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Venturers of Area 4, Southern Region Area 4 s VOA Cabinet is excited to announce our 1 st EVER Weekend of Awesome Happenings for Venturers! Throughout the weekend of March 9 th -11 th, 2018 Venturers will be participating in a wide variety of various games and activities at the beautiful Sandhill Scout Reservation in Brooksville, FL. WOAH will be an amazing weekend with team building games, boating activities, aquatics, climbing, and even shooting sports. The Area 4 Venturing Cabinet wants to make this weekend a memorable experience for Venturers all over the state of Florida. We want all Venturers who attended to leave saying Woah that was amazing. Throughout the weekend we will also be covering SR Area 4 Venturing Business with the Council Presidents & Advisors. On Friday Evening, we will have an open forum Venturing Meeting for all interested Venturers to ask questions and to cover Area 4 Business. Please be sure to sign up as soon as possible so that way we can make sure that this event will be an amazing experience for each attending individual! Our goal is to have all Venturers who attended to leave saying Woah that was amazing and those who didn t attend to regret saying Woah, what was I thinking. Yours in Venturing, Ryan Davis (954) 644-0558 Area 4 Venturing President Todd Graczyk 904-742-0218 Area 4 Venturing Chair/Advisor 2
SR Area 4 VOA Officers Area 4 Venturing President Ryan Davis Area 4 Venturing Vice President of Administration Kaitlyn Rodriguez Area 4 Venturing Vice President of Programs Chris Cahill Area 4 Venturing Vice President of Communications Bridgette Smith Area 4 Venturing Advisor Todd Graczyk Area 4 Venturing Associate Advisor of Administration Jeff Lewis Area 4 Venturing Associate Advisor of Programs Mike McLoughlin Area 4 Venturing Associate Advisor of Communications Patti Monahan 3
Schedule Begin End Activity Attendees Location Friday, March 9 th, 2018 5:00 PM 9:00 PM Check-in & Campsite set up 9:00 PM 10:00PM Open Forum Venturing Roundtable Camp-Wide 10:00 PM 11:00 PM Leader s Meeting Presidents & Advisors Dining Hall 11:00 AM 11:30 AM Staff & Volunteer Meeting Staff & Activity Volunteers Dining Hall 11:30 PM Lights Out All is Quiet Camp-Wide Saturday, March 10 th, 2018 6:30 AM Reveille Wake Up Camp-Wide 6:30 AM 7:30 AM Breakfast Camp-Wide Dining Hall 8:00 AM 8:30 AM Opening Ceremonies-Class B Uniform Camp-Wide Flag Poles 8:30 AM Selfie Wars Begin Youth & Adult Teams 9:00 AM 11:30 AM Morning Activities Begin Youth & Adult Teams Activity Area 11:30 AM 12:30 PM Lunch Camp-Wide Dining Hall 12:30 PM 1:00 PM Color War Camp-Wide Activity Field 1:00 PM 4:00 PM Afternoon Activities Youth & Adult Teams Activity Area 4:00 PM Deadline for Selfie War Submissions Youth & Adult Teams 4:00 PM 5:00 PM MANDATORY Council Meeting Presidents & Advisors Meeting Room 5:30 PM 6:30 PM Dinner Camp-Wide Dining Hall 7:00 PM 8:30 PM Area VOA Meeting All Venturers Dining Hall 9:00 PM 11:00 PM Dance Party Camp-Wide Dining Hall 11:30 PM Lights Out All is Quiet Camp-Wide Sunday, March 11 th, 2018 6:30 AM 7:00 AM Breakfast Individual Crews Campsites 7:30 AM Check Out Begins 4
Things to Know 1. There will be a Color War in the afternoon, each Venturer should bring a White T- Shirt and other accessory clothing. 2. Each Attending Venturer should be swim tested before attending WOAH a. Information about the Swim Test can be found on Page 11 and can be recorded on Page 12 3. Adults, you may be asked to volunteer to assist in running an activity if we end up needing more hands-on deck. 4. Council Presidents and Advisors will be asked to give a Council Report to the Area during the VOA Meeting, so please be prepared. a. This will be discussed more in depth during the Mandatory Council Meeting Saturday. 5. Campsites will be given at check in on Friday to each Unit & Contingent. 6. You will need to submit a Unit Roster at Check-in. Please have it prefilled out. a. If you need more slots, you may attach a 2 nd copy of the same sheet. 7. Each Unit/Council Contingent must bring a copy of each attending Youth & Adult s BSA Medicals (Parts A & B) a. The Units/Contingents will be handling their own Medicals but they must be accessible throughout the weekend. 8. When registering for the Event, please be sure to register under the same account as a Crew/Contingent. This will help keep things consistent and organized. a. More information can be found on Page 6 with the Registration information 9. All Meals (Saturday Breakfast, Lunch, and Dinner and Sunday Breakfast) are included in registration and will be served in the mess hall at designated times. 5
