AGENDA CAPITAL IMPROVEMENT PROGRAM ADMINISTRATIVE COMMITTEE Tuesday, March 14, :00 a.m. Common Council Chambers, Lower Level, City Hall Plaza

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1 CITY OF MARSHFIELD MEETING NOTICE AGENDA CAPITAL IMPROVEMENT PROGRAM ADMINISTRATIVE COMMITTEE Tuesday, March 14, :00 a.m. Common Council Chambers, Lower Level, City Hall Plaza 1. Call to Order Chris Meyer, Mayor 2. Approval of minutes February 23, 2017 February 24, Prioritization of projects requests (as time permits) 4. Recommend approval of the CIP to the Board of Public Works, Plan Commission, and Common Council (if appropriate) 5. Announce date/time of next meeting Tuesday, March 28, Adjournment NOTE: The Committee will work through the agenda until completion, but will not work past 10:00 a.m. Members who cannot attend are asked to call the City Administrator's Office at NOTICE It is possible that members of and possibly a quorum of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Amy Krogman, Administrative Assistant III, at 630 S. Central Avenue, or by calling (715)

2 CAPITAL IMPROVEMENT PROGRAM ADMINISTRATIVE COMMITTEE Minutes of February 23, 2017 Members Present: Wagner, Keogh, Earll, Buttke, Wood, Meyer Member Absent: Zaleski Others present: Strey, Barg, Krogman, Gramza, Casperson, Panzer, Winch, Gaier, and Turchi Meeting called to order by Mayor Meyer at 8:00 a.m. Barg reviewed the goals and objectives of the CIP process as stated in policy # Historically the goals and objectives for the program have been to keep the tax levy and related tax rate stable. Keith Strey gave an overview of the state budget and the City of Marshfield s debt levels and financial status. The city finances the CIP using the following funding sources: Tax Levy Fund Balance Applied (our savings account) Long Term Borrowing User Fees Room Tax Keith presented options for goals for the committee to consider at a future meeting. Operating Funds: Option # $45,000 $330,000 $285, , , , , , , , ,000 85, , ,000 77,000 $813,000

3 Option # $25,000 $330,000 $305, , , , , , , , , , , , ,000 $1,113,000 Option # $140,000 $330,000 $190, , ,000 83, , ,000 93, , ,000 10, , ,000 18,000 $338,000 Strey asked the committee to consider approving an overall debt utilization goal for the 5-year plan to balance out the CIP total debt with other identified debt plans including the following: Tax Incremental Financing district public improvements in the CIP Nonrecurring (Generational) projects in the CIP (routine) projects in the CIP which have historically been the only debt category with a goal established by the CIP committee Wastewater Utility debt projects in the CIP Scheduled Fire Equipment per the most recent equipment replacement plan Water Utility per Marshfield Utilities Capital Plan Electric Utility per Marshfield Utilities Capital Plan Estimated annual amount for Economic Development public improvement projects

4 Borrowed Funds Projects: Option #1 Project Debt 2018 $2,800,000 $3,599,000 $799, ,900,000 3,008,000 8, ,000,000 3,520, , ,000,000 3,598, , ,000,000 3,739, ,000 $2,664,000 Option #2 Project Debt Option # $2,800,000 $3,599,000 $799, ,900,000 3,008,000 8, ,000,000 3,520, , ,100,000 3,598, , ,200,000 3,739, ,000 $2,364,000 Project Debt 2018 $3,000,000 $3,599,000 $599, ,200,000 3,008, , ,400,000 3,520, , ,600,000 3,598,000 2, ,800,000 3,739,000 61,000 $464,000 Brian Panzer presented the following projects UW-K-7337, 2018 projects; UW-K-7338, 2019 Projects; UW-K-7339, 2020 Projects; UW-K- 7340, 2021 Projects; and UW-K-7341, 2022 Projects

5 Jeff Gaier presented on the following projects AI-N-3812, Replace MALSRs; AI-N-3816, Reconstruction of Pavement; AI-N-3823, Construct Parallel Twy to Rwy 16/34; AI-N-3825, Runway 16/34 Extension and Partial Parallel Taxiway; AI-N-3826, Construct South Hangar Area Including Taxiways; and AI-N-3827, Runway 16/34 Extension Rick Gramza reported on the following projects: EM-N-5509, Hwy 13/Spencer Emergency Warning Siren Replacement and EM-N-5510, Carmen/Waushara Emergency Warning Siren Replacement PD-K-5705, Garage Expansion; PD-K-5706, Roof Replacement; PD-K-5707, Automation Controls; PD-K-5711, Emergency Generator Replacement; and PD-N-5712, Range Expansion Justin Casperson presented on the following projects FG-K-5611, Fairgrounds Improvements Dan Knoeck presented on the following projects: FM-K-3968, Forward Financial Building Purchase and Remodel SW-G-6772, STH 13/Popp Ave Area Storm Sewer Next meeting dates are: Friday, February 24 Tuesday, March 14 Tuesday, March 28 Thursday, March 30 Meeting adjourned at 8:54 a.m. Respectfully submitted, Amy Krogman Administrative Assistant III

