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.1 Introduction Beach Volleyball is a perfect sport for television: it has all the ingredients to make a compelling television product such as great athletes and exciting competitions, providing wonderful action in the most beautiful resorts, creating an unparalleled atmosphere. This section strives to standardize the necessary quality requirements of Beach Volleyball based on the widely acclaimed standard of the coverage introduced in Atlanta, and improved over successive Olympic Games. These Guidelines support the designated Host Broadcaster and the FIVB Letter of Agreement (Appendix E) signed by the end of January that precedes each season, and which is part of the FIVB/ National Federation-Promoter Agreement. This manual should be used in conjunction with the Host Broadcaster website www.fivb.org/en/tv/hostbroadcasters, where further material and downloads can be found to aid the Broadcast production..2 Aims and Objectives FIVB: Early finalization of the calendar. Cooperation with the Highlight TV production company in the production of the Highlights Show. Organization of a Host Broadcaster seminar/workshop in due course. Organization of the inspection visits. Expansion of the TV distribution into key markets for the FIVB and FIVB partners. Web site coordination. To promote the TV programming through all possible means including the FIVB website, promoters website, press releases, International Broadcasters websites, newsletters, etc. The FIVB- TV agency must provide the FIVB with this valuable information and its update whenever required. To explore new technology such as streaming live or delayed feed on the FIVB website, to provide on demand archive video clips, mobile communication, live score on the website, etc. To deliver to the promoters TV audience figures for each event and globally through a specialized company IFM. Organizers: Organizers must send to the FIVB by July 31 st of the preceding year the WT/22 (Host Broadcaster Letter of Intent). Organizers must enforce the World Council decisions pertaining to TV Guidelines, including but not limited to confirming all TV related matters (i.e. production schedule, proposed solution for LIVE access to the broadcast matches, Host Broadcaster s advertising rate card, signature of Appendix E, etc.). Appendix E must be provided by end of January 2009 for the 2009 season. If a promoter cannot secure a Host Broadcaster in accordance with the FIVB TV requirements for TV production and minimum broadcasting, the FIVB will be entitled to provide its own TV production solution at promoter s charge. The organizers must communicate to the FIVB TV Coordinator the name and contact numbers of the Host Broadcaster s and/ or Production Company s representatives no later than four months before the start of the tournament in order to establish an early contact and discuss key issues concerning the broadcast and coverage of the event. To fill the stadium especially during televised matches. Increase of the Host Broadcaster TV coverage. In order to coordinate the intended domestic broadcast with the programming intentions of international broadcasters, a detailed TV coverage schedule must be received by FIVB for approval by the end of January. To promote the TV programming through all possible means including the FIVB website, promoters website, press releases, International Broadcasters websites, newsletters, etc. The FIVB- TV agency must provide the FIVB with this valuable information David Wenger (SUI) celebrates the victory of a match in Gstaad TV coordinator: The TV Coordinator must provide the Host Broadcaster with a detailed program running order in order to optimize the coverage and assist the Host Broadcaster in meeting the required standards. Early communication of the calendar to the International TV Broadcasters to allocate the best possible programming. Cooperation with the Highlight TV production company in the production of the Highlights Show. Collection and delivery of Broadcast TV data. Organization of the inspection visits. Expansion of the TV distribution into key markets for the FIVB and FIVB partners. Web site coordination. To provide at the request of the promoter/host Broadcaster footage of events in order to realize trailers and/or sponsorships presentation..3 The Role of the TV Coordinator and the TV Coordination Agency To assist the FIVB and the appointed FIVB Production Company in the realization of the Highlights Show. To fulfill the terms of the mandate as the TV Sales Agency for the distribution of all FIVB properties. To obtain the Domestic Broadcaster's rate card for the acquisition of TV commercial elements at least 120 days before each event To determine the competition schedule and start time for televised matches. Any amendments to the confirmed competition schedule and start time for televised matches must be agreed in advance by the FIVB, the promoters and the Host Broadcaster. To provide for next year onwards the Host Broadcaster