Registration You may register at: https://www.nfcscouting.org/woah Process of Registering: 1. Create an Account a. Any accounts you may have with another Council will not work, you must create a new account unless there is one already in North Florida Council s system. 2. Enter your Roster a. Go to the tab Your Roster b. Click New above Youth or Adult. c. Enter the information asked for each participating Youth & Adult. d. Be sure to click Save after entering each new participant. 3. Register for the Event a. Go to the tab Event Registration b. Click New above Youth or Adult. c. Select the youth or adults that will be registered d. Choose the Youth Participant NOT STAFF e. Select the Event WOAH towards the bottom of the selection menu f. Select Create Registration 4. Selecting extras a. Confirm all the information for that youth is correct b. Select Continue to Pick Options c. Drag the additional options desired on the right-hand side to the left d. Select Save 5. Check Out a. Either Select Check out or New Youth/Adult Registration Adding Registrations 1. Log into your Account 2. Select the Event 3. Select Manage Registrations on the bottom right side. 4. Follow same process starting at Number 2 above. If you have any difficulties or questions please contact us at area4srvpresident@gmail.com with the Subject WOAH Registration 6
Rules & Guidelines 1. PDA Public Displays of Affection a. Every Venturer, male and female, is to abide by the BSA rules of PDA. Violators may be asked to leave the event. 2. Buddy/Quadi System a. Four minimum at all times! b. Co-ed buddy groups are Four or more; minimum of two of each sex 3. Dress a. Usual scout-appropriate attire (Class A or B). b. Shoes are to be worn at all times. Including in the Ocean. 4. Leave No trace a. Follow Leave No Trace Principles. 5. Guide to Safe Scouting a. Follow all National and Council rules and regulations at all times 6. Alcohol, Drugs, Profanity, and Smoking a. The VOA fully supports the policy of the Boy Scouts of America concerning the use of Alcoholic Beverages, Drugs, or other Mind-Altering Substances. i. This includes the use of cigarettes, E-Cigarettes, and Vaping by youth. Adult smokers must abide by BSA policy regarding smoking. ii. No smoking allowed on camp property. Non-compliance may result in the individuals being asked to leave the Event. 7. Medical Forms a. All persons attending Area 4 events must comply with Scout policy to have in their possession a properly filled out scout medical form, Parts A and B b. The crew advisors are responsible for the possession of BSA medical form for all (youth and adult) attending. c. Form Available at http://www.scouting.org/scoutsource/healthandsafety/ahmr.aspx 8. Swimming Policies a. BSA swim tests MUST BE COMPLETED before participating in any swimming activities. b. Please keep in mind the BSA Swim Safe Policy so make sure you buddy up. This includes canoeing. 9. Electronics a. Area 4 Venturing is not responsible for the loss or damage of any electronic device brought to the event. 10. Sportsmanship a. This is a competitive event and emotions have a tendency to run high. Please keep the spirit of scouting in mind. b. If one team purposely hinders another team for the sole purpose of winning the event that team will be disqualified. c. Profane language or gestures by participants will not be tolerated, resulting in disqualification of the event. 11. Judging a. Judge s say in their activity is final 12. Uniforms a. Class A is referred to as the official dress (i.e. field) uniform. b. Class B is referred to YOUR UNITS activity uniform (typically a unit t-shirt). 7
