AUDE Annual Conference 2019: Exhibition & Sponsorship Packages

AUDE Annual Conference 2019: Exhibition & Sponsorship Packages

laura.graham@assuredevents.com 0161 428 1250 Exhibition Packages Why Exhibit? The exhibition at the AUDE 2019 conference will take place at Lancaster University. All stands will be in one space with catering provisions spread throughout, ensuring optimum exposure to the conference delegates. Please note there will be a mixture of both 3mx3m and 3mx2m stands (50 stands in total), and the exhibition will take place in a marquee. 3mx3m - 6,850 +VAT 3mx2m - 6,350 + VAT

laura.graham@assuredevents.com 0161 428 1250 Exhibition Packages Shell scheme with fascia board (to display company name and stand number) 1 x table (with cloth) and 2 x chairs per stand (if required) 1 x double socket power point Wi-Fi access Refreshments and lunch for two people on both Monday 15 th and Tuesday 16 th April Two places at the Networking Dinner on Tuesday 16 th April at Lancaster University (venue TBC) Attendance at plenary sessions & break out sessions (subject to change), on Monday 15 th and Tuesday 16 th April The opportunity to meet delegates during morning refreshments on Monday through to afternoon refreshments on Tuesday 25 word company editorial in the One copy of the and delegate list at registration (names and institutions for delegates who have agreed to share their information only)

laura.graham@assuredevents.com 0161 428 1250 2019 Sponsorship Packages - Click the below links for more information - 1. Main Sponsorship: 4 packages - 16,250 2. Gala Dinner (Tues): 1 package - 10,500 3. AUDE Awards: 1 Package - 10,500 4. Networking Dinner (Mon): 1 package - 10,200 5. Gala Dinner Drinks Reception (Tues) - 1 package - 7,800 6. Dinner Wine: 2 packages - 6,100-6,600 7. Networking Dinner Drinks Reception: 1 package - 6,100 8. Late Bar (Tues): 1 Package - 6,500 9. Late Bar (Mon): 1 Package - 6,000 10. Delegate Pack: 1 Package - 5,500 11. Lanyards: 1 Package - 5,000 11. Umbrellas: 1 Package - 3,500 12. Wellbeing Package 1 VR Meditation: 1 package - 3,000 13. Lunch & Refreshments: 1 Package - 2,500 14. Power Banks: 1 Package - 2,500 12. Delegate Room Drop Gifts: 1 Package - 2,500 13. Water Bottles: 1 Package 2,500 14. Wellbeing Package 2 - Relaxation Stand: 1 Package - 2,500 15. Reusable Takeaway Cups: 1 Package 2,500 16. USB Flashdrives: 1 Package - 2,200 17. Delegate Passports: 1 Package - 1,750 18. Exhibition Furniture: 1 Package - 1,500

Main Sponsorship 16,250+VAT - Only 4 packages available - This package offers exclusive opportunities for your organisation to achieve unmatched visibility and direct contact with the key decision makers in the sector, from universities throughout the UK. Exhibition stand worth up to 6,850, including first choice of plot location Full page colour advertisement in the Two tickets to Monday night s Networking Dinner to be held in Lancaster University (venue TBC). This will be attended by delegates, exhibitors and specific sponsors Two tickets to Tuesday night s Gala Dinner in Lancaster University (venue TBC), attended by delegates and specific sponsors only Two tickets to Sunday night s Pre-conference Members' Dinner to be held on site at Lancaster University, attended by delegates and specific sponsors only Signage in the main conference venue Exposure on the conference and AUDE s A single inclusion in the delegate pack (which must be provided by the sponsor to Assured Events at least two weeks prior to the conference) Full delegate list one week prior to the event (names and institutions for delegates who have agreed to share their information only)

