Pine-Richland Band Boosters Meeting October 2, 2017 7 p.m., PRHS Band Room Attendees: Ruth Elm, Chuck Holm. Mike Rosenberg, Michelle English, Ami Moore, Sheila Bauldauff, Cindy Maloney, Beth Ahearn, Susan Martinez, Karen Brudy, Kelly Sanguini, Carrie Catalano, Geoff Meyer, Denise Layne, Tracy Koebnick, Janet Harris, Noel Goldberg, Kathy Newport, Carl Ciccone, Crystal Welker, Ginny Szafranski, Shelly Lees, John Bober, Dan Kerr. Deb Gimbel, Lori Jones, Denise Kerr, Lisa Gaffey, Lurrene Parker, Jill Baxter, Anna Schmitt, Sam Hutchinson, Christine Plaza Board: Lurrene Parker, Lisa Gaffey, Dan Kerr, Jill Gruber Pine-Richland Band Director Director s Notes: Mr. Scott is at PMEA Auditions kids have been great! Thank you to the volunteers! Lurrene Parker, Pine-Richland Band Booster President Weekly Emails and Text Messaging Website Calendar and Call Times Spring Band Trip Trip Fundraising Homecoming Booth Weekly Emails and Text Messaging Please read thoroughly as there is quite of bit of important information included. If you are not receiving emails or text messages from the band, be sure to enter all parent information in your student s Charms account. See Jill Gruber for any related questions. Website Calendar and Call Times Please be sure to check the Band Website for call times for games and other events. Dance team may have an earlier call time on some weeks. Call times may change at the last minute. Please check the website for latest details and most accurate information. Additionally, Mr. Scott announces call times to the students at school. https://pinerichlandband.wordpress.com Spring Band Trip Destination and trip details were approved by the PRSD School Board. Williamsburg/Norfolk NATO Parade Friday, April 27 through Sunday, April 29
Parade of Nations in Norfolk, Virginia Great Wolf Lodge in Williamsburg, Virginia Busch Gardens in Williamsburg, Virginia Washington D.C. Tour of Monuments Cost estimate: $500-$600 per student Spring Band Trip Commitment Return Trip Commitment Form and pay deposit by Wednesday, October 18, 207 Payment Options: Check for $250 payable to EMA Pay Online by emailing EMA at info@ameritiours.com Include the following information: Pine-Richland Marching Band, Parent Name, Student Name, Email Address, Amount to Charge ($250) EMA will then provide an electronic invoice major credit cards and PayPal are accepted. A 3% processing fee will be charged. Cancellation Insurance can be purchased for $29 Email info@ameritiours.com for details Final Payment due on March 1, 2018 Return Commitment Form even if student is not attending the trip Spring Band Trip Chaperones ALL trip chaperones must have independent volunteer clearances. The chaperone list for all events has been determined based on Interests selected in Charms. Trip chaperones will be selected from this chaperone list. Trip Fundraising Fall Sports Raffles and Spring Sports & Music Raffle(s) Additional Trip Fundraisers Potential to generate $30,000-$40,000 before the trip! 2,000 tickets for each raffle (4,000 tickets available now) If everyone sells 20 tickets (10 for each raffle), will maximize profits. Stromboli Sale, Pie Sale, Pierogi Sale Less profitable, but always popular
Proceeds from trip fundraisers will lower the overall trip cost per student. Encourage all families to participate in these fundraisers. Trip Fundraising Targets Suggesting a minimum target sales amount for the Stromboli, Pie, and Pierogi fundraisers. Of course, you can always sell more than the minimum suggested sale amount! If you prefer to not participate in these fundraisers, you are welcome to make a donation to support the band! Thank you for supporting the band! PRBB Hawaiian Homecoming Booth Beth Ahearn, Homecoming Booth Chair Food and Beverages Baked Goods Hot Chocolate Cold Apple Cider Cold Bottled Water Spiritwear Sale and Order Forms Spiritwear will be displayed; some available for purchase. Other items will be for sample purposes only and can be ordered using available order forms. Fall Sports Raffle Ticket Sales Selling raffle tickets for $5.00 each ($50.00 a book of 10) Mattress Sale Promotion Mattress Sale flyer distribution Stromboli Sale Order Forms Order forms available for sales Volunteer Shifts 4:30 5:45 pm/5:45 7:00 pm/7:00 8:15 pm (Close and break down booth around 7:45pm. Most watching game then and want to see half-time show.) Dan Kerr Pine-Richland Band Booster Treasurer Treasurer s Report
