Toomey Caversham) Katie Wong (Caversham) EDMOND CUP: WF Edmond Challenge Cup Winning Team (Open Men) Edmond Cup Open Men Winner Jenny Hughes Trophy Open Women Winner Gough Family Trophy Winning Team (Open Women) JW Geddes Cup Junior Men Winner Hill City-University Oliver Chignell (Hill City-University) Hanna English (Ariki) Caversham Oliver Chignell (Hill City-University) 27

OTAGO CROSS COUNTRY CHAMPIONSHIPS: Fairmaid Trophy: Individual Winner Senior Men W.L.Hooper Shield: Winning Team Senior Men McLachlan Cup: Individual Winner Senior Women Jubilee Cup: Winning Team Senior Women Allen Agnew Memorial Cup: Individual Winner - Men Under 20 Taverner Challenge Cup: Winning Team Men Under 20 Caversham Cup: Individual Winner - Women Under 20 Dion Latta Memorial Trophy: Individual Winner Men Under 18 Presbyterian Trophy: Winning Team Men Under 18 Hill City University Trophy: Individual Winner Women Under 18 Civil Service Cup: Individual Winner Boys Under 15 Leith Cup: Individual Winner Girls Under 15 Ashton Trophy: Individual Winner Boys Under 13 Ashton Trophy: Individual Winner Girls Under 13 Les Bradshaw Cup: Senior Men Aggregate Edmond Cup & Otago Cross Country Joe Gough Memorial Trophy: Club with most points over all grades Blair Martin (Caversham) Caversham Sabrina Grogan (Hill City-University) Not awarded Oliver Chignell (Hill City-University) Not awarded Hanna English (Ariki) Drew Cairney (Hill City-University) Caversham Kate Higham (Ariki) Josh Hou (Hill City-University) Caitlin O Donnell (Leith) Matheson Colquhoun (Hill City-University) Darcie Evans-Tobata (Caversham) Kirk Madgwick (Hill City-University) PORT ROAD RACES: Hooper Cup: First Man home Hamish McInlay Marshall Cup: Fastest time Men Stafford Thompson (Hill City-University) Bevan Richmond Memorial Trophy: First Woman home Cath Weatherston (Hill City-University) Hill City Plate: Fastest time Women Bella Bloomfield (Hill City-University) Frank Perry Memorial Trophy: (First six home male or female from one Club) Hill City-University Civil Service Centenary Trophy: First Masters 50 in Port Race Brent Halley (Ariki) Dever Trophy (Men Under 18): Aggregate points taken over the Port Road and Barnes Race Not awarded Nickels Challenge Cup (Male): Team aggregate Port Road/Barnes Race Not awarded 28

PENINSULA RELAY: Winning Team first home Team with fastest time Hill City-University Caversham OTAGO ROAD CHAMPIONSHIPS: George Austin Trophy: Individual Winner Male Sam Bremer (Hill City-University) J. L. Rayner Trophy: Individual Winner Senior Women Katrina Andrew (Hill City-University) Beveridge Trophy: Individual Winner Junior Men Oliver Chignell (Hill City University) Anniversary Trophy Men U20, U18, U15: Aggregate points taken over the Cross Country Championships & Road Championships N/A OTAGO MARATHON CHAMPIONSHIPS (Cadbury Dunedin Marathon): Sprague Cup Male Jonah Smith (Hill City-University) Findlay Trophy Female Mel Aitken (Leith) OTAGO HALF MARATHON CHAMPIONSHIP (Hill Free Half): Richmond Cup Male King Cup Female Jason Palmer (Leith) Mel Aitken (Leith) SUMMER TROPHIES 2016-17 Ness Cup: (Male or Female): Handicap Mile: Sophanna Parsons (Caversham) Otago Championships: Anderson Cup (Club): Most points Otago Championships Senior Women Athletics Taieri Barton Challenge Cup Male Relays for the Season Athletics Taieri Clark Relay Baton Female Relays for the Season Athletics Taieri G L Tapley Cup: Otago Championship 800m Senior Men Sam Gouverneur (Athletics Taieri) Arthur Barnett Trophy: Otago Championship 1500m Senior Men Jared Monk (Hill City-University) Cabot Challenge Trophy: Most points Otago Championships Senior Men Bryn McLeod-Jones (Hill City-University) IV British Commonwealth Paraplegic Games (Dunedin) Trophy: Most points in Senior Men s Shot Put/Javelin/Discus Bryn McLeod-Jones (Hill City-University) Joe Gough Memorial Trophy for Throws: Most points Otago Championships Senior Women Raylene Bates (Athletics Taieri) Joe Gough Memorial Trophy for Throws (Clubs): Most points Otago Championships Men & Women All Ages Throws Athletics Taieri Kath Bradshaw Memorial Trophy: 29