Gala Dinner, Tuesday 10,500+VAT There is an opportunity to sponsor the Gala Dinner on Tuesday 16 th April at Lancaster University (venue TBC). This dinner is attended by delegates and specific sponsors only. Exhibiting companies and representatives do not attend this dinner which is the real advantage of this package. Please note the AUDE Awards will take place this evening and there will also be a sponsor for these (see following slide for details). Two tickets to attend the Drinks Reception and Gala Dinner Two tickets to Sunday night s Pre-conference Members' Dinner to be held on site at Lancaster University (this will be attended by delegates and specific sponsors only) Company logo / branding prominently displayed within the venue Entry as sponsor adjacent to the event listing in the conference programme Full delegate list one week prior to the event (names and institutions for delegates who have agreed to share their information only)

AUDE Awards 10,500 +VAT The 5 th AUDE Awards presentation event will take place at the Gala Dinner at Lancaster University on Tuesday 16th April 2019. The Awards are designed to highlight and celebrate the exceptional achievements of universities, and those who work in them. Please visit the AUDE Awards here for full details and information. Acknowledgement and thanks for sponsorship on the dedicated AUDE Awards Dedicated About our sponsor page on the AUDE Awards ; content and pictures to be submitted by sponsor and approved by AUDE before publication Logo and acknowledgement of sponsorship included on all correspondence with Award entrants and winners Attendance for two people to the AUDE Gala Dinner at Lancaster University (venue TBC), on Tuesday 16 th April (attendance only offered to delegates, shortlisted nominees for Awards and select sponsorship packages). Accommodation will also be included Two tickets to Sunday night s Pre-conference Members' Dinner to be held at Lancaster University (attended by delegates and specific sponsors only) Opportunity to present an Award at the AUDE Annual Conference Gala Dinner Logo etched on to all five Awards to be presented Opportunity to join Awards judging panel (one representative date TBC) Logo and acknowledgement of sponsorship featured alongside AUDE Awards collateral at the presentation event including; branding throughout and A5 advert in the AUDE Awards brochure (on tables during dinner), and logo on photo backdrop for winner s pictures Logo and acknowledgement to be included on dissemination of Award winners submission material e.g. press releases to general trade and sector media/ distribution of articles

Networking Dinner, Monday The Networking Dinner will take place on Monday 15 th April at Lancaster University (venue TBC), for delegates, sponsors and exhibitors. To increase the networking opportunities, exhibitors and sponsors will be asked to move to a different table after the main course. 10,200+VAT Company logo / branding prominently displayed within the venue Logo / branding on all menu cards Two tickets for your representatives to attend the Networking Dinner (if you are also exhibiting, this will be in addition to the two representatives already attending the dinner) Two tickets to Sunday night s Pre-conference Members' Dinner to be held on site at Lancaster University (this will be attended by delegates and specific sponsors only) Entry as sponsor adjacent to the event listing in the conference programme Full delegate list one week prior to the event (names and institutions for delegates who have agreed to share their information only)

Gala Dinner Drinks Reception 7,800 +VAT A drinks reception will be held for the conference delegates on Tuesday 16 th April, prior to the Gala Dinner at Lancaster University (venue TBC). The drinks reception and dinner is attended by delegates only, plus specific sponsors. Exhibiting companies and representatives do not attend this dinner which is the real advantage of this package. Two tickets to attend the Drinks Reception and Gala Dinner Company logo / branding prominently displayed within the drinks reception venue Entry as sponsor adjacent to the event listing in the conference programme Full delegate list one week prior to the event (names and institutions for delegates who have agreed to share their information only)

Dinner Wine A Networking Dinner for exhibitors and delegates is to be held on Monday 15 th April and the Gala Dinner is being held on Tuesday 16 th April, both at Lancaster University (venues TBC). The Gala Dinner will be attended by delegates and specific sponsors only. 6,100+VAT (Mon) 6,600+VAT (Tues) - Only 2 packages available - Insert New Pic Two tickets for your representatives to attend the Networking or Gala Dinner Branded tags on all the table wine Entry as sponsor adjacent to the event listing in the conference programme Full delegate list one week prior to the event (names and institutions for delegates who have agreed to share their information only)

