SOWSG ATHENS 2011 HEAD OF DELEGATION SEMINAR Athens, 14-18 October 2010 (Metropolitan Hotel, Athens 385 Syngrou Avenue) Agenda Thursday, 14 October 2010 All Day: Arrival of Delegates 08:00 23:00 Registration for the Seminar (may change according to arrival of delegates) 19:00 20:00 Meeting with Delegation Assistant Liaisons (DALs) AEGEAN SEA Meeting Room 20:30 22:30 Welcome cocktail drinks hosted by ATHENS 2011 GOC followed by dinner (at the Hotel) Friday, 15 October 2010 06:30 09:00 Breakfast Corfu, Mezzanine floor 09:00 Opening remarks Ms. Nantia Lianou, Special Olympics Athlete Mr. Christos Aidonis, Deputy Minister for Health, Nutrition and Sports for All Mr. Nikitas Kaklamanis, Mayor of Athens Mr. Nikolaos Kanellopoulos, President, National Tourism Organization (NTO) Mr. Lee Todd, SOI Chief World Games & Competition Mrs. Joanna Despotopoulou, GOC President 09:30 11:00 Session I part 1 09:30 Preparation for the Games, Roles and Responsibilities Lee Todd 09:45 Delegation Registration Process Reuben Silva, SOI Senior Manager, Sports Technology 10:05 Arriving in Athens Kostas Karamountzos 10:25 Athens International Airport Tony Vagelatos 10:35 Visa Issuing Process Politimi Skondra 10:45 Questions 1 P a g e
11:00 11:15 Coffee Break 11:15 13:00 Session I part 2 11:15 Sports and Venues Makis Asimakopoulos, Head Sports & Venues 12:45 Questions 13:00 Football: Registration Procedure Andre Peeters 13:15 14:45 Lunch break Roof Garden 13:15-14:00 Follow up Session part I by Regional Sport Directors: Delegation Registration Process (regional meetings) SOAF - Charles Nyambe SYROS I SOAP John Nagarajan SOEE - Mariusz Damentko SOLA Christian Guiralt SYROS II AEGEAN SEA (TBC) (Note: for those attending this Session lunch will be served 14:00-15:00) 14:00 14:45 Follow up Session part II by Regional Sport Directors: Delegation Registration Process (regional meetings) SOEA Justin Huang SYROS I SO MENA Moh. Nasser & Sh. El Fouly SYROS II SONA Greg Epperson AEGEAN SEA (Note: for those attending this Session lunch will be served 13:15-14:00) 15:00 18:30 Venue Tour 1: Helliniko Olympic Complex - Glyfada Golf Court - Peace & Friendship Stadium Pireaus or 15:00 18:30 Alternative: Venue Tour 4: Independent Venues (Bowling, Blanos Sport Park, Spata Markopoulo, Olympic Equestrian Centre Judo, ACG DEREE Gym) (for details please see on page 6 of this document) 15:00 Depart from the Hotel 15:25 Arrive at Helliniko Olympic Complex 15:30 Visit Helliniko Olympic Complex (Badminton, Handball, Gymnastics-Artistic, Gymnastics-Rhythmic, Football 5-aside, Cycling, Softball,) 16:50 Depart from Helliniko Olympic Complex 17:00 Arrive at Glyfada Golf Club 17:05 Visit Glyfada Golf Club 2 P a g e
17:30 Depart from Glyfada Golf Club 18:00 Arrive at Peace and Friendship Stadium 18:05 Visit Peace and Friendship Stadium (Bocce, Table Tennis, Roller Skating, Beach Volleyball) 19:00 Depart from Peace and Friendship Stadium 19:15 Arrive at the Hotel 20:30 Depart from the Hotel Welcome Dinner hosted by the National Tourism Organization (Attire: Business formal) Saturday, 16 October 2010 06:30 08:30 Breakfast Corfu, Mezzanine floor 08:30 10:30 Session II part 1 08:30 Special Olympics Village/ Accommodation Allocation Ilona Panoussaki 08:50 Food Services Sotiris Vaos 09:00 Credentialing Eva Mataranga 09:10 Logistics Aris Altiparmakis 09:20 Security Dimitris Vasileiou 09:30 Games Transportation John Stavropoulos OASA Nelly Tzivellou 10:15 Questions 10:30 10:40 Coffee Break 10:40 Special Olympics Art Exhibition Ileana Vasdeki SKEP representative 10:50 12:00 Session II part 2 10:50 Medical Services Healthy Athletes Program Panos Efstathiou 11:40 Host Town Program Antigoni Kokkinidou 11:50 Questions 12:00-13:30 ATHENS 2011 Host Town Program Information Session 13:30 15:00 Lunch break Roof Garden 3 P a g e
