(Entries Close Sunday 17th of April 2016 or earlier if event is FULL) Venue: Whiteman Park Equestrian Centre, Gnangara Road, Whiteman Event Secretary: Leeann Knight, Phone: 0419914616 after 3pm weekdays Email: horsemensponyclub@gmail.com Event Steward: Jacinta Withoud Please Note - This event is a non-sanctioned PCAWA Event. This Hunter Trials event will be run under the PCAWA Eventing Rules Jan 2015 as well as amendment s as per the HPC Eventing Committee. Entering this event constitutes implicit acceptance of the PCAWA rules. All competitors are ultimately responsible for knowing these rules and complying with them. PCAWA gear checking rules apply. Horsemens Pony Club Proudly Presents Horsemens- Horseland Midland Hunter Trials 1 Sunday 24 th of April 2016 Sunday 24th of April 2016. Horses must be four years of age or more to enter this event. Riders must be 9yrs of age as of the 1 st of January 2016. Cross Country Course Horsemens grounds are sandy, bush course surrounded by native plants with the possibility of kangaroos!, The C, D and E courses are very encouraging for young or inexperienced horse and rider combinations and the A & B grade is quite challenging. Cross Country Section: Normal Cross Country penalties will apply to this section. Please note Optimum Times are not published for this event. In the case of a tie closest to the optimum time will be the winner. An allowed early time of one (1) second is made.
Event Rules: ` ENTRY FEE (allows 2 rounds per horse and rider combination) The cross country will be conducted under Pony Club Rules. Entering this event constitutes implicit acceptance of the PCAWA rules. All competitors are ultimately responsible for knowing these rules and complying with them. PCAWA gear checking rules apply. All entries MUST have the PCAWA disclaimer statement signed and handed in at registration. A separate entry form is required for each rider/horse combination www.pcawa.com/eventing If 3 refusals are incurred at any one obstacle, or 4 refusals across the course, the competitor will no longer be considered competitive (the Competitor will be eliminated). Competitors HOWEVER are welcome to continue to the next obstacle. Should riders decide to proceed, they do so at their own risk. They must clear the way for oncoming riders and obey all orders from officials (if given). Medical armbands are compulsory. Riders must have approved competitor number holders /bibs All horses must have a saddle cloth or bridle number in addition to rider number No watches or timing equipment to be worn on course. Competitors are NOT permitted to receive any form of unauthorised assistance, especially coaching when in difficulty. Should a competitor fall (this includes an unscheduled dismount as there are areas on course the competitor may be asked to dismount) and/horse fall on course, the rider will be immediately eliminated and requested to leave the course on foot at a walk. The rider must be accessed by the appointed medical officer upon leaving the course. Skills Section (included in Cross Country): PHOTOGRAPHERS: This event is an invitation only sponsored event. No commercial photographers will be allowed on the grounds to take photos. (SB PHOTOGRAPHY IS THE SPONSORED PHOTOGRAPHER FOR THIS EVENT) Will be judged against the clock and MAY include obstacles such as a water course, gate to open and shut, slip-rail to remove, lead through, replace and remount, a cow paddock, a ramp and walk section, a traffic hazard. Penalties will be incurred for failure to negotiate these obstacles. More specific details will be included on the back of the course map provided on the day. PLEASE NOTE THIS EVENT WILL NOT HAVE NON COMPETITIVE PAIRS
EVENT CLASSES Age Classes ENTRY FEES PCAWA Members $85.00- (PCAWA Number required) Height of jump Age 1 1.05cm Open Age 2 95cm Open Age 3 80cm 17yrs and over 4 80cm 16yrs and under 5 65cm 17yrs and over 6 65cm 13-16 years 7 65cm 12 years and under 8 45cm 17 years and over 9 45cm 13-16 year 10 45cm 12 years and under Only 1 age class per horse/rider combination is permitted Height Classes Height of jump Height of Pony/Horse 11 1.05cm Open Height 12 95cm Open Height 13 80cm Over 14.2 hands 14 80cm 14.2 hands and under 15 65cm Over 14.2 hands 16 65cm 14.2 hands and under 17 45cm Over 14.2 hands 18 45cm 14.2 hands and under Only 1 height class per horse/rider combination is permitted! Note: Class sizes will be limited and classes will close when full. This event has been limited to a total of 140 horses only. ENTRIES Entries are open on K-Trials. Payment is via Direct Deposit. If no entry fee is received within 24hrs of entry on K-Trials - your entry will be void. Remember NO PAYMENT means NO START Email and telephone entries not accepted. Non-PCAWA members $100.00 includes Public Liability day insurance (NOT MEDICAL) Yards can be hired for $10.00 per yard (limited available) Direct deposit: Horsemens Pony club BSB 066-109, ACC 000 900 982 Commonwealth Bank Please ensure on your deposit you include a reference such as:- Ref: (RIDERS NAME) HT full name. for example HT Brian Smith Note: Credit card payments are not available for this event COMPULSORY HELPERS All competitors must nominate a helper over 17 years of age, one rider one helper; helpers nominated for more than one rider will get an extended duty. Entries without nominated helpers will not be accepted. Nominated helpers cannot be riding at this event. All helpers must report to registration by 7am sharp!! Failure to do so will see your rider eliminated from the event. SELF HELP Sorry - the self-help option is not available for this event! Due to the complexity of running an XC Event unless people help to run the event we cannot hold the event and meet all the safety requirements stipulated. By HPC not offering self-help means we can keep the entry costs lower. A lack of helper s means we have to pay for external event staff and that will force us to raise the entry fees dramatically!