13. Campsites a. Campsites will be assigned as you arrive. b. Cooking may be done on charcoal, wood fires, or approved stoves under adequate supervision. c. Each crew shall provide adequate Fire Protection with all-purpose fire extinguishers, which are expected to be in the cooking area. d. NO Ground fires except in designated fire pits. e. This is a tent camping event. 14. Campsite Reservation a. Campsite assignments will be made upon arrival Friday in Traditional Venturing fashion. No arrivals till 3PM Please! 15. Check In a. Upon arrival one or more youth leaders and an adult unit representative will check in at the registration table (campsites will be assigned at this time) b. A complete registration form with ALL Youth and Adult names must be presented and turned in at this time. c. All outstanding fees must be paid at this time. d. Unit attendance Rosters must be completed and turned in e. Council receipt for all registered youth and adults, or cash for additional fees should be brought to confirm payments 16. Check Out a. THINK LEAVE NO TRACE. The campsite should look better than you found it on arrival. b. After Breakdown, loading, and cleaning of campsite, the Crew will report to the registration table and request a checkout inspection c. Once the inspection is complete, the unit will receive the final Check-Out packet. d. All units are asked to check their packet for completion before they leave the registration area. 8
Selfie Wars Rules & Procedures 1. All photos taken must follow National and Council Policies. a. Ex: Youth Protection, Buddy/Truddy System, safe haven, etc. 2. All Photos must display appropriate content and gestures. 3. Only photos taken throughout WOAH 2018 will count 4. In order for the photo to count the following must be completed: a. Photo Must be posted to Instagram using the Hashtag #WOAH2018 i. In order for us to view this photo your account settings must be on Open ii. We Suggest you create or use a Council VOA or Crew Instagram b. The objective number from the Selfie Wars Objective list must be clearly specified c. Your Unit Number Must be in the Description of the Photo i. (ex: Crew 1 Objective #1) 5. Photos will be judged only if each item on the Selfie Wars Objective List is accomplished. 6. Photos must be posted as you take it throughout the day. a. We are asking you do this to avoid mass notification and having difficulty sorting the photos out. 7. When approaching a person for an objective you must ASK if you can take a selfie with them. 8. Pictures taken may only count for ONE (1) Objective on the Selfie War Objective sheet 9. Competition submissions will end at 4:00 p.m. Saturday, March 10 th 10. Objective Sheets will be given out at Opening Ceremonies Saturday, 9
Group Activities Alaskan Baseball It s complicated, just know there s no bats or gloves or catching. Hexasoccer 6 Goals. 6 Balls. 6 Rounds. 3 Teams. Release the Kraken All sailors must find a way to land when they hear Release the Kraken. Do you think you can safely get to an island before they ve filled up? Medusa s Lair If you look at Medusa you turn to stone, Last man standing wins. Slip and Slide Kickball The kickball we ve all played before, but with much more slipping and sliding. Melting Icebergs Venturers must work together to collect all of the object within the circle. Venturers may only use their icebergs to travel within the circle and all icebergs must remain in contact with Venturers at all times. Budget-Cut Mario Kart Our version of this game isn t exactly the Traditional Mario Kart. Each person will have a Budget Cut Kart, a cardboard box. Each box will have 3 balloons taped on. The goal of the game is for each person to collect or pop everyone else s balloons while defending their own. The person at the end of the round with the most balloons win. And Many More to Come. 10
Aquatic Activities Canoe Sink-a-thon Three people per canoe. Two paddles. One 5-gallon bucket. Last canoe floating wins. Canoe Tug-a-War Two Canoes, One Rope, and a lot of grunting. The Great Ship Went Down The Titanic has sunk, you and your crew have been able to jump overboard but you are attracting frostbite and you need to get to the life raft. Venturers must swim in pairs to the life raft. In each pair, one Venturer may swim using only their arms, the other may only use their legs to swim. Both must work together to get to the life raft. 11
High Adventure Based Activities Climbing Tower Use of the Climbing Tower will be available throughout the activity times on Saturday. Shooting & Range Activities Rifle Shooting Rifle Shooting Activities will be available to all registered Venturers. Venturers will be asked to redeem their Rifle Shooting Ticket when entering the shooting range. Additional tickets may be purchased online before the event or at registration Friday night at the event. Pistol Shooting Pistol Shooting Activities will be available to all registered Venturers. Venturers will be asked to redeem their Pistol Shooting Ticket when entering the shooting range. Additional tickets may be purchased online before the event or at registration Friday night at the event. Shotgun Shooting Shotgun Shooting Activities will be available to all registered Venturers. Venturers will be asked to redeem their Shotgun Shooting Ticket when entering the shooting range. Additional tickets may be purchased online before the event or at registration Friday night at the event. Archery Archery will be available to all registered Venturers. There are no tickets needed for this activity. Tomahawk Throwing Tomahawk Throwing will be available to all registered Venturers. There are no tickets needed for this activity. Knife Throwing Knife Throwing will be available to all registered Venturers. There are no tickets needed for this activity. 12