Networking Dinner Drinks Reception 6,100 +VAT The Networking Dinner is to be held on Monday 15 th April in Lancaster University (venue TBC) for delegates, sponsors and exhibitors. A drinks reception will be held prior to the dinner. Two tickets for your representatives to attend the Networking Dinner (if you are also exhibiting, this will be in addition to the two representatives already attending the dinner) Company logo / branding prominently displayed within the venue (pop ups and tent cards) Entry as sponsor adjacent to the event listing in the Conference Programme Full delegate list one week prior to the event (names and institutions for delegates who have agreed to share their information only)

Late Bar, Tuesday The Gala Dinner on Tuesday 16 th April will this year be held at Lancaster University (venue TBC). This will then be followed by a late bar for delegates, also on-site at the University. 6,500 +VAT Two tickets for your representatives to attend the Gala Dinner. Company logo / branding prominently displayed within the late bar venue (pop ups and tent cards) Entry as sponsor adjacent to the event listing in the Conference Programme Full delegate list one week prior to the event (names and institutions for delegates who have agreed to share their information only)

Late Bar, Monday The Networking Dinner will take place on Monday 15 th April, being held at Lancaster University (venue TBC). There is an opportunity to sponsor the Late Bar at this dinner. 6,000 +VAT Company logo / branding prominently displayed within the venue Two tickets for your representatives to attend the Networking Dinner & Late Bar (if you are also exhibiting, this will be in addition to the two representatives already attending the dinner) Acknowledgement of your sponsorship and a short company summary in the conference brochure Entry as sponsor adjacent to the event listing in the Conference Programme Full delegate list one week prior to the event (names and institutions for delegates who have agreed to share their information only)

Delegate Pack Bags The Conference Delegate Packs are distributed to all delegates on arrival at the Conference and are used by the delegates throughout the event. The delegate bags will be 5,500 +VAT A branded bag for every delegate. (An eco-friendly option will be used, exact style to be discussed) Company logo / branding prominently on the bag along with the AUDE logo An insert in the delegates packs (to be provided at least two weeks prior to the event start date) Full delegate list one week prior to the event (names and institutions for delegates who have agreed to share their information only)

Conference Lanyards All delegates, exhibitors and visitors will wear a lanyard at all times throughout the conference ensuring continuous visibility. Delegates and commercial companies will wear different colours to enable differentiation. 5,000 +VAT The sponsor s logo will be on the lanyards along with the AUDE logo Full delegate list one week prior to the event (names and institutions for delegates who have agreed to share their information only)

Conference Umbrellas All delegates will be given a branded umbrella, on which the sponsor s logo, along with the AUDE logo, will be displayed. 3,500 +VAT Your branding would appear on the umbrellas, which, within limits could also be produced in brand colours (to be approved by the conference committee) Full delegate list one week prior to the event (names and institutions for delegates who have agreed to share their information only)

Wellbeing Package 1-VR Meditation 3,000 +VAT This unique sponsorship package provides something different for the delegates with a 3 minute meditation/relaxation session using virtual reality headsets. A comfortable seating area next to your stand will be created and 5 headsets will be available. This is a great way for delegates to take a break from the conference and generate interest in your stand. Pop up banner next to the VR Meditation acknowledging sponsorship with company branding Full delegate list one week prior to the event (names and institutions for delegates who have agreed to share their information only): 1 *Please note that this package doesn t include attendance, and is therefore for a company who are already exhibiting at the event.

Lunch & Refreshments There is an opportunity to sponsor the conference lunches and refreshment breaks, which will take place within the exhibition area. 2,500 +VAT Company logo / branding prominently displayed within the exhibition hall Entry as sponsor adjacent to the event listing in the Full delegate list one week prior to the event (names and institutions for delegates who have agreed to share their information only)

Power Banks All delegates will be given a portable power bank charger when they register at the conference, so they are able to charge their phone without a plug socket and take them home after the event has concluded. Power banks have proven popular with delegates and their ever-growing list of devices that require charging on the go. 2,500 +VAT Company logo/ branding prominently on the power bank along with the AUDE logo (type/ design of power banks to be determined by the conference committee) Full delegate list one week prior to the event (names and institutions for delegates who have agreed to share their information only)

