Activities News Havasu RV Resort s Fun & Games NOVEMBER 2015 Upcoming Events: Halloween Parade - Oct 31st Board Meeting - Nov 10th at 10:00 AM in AC Welcome Back Party - Nov 12th 4:30 to 8:00 Thanksgiving Dinner - Nov 26th. Dinner at 1:00 PM Sign up in the office Activity Committee Report Welcome back everyone! Hope you had a great summer! We are looking at another winter season here at HRVR and hoping you are looking forward to it too. Again we will be needing volunteers to help out at various activities. So start thinking just what you might be interested in to lend a helping hand. Or better yet, get a group together and host an activity of your choice. We will again have the sign up sheets available at the Welcome Back Party. Remember, if you could host or volunteer for just one event in a season, it would be so helpful. It s a great feeling knowing we are all doing our part. Thanks, hope you have a great winter!! Connie McMenamy Changes to HVRV Activities Committee Changes to the HRVR Activities Committee At the end of the 2014-2015 season, officers of the HRVR Activity Club, then a 501(c)7, non-profit social club voted unanimously to dissolve our nonprofit and become a Resort committee reporting to the HRVR Board of Directors. Over the summer, the appropriate actions were taken with the Arizona Corporation Commission and the IRS and our non-profit status was dissolved. We unanimously voted to become the HRVR Activities Committee reporting directly to the HRVR Board of Directors. We have also spent this summer creating our Policies and Procedures the document that will establish the Policies of our Committee and the Procedures which we will follow to accomplish our goals. The HRVR Activities Committee Provisional Policies and Procedures are now completed and have been reviewed by the Board. These will be posted on the website by November 1. If you are interested in how the Activities Committee will work going forward, we invite you to check these out on the website. For the next couple of months we will have a comment book in the HRVR office for those who have ideas or suggestions, comments or concerns, regarding what is or is not included in these procedures. Our plan is to finalize this document by the end of December and present it to the HRVR Board of Directors for their final approval at the January or February Board meeting.
Page 2 Ticket Sales for Upcoming Events/Breakfasts HRVR ACTIVITIES COMMITTEE TICKET TUESDAY SALES We will be trying a new ticket sales approach this season. It is called Ticket Tuesday and the general idea is described below. As with the Provisional Policies and Procedures of the Activities Committee, this is a trial program, and can be tweaked to make it better. Comments/ideas in the Office Comment Book are welcome. GENERAL Tickets will be sold once per week on Ticket Tuesday from 2-4 PM at the Club House. Tickets will be sold only at the Club House. Receipt book coupons will be used as tickets. All Events will be pre-sold in advance of the Event. TICKET SALES PROCESS Tickets will be on sale for any Event or Breakfast up to one month before the event. Monthly breakfast tickets will be sold in advance AND at the door on the day of the Event. Pre-sold tickets will be $2 less than those sold at the door. TICKET SALES POLICIES Ticket sales will be handled as follows: o For an Open Event (where there are no space or service capacity limitations), owners may request tickets for specific guests. o For a Limited Event (where space or service capacities are limited) Owners or Renters with visitors may place their visitor s names on a waiting list. This will allow all Renters and Owners in the Resort to have first priority for the event. One week before the event when sign-up is closed, Owners with visitors should check at the Ticket Tuesday sales to see if their waiting list visitors can attend. o Free Events (ones supported by Activities Committee proceeds) are for Resort Owners and Renters only. Visitors may attend these events, but will be charged a $5/person entry fee. Before close of sales, tickets may be returned for full refund to Ticket Sales Staff on Ticket Tuesdays. The Activity Club Treasurer or other designated Activity Club Officer will be present at the end of tickets sales on Ticket Tuesdays. The Treasurer will balance all ticket sales monies. NOTE: All Events at HRVR are planned and conducted by volunteers for our Resort s owners and renters. If there are Event glitches, such as no-shows or other complications, we ask that all attendees be patient with any unforeseen difficulty. There will be no refunds distributed at an Event. The Activity Club will review each Event and, when necessary, respond in a manner befitting the problem.