manual and demo of the ideal footage onto: www.fivb.org/en/tv/ hostbroadcasters. To coordinate with the TV Producer of the Highlight, the Host TV Broadcaster, FIVB Officials on-site, FIVB, etc. in order to produce a high quality Highlight Show to satisfy the needs of the International Host Broadcaster. To advice the FIVB of any eventual TV actions to be implemented in case of non-compliance of the requirements by the Promoter and/or Host Broadcaster..4 The Organizers The TV Coordination Agency is responsible for the proper implementation of FIVB s standard requirements for television and its update whenever required. production of the SWATCH FIVB World Tour and the SWATCH FIVB The Organizers retain total exclusivity of the domestic TV Cooperation with the Highlight TV production company in the World Championships. As such they oversee TV related activities Broadcast rights for their territories as stipulated in the contract. production of the Highlights Show. leading up to, during (on-site) and following event, from the They are required to secure a National Host Broadcaster (or TV The FIVB goal is to raise the standard coverage requirements for set-up of the TV equipment to the actual production, broadcast Production company and TV Broadcaster) in accordance with the Beach Volleyball and provide broadcasters with a consistent product Host Broadcaster: and subsequent international distribution. They are also the FIVB regulations. throughout the season, irrespective of the event s location, in order Host Broadcasters must comply with the FIVB guidelines for liaison between Host Broadcasters (or Production Company) and The Organizers must secure TV coverage and a strong exposure to maximize the exposure of the SWATCH FIVB World Tour and television coverage of the Beach Volleyball World Tour and the international rights holders during live transmissions. through a domestic TV agreement for the benefits of promoting World Championships. A positive working relationship with the Host World Championships presented herein. each event, the SWATCH FIVB World Tour, or SWATCH FIVB Broadcasters, based on a shared commitment, must be created in The Host Broadcasters must efficiently coordinate the broadcast A TV Coordinator will conduct an Inspection Visit before an event, World Championships, and Beach Volleyball in general. The order to increase Beach Volleyball s profile around the world. The FIVB of their national event. when deemed necessary by the FIVB. After each event he/she Organizers must coordinate all necessary actions to guarantee has developed a new international television strategy focused on Full implementation of the official Graphics package provided will review the match footage recorded on tapes to ensure that a good collaboration and solid partnership between all parties, providing broadcasters with better Beach Volleyball coverage, which on-site by Swiss Timing. the expectations for delayed broadcasts are met, and will make in accordance with the FIVB agreement, and must secure the is initiated with a better TV production and optimized scheduling. Cooperation with the Highlight TV production company in the suggestions to both Host Broadcasters and Promoters to further compliance by its Host Broadcaster with all broadcast regulations, production of the Highlights Show. increase the quality of each production. Host Broadcasters must including meeting all relevant deadlines. The Organizers must It should be clearly understood at the outset that the Host Broadcast Increase of the Host Broadcaster TV coverage. cooperate with the TV Coordinator, who will monitor the fulfillment support the FIVB-TV agency where and when required. production is for the use of ALL FIVB rights holders across the world. To participate in the Host Broadcasting meeting that may be of each contractual obligation in accordance with the SWATCH FIVB All Host Broadcast production must be impartial and not favour any staged if it is deemed necessary by the FIVB before or during World Tour and the SWATCH FIVB World Championships broadcast.5 one team. For the production, you and your team are representing the season with the participation of all Host TV Broadcasters. specifications and the Host Broadcaster Letter of Agreement the FIVB, and your efforts and abilities should only be channeled The Host Broadcasters shall make available, to the TV (Appendix E), which is part of the FIVB-NF/Promoter Agreement. into the Host Broadcast production. Any unilateral production must Co-ordination Agency, the live International feed for all To work together with promoters in order to effectively Inspection Visit and Meetings be serviced by your own production facilities and personnel, and be matches produced by the HB. This will include, but not limited implement the TV Broadcast plan. A TV Coordinator inspection visit must be scheduled no later completely independent of the Host Broadcast. to, 4 matches per gender (semi-finals and finals) per event. To assist the FIVB by implementing a TV plan that works for