Delegate Room Drop Gifts 2,500 +VAT A room drop of a gift of your choosing will be made to each of the delegates bedrooms. This opportunity will enable you to supply either a branded gift or a gift with a message that will reach each and every delegate. The sponsor will need to supply their chosen gift; however for a supplementary charge this can be sourced and arranged on the sponsor s behalf. Please note that the gift will need to be approved by and delivered to the conference organisers prior to the event. The branded gift delivered to each of the delegates bedrooms (to be supplied by sponsor) A branded note/flyer in each of the delegates bedrooms (to be supplied by sponsor) Full delegate list one week prior to the event (names and institutions for delegates who have agreed to share their information only): 1 Package - 3500

Conference Water bottles 2,500 +VAT Each delegate will receive a reusable water bottle at conference registration. This will be branded with your company logo, along with the AUDE logo. Water will be available for delegates to refill the bottles throughout the event and can be taken home by all attendees. A branded water bottle for every delegate (An eco-friendly option will be used, exact style to be discussed) Full delegate list one week prior to the event (names and institutions for delegates who have agreed to share their information only): 1

Wellbeing package 2 - Relaxation Stand 2,500 +VAT This unique sponsorship package provides something different for the delegates. A professional masseuse will be set up giving delegates the opportunity to have either a 5-10 minute chair massage or a 5-10 minute hand and arm massage. This could be on your stand or next to your stand and a is great way to generate interest. Pop up banner next to the relaxation stand acknowledging sponsorship with company branding Full delegate list one week prior to the event (names and institutions for delegates who have agreed to share their information only): 1 *Please note that this package doesn t include attendance, and is therefore for a company who are already exhibiting at the event.

Reusable Takeaway Cups 2,500 +VAT Each delegate will receive a reusable takeaway cup at conference registration. This will be branded with your company logo, along with the AUDE logo. It may also be possible to have the cup produced in your brand colours (dependent on logo colours). Hot drinks will be available for delegates to refill the cups throughout the event if they wish and they can also be taken home by all attendees. A branded takeaway cup for every delegate. (An eco-friendly option will be used, exact style to be discussed) Full delegate list one week prior to the event (names and institutions for delegates who have agreed to share their information only)

USB Flash drives The flash drives will be handed out at the end of the conference, and will include the highlights video from the event, as well as all of the content which will be covered in the plenary sessions throughout the event. 2,200 +VAT Company logo/branding on the flash drive, along with the AUDE logo Full delegate list one week prior to the event (names and institutions for delegates who have agreed to share their information only)

Delegate Passport 1,750 +VAT To help encourage delegates to visit as many exhibitors as possible, in 2019 we will be issuing all attendees with a Passport, to be stamped each time they visit an exhibitor. Each exhibitor will have a sheet of stickers with their logo on to stamp the passports, and those delegates with 35 or more stickers will be entered into a draw to win a 500 voucher. Company logo/ branding prominently displayed on the Passport A page of text or an advert in the Passport (A6 in size) A photo opportunity in the exhibition space to present the winner with the prize when the draw takes place on Tuesday Full delegate list one week prior to the event (names and institutions for delegates who have agreed to share their information only)

Exhibition Furniture This is a great opportunity for a furniture supplier to showcase their products to delegates, by creating a lounge area in the exhibition space. The sponsor would need to supply all of the furniture for the duration of the event. 1,500 +VAT One ticket for your representative to attend the exhibition and conference sessions on Monday 15 th and Tuesday 16 th April. Branded pop-up banner with your company logo/branding to be displayed by the furniture in the lounge area. Full delegate list one week prior to the event (names and institutions for delegates who have agreed to share their information only) Please note that this sponsorship does not include any attendance at the conference dinners, and that the lunch sponsor tent cards would be distributed on some of the tables provided.

If you 2019 are interested Sponsorship in a sponsorship Packages opportunity or exhibition space, please contact us before 1pm on Friday 19 th October laura.graham@assuredevents.com 0161 428 1250