Treasurer s Report Ending Balance $93,397 as of September 30, 2017. Band cash $87,393 & Dance Team cash $6,004 Kennywood Ticket Sales Profit TBD Orange Ribbon Tribute Donations to PROF Kyle Pomerleau Scholarship Fund from PRBB totaled $278 in September 2017. PRBB target goal of $1,000 Concessions and Candy Stand Banner year so far with record sales! ESPN Game vs. Wayne $6,485 sales Game 1 vs. Mt. Lebanon $5,336 sales Game 2 vs. Penn Hills $6,152 sales Game 3 vs. Central Catholic $6,477 sales 4 Game Sales Totals $24,450 vs. $19,095 (2016) and $ 20,242 (2015) Net Profit Calculation Sales Less Expenses Pepsi (both stands) $3,609 Concession purchases: Gordon Foods $2,547, Other $745 Candy Stand purchases: Candy $3,267, Popcorn $950 CONCESSIONS NET PROFIT TO DATE $13,332 2016-2017 IRS Tax Return 990 filing deadline is 11/15/17. Will be filed by the next booster meeting. $278 raised at the Orange Ribbon Night sent to PROF Lisa Gaffey Pine-Richland Band Booster Vice President Fundraisers Band Spiritwear Sales Fall Sports Raffles have a lot of tickets remaining. All families are encouraged to sell tickets. Easy tickets to sell. Stromboli Fundraiser Mattress Sale Pie Sale will be held in December for holiday pies 2018 Spring Fundraisers
Chick-fil-A Rewards Program Band Spiritwear Sales Sale #3 deadline will be November 30 (in time for holiday gifts). Spiritwear Store is always available online in Charms. Must meet deadline to ensure your order is processed for that sale date. Be sure to Check Out and Process Payment in the online store. If you do not, your order will not be placed. Sale #4 will occur prior to the band trip (hoping to offer some new spring wardrobe items, i.e. shorts) Fall Sports Raffles Fall Sports Raffle Tickets are on sale now! Drawings October 20 at Pine-Richland home football game. Two separate raffles this fall due to the extreme generosity of our ticket donors. Our band families rock! Thanks again to the Kwasnick and Rudolph families for their Penguins and Steelers ticket donations and to the Plazas for securing a donation from Evoqua that includes Penguins tickets and an on-ice Zamboni ride for one! Fall Sports Raffles Raffle Prize Package #1 Raffle Prize Package #2 Fall Sports Raffles Tickets easy to sell and net nearly 100% profit! All profits reduce the cost of the spring band trip. Tickets are $5 each and can be ordered in booklets of ten (10 tickets per booklet - $50 per booklet) Fundraising Target: Minimum of 20 tickets (10 for each raffle package) per student. If you prefer to make a donation in lieu of selling, an equivalent donation for this fundraiser would be $100. Fall Sports Raffles How to request your tickets: Email Christine Plaza to let her know that you would like two sets of tickets (one booklet for each raffle) sent home with your student. What if I wish to purchase more than two sets? If your tickets are paid in full, you may request additional tickets on a first-come, first-serve basis until all tickets are sold. Additional tickets available now! Fall Sports Raffles
Payment: Payment ($50 per booklet) accepted upon ordering or upon sale of tickets and return of completed ticket stubs, whichever you prefer. Make all checks payable to "PRBB" or "Pine-Richland Band Boosters" and place in the band box or give to Christine. Payment and stubs are due October 13, but please return your ticket stubs and checks ASAP. Please return unsold tickets ASAP to give others a chance to sell them. We want to maximize the profits on our most lucrative fundraiser! This is a HUGE opportunity to raise significant funds for the spring trip. Please sell as many tickets as you can! Stromboli Fundraiser Stromboli sale is underway! Strombolis are $3.00 each. Please make all checks payable to PRBB or Pine-Richland Band Boosters. Due date for payment and forms is October 16, 2016. Payment should be included with all Stromboli orders. Order form is available on the band website. Stromboli delivery and distribution in the band room on or before October 26. Each student should aim to sell a minimum of 10 Stromboli. If you prefer to make a donation in lieu of selling, an equivalent donation would be about $10. Mattress Sale Saturday, November 4 At Pine-Richland High School Many thanks to Tonya Kaib for chairing once again! tkaib@yahoo.com Additional details will follow, but start to get the word out to friends, family, and community! Opportunity to make a lot of money with very little effort on our part! Pie Sale Mid-October to early November Sale Dates Delivery before Thanksgiving Watch for details from chairs Amy Moore and Sheila Baldauff Each student should aim to sell a minimum of 5 pies. If you prefer to make a donation in lieu of selling, an equivalent donation would be $20. 2018 Spring Fundraisers Pierogi Sale