both than 2 months before the start of the event, whenever deemed The TV signal shall be made available to the disposal of the TV the National Host Broadcasters and International Broadcasters. necessary by the FIVB. During the TV inspection a meeting with The Mission is as follows: Co-ordination Agency on a local International Satellite (to be To ensure that the TV Production meets the minimum standards the following participants (minimum) must be held: To increase the growth of the sport and achieve a budget pre agreed with the TV Co-ordination Agency/FIVB). and respects the TV requirements related to the category of the that maximizes sales of TV rights. The budget goals should not The Host Broadcasters shall make available to Sportsman Media events (e.g. Open, Grand Slam, World Championships). TV Coordinator jeopardize the exposure, which is a priority, and the amount of TV Group GmbH the live TV feed of a minimum (but not limited to) To ensure the production and distribution of a customized Interpreter if required rights fees should be coherent with the potential of each market. 4 matches per event such as semi-finals and finals games per video news release, to be transmitted by satellite (during Promoter The goal is also to increase the exposure of the sport on a more gender s event. unilateral transmissions), based on specific requests from the Host Broadcaster Director and/or Producer 150 global basis as well as increase the sport s commercial value. International Broadcasters or News Agencies. Representative of Technical Producer or Facilities Company 151
.7 TV Camera Positions Host Broadcaster Coverage - Obligations The following obligations must be provided by the Host Broadcaster for the sole use in producing the FIVB International feed. In case a tournament is suspended or stopped (upon the FIVB Technical Supervisor s decision) the Host Broadcaster must guarantee the coverage of matches that may be played on an extra day. For all Events, the Host Broadcaster must make best efforts to record additional material in case of cancellation of matches due to weather conditions or injuries. 9 The minimum camera requirements are as follows: Open Events Camera 1 to, including 1 Crane camera. Grand Slam Events Camera 1 to 8, including 1 super Slow-motion and 1 Crane camera. World Championships Camera 1 to 10, including 1 super Slow-motion and 1 Crane camera. WT 14 TV Broadcasting Intentions - 0 days before event WT 15 TV Cameras Position Layout - 30 days before event The day before the first transmission at each event, a general briefing meeting must be held with the FIVB Technical Supervisor, the Host Broadcaster, the Referee Delegate, the Official Announcer and the TV Coordinator on-site. The main aspects of the tournament as well as its coverage must be reviewed in detail.. Host Broadcaster Coverage - Match Scheduling The Television coverage for World Tour events must be produced within the minimum standards set by the FIVB. As a minimum requirement for Open Events, the Host Broadcaster should guarantee that the following will be produced for all Men's and Women's events: The semi-final matches The final matches for 3rd and 4th place The final matches for 1st and 2nd place The awards ceremonies For all Grand Slam events, two matches played prior to the semi finals should also be produced, in addition to the above. However, the FIVB reserves the right to request production of up to four (4) additional matches, two per gender, based on the interest expressed by International broadcasters. For the World Championship, at least six matches per day from court 1 and all finals (semi-finals and finals) and awards ceremonies. Totals at least 5 televised matches. For all above events it is mandatory to implement a competition schedule in order to ensure a fully packed stadium for all televised matches. For instance, it is recommended that the semi-final matches should be scheduled on Saturday afternoon for single gender events while the finals should be played on Sunday afternoon. In case of staggered double gender events, the semifinal and final matches should be scheduled as follows: Friday Afternoon: Saturday afternoon: Sunday afternoon: 152 Women s semi-finals (or Men s semi-finals). Women s finals (or Men s finals). Men s semi-finals (or Women s semi-finals). Men s finals. (or Women s finals). Any modification to the agreed and confirmed schedule (as supplied in WT 14) requires written approval by the FIVB and the TV Coordination Agency. For all events, a full broadcast standard ENG crew (25 or 525 SDI 1:9) shall be available free of charge to the FIVB and the TV Coordinator, separate from the Host Broadcast operation, for use on the Highlights programming and gathering scenic shots for the news feed. As per Appendix E, the Host Broadcaster is required to provide thirty (30) minutes ENG coverage of matches played on the central court from the beginning of the main draw competition for the purposes of news and highlights if required by FIVB and FIVB s Coordination