RAA 2018 PRE-CONFERENCE EXHIBITOR WEBINAR WELCOME! Thursday, August 16, 2018 10:00 AM CST/11:00 AM EST
AGENDA 1. Attendee List 8. Move IN/OUT & Show Days 2. CEO/Board Walk-Through 9. Pack Your Bags 3. Long Beach Conv. Center Layout 10. Pre-Sales (2019) 4. Deadline Date Reminders 11. Purchasing Forum 5. Housing 12. Raffle 6. Lead Retrieval 13. Registration 7. Monday Night Event 14. Save the Date (2019)
1. Attendee List RAA will provide exhibitors a pre-show abbreviated attendee list a few weeks prior to conference
2. CEO/Board Walk-Through Tuesday, September 25, 2018 10:00 AM 11:00 AM Please be sure a representative will be at your booth at this time Exhibit Hall Hours: 10:00 AM 6:00 PM
3. Long Beach Layout
3. Convention Center Layout
4. Deadline Dates Freeman August 31, 2018 Exhibitor AV (Pixel) September 7, 2018 Internet/Telephone Service SmartCity September 7, 2018 Housing - September 3, 2018 Shipping Advance Warehouse receiving begins August 22, 2018 Deadline September 14, 2018 Direct to Show Site Cannot deliver BEFORE September 23, 2018
5. Housing Exhibitors are required to stay at one of the official RAA Hotels in Long Beach, CA. At this time you should ve already made reservations at either of the following: Deadline to book hotel room: September 3, 2018 Hyatt Regency (sold-out) Renaissance Westin
6. Lead Retrieval NEW for 2018! Lead Retrieval packages are available for RAA 2018. To purchase lead retrieval services go to www.raa.org Exhibitor & Sponsor Information Scroll down to Lead Retrieval
7. Monday Night Event Monday, September 24 7:30 PM 9:30 PM Please note the off-site event has been moved from Tuesday to Monday night. The event will take place at the Aquarium of the Pacific There will not be complimentary tickets provided to the event for exhibitors as in previous years. Tickets are available to purchase thru registration
8. Move IN, Exhibit Hours & Move OUT MOVE-IN Sunday, September 23, 2018-8:00 AM 5:00 PM * wristbands will be available until registration opens Sunday, September 23 rd from 1:00 PM to 5:00 PM Exhibit Hours Monday, September 24, 2018 8:00 AM 12:00 PM Monday, September 24, 2018 4:00 PM 7:00 PM - * Note: All exhibits must be fully installed by 12:00 PM on Monday, September 24, 2018 * Opening Welcome Reception - 5:30 PM 7:00 PM Tuesday, September 25, 2018 10:00 AM 6:00 PM MOVE-OUT Happy Hour 5:00 PM 6:00 PM Tuesday, September 25, 2018 6:00 PM 7:00 PM Wednesday, September 26, 2018 8:00 AM 5:00 PM SPECIAL NOTES: * It is prohibited to start moving out/taking down your booth prior to 6:00 PM on Tuesday, September 25. * CARRIERS MUST CHECK-IN BY 12:00 PM WEDNESDAY, SEPTEMBER 26, 2018! * All exhibit materials must be removed from the exhibit hall by Wednesday, September 26, 2018 at 5:00 PM
9. Pack Your Bags RAA Annual Conference is business casual Mobile App Stay tuned for additional details on how to download RAA s 2018 mobile app.
10. Pre-Sales Office (2019) Located in back of Exhibit Hall The sales office will be open during the scheduled times below. A link will be forwarded to all exhibitors to complete. Booth selection will be done on a first come, first serve basis within each category. A credit card deposit of $500 will be required during sign up. Monday, September 24, 2018 Morning Hours: 9:00 am - 11:00 am 9:00 AM - 9:30 AM: Platinum, Emerald, Gold and Silver Sponsors & 20x30 or larger Islands 9:30 AM - 10:00 AM: All other Sponsors and 20x20 Islands 10:00 AM - 11:00 AM: Open Sales Afternoon Hours: 1:30 PM 3:30 PM & 4:30 PM 5:00 PM Tuesday, September 25, 2018 1:30 PM - 2:00 PM: Second Chance all Sponsors & Island Booths 2:00 PM - 5;00 PM: Open Sales Morning Hours: 10:00 AM 12:00 PM 10:00 AM - 10:30 AM: Last chance Sponsors & Island Booths 10:30 AM - 12:00 PM: Open Sales Afternoon Hours: 1:30 PM 5:30 PM Open Sales
11. Purchasing Forum Members Only! Tuesday, September 25, 2018 5:00 PM 8:00 PM Exhibitors can request up to six (6), 10-minute meetings Meetings will take place in the exhibitor s booth in the exhibit hall from 5:00 PM 6:00 PM and then meetings will move to the Grand Ballroom from 6:00 PM 8:00 PM
12. Raffle Deadline to participate is September 7, 2018 Exhibitors are responsible for the following: Bringing your own prize, must be of $100 or more value Collecting business cards from attendees who wish to participate Drawing a business card of winner of the prize Filling out the winner form for RAA staff
13. Registration Hours Sunday, September 23, 2018 1:00 PM 5:00 PM Monday, September 24, 2018 8:00 AM 6:30 PM Tuesday, September 25, 2018 7:30 AM 5:30 PM Booth personnel registrants are entitled to attend opening reception, lunch and happy hour RAA does not offer complimentary guest passes. If you have any questions regarding registration please email registration@raa.org or call 312.673.5387
SAVE THE DATE! September 4-7, 2019 Nashville, TN
CONTACTS Contacts: Ingrid Qualls (Events Manager) exhibits@raa.org Gemma Cernetic (Freeman) (714) 254-3410 Diana Lundie & Susan Young, RAA Sales - diana@thelundiegroup.com & susan@thelundiegroup.com Kelsey Kwasniak (Registration) registration@raa.org Morgan Frohling (Housing) housing@raa.org
Questions? We can also be reached at exhibits@raa.org anytime!