Highway Committee MINUTES OF MEETING August 22, 2016

Highway Committee MINUTES OF MEETING August 22, 2016 Meeting of the Highway Standing Committee of the Chemung County Legislature Minutes of a meeting of the Highway Committee of the Chemung County Legislature held in the Legislative Chambers, 5 th Floor, Hazlett Building, 203 Lake Street, Elmira, New York on Monday, August 22, 2016 Members and officials present: John Pastrick, David Manchester, L. Thomas Sweet, Joseph Brennan, Kenneth Miller, Brian Hyland, Cornelius Milliken III, Peggy Woodard, William Fairchild, Aola Jackson, Paul Collins, Martin Chalk, Richard Madl, Rodney Strange, Donna Draxler, Michael Krusen, Karen Miner, J. Michael Mucci, Robert Dieterle, Robert Page, John Webert, Mark Watts, Christopher Moss, William Schrom The meeting was called to order by the Chairman of the committee, John Pastrick. Motion made by David Manchester, seconded by Richard Madl, and Passed with a vote of 6-0, awarding RFB-1897 2016 Phase 2 Pavement Construction to Dalrymple Gravel and Contracting Company, Inc. In response to question from Dr. Milliken and Mr. Fairchild regarding the composting equipment to be purchased, Mr. Watts stated that the County purchased a Tub Grinder in 2013 that turns yard waste into mulch which can be used by local municipalities. The new composting equipment will make the mulch into topsoil that will be available to municipalities as well. Mr. Watts noted that the equipment will not be purchased until the grant money is received. Mr. Sweet noted that when the Tub Grinder was purchased the County took out a bond to cover the $400,000 cost. He is concerned that the same grant money is now being used to purchase a second piece of equipment. He also raised concerns regarding the County operating the composting site. Mr. Sweet stated that the County got out of the solid waste business eleven years ago when Casella took over operation and management of the Chemung County Landfill. He reminded the Legislature that composting is controlled by the New York State Department of Environmental Conservation and that they could issue consent orders and fines for the site. Motion made by William Fairchild, seconded by David Manchester, and Passed with a vote of 6-0, authorizing agreement with the Chemung County Soil and Water Conservation District (Composting Equipment) Motion made by William Fairchild, seconded by David Manchester, and Passed with a vote of 6-

0, authorizing agreement with the Chemung County Soil and Water Conservation District (Horseheads Dike Repair Project). The meeting was adjourned on the motion by Mr. Manchester, seconded by Mr. Strange. Motion carried.

Bid Opening: August 11, 2016 Typical Section Length: Width: Thickness: Quantity: HMA: VARIES 5,000 LF 30-FT 2.5-in. 2,500 Tons Type 6F Top Bothar Construction LLC Dalrymple Gravel & Contracting Dolomite Products DBA A. L. Blades Spencer Paving Co. John F. & John P. Wenzel Surety: Bid Bond Bid Bond Bid Bond Check Bid Bond PROJECT 1 - CR64 BIG FLATS ROAD, TOWN OF BIG FLATS This project begins near the intersection of CR33-Harris Hill Road and proceeds easterly approximately 5,000 feet to Wells Bridge. The work crosses one (1) intersecting street. Quantities and dimensions are approximate. (Compacted HMA thickness shown) (P1) - Unit Price Bid per Ton for HMA pavement In-Place Extended Price (P1W) - Substitute equivalent NYSDOT Approved Warm Mix Asphalt Pavement (subject to approval) - Per TON Extended Price CHEMUNG COUNTY-CITY OF ELMIRA PURCHASING DEPARTMENT RFB-1897 2016 PHASE 2 PAVEMENT CONSTRUCTION Bidders: (P1M) - Unit price Bid per SQUARE YARD for Cold Milling pavement (Est. 2.5-in x 16,700 SY) Milling shall be the property of the Contractor, work shall include transportation and disposal Extended Price $65.00 $59.00 $61.35 $71.44 $78.50 $162,500.00 $147,500.00 $153,375.00 $178,600.00 $196,250.00 $69.00 $59.00 $63.10 No Bid No Bid $172,500.00 $147,500.00 $157,750.00 No Bid No Bid $2.15 $1.50 $1.65 $3.11 $3.75 $35,905.00 $25,050.00 $27,555.00 $51,937.00 $62,625.00 Estimate Tack Coat: 1,500gal @0.09 gal/sy - Cost per Gallon $2.95 $1.60 $1.75 $6.00 $4.00 Extended Cost: $4,425.00 $2,400.00 $2,625.00 $9,000.00 $6,000.00 (P1) Mobilization: $800.00 $1,500.00 $9,600.00 $1,650.00 $10,595.00 Total Bid P1 $203,630.00 $176,450.00 $193,155.00 $241,187.00 $275,470.00 Item # 1 RFB-1897 page 1 of 3