and TV Agency. FIVB s Coordination and TV Agency will advise the HB of the matches to be covered as well as other elements which may be required, including but not limited to city shots, interviews of players, authorities, etc.; However, the FIVB and IMG recommend the availability of a crew ENG and equipment for 8 hours per day, with the following number of days being required for each category of event: 3 Open events: One (1) day of use; Grand Slam events: Two (2) days of use; World Championships: The first six () days 2 hours per day and on the last four (4) days 8 hours per day. The exact date of availability of the crew ENG for Open and Grand Slam events must be agreed mutually by all the parties. The Highlights producer will be provided and schedule the ENG crew through the Host Broadcaster contact at least 7 days in advance of the event. The following crew for this unit should be provided for by the Host Broadcaster. 1 Cameraman, 1 Audio Technician 1 Producer To provide an SNG or suitable uplink facility, to uplink to a satellite (satellite to approved in writing by the FIVB/ TV Coordination Agency) the International Feed for distribution to International Broadcasters and the news feed for distribution to both International Broadcasters and news agency's..8 Technical and Production Specifications A. Generalities The equipment used on FIVB Host Broadcast productions must be of full broadcast quality specification, regularly maintained and serviced. Broadcasting formats across the world vary considerably, and are constantly changing and being upgraded. The recent Olympics produced all their transmissions in high definition, and this standard will in time become the normal requirement for FIVB Host Broadcasts. However for the 2009 season, the production format for all FIVB events is 25 Pal SDI 1:9 or in certain territories of the world 525 NTSC SDI 1:9. It is acceptable for the Host Broadcast to be produced in high definition and down converted on site to a standard definition signal. The Host Broadcast productions must keep all relevant action within the 4:3 safe area on screen, and all graphics will be designed to fit inside the 4:3 area. 5 7 4 1 2 8 VIP Stand B. TV Camera Positions The following cameras and camera positions are to be utilized for all FIVB Host Broadcast Productions. A minimum of cameras should be used for Open events (cameras 1-), a minimum of 8 for Grand Slam events (cameras 1-8) and a minimum of 10 for World Championships (cameras 1-10). Camera No. Lens Operation 1 Main coverage camera on platform 2 55x Close up camera on platform 3 Handheld camera 4 Handheld camera 5 Crane camera 55x * Low angle slow motion camera 7 w/a Net camera 8 High mounted camera 9 55x Reverse angle camera 10 55x High end court camera Camera one The main camera 1 should be in line with the net, placed on the opposite side of the public stands to show the crowd s reaction during the matches. If required it should be set on a platform set-up separately from the VIP stands to avoid shaking. The positioning of the roof covering the VIP tribune must take into consideration the main camera s angle and should be put at a reasonable distance above the spectators. This is the main coverage camera. Camera two Positioned alongside camera 1 and sharing the same platform if possible. Used as the main close up camera following a point, and for replay coverage during play. Following this meeting the following forms have to be completed and returned to the FIVB and TV coordination agency within the set time period. 10 * Camera. For Grand Slam and World Championships must be a Super Slow motion camera ** Height of cameras (platforms) to be confirmed once style of spectators stands (seating bowl) is confirmed by the promoter. Promoter will need to provide the graphic design for the spectator stands so exact camera placing can be confirmed. Camera 1 and 2 153
TV cameraman in the face of Andrew Schacht (AUS) in Stare Jablonki Camera 3 and 4 Camera 5 (Crane camera) Cameras three and four Camera seven Camera eight The cameras 3 and 4 must be on court and used handheld. They should be used for close ups of players actions (i.e. setting, reception, net action, etc). They should also be used during timeouts with built-in microphones to show the players on the bench. A cable assistant during the production operations is necessary to avoid any problems or disturbances. If possible these cameras should be of wireless operation to alleviate the need for cable or a camera assistant on the court area. A net camera (CCD Megapixel Minicamera minimum) must be fixed at the top of the net tape or positioned below the net. It should have a remote pan and tilt option and be controlled from the production compound. It will be used for set up shots and replays. The FIVB Technical Supervisor must be consulted in order to determine the exact positioning of the net camera. This Camera must be Installed no less than 3 hours prior the start of the first match on court. All cabling must be out of sight. The