SWIM CLASSIFICATION PROCEDURES The swim classification of individuals participating in a Boy Scouts of America activity is a key element in both Safe Swim Defense and Safety Afloat. The swim classification tests should be renewed annually, preferably at the beginning of each outdoor season. Traditionally, the swim classification test has only been conducted at a long-term summer camp. However, there is no restriction that this be the only place the test can be conducted. It may be more useful to conduct the swim classification prior to a unit going to summer camp. All persons participating in BSA aquatics are classified according to swimming ability. The classification tests and test procedures have been developed and structured to demonstrate a skill level consistent with the circumstances in which the individual will be in the water (e.g., the swimmer s test demonstrates the minimum level of swimming ability for recreational and instructional activity in a confined body of water with a maximum 12-foot depth). ADMINISTRATION OF SWIM CLASSIFICATION TEST OPTION A (Council Level) The council controls the swim classification process by predetermined dates, locations, and approved personnel to serve as test administrators. When the unit goes to summer camp, each individual will be issued a buddy tag under the direction of the camp aquatics director for use at the camp. OPTION B (Unit level with council-approved aquatics resource people): The swim classification test done at a unit level should be conducted by one of the following council- approved resource people: Aquatics Instructor, BSA; Aquatics Cub Supervisor; BSA Lifeguard; BSA Swimming & Water Rescue; or other lifeguard, swimming instructor, etc. When the unit goes to summer camp, each individual will be issued a buddy tag under the direction of the camp aquatics director for use at the camp. TO THE TEST ADMINISTRATOR The various components of each test evaluate the several skills essential to the minimum level of swimming ability. Each step of the test is important and should be followed as listed below: SWIMMER S TEST: Jump feet first into water over the head in depth, level off, and begin swimming. Swim 75 yards in a strong manner using one or more of the following strokes: sidestroke, breaststroke, Trudgen, or crawl; then swim 25 yards using an easy resting backstroke. The 100 yards must be swum continuously and include at least one sharp turn. After completing the swim, rest by floating. BEGINNER S TEST: Jump feet first into water over the head in depth, level off, swim 25 feet on the surface, stop, and turn sharply, resume swimming as before, and return to starting place. 13
SWIM CLASSIFICATION RECORD This form indicates the individual s swim classification as of the date listed below. The date the swim test was conducted must be within 12 months of the starting date of your expedition. Crew Number Date of Swim Test The following crew members (including adults) have all passed the test indicated on the next page and are classified as Swimmers 1 2 3 4 5 6 7 8 9 10 11 12 Full Name (print) Name of Person Conducting Test (print) Signature of Person Conducting Test Qualification of Person Conducting Test: Aquatics Instructor, BSA Cub Scout Aquatics Supervisor BSA Lifeguard Certified Lifeguard Swimming Instructor Swim Coach Adult supervisor who is familiar with the basic swimming strokes and abides by the guidelines in the Aquatics Supervision manual Unit Leader Name (print) Unit Leader Signature 14
Crew Roster Crew #: Campsite #: Council: Crew President: Crew Advisor: Phone #: ( ) - Phone #: ( ) - Total # Youth: Total # Adults: Youth 1. 1. 2. 2. 3. 3. 4. 4. 5. 5. 6. 6. 7. 7. 8. 8. 9. 9. 10. 10. 11. 11. 12. 12. 13. 13. 14. 14. 15. 15. 16. 16. Adults 15
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