January Sale Dates Thanks to Jill Roskin honeysboyz@zoominternet.net and Karen Junker djunker@zoominternet.net for chairing! Each student should aim for a minimum of 5 Pierogi orders. If you prefer to make a donation in lieu of selling, an equivalent donation would be $20. 2018 Spring Sports and Music Raffle Scheduled for January and/or February. Has to be wrapped up before Spring Trip to calculate benefit. Previous raffle included U2 Concert Tickets, Penguins Tickets, and Cash. Please consider donating Concert Tickets, Opening Day or other Pirates Tickets, Penguins Tickets, etc. Thanks to Christine Plaza for chairing all of our raffle fundraisers! Rewards Program Keep collecting your Cranberry Chick-fil-A receipts and sending them into the Band Box! We anticipate that receipts from the new Chick-fil-A opening in Pine Township will also be collectable, since it is under the same ownership. Due to the magnificent success of the Chick-fil-A Food Credit Rewards Program, we have earned $661.30 in free food to date, which will be used to offset Senior Night costs. Lurrene Parker Pine-Richland Band Booster President Senior Night Senior Book Alumni Pictures Volunteer Update and Reminders Acknowledgements PRBB Open Positions Upcoming Events Next Booster Meeting Senior Night Senior Parents:
Read the parent letter on the website RSVP as soon as possible (by October 7) to Senior Night Chair, Anna Schmitt at annaschmitt89@yahoo.com. Remember to print the letter for admission to the field on Senior Night. Download the picture order form on the website. Bring your completed form and payment with you on Senior Night if you wish to purchase Senior Night pictures. Non-Senior Parents: Volunteers & Donations: Senior Book Freshman & Sophomores: Still need cookie tray and water donations Grades 9-11: Still need warming trays and help with tear down If you do not have a Senior, please consider volunteering and/or donating to make this a special night for our seniors and their families. Sign up online! Senior Book Ads and Copies are available every year to all band families not just families with seniors. Placing Personal and/or Business Ads Deadlines have passed. Still interested? Contact Jill Baxter asap at jsbaxter@outlook.com. One More Volunteer Needed! Help create the senior book by contacting Jill Baxter at jsbaxter@outlook.com. Ordering Copies Great keepsake for all band members, not just seniors! Section and candid pictures of all band members included. All seniors get one complimentary copy on Senior Night, October 20. Additional copies for parents, seniors, and all band students in grades 9-12 available to order by downloading the form on the website. Order deadline extended to today, October 2. If you are still interested, please contact Jill Baxter immediately at jsbaxter@outlook.com. Can extend and take orders through October 6. Thanks to Jill Baxter for producing the book again this year! Alumni Pictures Do you have a son, daughter, or sibling who is a past member of the PRHS Band and is now in band in college? Send us a picture! Pictures can be from college marching bands or other band
ensembles. Send pictures to Lisa Gaffey at prbbvice@gmail.com and include student name, instrument, college or band name, and year of graduation. Pictures will be displayed in the band room and, hopefully, at our Homecoming Booth! Volunteer Update and Reminders Openings remain for Concessions & Candy Stand If you have not yet had an opportunity to volunteer for concessions or if you can help again, please sign up. Utilize SignUp.com to recruit and manage volunteers. Openings communicated via email and on the band website. If you need to change/cancel your volunteer commitment, please edit online so volunteer openings are current on SignUp.com. If you need to change/cancel your commitment at the last minute, please contact appropriate committee chair as soon as possible so that your spot can be filled. Acknowledgements Thank you to all of our dedicated chairs and all of our valuable volunteers for the countless hours of volunteering. It takes a village to support this amazing group of students and staff! We appreciate all of your efforts and all of the time that you give to the band! Kudos to all of you! PRBB Open Positions As the Class of 2018 graduates, there will be vacancies for the 2018-2019 school year. Fundraising Chairs Committee Chairs Board Members If you are interested in shadowing a current chair or board member this year, please contact Lisa Gaffey. Please consider stepping up and joining the team! Upcoming Events Friday, October 6, 2017 Football vs. Peters
Homecoming Friday, October 13, 2017 Football at Shaler Friday, October 20, 2017 Football vs. Butler Senior Night Fall Sports Raffle Drawings Sunday, October 22, 2017 Jazz Ensemble at PROF Event Friday, October 27, 2017 Football at North Allegheny Saturday, October 28, 2017 Halloween Parade in Grandview Estates Saturday, November 4 Mattress Sale at PRHS Saturday, November 11, 2017 Veteran's Day Parade Pittsburgh, PA Wednesday, November 29, 2017 All-District Winter Band Concert Bake Sale Next Booster Meeting Monday November 6
7:00 pm PRHS Band Room Meeting adjourned at 8:24 p.m.