camera should be located to capture the entire complex, including the surrounding beaches, crowds on the beach, and general atmosphere shots at the venue. Camera ten Placed high in the stands on a platform if required at the opposite end of court to the crane camera. Used for replay coverage, crowd reactions and general set up shots Camera five The crane camera is considered by many to be the best and most dynamic. This crane camera will be used mainly during rallies and for replays. It should be 5m in length at a minimum. It is essential an experienced Crane Camera operator is employed in order to optimize the use of the camera. This camera is absolutely crucial to provide good Beach Volleyball coverage. The camera is on a tripod is in the low end zone located on the opposite side from the crane camera. This camera is mainly used for reaction shots, signal shots, set up shots before a service, and for replays. This should be a super slow motion (SSL) camera for all events World Championships and Grand Slams. Camera six Camera nine Placed in the stands on the opposite side of the court from camera one. It may require a platform depending on position. Used for close ups and replays. The TV Coordinator may advise the Host Broadcaster on the best location to place the cameras during the on-site visit. The proposed camera positions must be sent to the TV Coordination agency, with a copy to FIVB, for approval a minimum 30 days before start of the tournament (WT/15 form). The layout must clearly show the distances of the cameras from the court as well as the height in relation to the playing court. TV Innovations for the Future of the Sport! 154 Emotive reactions caught with cameras 3 and 4 155
Microphones positions C. Audio For all recordings and satellite transmissions, the following audio configurations should be used. Track one Track two Track three Track four Stereo Full English commentary & International sound mix (Left) Stereo Full English commentary & International sound mix (Right) Stereo International Sound (Music & effects) (Left) Stereo International Sound (Music & effects) (Right) Tracks three and four must only contain the clean International ambient sound from the court and any FIVB cleared music from the programme. International Sound refers to the audio from the stadium, the ball being hit by players, the players noise, the crowd s noise, the public address system and music, the referee s whistle and/or instructions, etc. The sound levels of the public address system and music should be carefully controlled as they strongly affect the loudness of the international sound. Music and commentary should be played during court changes and time-outs only and never during rallies due to the intricacy to edit pictures at that time for the broadcaster. Copyright problems may also occur if commercial music is heard as a background noise. Likewise, commentaries via the public address system on the International sound track should not be audible as they may conflict with the commentary on track one. Microphones should be strategically positioned to ensure the clearest and best possible audio signals featuring : Fixed mics Around 20 microphones should be used to capture these audio effects. Personnel microphones should be used on the referee and on the net. All placements must be discreet from all camera shots. A suggested audio plan follows. It is the responsibility of the FIVB with the assistance of IMG to provide an English language commentator on site for each event. This commentary will be used on the live transmission by certain broadcasters, as a guide commentary by others, and may be required for the highlights programming. The guide commentary provides international broadcasters with a playby-play account in English of the key action during a match. International Broadcasters may then re-record a commentary in their own language, using the English guide commentary as a basis. VIP Stand A suitable commentary position for the Host Broadcast commentary must be supplied. It should be located on the same side of court as the main camera positions, be large enough for three persons and have two commentary control units and associated monitoring. If a commentary information system (CIS) is available then it should be available in this position. Personal mics Incidental music will be supplied by the FIVB/ TV Coordination Agency, cleared for worldwide transmission, which should be used with any full page graphics (e.g. set statistics) and as background to any set or match action montages. the players body contact with the ball. the players discussions on court and during time outs. the crowd s close-up applause and general excitement surrounding the event. the public s reaction to the players performance. the referees calls. 15 Host Broadcaster Commentators Fixed mics Earpiece of the 1st referee to be connected HTVB Host Broadcaster TV Truck 157