Winner Senior Women s Long Jump Otago Champs Anna Grimaldi (Athletics Taieri) List Shield (Club): Most points Otago Championships Senior Men Hill City-University Frank Peacock Trophy: (Club) Most points Otago Championships Club Aggregate Junior Men Hill City-University Caledonian Society Allen Trophy Otago Championship 1500m Senior Women Bella Bloomfield (Hill City-University) Trophies throughout the Summer Season Ariki Cup (Senior Women): Track up to and including 400m for Season Fiona Centers (Hill City-University) Moody Challenge Cup (Senior Men): Sprints incl 400m for whole season Guy Woodhouse (Hill City-University) Helm Trophy: (Junior Women) Sprints up to 400m including hurdles Christina Ashton (Athletics Taieri) Merrilees Trophy (Junior Men) Sprints up to 400m including hurdles Schuyler Orr (North Otago) Milne Challenge Cup (Senior Men): Track over 400m for Season Cliff Kelway-Pope (Leith) Denis Johnson Memorial Cup (Junior Men): Middle Distance Nathan Hill (Leith) Denis Johnson Memorial Cup (Junior Women): Middle Distance Kate Higham (Ariki) Vance Latta Memorial Trophy (Male athletes 14 yrs to Masters): Most points in the decathlon events throughout the Season: Cameron Miller (Hill City-University) Watson Cup (Male or Female): Most points for Track walks during Season Alex Brown (Caversham) Otago Road Runners Trophy: Aggregate points Women s 3000m & 5000m Bella Bloomfield (Hill City-University) Aggregate points Men s 3000m & 5000m Danny Baillie (Leith) Downes Gemtime Jewellers Centennial Trophy: Junior Points Field (men and Women) Gemma Millar (Hill City-University) Greenslade Challenge Cup (Senior Men): Field events for whole Season Todd Bates (Athletics Taieri) D P Hamilton Cup (Senior Women): Field events for whole Season Holly Robinson (Athletics Taieri) W J (Bill) Dryden Memorial Trophy: M20 points Throws (not Javelin) for season Hugh McLeod-Jones (Hill City-University) Hope Challenge Cup (Senior Male): Most points Senior Men s events throughout the season Cliff Kelway-Pope (Leith) Bates Trophy (Junior Male or Female): Most improved junior athlete track and field Hugh McLeod-Jones (Hill City-University) Bates Trophy (Senior Male or Female): Most improved senior athlete track and field Todd Bates (Athletics Taieri) 30

WINTER SEASON RESULTS 2016 Barnes Cross Country, 26 June 2016 (Kettle Park, South Dunedin Weather Damp) Open Men 5km: 1 st L Easterbrook (CAVH) 2 nd A Chisnall (ARIK) 3 rd K Fahey (CAVH) Teams: 1 st Caversham 30 points 2 nd Leith 61 points 3 rd Ariki 98 points Fastest Times: 1 st K Madgwick (HCYU) 16:22 2 nd J Jackson-Grammer (CAVH) 16:22 3 rd B Martin (CAVH) 16:25 Women 3.75km: 1 st L Bezett (CAVH) 2 nd I Kinski (CAVH) 3 rd B Thompson (HCYU) Teams: 1 st Caversham 7 points 2 nd Caversham 19 points 3 rd Hill City-University 25 points Fastest Times: 1 st M Gray (HCYU) 15:04 2 nd S Crumpton (HCYU) 15:16 3 rd L Bezett (CAVH) 15:32 Men Under 18, Under 15 2.5km: 1 st J Toomey (CAVH) 2 nd M Ogle (HCYU) 3 rd H McKinlay (UNA) Teams: 1 st Caversham 10 points 2 nd Hill City-University 11 points Fastest Times: 1 st M Ogle (HCYU) 8:05 2 nd H McKinlay (UNA) 9:39 3 rd J Hou (HCYU) 9:56 Women Under 18, Under 15 2.5km: 1 st K Wong (CAVH) 2 nd C O Donnell (LEIT) 3 rd S Langsbury (ARIK) Fastest Times: 1 st C O Donnell (LEIT) 10:48 2 nd S Langsbury (ARIK) 11:45 3 rd K Wong (CAVH) 13:14 Boys Under 13 1.25km: 1 st G Wakelin (HCYU) 2 nd H Te Morenga-Wakelin (HCYU) 3 rd P Cotter (CAVH) Fastest Times: 1 st G Wakelin (HCYU) 6:07 2 nd H Te Morenga-Wakelin 7:21 3 rd P Cotter (CAVH) 9:02 Girls Under 13 1.25km: 1 st E Hou (HCYU) 2 nd E Neilson (HCYU) 3 rd J Evans-Tobata (CAVH) Teams: 1 st Hill City-University 8 points 2 nd Caversham 13 points Fastest Times: 1 st J Evans-Tobata (CAVH) 5:16 2 nd E Hou (HCYU) 5:53 3 rd D Evans-Tobata (CAVH) 5:57 Open Recreational Walk: 1 st J Kerse (CAVH) 27:48 Edmond Cup Races, 9 July 2016 Wingatui Racecourse Weather Fine Girls Under 13 1.5km: 1 st J Evans-Tobata (CAVH) 5:31 2 nd C Lund (ARIK) 6:03 3 rd C Young (CAVH) 6:20 Teams: 1 st Caversham 9 points Girls Under 15 2.5km: 1 st C O Donnell (LEIT) 10:27 2 nd C O Brien (CAVH) 11:15 3 rd E Hou (HCYU) 11:41 31