Page 3 Halloween Party It s time to dust off the old broom and decorate your carts for the annual Halloween Parade and Party. When: October 31st Where: Activity Center Time: 5:00 for Parade, party to follow immediately afterwards Questions: Please contact Naomi & Doug Frost on lot 111 Welcome Back Party Let s Party and welcome everyone back to the resort! When: November 12th Where: Activity Center Time: 4:30 for dinner, music will start at 5:30 What to bring: It s a potluck, so bring your favorite dish to share plus your own plates and utensils. Editor s Note If you have questions or want to submit an article for to the newsletter, please send the information to Jolene at jyancey@live.com or see her on lot 65.
ACTIVITIES NEWS November 2015 Page 4 Thanksgiving Dinner This is a potluck with the Activity Committee providing the main course (Turkey, Mashed Potatoes, Gravy and Rolls), if you want something else to drink besides coffee, please bring it with you. Please sign up to bring your favorite dish, plus you ll need to bring your own eating utensils, plates will be provided. Date: November 26, 2015 Time: 1:00 PM Place: Activity Center What to bring: Please sign-up in the office to bring something that will accompany the main dish that the Activity Club is providing. Who can attend: Anyone staying in the park but you must sign up by November 15th so we can get a head count for main course. Card Making Class Welcome Back Card Makers!! I am really excited to share with you some new stamps I purchased this summer. Classes will begin November 19 (Thursday) @ 1 p.m. in the Activity Center. Please note classes are once per month. You will make Four cards per class. Registration fee is $14.00, please pay me, Nora, Lot 200, the Thursday before class. Activities in the Resort We have numerous activities taking place through out the week, including exercise classes, golf, line dancing, bocce ball, just to name a few. Please obtain a copy of the activities calendar in the office for a daily/weekly list of times and dates of all the activities.
Page 5 Boot Scootin Happy Hour Boot Scootin Happy Hour is back again this year. Come join us for some socializing and dancing. It doesn t have to be just County you know. Come join us give us your requests and we ll play it. Bring your snacks and drinks and be ready for a good time. Starting Friday Night, November 6 th at 5:00 and then again on November 20 th. Future dates to be confirmed with the Activities Committee and announced later. Ya ll Come Now Hear!! Quilters Wanted Let s get together to quilt! Or sew! Or any craft you are working on! When: November 4, 2015 @ 1 p.m. Where: At the Activity Center Is there something you want to learn? Bring your suggestions or patterns! Do you have questions about your current project? Or should we select a project and all Learn something new?
Page 6 Activity & Event Request Forms Available Activity and Event Request Forms Available in Clubhouse Office If you re interested in leading an Activity or hosting an Event this season, the Activities Committee has a new process in place. Activity Request Forms and Event Request Forms are now available next to the Activities Committee monthly calendar in the Clubhouse Office. Pick up the appropriate form, complete it and place it in the completed form slot. Your request will be reviewed by the Activities Committee and you ll either be contacted that you re good to go, or invited to an Activities Committee meeting to answer any questions that we have with your request; these could include scheduling problems or conflicts with another activity or event, a need for the Committee to have further information about potential costs or monies in the budget, etc. We are always happy to have new ideas for activities and events, and volunteers are hugely needed and appreciated.