WALKING THE COURSE The course will be open for walking on Saturday 23 rd of April 2016 3pm 5.00pm.It will also be open for walking on the day of the event. EVENT STARTING TIMES Will be available on KTrials Thursday the 21 st of April after 9pm Gates at HPC will be open at 6am on the day of the event RIDER WITHDRAWALS (SCRATCHING A HORSE / RIDER) The Event Secretary must be notified of all withdrawals prior to the event. Rider withdrawals made after the event closing date, will still require the entrant to attend the event to complete their helper duty. Failure to complete this helper duty will void your right to a refund. All Scratching s will require presentation of a Vet or Doctors Certificate within 7 days to obtain a refund for this event. Refunds will only be forwarded after the event. ALL Scratching s will incur a $20.00 Admin Fee which will be debited from the rider s entry fees that they paid. DOGS No dogs allowed (safety issue) ACCOMODATION Due to Horsemen s Pony Club being located at Whiteman Park we are sorry to be unable to offer camping facilities. Camping may be available from Plenty of good accommodation is now available throughout the Swan Valley, SEC 92961200 or Brookleigh Equestrian Estate 92960018 & many others. CANTEEN: Horsemen s famous canteen will be available Sunday 7.00am PRIZES: Ribbons and lots of prizes! Ribbon & Prize to 3 rd place then Ribbons to 6 th place. VET Please be advised that the Vet is on call A vet will not be on course for this event. EMERGENCY MEDICAL SERVICE Qualified paramedics will be present on the day to provide medical attention if required. YARDS Yards are available for hire for this event for $10.00 per yard.(limited available) NUMBERS Each Rider must provide their own approved number holder/ bibs which must be worn for the event. Horses must have a bridle or blanket number. Please note: Clear plastic sleeves and adhesive tape will not be accepted as number holders. Riders who present to gear checking using this form of number holder will not be allowed to compete. The club will have a limited number of medical armbands and bib holders available for purchase on the day if required. NO JEWELLERY Of any description may be worn, including body piercing. If this cannot be removed you will not be allowed to compete. DRESS CODE LONG SLEEVED shirts/polo-shirts/windcheaters must be worn. Coloured jodhpurs and chaps may be worn at this event and short/long riding boots. Please note the standard for riding helmets will be enforced. HAIR must be neatly restrained, long hair to be restrained in a hair net or plaited to no longer than shoulder length. This will be checked!
MEDICAL ARMBANDS As of January 2004, it is MANDATORY for all riders competing at PCAWA XC Eventing, conducted under PCAWA rules for Eventing, must wear a Medical Armband with the CORRECT details for use in the case of emergency for the XC phase. These medical armbands must in place at time of Gear Checking. Gear Checkers will be ensuring that the forms contained in the armbands contain data. Failure to have these filled out will prevent the rider from riding at this event. Medical armbands are to be located on the upper left arm of each rider. HELMETS All helmets must conform to the ASA / NZS 3838-2006 is compulsory or EN1384(Europe) or ASTN F1163 (USA) or PAS 015 (UK) BACK PROTECTORS All competitors must wear an approved back protector for the cross country phase. No Vest No Ride! GEAR CHECK All competitors must have a gear check before each of the classes they are riding in. Note: All bandages must have 3 rows of tape and have padding. Helmets and rider numbers must be worn whilst mounted at all times FEI art. 519 4.4.2 EXAMINATION AFTER A FALL MEDICAL FITNESS If there is any doubt with regard to the fitness to compete the Ground Jury (PC Steward/Organiser) may with Medical Advice eliminate the athlete (rider) at their discretion. All athletes (rider) that have had a fall during the training, warm-up and or competition must be examined by the official medical officer before they either take part in another test, competition or leave the event site. The athlete (rider) is fully responsible for ensuring that this examination takes place and in the case of a horse fall, that the horse is examined by the official veterinarian. HELMET CAMERAS The wearing of helmet cameras and or cameras mounted upon any other part of the body will be prohibited at this event for rider and or mount. UNAUTHORISED ASSISTANCE Outside assistance is forbidden under penalty of elimination. Any intervention by a third party, whether solicited or not, with the object of facilitating the task of the rider or helping his/her horse is considered forbidden assistance. Similarly it is forbidden for a competitor to join or accept a lead from another. It is forbidden for a jump judge to call back or assist a competitor by direction to rectify an error of course. Whether or not a competitor has received forbidden assistance will be decided by the Technical Delegate and or PCAWA Steward. OBJECTIONS (PROTESTS) Protests are to be lodged with the appeals committee together with $50.00 within 30 mins of the scores being posted. The decision of the appeals committee