Call to Order Band Booster President, Chris Featherstone, calls the meeting to order at 7:04 pm in the IVC Band Room on January 10, 2018. IVC Band Booster Board Attendees Biggar, Marcy X Davis, Rhonda Johnson, Shari X Reginald, Steve Bixby, Brent X Featherstone, Chris Lew, Martee Reyling, Gina X Bowen, Leigh X Heitzman, Vicki X Mattson, Diane X Welch, Kelly X Chapman, Matt Herrin, Leslie X Morr, Eric X Wilson, Missy Crull, Todd X Hying, Beth Rastatter, Melissa Other attendees: Rodney Davis, Julie Wunning, Deb Reginald, Joel Taylor, Shane Placher Secretary Report Chris Featherstone asked if there were any changes needed for the November Minutes. Diane Mattson made a motion to approve the November Minutes, Beth Hying seconded. The motion carried. None opposed. Treasurer Report Treasurer, Eric Morr, reported there is currently $73,437.11 in the bank (reconciled through November).; at large $43,765.63; uniforms $25,000; Drumline $2,187.29; Alumni $641.90; Color Guard $1,842.29. Currently we have 18 parents with outstanding band camp fees. Eric Morr will send ledger statements out again this week. Kelly Welch made a motion to approve the Treasurer s Report, Leigh Bowen seconded. Motion passed. Discussion took place regarding increasing band fees. Director, Matt Chapman stated fees have not been increased in 20 years. Proposed 2018-2019 fees as follows: Band Camp $250 to $280 Uniform Cleaning/Rental (same as guard) $35 to $60 Shoes (new/used) (same as guard) $40/$25 No change Parade (shirts/shorts) $10 No change Gloves $5 No change Winter Guard $150 to $180 Winter Drumline $150 to $180 Rolling Meadows $80 to $95 Reed and Stick Fees $20 to $25 Compiled by Kelly Welch, Secretary 1/10/18 Page 1
Deb Reginald brought up concerns regarding guard shoes. Some students were charged for new shoes and did not receive them. Chris Featherstone stated the marching shoes might be changing for this fall which means all students will have new shoes. Rodney Davis suggested we provide cost of what other schools charge for their band programs. Rodney mentioned the increase in these fees is long overdue. Diane Mattson made a motion to accept the proposed 2018-2019 increase in band fees. Missy Wilson seconded. Motion passed. Auditor requested we have names assigned to the Kidder Music account so only those individuals are authorized to place orders. Currently Matt Chapman, Rhonda Davis, Chris Featherstone and percussion instructor can make purchases at Kidder music. Eric Morr will contact Kidder to confirm these are the only names authorized. Treasurer, Eric Morr, reported Charms user fee is due at the end of February. The cost is $1,100 every 3 years. Beth Hying made motion to pay the Charms fee, Steve Reginald seconded. Motion passed. Old Business Fruit sales Beth Hying reported all extra boxes of fruit have been sold. There were mixed reviews on the fruit quality, but Beth Hying reported a better experience with this company. The previous company lost their crops and would not have been able to supply us with fruit. New Business Rolling Meadows Director, Matt Chapman reported that the busses and rooms have been reserved for Rolling Meadows. The price is $95 per student. We also have to pay the bus driver tips as well as their room fees. We will leave on the February 23rd and return on the 24th. Jazz Night Director, Matt Chapman reported he is looking into the Bradley Lab band for Jazz Night. Dr. Kelly has been out of the state. Once he returns Matt will be able to inquire about having Bradley play at jazz night. Matt would like to do a New Orleans theme again. The event will be on February 21st, doors open at 5:30 and event runs from 6-9 pm. Marching Clinic This will be held on Saturday, January 20th from 3-5 pm at the IVC Band Room.All 8th grade band students from Mossville and CEC have been invited. This will be a good opportunity to promote our program. Compiled by Kelly Welch, Secretary 1/10/18 Page 2
Committee Reports Charms app Diane Mattson reported she will draft an email to be sent promoting the Charms Blue student/parent app Discussion was held regarding selling raffle tickets through the Charms store. Missy Wilson indicated she will call the raffle commission to confirm we can sell in the Charms store. We can sell on Facebook. Band Camp 2018 Discussion was held regarding cutting wind staff from 11 to 8. Director, Matt Chapman indicated we may have to decide if we can still go to Allerton with their costs continuing to rise and our numbers going down. Discussion was held regarding chaperones paying for half of the band camp fee, as well as having less chaperones. Eric Moor stated it was around $162 per person last year for camp (regardless if student or chaperone). Removing 5 chaperones would save