Page 7 NOVEMBER 2015 WEEKLY ACTIVITIES** MONDAY THURSDAY Time Activity Location Time Activity Location 8-9 AM Walk Away The Pounds Activity Center 8-9 AM Walk Away The Pounds Activity Center 8-9 AM Intermediate Line Dance Activity Center 8-10 AM Intermediate Line Dance Activity Center 9-10 AM Lap Swimming & Walking Club House Pool 9-10 AM Lap Swimming & Walking Club House Pool 10-11 AM Water Aerobics Club House Pool 10-11 AM Water Aerobics Club House Pool 1-3 PM Ladies Texas Hold-Em Club House 6-? PM Mixed Texas Hold-Em Club House 1 PM Card Making (11-19 only) 6:30 PM Jam Session Activity Center TUESDAY FRIDAY Time Activity Location Time Activity Location 8-9 AM Walk Away The Pounds Activity Center 8 AM Hiking Club House 8-10 AM Intermediate Line Dance Activity Center 8-9 AM Walk Away The Pounds Activity Center 9-10 AM Lap Swimming & Walking Club House Pool 8-10 AM Intermediate Line Dance Activity Center 10-11 AM Water Aerobics Club House Pool 9-10 AM Lap Swimming & Walking Club House Pool 10-11 AM Water Aerobics Club House Pool 6:30 9 PM Games Night Activity Center 5-? Boot Scootin HH* Activity Center WEDNESDAY SUNDAY Time Activity Location Time Activity Location 8-9 AM Walk Away The Pounds Activity Center 3-4 PM Card Bingo Activity Center 8-9 AM Intermediate Line Dance Activity Center 9-10 AM Lap Swimming & Walking Club House Pool 10-11 AM Water Aerobics Club House Pool 1-3 PM Ladies Dealers Choice Poker Poker Room 1 PM Quilting Activity Center 6:30 9 PM Game Night Activity Center Hiking begins 11/6/15 weather permitting Quilting begins 11/4/15 Intermediate Line Dance begins 10/1/15 Ladies Dealers Choice begins 11/11/15 Walk Away The Pounds begins 10/26/15 Ladies Texas Hold-Em begins 11/16/15 Mixed Texas Hold-Em begins 11/9/15 Water Aerobics begins 10/1/15 Beginners Line Dance begins 12/7/15 *Boot Scootin Social begins 11/6/15 and every 1 st & 3 rd Friday of each month. ** November activities only; times/dates may change before schedule for the season is finalized. Rev Date: 10-22-15
Page 8 N O V E M B E R 2015 C A L E N D A R KEY: SPECIAL EVENTS COMMITTEE MEETINGS BOARD MEETINGS TICKET TUESDAY TICKETS Desert Hills Fire Department Havasu City Events (www.golakehavasu.com/events) 20 NOVEMBER 15 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 November 1 st thru 7 th Tuesday, 11/3 Ticket Tuesday Tickets Club House Owners Hospitality Room 10 AM to 2 PM Week of November 8 th thru 14 th Tuesday, 11/10 Ticket Tuesday Tickets Club House Owners Hospitality Room 10 AM to 1 PM Tuesday, 11/10 MONTHLY BOARD MEETING Activity Center 1 PM Owners encouraged to attend Wednesday, 11/11 ACTIVITIES COMMITTEE MEETING Club House Owners Hospitality Room 10 AM Thursday, 11/12 WELCOME BACK PARTY Activity Center HH @ 4 PM; Potluck Dinner @ 4:30-5:30 PM Bring your favorite dish. Music begins @ 5 PM to 8 PM - Gary Peaslee aka Castaway. Sign-up in Office Bring your own place settings and beverages. Week of November 15 th thru 21 st Tuesday, 11/17 Ticket Tuesday Tickets Club House Owners Hospitality Room 10 AM to 2 PM November 22 nd thru 28 th Tuesday, 11/24 Ticket Tuesday Tickets Club House Owners Hospitality Room 10 AM to 2 PM Wednesday, 11/25 ACTIVITIES COMMITTEE MEETING Club House Owners Hospitality Room - 10 AM Thursday, 11/26 HRVR THANKSGIVING DINNER Activity Center 1 PM SIGN UP BY 11/15 Activity Committee provides turkey, mashed potatoes & gravy & rolls & coffee. Plates provided; bring your own utensils. Get Your Tickets and Sign Up for what you will bring. November 29 th thru 30 th