6 CAPITAL IMPROVEMENT PROGRAM ADMINISTRATIVE COMMITTEE Minutes of February 24, 2017 Members Present: Wood, Earll, Keogh, Wagner, Buttke, Meyer Members Absent: Zaleski Others Present: Barg, Strey, Krogman, Knoeck, Turchi, Winch, Warp, Casperson Meeting was called to order at 8:00 a.m. by Mayor Meyer CIP Motion by Buttke, 2 nd by Wood to approve Option 1 of operating funds as follows: 2018 $45,000 $330,000 $285, , , , , , , , ,000 85, , ,000 77,000 $813,000 Motion carried CIP Motion by Keogh, 2 nd by Earll to approve the CIP committee review all forms of CIP requested and other identified debt plans to establish a new goal to remain under the annual Federal Bank Qualification limit and to smooth out total annual debt to the extent feasible in preparing a recommended Capital Improvement Plan for approval. Wagner voted nay, rest ayes Motion carried CIP Motion by Wagner, 2 nd by Keogh to approve Option 4 of recurring project debt as follows: Project debt 2018 $3,000,000 $3,599,000 $599, ,100,000 3,008,000 92, ,200,000 3,520, , ,300,000 3,598, , ,400,000 3,739, ,000 $1,464,000 Motion carried Justin Casperson presented the following projects

7 PR-L-2808, Baseball/Softball Facilities; PR-L-2811, Hefko Pool; PR-L-2821, Columbia Park Bandshell; PR-L-2842, Wildwood Park Wildwood Station Building; PR-L-2845, Adler Road Trail; PR-L-2847, Wildwood Zoo Welcome Center and Cougar Exhibit; PR-L-2849, UW Arboretum Trail; PR-L-2853, Galvin Avenue Trail; PR-L-2854, Parks Asphalt Program; PR-L-2860, Parks ADA Improvement Program; PR-L-2865, Wildwood Park South Parking Lot; PR-L-2866, Weber Park Land Acquisition; PR-L-2867, Wildwood Park Signage; PR-L-2868, Praschek Park Parking Lot; PR-L-2869, Benedict Park Basketball Court, PR-L-2871, Griese Park North Entrance; PR- L-2871, Griese Park North Entrance; PR-L-2872, Stevens J. Miller Park Shelter; PR-L-2873, Wildwood Park Wildwood Station Divider; PR-L-2874, Parks Maintenance Cold Storage Building; PR-L-2875, Fairgrounds Park Playground; PR-L-2876, Griese Park Playground, PR-L- 2877, Steven J. Miller Park Playground; PR-L-2878, Bream Park Master Plan; and PR-L-2879, Grant Park Sidewalk Sam Warp presented the following projects WW-M-7408, Clarifier Painting and WW-M-7409, Mannville Life Station Replacement Dan Knoeck presented the following projects EN-A-2251, Central Ave Arnold to Harrison Pavement Rehab; EN-B-1916, Lincoln Ave 5 th to Adler Reconstruction; EN-B-2074, E. 29 th Washington to Hume Reconstruction; EN-B- 2195, E. 29 th Hume to Veterans Parkway Reconstruction; EN-D-2067, E. 17 th Street Maple to Peach Reconstruction; EN-D-2108, Alley Reconstruction Central/Maple 5 th to 6 th ; EN-D- 2133, 9 th Central to Chestnut & Chestnut Reconstruction; EN-D-2192, Asphalt Street Surface & Mill-in-Place 2019; EN-D-2202, Asphalt Street Surfacing & Mill-in-Place 2018; EN-D-2216, Asphalt Street Surface & Mill 2020; EN-D-2239, Asphalt Street Surface & Mill-in-Place 2021; EN-D-2240, Asphalt Street Surfacing and Mill-in-Place 2022; EN-D-2241, Cleveland Street Walnut to Doege Reconstruction; EN-F-2204, Traffic Signal Interconnect Central & Veterans Parkway; EN-F-2250, McMillan & St. Joes Traffic Signals or Roundabout; EN-F-2273, Veterans Pkwy & Draxler Dr Traffic Impact Analysis; EN-J-1796, Sanitary Sewer Lining City Wide; EN-J-2193, S. Central Ave 29 th to Commerce Sanitary Sewer; EN-N-1842, Lincoln Ave Ives to McMillan Water Main; EN-N-1919, Nelson St. & Marathon St. Water Main; EN- N-2207, Sidewalk Reconstruction Annual Ordered Repairs and EN-N-2217, S. Central Ave 29 th to Commerce Water Services The following is a list of ideas that stood out during the meeting that need to be discussed at a future meeting: New Police Department Using room tax for the park s master plan Financial Plan List of future generational projects Next meeting is March 14 th at 8:00 a.m. Meeting was adjourned at 9:19 am. Respectfully submitted, Amy Krogman Administrative Assistant III