Bashaw Minor Hockey Association October 18, 2016 7:00 PM Bashaw Arena: Bashaw, Alberta Type of meeting: Meeting minutes: Attendees: Meeting called to order: Additions: Approval of Agenda: Approval of Previous Meeting Minutes as reviewed: Old Business Arising Out of previous minutes: Monthly Board Meeting Recorded by: Joni Bjorge Craig Dimond, Jack Dawbin, Doug Ahenakew, Kristy Louracne, Travis Lourance, Ana Sjogren, Wanda Goossen, Kyle Dyberg, Taryn Sinclair, Joni Bjorge, Melissa Peters, Pam Fankhanel At 7:12pm by Doug Ahenakew Tim Green Approved by: Doug Ahenakew Approved by:taryn Sinclair At Servus Credit Union, it was requested that as a Non-profit organization we need to apply to Registries to have the current board members names added to the system. Forms completed and submitted by Joni Bjorge and now waiting to hear back Standing Reports President Report Doug Ahenakew Oilers 50/50 fundraiser was a great success, positive feedback. Suggest repeating this fundraiser as often as BMHA is accepted by them Suggestion of coordinating fundraiser with figure skating As per Doug, nothing to report Discipline Director Report Eric Bloomquist Player Movement Director Report See New Business: Indecisive Player movement Stephen Holt As of October 18 th, 2016 General Account: $80,752.24 Casino Account: $1201.65 Cash Float: $200 Total Assets: $82,153.89 Treasurer Report Melissa Peters
Bashaw Area Recreation Board (BARB) Report $1500 donation received, up to BMHA how it should be used Jack Dawbin Registrar Report Wanda Goossen Mites: 4 overage into mites, 1 left, = 22 total Novice: 15 Atom: 1 atom pulled out 14 atom (will play both 16 & 60 interlock & North Central league) Pee Wee: 11 (will play both 16 & 60 interlock & North Central league) Communications Directors Report Refer to agenda items: BMHA Policies Tournament Guidelines - discussion and updates Future - adding a board meeting at the beginning of the year with coaches, managers and the board to discuss what is expected from them (possible to still fit in this year) Newsletter Addition Photography/Apparel Day - start times & update Coaching Director Report Travis Lourance Coaches pledge will get out to all coaches and have them sign/return Minimal receipts submitted at this time for coaching courses coaches to submit them to treasurers Red Deer Rebels Coaching Clinic Spend 90 minutes with the Red Deer Rebels coach & visiting team coach, attend the game, afterwards Q&A, $40, 20 spots available each game, released October 17 th, 2016 Referee Directors Report Bashaw Minor Hockey Ref Clinic: 23 Referees attended, 15 out of town, Cost $35, 15 paid, $525 fees in, instructor $692.24 total money out $167.24 (Previous years, 200, 400 out) Bring in someone from out of town for the games this weekend Tier: Atom and PeeWees will probably end up in middle tier of 3 Interlock schedules to come soon Stephen Holt Concession Managers Report Pam Fankhanel Food Safety Course, finished today, October 18th, good for 5 years, $100 expense out of concession account Deep Fryer Oil donated by Richardson Pioneer Sunday October 23, 2016 is Free skate 3pm-5pm, hot dog, hot chocolate Donated by Servus Will try to take Tuesday nights off to attend practices in Ponoka Should always have one certified in the concession at all times, online course $30, lady will come supervise, available as a Grade 10 option would get credits
Fundraising Director Report Taryn Sinclair Oilers 50/50: $10, 270.50 (no red marks, positive feedback, will apply again) Comedy Night: Mike Dambra will MC, main comedian, April 1 st, 2016 Discussion:?music, through the supper & afterwards, Mike s partner, $450 Motion made by Jack Dawbin to have music provided during supper and afterwards Seconded by Travis Lourance All in favor, motion carried. Receipts ordered! Arrival in a few weeks Standing Reports Acceptance Accepted by: Taryn Sinclair Casino Monies New Business Joni Bjorge Oilers is not gaming. They process the gaming money and then make a donation to BMHA. So the money will be deposited in the general account Casino monies need to be spent within 2 years: suggestion by Pam, that we could pre-pay rent for the concession if we need an idea of how to use the existing money Indecisive Player movement Bantam 7 kids left Bashaw A few on the fence, a few said no - Stephen Holt (via phone) When should underage/overage be allowed? Joni Bjorge Would like to sit down with coaches and managers at the beginning of the season to discuss underage, overage and then decide if it is feasible Mites can have more than 19 Discussion about registering the mites as 1 large team (sanction # s and insurance if half the team travels and half the team plays at home)(mites parents voted 2 teams vs pods) Wanda Goossen is waiting to hear back from Hockey Alberta BMHA Policies Kristy will send out a copy of the policies, everyone to review the highlighted portions, will table until next board meeting
Tournament Guidelines - discussion and updates Kristy will send out a copy of the guidelines, everyone to review, will table until next board meeting Future - adding a board meeting at the beginning of the year with coaches, managers and the board to discuss what is expected from them (possible to still fit in this year) Discussion: Yes, needs to be done All the information to come from ONE source Each team will be responsible for updating the website Newsletter Addition Discussion: sending out a? bi-weekly newsletter with game schedules, etc. Keep everyone informed and involved Photography/Apparel Day - start times & update Start at 4:30pm 20 minute intervals for smaller teams, 30 minute interval for larger teams Mites #1 (white) 4:30pm Mites #2 (green) 4:50pm Novice 5:10pm Atom: 5:40pm PeeWee 6:10pm Atoms to start practice at 6:30pm Little Buckaroo - Michelle Spence will be here to show the products as requested. New items on display: Contigo coffee mugs, water bottles, blankets, vests, over-shoulder bag, cotton shirts, baseball tees, spring jackets, Sock toques, mittens Hockey Day in Bashaw Taryn Sinclair Hockey Day in Bashaw: December 10th, 2016 Suggest raffles pitch in to get a raffle item, challenge each team price limit, themed baskets (Boys, Girls, Teen, Men s & Women s) Plink-O again Alternative dates for next year: This weekend conflicts with a lot of potential tournaments? Hockey Day in Canada Feb too busy? last Saturday in November Goalie Coaching Travis Lourance The plan was to have Mitch Larken do the goalie coaching but due to his schedule, will not work as thought Bring in Steve Wagner like last year Travis will contact? $1700 for 6 sessions New coaches, BMHA will pay for jackets
Tim Green Jack Dawbin Good feedback received from Tim Regarding the cancelled session: The Town of Bashaw didn t charge for ice time due to weather Tim will try to make up the cancelled day (Tuesday or Thursday works best) Could possibly come for 2 days First Sat of January? Next Meeting November 15, 2016 @ 7:00pm Meeting Adjourned @ 8:26PM by: Doug Ahenakew President Signature Date Secretary Signature Date