Match result Weather F. Recording, Melt Reels and News Feed D. Graphics All TV graphics and relevant data will be provided live for free on-site to each Host Broadcaster by Swiss Timing. In accordance with the Host Broadcaster Letter of Agreement, each Promoter and Host Broadcaster must ensure that the following equipment will be available before each production: 1 coaxial cable for negative synchronization pulses -0,3v and burst at 75 ohms (black burst). 1 power line - 230v / 4A (optional). 1 coaxial cable for output color Signal pal / ntsc or sdi. 1 coaxial cable for final image. 1 color monitor for program. 1 intercom Connection with two sets. 1 coaxial cable for output key signal 25, 525 or sdi. 1 coaxial cable for animation preview color Signal PAL / NTSC or SDI. Matches for the International feed must be broadcast complete with FIVB-approved international graphics in their entirety and free of any commercial or broadcaster identification. Examples of the graphics style and a guide to implementation in the Host Broadcast can be found on the broadcast website - www. fivb.org/en/tv/hostbroadcasters E. Replay Record and Use The use of a replay, in a quick moving sport such as Beach Volleyball, is vital to fully visualize the skill, speed and precision of the play. Equally important is that no live action should be missed. In order to coordinate actions between the TV Director and the 1st Referee, this latter must be equipped with an earpiece to hold play if required. This function should not be abused and is suggested that play should not be held by more than times a set and then for not more than 7 seconds. A clear understanding and cooperation is needed between the producer and 1st referee for this to work well. A short replay transition will be supplied by the FIVB for use between live action and relays. This should be used only during live play, and any replays shown during time outs, between sets or at the end of play should be transitioned into by use of a dissolve. All matches should be recorded onto new and unused Digibeta videotape for FIVB archive and highlight use. No play must be missed and there is to be at least a 2 minute overlap on each tape, when changing tapes. One full copy of each match and two DVD recordings should be made available to the TV Coordinator immediately after each match. The audio configuration should be as follows: Track one Track two Track three Track four Stereo Full English commentary & International sound mix (Left) Stereo Full English commentary & International sound mix (Right) Stereo International Sound (Music & effects) (Left) Stereo International Sound (Music & effects) (Right) At the end of a match, a selection of the best replays and close up reaction shots should be copied from the hard disc recorders onto the end of the master archive tapes, free of any graphics, to provide a melt reel from that match. This material should be selected on quality rather than quantity, but contain all the best play and reactions from different camera angles. All master tapes should be labeled, both on the tape itself and on the outside of the box, and contain a basic log of contents. The design for the tape labels and logs can be downloaded from the broadcast website www.fivb.org/en/tv/hostbroadcasters The FIVB TV Coordination agency, can request for the tapes to be couriered immediately to the archive facility in London, England, by DHL or a similar standard of courier company. Please send the tapes to: Mr Filippo Guidolin IMG Media McCormack House Burlington lane London W4 2TH United Kingdom Statistics At the end of each day s transmission, a 5 minute news package should be produced and played out on the satellite no more than 15 minutes after the end of the main programming. It should include match points, good points featuring both teams, a venue establishing shot and any celebrations and awards. G. Monitors and Communication The following positions must be provided with a monitor showing the programme output by the Host Broadcaster on-site to the following positions. 1 x TV Production / Event Office. 1 x Court Announcer. 1 x On Court (opposite side to the referee to enable the floor manager to provide the head referee with hand signals if needed). For better communication the TV Coordinator must be equipped with a radio set by the Host Broadcaster during the production and recording times. The line of communication during production must be as follows: TV Director, Production Manager, TV Coordinator, FIVB Technical Supervisor, Referee Delegate and Promoter. The Host Broadcaster, Domestic Broadcaster and all International Broadcasters' first point of contact should always be the TV coordinator on site. The 1st referee must be supplied with a switchable talkback from the replay producer to enable the replay through the earpiece system to work at its fullest potential. In the case that there is a large screen that can be seen by spectators and players inside the court, there must be a feed distribution point at the technical supervisor's area, so the action can be cut from the screen if required. H. Power and Lighting All power for the Host Broadcast