Planning for Club Development October 2014
Personal Introduction 1992 to 1997 Daughter joined Shandon Boat Club. Committee member. 1998 to 2004 Inactive. Working in Dublin 2005 to Present Club Secretary. 2011 to Present Secretary Rowing Ireland 2012 CEO Rowing Ireland
Shandon Boat Club Early 1877 to 1914 High Profile/Very Successful/IARU Founding Member Middle 1920 to 1980s Moderately Active/Middle ranking Recent 1989 Meeting to wind up club due to inactivity, disrepair and debt. 1990 to 1998 Junior recruitment/seven Irish rowing championships 1999 to 2005 No activity/disaffiliated from IARU Current 2005 to 2014 4th largest RI club by registered membership 3 successive years of Championship wins Future?
Workshop Objectives To discuss role of Planning in Club Development To share some experiences in planning the development of Shandon Boat Club Participants to identify one or more actions to take in planning for your own club development
Why Planning? A goal without a plan is just a wish. It s not the plan that s important, it s the planning. Plans are only good intentions unless they immediately degenerate into hard work. (P. Drucker 1960 1990) His plans were always resolutely flexible because he believed that execution was everything (The Battle, Alessandro Barbero 2003)
Shandon Planning 1989-1997 One planning meeting to develop long term plan for club renewal Off-site/Facilitated/Eight attendees/three year time frame Objectives - recruitment, facilities, equipment, coaching, training 2004 /2008/2011/2014 Four long term planning exercises. 3 year horizon. Vision Objectives Priorities Action Plan Committee meetings review
Shandon Planning Values Vision Objectives Action Plan Execution
Vision Long Term Goal or Ambition What the Club intends to be.
Shandon Boat Club Vision Shandon Boat Club is Ireland s leading rowing club for juniors and adults interested in competitive rowing.
Shandon BC Planning Values Vision Objectives Action Plan Execution
Shandon Boat Club Strategic Objectives 2011 Shandon Boat Club is Ireland s leading rowing club for juniors and adults interested in competitive rowing. Rowing Membership Approx 80 motivated juniors Approx 40 competitive adult rowers We retain a high proportion of our junior rowers as adult members. Competitive Rowing We have a full time Rowing Director and sufficient volunteer coaches to ensure that each rowing squad has at least two coaches. At least two thirds of our coaches are qualified to Level 1 or 2. We regularly run development camps at home and abroad. The Club is competitive in all adult grades (Novice/Inter/Senior). We consistently win Junior Irish Championships. We compete annually in Grand League Division 1 as well as in events in all parts of Ireland and in premier events abroad. Non Rowing Membership (Administration/Support) 25 non-coaching, active adult members or supporters Resources We have the finances, equipment and facilities required to support our ambitions.
Shandon BC Planning Values Vision Objectives Action Plan Execution
SWOT Analysis Verification that the Strategic Objectives are achievable in the context of the Club s resources and potential. Strengths: What are the club s advantages in striving to achieve our Objectives? Weaknesses: What is going to hold us back from achieving our Objectives? Opportunities: What could we lever to our advantage? Threats: What might happen in the future to hinder us in achieving our Objectives?
SWOT Analysis Must take the Shandon club context into account: Very small committed group of part-time volunteers Most volunteers want to coach We have to Avoid: Long list generation Lack of prioritising Lack of realistic time scales Volunteer overload
SWOT Analysis 2011 Strengths Membership Coaching Administration /Governance Resources - People Resources Finance Weaknesses Membership Coaching (Numbers) Administration/Governance Resources - People Resources Finance Opportunities Membership -Junior and Adult Recruitment Coaching Full time Administration/Governance Resources Parents Resources - Finance Threats Membership Coaching Administration/Governance Resources - People Resources - Finance
Action Plan 2011 Addressing the Priority Weaknesses impacting on our Objectives and the Threats to achieving them Weakness Opportunity Weakness Opportunity Weakness Opportunity Opportunity Threat raising etc) Counter Threat Counter Junior membership = 50 thinly spread in numbers and quality Schools recruitment/ltr Camp Adult competitive rowing membership = zero Summer evening LTR sessions/attract transitioning juniors Coaching = No/ratio of coaches Hire a professional coach Identify alumni interested in doing a little now with view to more later. Administration = Nos and expertise in key areas (safety, PR, fund Actively seek and secure expert and committed parent involvement Finance = Loss of tenants Put a fund raising committee in place
Shandon BC Planning Values Vision Objectives Action Plan Execution
Action Plan Action Plan September 2011 Category Action Target Responsiblity Date Junior Recruitment Recruiting visit to Boy Schools x 4 Oct-11 F Coghlan Recruiting visit to Girls Schools x 2 Oct-11 F Coghlan Develop relationship with Girls School x 2 2011/2012 F Coghlan Develop relationship with Boys School x 2 2011/2012 F Coghlan Establish annual LTR Camp Jul-12 F Coghlan Adult Recruitment Run w/e adult LTR Q1 11 B O'Flynn Establish annual summer evening adult LTR Q3-12B O'Flynn
Accountability Committee Meetings 1 Minutes of Last Meeting 2 Actions and Matters Arising 3 Captain s Report Competition results and calendar Coaching Issues Equipment Issues 4 Secretary s Report Membership Events Parents Support Planning 5 Treasurer s Report Performance vs Budget Cash flow projections Debtors/creditors Fund Raising Results and Calendar 6 Safety Incidents Audits 7 Communications/PR 8 AOB 9 Next Meeting
Achievements vs Objectives 2011 Achieved Should Get There Might get there Unlikely 05 08 11 14 Rowing Membership Junior (80) 25 31 87 102 Adult (40) 4 10 4 17 Coaches (20) 4 7 10 13 Competitive Rowing We have a full time Rowing Director and sufficient volunteer coaches to ensure that each rowing squad has at least two coaches. At least two thirds of our coaches are qualified to Level 1 or 2. We regularly run development camps at home and abroad. The Club is competitive in all adult grades (Novice/Inter/Senior). We consistently win Junior Irish Championships. We compete annually in Grand League Division 1 as well as in events in all parts of Ireland and in premier events abroad. Non Rowing Membership (Administration/Support) 25 other (non-coaching) active/supportive adult members Resources We have the finances, equipment and facilities required to support our ambitions.
Summary Planning in SBC 1993 to 1997 Little or no planning. Club Failed. 2004 to date Regular long term planning meetings. Annual planning for the coming season
Workshop Objectives To discuss role of Planning in Club Development To share some experiences in planning the development of Shandon Boat Club Participants to identify one or more actions to take in planning for your own club development