is final and the $50.00 will be returned if the protest is upheld. PARKING Due to the size of the event parking may become limited. All vehicles must obey the directions of the parking attendants. Failure to do so may see the vehicles associated with that competitor being eliminated from the event. Portable yards at this stage will be allowed but should space become limited some competitors may not be able to deploy these yards. Notes: Riders in PCAWA classes must be financial members of PCAWA and attendance cards will be checked at registration. Riders to provide Bib Number holders, Bridle or Saddle Cloth Number holders and medical armbands HORSEMEN S PONY CLUB IS A MANURE FREE CLUB! All yards are to be left clean and manure placed in the blues bins located in the parking areas. If your horse digs, please fill in the hole before going home, all rubbish is to be placed in the bins provided. We are part of WHITEMAN PARK please consider the environment of this wonderful piece of Western Australia. Horsemen s Pony Club is an alcohol and smoke-free venue
DISCLAIMER OF LIABILITY Neither The Horsemens Pony Club Inc, the Organising Committee of any event to which these Rules apply, nor the PCAWA accepts any liability for any accident, damage, injury, or illness to horses, owners, riders, ground, spectators or any other person or property whatsoever. RESERVATION OF RIGHT The Organisers of this event - reserve the right: Mounts which in the opinion of the Club Coach Co-Ordinator or their nominee are considered unsafe or unsuitable can be prevented from competing at this event. Any mount, which is known to kick, should wear a red ribbon in its tail. Maximum of two horses per rider Bib numbers must be worn when riding, lunging and walking the course 1 To cancel any class or event 2 To divide any class 3 To transfer competitors between sections of a class 4 To alter the advertised times 5 To refuse any entry, with or without stating the reason IMPORTANT NOTES: Long sleeved shirts to be worn. Falls of horse or rider on the cross-country result in elimination and the rider must leave the course at a walk PCAWA Riders for this event must be 9 years of age on 1 st January to 25 years to compete in any PCAWA Event. Horses must be 4 years of age or over PCAWA gear checking rules apply, no gear check, no start No stallions, Colts or Rigs allowed
THE HORSEMEN S PONY CLUB INC. PARENT/GUARDIAN CONSENT FOR UNDER 18 YEAR OLD PARTICIPANTS DISCLAIMER STATEMENT All riders must sign this form CLUB NAME: CLUB ADDRESS EVENT The Horsemen s Pony Club INC Whiteman Park Equestrian Centre Horsemens-Horseland Midland Hunter Trials I acknowledge and agree as a condition of participating in any Horsemen s Pony Club or PCAWA event that neither the Club/Coach, participants, Horsemen s Pony Club,PCAWA or any subdivision thereof, officials, volunteers, medical personnel, any persons, promoters, sponsors, advertisers, owners and lessees of premises used to conduct the EVENTS, shall be under any liability for my death or any bodily injury, loss or damage which may be sustained or incurred by me, as a result of participation in or being present at the event, except in regard to any rights I may have arising under the Trade Practices Act 1974 (Cth) (or similar State legislation). I acknowledge that equestrian activities are dangerous and that accidents causing death, bodily injury, disability and property damage, can, and do happen. BY SIGNING HEREUNDER I CONFIRM HAVING READ AND UNDERSTOOD THE CONTENTS OF THIS DISCLAIMER. I ACKNOWLEDGE THAT THIS DISCLAIMER IS VALID FOR ALL AUTHORISED CLUB, ZONE AND STATE PCAWA EVENTS THAT I ATTEND WITHIN THE TWELVE MONTH PERIOD INCLUSIVE OF AND FOLLOWING THE DATE I HAVE SIGNED THIS FORM. I,.. being the parent/guardian of the rider named,...., confirm that I have read the whole of this document and have taken all necessary actions to ensure I am aware of the activity which the above named, will be asked to participate in and consent to him/her participating. In doing so, I acknowledge that equestrian activities are dangerous and that accidents causing death, bodily injury, disability and property damage can and do happen. I agree that neither the club/coach, participants, Horsemen s Pony Club; PCAWA or any subdivision thereof, officials, volunteers, medical personnel, any persons, promoters, sponsors, advertisers, owners and lessees of premises used to conduct the EVENT(S) shall be under any liability whatsoever for the death or any bodily injury, loss or damage which may be suffered or incurred by the above named or by me in or being present at any PC or PCAWA EVENTS except for any rights the above named or I may have arising under the Trade Practices Act 1974 (Cth) (or similar State legislation). BY SIGNING HEREUNDER I CONFIRM HAVING READ AND UNDERSTOOD THE CONTENTS OF THIS DISCLAIMER. I ACKNOWLEDGE THAT THIS DISCLAIMER IS VALID FOR ALL AUTHORISED CLUB, ZONE AND STATE PCAWA EVENTS THAT I AND MY DEPENDANT ABOVE NAMED ATTEND WITHIN THE TWELVE MONTH PERIOD INCLUSIVE OF AND FOLLOWING THE DATE I HAVE SIGNED THIS FORM. Print Name Here Sign Here Date NAME (BLOCK LETTERS) SIGNED NAME (BLOCK LETTERS) SIGNED DATED THIS DAY OF. 2016 DATED THIS DAY OF 2016