should be uninterrupted and on a different phase from the rest of the stadium power. There should be back up power available for the Host Broadcast production facilities, which will automatically activate in the event that the main power should fail. This should be synchronous, and not in any way disrupt the production signal. The Host Broadcaster should consult the local promoter and the National Federation in order to guarantee the proper orientation of the court, taking into consideration the position of the sun in relation with the main cameras. The following principles should be observed: the main TV cameras must not face the sun. shadows on court must be monitored during the entire day in order not to affect the broadcast as well as the production quality. Should the Host Broadcaster encounter difficulties regarding the proper orientation of the court, the TV Coordinator must be informed immediately. If play is to take place at night, the stadium should be lit to an acceptable broadcast standard, without any shadows or patches across the playing area. As a general rule the average illumination in the vertical plane should be 1500 lux across the playing surface and immediate surrounds, with the crowd areas lit to approx. 1000 lux. All interview areas must have acceptable independent lighting. Various promotional videos may be supplied by the FIVB to promote upcoming events that should if at all possible be transmitted between sets where appropriate. Screen crunch position Shadow analysis Office: +44 (0) 208 233 140 / 5300 filippo.guidolin@imgworld.com The use of replays in the Host Broadcast should be decided upon, keeping in mind the philosophy that the replay must add to the production coverage. Alternate angles of play and unseen reactions are key sources of replay. All cameras should be recorded for replay use. 158 9.00 h 17.00 h 18.00 h 159
.9 TV Program Rundown Each transmission must follow the described sequence as set out in the following running orders for broadcasting needs pre and post match, and between sets. This is essential to allow all broadcasters taking the feed to know points where they can enter and exit the Host Broadcast. Note : Official Match Protocol will start always -10 minutes (Coin Toss -9 minutes) Countdown to first serve Duration Activity on Court -20:00 5 START OF INTERNATIONAL SATELLITE LINE-UP (Technical Checks) Match Description, Clock START OF INTERNATIONAL FEED (Full Production) -07:00 30 Referees Check Net; Players entering Stadium; Match preparations; Players Warm-Up; FIVB Opening Sequence None -0:30 20 Wide shots Event Title -0:10 30 General scenic pictures of Host City -05:30 40 General pictures of venue, crowd atmosphere -04:50 20 Wide Shot of Stadium inside Weather Graphic -04:30 2 30 (-03:00 End of Official Warm-Up & Preparations Players go to bench; Referees taking their stands;) Shots of players, crowd, atmosphere Players Name-Graphics -01:55 15 End of Official Warm-Up & Preparations Players go to bench; Referees taking their stands; Presentation to crowd of 1st Referee Graphic 1st Referee + NAME -01:40 15 End of Official Warm-Up & Preparations Players on benches; Presentation to crowd of 2nd Referee Graphic 2nd Referee + NAME -01:25 30 Players on bench and then enter the court Presentation Team 1 Players Name-Graphics -00:55 30 Players on bench and then enter the court Presentation Team 2 Players Name-Graphics -00:25 15 Players final check and prepare for first serve General shots None -00:10 10 Everybody in position Close-ups of players None First Whistle Start of the Match Match graphics 01:00 End of set Player close ups Match result summary As needed Court sweep Wide shots Set score graphic As needed Court sweep Set montage None As needed Court sweep Wide shots Set statistics As needed Venue clear Player close ups -00:00 Venue clear Start of set Match graphics Emotions, Teams shake hands at net, Teams shake hands with Referees End of match formalities English Interviews* Match result summary Player award presentation on Court, Prize ceremony Presentation of awards (if any) Name of player and English Interviews* award Players leave court General shots Venue clear FIVB Closing Sequence Venue clear End of Transmission Post match interviews I. Interviews It may be possible post match to obtain a flash interview courtside with a relevant member of the winning team or coach. Any such interview should be in English and either be within the transmission, or recorded following the end of transmission for use in highlights and news programming. Any FIVB Host Broadcast interview must take priority over any unilateral interview. Host Broadcasters should attempt to gather more interviews post match both in English and the interviewee s native language for news feeds and for future use. The interviews must take place in front of the interview backdrop. Graphic -00:00 Match Graphics (Semi-Final XXX vs YYY) BETWEEN SETS END OF MATCH 00:00 asap Flexible -01:30-00:30-00:00 15-07:00 Video Match result REQUESTED UNILATERAL FEEDS & INTERNATIONAL FEED INTERVIEWS (if any) 10 Inside the Host Broadcaster truck 11