15:00 18:30 Venue Tour 2: SO Village. Additional/Optional: Schinias Olympic Rowing and Canoeing Centre & Schinias Sailing Academy 15:00 Depart from the Hotel 16:00 Arrive at SO Village 16:00 Visit SO Village (Air force Camp in the Aghios Andreas Complex) 17:30 Depart from SO Village Additional/Optional: Schinias Olympic Rowing and Canoeing Centre & Schinias Sailing Academy 17:50 Arrive at Schinias Olympic Rowing & Canoeing Centre 17:55 Visit Schinias Olympic Rowing & Canoeing Centre (Kayaking) 18:10 Depart from Schinias Olympic Rowing & Canoeing Centre (Kayaking) 18:20 Arrive at Schinias Sailing Academy (Sailing, Aquatics-Open Water Swimming) 18:25 Visit Schinias Sailing Academy (Sailing, Aquatics-Open Water Swimming) 18:40 Depart from Schinias Sailing Academy 20:30 22:00 Dinner at the Hotel Sunday, 17 October 2010 06:30 08:00 Breakfast Corfu, Mezzanine floor 08:20 12:30 Venue Tour 3: Athens Olympic Sport Complex (OAKA) - Olympic Stadium, Olympic Aquatic Center, Olympic Indoor Hall, Olympic Velodrome, Olympic Tennis Center, Olympic Stadium Sports Hall 08:20 Depart from the Hotel 08:50 Arrive at the OAKA 09:00 Visit OAKA (Athletics, Volleyball, Aquatics-Swimming, Basketball, Powerlifting, Tennis,) 12:30 Depart from OAKA 13:00 Arrive at the Hotel 13:00 15:00 Lunch break Roof Garden 4 P a g e
15:00 16:15 Session III part 1 15:00 Law Enforcement Torch Run Stellios Konstantinidis 15:10 Families Program Ismini Valsamaki 15:20 Special Olympics Festival Angela Tzifa 15:30 Honored Guests Program Politimi Skondra 15:40 Global Youth Activation Summit Maria Fagogeni 15:50 Ceremonies Andrew Walsh 16:00 Questions 16:15 16:25 Coffee Break 16:30 17:30 Session III part 2 16:30 How to leverage the Games Peter Wheeler 16:45 Technology Ilias Despotopoulos 17:00 Media Operations Konstantinos Vernikos 17:10 Marketing & Communications Aristeidis Maltas 17:20 Delegation Services Christina Anthi Questions 18:00 18:30 Debriefing, Questions and Answers 18:30 Closing of Seminar 20:30 23:00 Farewell Dinner at the Hotel hosted by the City of Athens (Attire: Business formal) Monday, 18 October 2010 06:30 09:00 Breakfast Corfu, Mezzanine floor All Day: Departure of Delegates 5 P a g e
Venue Tour 4 Alternative, Friday 15 October 2010 15:00 19:30 Venue Tour 4: Blanos Sports Park, Spata (Bowling 20 lanes) - Markopoulo Olympic Equestrian Centre (Equestrian dressage, Indoor Arena) ACG, DEREE Gym (Judo 12 tatamis) 15:00 Depart from the Hotel 15:50 Arrive at Spata (Blanos Sports Park) 16:00 Visit Blanos Sports Park 16:30 Depart from Blanos Sports Park, Spata 17:10 Arrive at Markopoulo Olympic Equestrian Centre 17:15 Visit Markopoulo Olympic Equestrian Centre (indoor Arena) 17:45 Depart from Markopoulo Olympic Equestrian Centre 18:15 Arrive at ACG DEREE Gym (Judo) 18:20 Visit ACG DEREE Gym 19:00 Depart from ACG DEREE Gym 19:30 Arrive at the Hotel NOTES: Note 1: The Meeting Room for the Seminars Sessions is the AEGEAN SEA Meeting Room Note 2: Questions that will not be answered during the Seminar will be followed up in Delegation Updates. Note 3: During the Meeting of the Delegates with their Host Town representatives RSDs will be present. 6 P a g e