Bid Opening: August 11, 2016 CHEMUNG COUNTY-CITY OF ELMIRA PURCHASING DEPARTMENT RFB-1897 2016 PHASE 2 PAVEMENT CONSTRUCTION Bidders: Surety: Typical Section Length: Width: Thickness: Quantity: HMA: VARIES 2,500 LF 36-FT 2.5-in. 1,600 Tons Type 6F Top Bothar Construction LLC Dalrymple Gravel & Contracting Dolomite Products DBA A. L. Blades Spencer Paving Co. John F. & John P. Wenzel Bid Bond Bid Bond Bid Bond Check Bid Bond PROJECT 2 - CR75 ARNOT ROAD, TOWN OF BIG FLATS This project begins near the intersection of CR35-Chambers Road and proceeds easterly approximately 2,500 feet to CR74-Colonial Drive. The work crosses nine (9) intersecting commercial drives. Quantities and dimensions are approximate. (Compacted HMA thickness shown ) (P2) - Unit Price Bid per Ton for HMA pavement In-Place Extended Price (P2W) - Substitute equivalent NYSDOT Approved Warm Mix Asphalt Pavement (subject to approval) - Per TON Extended Price (P2M) - Unit price Bid per SQUARE YARD for Cold Milling pavement (Est. 2.5-in x 10,000 SY) Milling shall be the property of the Contractor, work shall include transportation and disposal Extended Price Estimate Tack Coat: 900 gal @ 0.09 gal/sy - Cost Per Gallon Extended Cost: (P2) Mobilization: Total Bid P2 $67.75 $64.00 $65.85 $71.44 $75.50 $108,400.00 $102,400.00 $105,360.00 $114,304.00 $120,800.00 $71.75 $64.00 $67.60 No Bid No Bid $114,800.00 $102,400.00 $108,160.00 No Bid No Bid $2.95 $1.65 $2.87 $3.11 $3.50 $29,500.00 $16,500.00 $28,700.00 $31,100.00 $35,000.00 $3.00 $1.60 $1.75 $6.00 $4.00 $2,700.00 $1,440.00 $1,575.00 $5,400.00 $3,600.00 $800.00 $1,500.00 $8,000.00 $1,650.00 $6,376.00 $141,800.00 $121,840.00 $143,635.00 $152,454.00 $165,776.00 Item # 1 RFB-1897 page 2 of 3

Bid Opening: August 11, 2016 CHEMUNG COUNTY-CITY OF ELMIRA PURCHASING DEPARTMENT RFB-1897 2016 PHASE 2 PAVEMENT CONSTRUCTION Bidders: Surety: Typical Section Length: Width: Thickness: Quantity: HMA: VARIES 3,800 LF 26-FT 2.5-in. 1,700 Tons Type 6F Top Bothar Construction LLC Dalrymple Gravel & Contracting Dolomite Products DBA A. L. Blades Spencer Paving Co. John F. & John P. Wenzel Bid Bond Bid Bond Bid Bond Check Bid Bond PROJECT 3 - CR72 BANCROFT ROAD, TOWN OF ELMIRA This project begins near the intersection of West Hill Road in the City of Elmira and proceeds northeasterly approximately 3,800 feet to the intersection of Davis Street. The work crosses three (3) intersecting streets or commercial drives. Quantities and dimensions are approximate. (Compacted HMA thickness shown ) (P3) - Unit Price Bid per Ton for HMA pavement In-Place Extended Price (P3W) - Substitute equivalent NYSDOT Approved Warm Mix Asphalt Pavement (subject to approval) - Per TON Extended Price (P3M) - Unit price Bid per SQUARE YARD for Cold Milling pavement (Est. 2.5-in x 11,000 SY) Milling shall be the property of the Contractor, work shall include transportation and disposal Extended Price Estimate Tack Coat: 900 gal @ 0.09 gal/sy - Cost per Gallon Extended Cost: $67.75 $59.00 $65.85 $71.44 $75.50 $115,175.00 $100,300.00 $111,945.00 $121,448.00 $128,350.00 $71.75 $59.00 $67.60 No Bid No Bid $121,975.00 $100,300.00 $114,920.00 No Bid No Bid $3.00 $1.65 $2.61 $3.11 $3.50 $33,000.00 $18,150.00 $28,710.00 $34,210.00 $38,500.00 $3.00 $1.60 $1.75 $6.00 $4.00 $2,700.00 $1,440.00 $1,575.00 $5,400.00 $3,600.00 (P3) Mobilization: $800.00 $1,500.00 $8,000.00 $1,650.00 $6,818.00 Total Bid P3 $151,675.00 $121,390.00 $150,230.00 $162,708.00 $177,268.00 Total Projects P1 + P2 + P3 $497,105.00 $419,680.00 $487,020.00 $556,349.00 $618,514.00 PROJECTED BUDGET $ 200,000 PROJECT 1 - CR64 BIG FLATS ROAD, TOWN OF BIG FLATS $ 130,000 PROJECT 2 - CR75 ARNOT ROAD, TOWN OF BIG FLATS $ 140,000 PROJECT 3 - CR72 BANCROFT ROAD, TOWN OF ELMIRA $ 470,000 Item # 1 RFB-1897 page 3 of 3

CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution awarding RFB-1897 2016 Phase 2 Pavement Construction to Dalrymple Gravel and Contracting Company, Inc. Resolution #: 01 Slip Type: SEQRA status CONTRACT Explain action needed or Position requested (justification): This agenda item respectfully requests the Legislature review and approve a contract with Dalrymple Gravel and Contracting for the repaving of 3 County roads: CR64: CR33 (Harris Hill Road) to Wells Bridge (5000-ft) CR75 (Arnot Road): CR35 (Chambers Road) to CR74 (Colonial Drive) 2500-ft CR72 (Bancroft Road): West Hill Road to Hoffman Street (3,800-ft) Our estimated cost for the 3 projects was $470,000. We received 5 bids, ranging from $419,680 (Dalrymple) to $618,514 (Wenzel). See the attached bid sheets for detailed information. Funds are available due to programmatic savings from other projects and the addition of PAVE NY funds. Please contact me with any questions. Thank you. Andy Avery Public Works Commissioner Vendor/Provider Dalrymple Gravel and Contracting Term 1 Year Total Amount $419,680 Prior Amount Local Share 100% State Share CHIPS and PAVE NY funds are available Federal Share Project Budgeted? Yes Funds are in Account # CREATION: Date/Time: Department: 8/16/2016 4:20:10 PM Public Works Item # 1

APPROVALS: Date/Time: Approval: Department: 8/17/20169:57 AM Approved Budget and Research 8/17/201610:28 AM Approved County Executive 8/17/201611:34 AM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: RFB- RFB-1897 Phase 2 Pavement Construction - Bid 1897_2016_Phase_2_Pavement_Construction_HARB_Estimate.pdf Tabs Backup Material Item # 1

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CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution authorizing agreement with the Chemung County Soil and Water Conservation District (Composting Equipment) Resolution #: 02 Slip Type: SEQRA status OTHER Explain action needed or Position requested (justification): Requesting Resolution authorizing the County to reinvest $197,500 in recycling grant monies (that was originally earmarked to reimburse the County for a portion of the a table grinder that was purchased in 2013). The Chemung County Soil and Water Conservation District (the "District") would like to use this money for a County composting program (location to be determined). An agreement between the County and the District would provide the District with the grant funds to purchase equipment and storage facilities to be used in connection with composting. If approved, the breakdown of the $197,500 is a as follows: $80,000 for purchase of a Trommel Screen $50,000 for purchase of a Windrow Turner (the Trommel Screen and Windrow Turner will be used to turn the woodchips into useable compost and topsoil) $20,000 to repair the table grinder that has been damaged $47,5000 to construct a clear span building to house the table grinder and other equipment and also to store topsoil and compost out of the weather CREATION: Date/Time: Department: 8/2/2016 3:28:40 PM County Executive APPROVALS: Date/Time: Approval: Department: 8/5/2016 10:56 AM Approved Budget and Research 8/5/2016 1:20 PM Approved County Executive 8/17/2016 9:13 AM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: Recycling_Grant_monies_8_2_2016.pdf Correspondence from SWCD Director Cover Memo Item # 2

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CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution authorizing agreement with the Chemung County Soil and Water Conservation District (Horseheads Dike Repair Project) Resolution #: 03 Slip Type: SEQRA status OTHER Explain action needed or Position requested (justification): Requesting Resolution authorizing reimbursement in the amount of $5,600 to the Chemung County Soil and Water Conservation District (CCSWCD) for the Horseheads Dike Repair Project. The total cost of the project was $78,531.50. The CCSWCD is requesting a reimbursement of $10,600 as follows: $5,600 from the County; $2,500 from the Village of Horseheads and $2,500 from the Town of Horseheads.Phases of the project: Phase I - Removed of trees on the dike and seeded area to allow for mowing Phase II - Two areas where the stream eroded in close proximity to the dike have been repaired Phase III - Completed repairs to the dike where it eroded in the 1970's. CREATION: Date/Time: Department: 7/25/2016 2:15:55 PM County Executive APPROVALS: Date/Time: Approval: Department: 7/27/2016 3:59 PM Approved Budget and Research 7/29/2016 11:22 AM Approved County Executive 8/15/2016 10:23 AM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: Documentation from District Manager Horseheads_Dike_Repair_7_25_16.pdf Cover Memo Item # 3