Ana Paula Connelly (BRA) after the match in Gstaad.10 Booking Procedures In the event that an International Broadcaster wants to be on-site it is the responsibility of the Host Broadcaster to facilitate and implement their requirements. In this case, the Host Broadcaster must be prepared to set up a booking system, allocate a person as the booking contact and produce a rate card which must be approved by the FIVB / TV Coordination Agency. The TV Coordination Agency will advise the promoter and the Host Broadcaster who the International Broadcasters (rights holders) for their tournament and specify the rights for each broadcaster. The Host Broadcaster only needs to provide information pertaining to their event. The TV Coordination Agency will put the International Broadcasters in direct contact with the Host Broadcaster's booking coordinator. The TV Coordination Agency should be kept informed on the Host Broadcasters booking system and subsequent booking requests in order to ensure a consistent level of servicing to International Broadcasters across all FIVB events. The TV Coordination Agency must receive a final copy of all bookings 5 days prior to the competition start date. The TV Coordination Agency and TV Coordinator onsite has the authority to take all necessary actions to resolve any problems that may occur..13 The Host Broadcaster TV Coordination Forms must not be considered as booking forms. They only serve as an indicator of activity between the Host Broadcasters as well as a planning aid..11 Special Requests : Pre and Post Unilateral and Tapes As it is the responsibly of the TV Coordination Agency to manage the sales and distribution of the International feed and News feeds, if an International Broadcaster requests a tape or access to the feed via satellite, the Host Broadcaster should pass the request on to the TV Coordination Agency. If the International Broadcaster requests a pre and/or post unilateral, as per all onsite bookings, the Host Broadcaster is responsible for providing it via their bookings system. In this case the Host Broadcast would be required to provide all equipment (camera, cameraman, audio etc ), satellite space, etc. Like all bookings, any requests for pre and/or post unilaterals received directly by the Host Broadcaster must be copied to the TV Coordination Agency immediately for information purposes and in case further distribution is required from the Host Broadcasters satellite onto the International Broadcaster. Broadcasters with unilateral access authorization will be responsible for all expenses (according to the rate card previously approved by the FIVB) and only licensed broadcasters will be granted unilateral access..12 TV Highlights Programs The FIVB has commissioned IMG to produce 24 highlight programs including all events in the 2009 calendar. Each program will be of consistent 2 minutes format and be available every week on Wednesday-night to the Broadcasters following the event concerned. Each program will feature city shoots, interviews of athletes and celebrities, beach volleyball lessons, semi-final/final games, event s ranking, World Ranking, etc. This TV product will be added to the conventional programming available to international broadcasters (live, delayed, magazines, news and unilateral transmissions) and will emphasize the Beach Volleyball lifestyle, the wonderful resorts and the stars of the sport. This will contribute to increase the TV coverage and worldwide. The TV Highlights Production Company will enrich the highlight filming the events by complementing the programs with energizing and interesting footage of player s profiles and interviews. They will also feature and promote players as stars and introduce new players to the Tour. The mandated TV Production company will directly inform National Federations, players representatives and the players concerned of their duties prior to each event via e-mail, fax, phone and daily bulletins allowing TV crews to pre-arrange feature interviews and to stress the importance of immediate post-match interviews. The FIVB s appointed Producer of the Highlights Show for the 2009 SWATCH FIVB World Tour and SWATCH FIVB World Championships is IMG Media, London: IMG Media Contact person : Mr. Luca Ceccolini McCormack House Burlington lane London W4 2TH United Kingdom Tel.: +44 (0) 208 233 5441 luca.ceccolini@imgworld.com TV Coordination Agency and TV Sales Contact Details The FIVB s appointed TV Coordination Agency is IMG Media, London. Address: IMG Media McCormack House Burlington lane London W4 2TH United Kingdom All written communication should be sent to the following email address: FIVB.TVAgency@imgworld.com IMG Media TV Coordinator is Amanda Baska and can also be reached on: amanda.baska@imgworld.com Office: +44 (0) 208 233 542 Mobile: +44 (0) 780 28 234 IMG Media Sales Coordinator Filippo Guidolin filippo.guidolin@imgworld.com Office: +44 (0) 208 233 542 Mobile: +44 (0) 783 221 9538 12