us $810. Instructors range from $560 - $760. Supplies were around $1,500. Eric Morr stated the need to focus on cost control. Kelly Welch suggested Missy Wilson organize a band camp meeting soon to discuss these matters. Eric Morr stated when he knows how many students will be attending band camp, he can estimate the approximate amount we have for staff to break even. Fundraising Civic Center Kelly Welch reported we have been working more theater events. Theater events are only paid at 5% which means our profit is less then when we work an event in the stand. Kelly Welch reported workers and managers sometimes don t even make $30 for theater events. Kelly Welch requested in theater events where workers and managers do not make at least $30 that the tips earned do not go to the general fund, but to workers and managers. Eric Morr made a motion any time Civic Center workers do not earn $30 for a theater event the tips earned should be divided between the workers and managers; Steve Reginald seconded. Motion passed. Fundraising Deb Reginald reported corporate letters will be going to local businesses soon. If you know a business that should get a letter and whom to send it to (other then here in town and your big companies like OSF, State Farm) let Deb know. Discussion was held regarding giving stickers for display to businesses that donate. Chris Featherstone will check with Owens on the price of stickers. We won t be selling anything this semester, and there will be no Ghost Gotta Eat Out this month. Music Fest work to start soon. Raffle Missy WIlson reported raffle tickets were distributed at the December Concert. Most all packets were picked up and this seemed to work very well. Packets not picked up were given to the Raffle Captains to distribute. Responses have been positive as to raffle changes. Kelly Welch has set up opportunities to sell at Krogers, Grecians and the Basketball Games. First ticket turn in is coming up. Compiled by Kelly Welch, Secretary 1/10/18 Page 3
Coffee Cakes Deb Reginald reported there were 112 coffee cakes sold with $450 going the general fund. Derby Party Diane Mattson is organizing the Derby Party to be held on Friday, April 20th, 7pm at Pearce Community Center. Butch s Pizza Rhonda Davis reported that the Butch s Pizza fundraiser will be ending this Friday with the delivery at the end of January. Drumline Rhonda Davis mentioned she is looking into Kidder Dream Recycling program. She will be getting cymbals from Northwoods and other places. Pays $1 per inch you recycle no matter what the condition. Rhonda stated that some of the cymbals Northwoods will be donating are in better condition then what we currently have. Chris Featherstone suggested we reach out to alumni as well through Facebook if they have cymbals they would like to donate. Movie Night Chris Featherstone reported she will look into another movie night. Band Director Comments Director, Matt Chapman reported he would like to shoot a video for the upcoming band raffle after the upcoming pep band. We should have the students help to promote it and share on facebook pages. We should reach out to alumni as well. Concert band students are working hard. IMLEA is coming up at the end of January. Nathan Nigus, Jonah Brabant, Tucker Brisbin, Joe Flanagan, Euan Price and Noah Hoag will be attending. We have students auditioning for the Youth Symphony Competition and colleges. This month picking show sites to attend next year. Homecoming is Sept. 22. Washington, Morton, Wesleyan, maybe Limestone, ISU. IWU - February 3; Jazz 1 and Jazz 2 performing. Ghost Pride Night is February 7th at 6:00 pm. Parent support would be appreciated. Band will perform at 6:00 pm. The new drill writer we will use for 2018 season will be $1,000 less than the previous writer. Compiled by Kelly Welch, Secretary 1/10/18 Page 4
Director, Matt Chapman is currently reaching out to bands for 2018 Music Fest. He would like variety of bands at Music Fest. Matt is looking at a tentative blues band, Joe Metzka. Hoping he will agree to cost of $750 for 1.5 hours. Matt would like bands to be booked early this year to ensure we get a variety of bands (country, rock type, etc). We can expose our students to more of a variety of music this way as well and reach people they don t normally come to our Music Fest. We will need someone to help with the vendors. Beth Hying mentioned helping Shari Johnson previously with this. Adjournment Steve Reginald makes a motion to adjourn the meeting, Eric Morr seconded. Meeting adjourned at 8:39 p.m. The next Band Booster meeting is Wednesday, February 7, 2018 at 7:30 pm, in the IVC Band Room. Please offer any suggestions, corrections and/or omissions. Compiled by Kelly Welch, Secretary 1/10/18 Page 5