CC UNITED TEAM MANAGER MEETING SUMMER 2018
MANAGER REQUIREMENTS Background Check Must submit every year Must be complete before given access to Affinity Concussion Training Valid for three years Complete online training course Email certificate to accountservices@ccunitedsoccer.com Keep a copy of certificate make sure your coach has one
GETTING STARTED Get a binder to keep all information Communicate with coach and team Weekly emails Team Meeting Collect forms Discuss practice schedule and budget Enter practices on CCU team calendar
PLAYER FORMS 1. Participant Agreement Signed by player and parent 2. MYSA Medical Form make 3 copies (medical kit in a zip loc, tournament copy, original for binder)
TEAM MEETING Schedule date/location Room rental at expense of team Collect forms Discuss tournaments Collect dates Discuss slush fund/budget Families sync online calendars with CCU Download SI Play app Follow on Twitter for field closures
TEAM BUDGET Items to Include in a Team Budget: Tournament Expenses State Qualifier Costs ref and host expenses Coach Gift Slush Fund Discuss at meeting if tournament costs are split evenly TIP: Create a cushion
CC United Website ccunitedsoccer.com Enter Practices/Games Send Team Emails Post Team Bulletins Team Webpage
PRACTICES Winter and Spring/Summer Schedules
WINTER AND SPRING/SUMMER PRACTICES WINTER Scheduled by club Posted on the CCU website Managers add to team calendar Use Recurring Events feature in LA SPRING/SUMMER Club releases Campus Summary Teams select days/times/locations Select from fields on permit list Outdoor practices begin mid-april Follow time guidelines
ENTERING PRACTICES Check Campus Summary Check Master Schedule Assign to CAMPUS LOCATION
MASTER SCHEDULE
MYSA WEBSITE MNYOUTHSOCCER.ORG
MYSA WEBSITE Give and Go Newsletter The Tournament Center
MYSA INFORMATION Competitive Team Reps:
MYSA TEAM MANAGER PAGE
ACCESS TO AFFINITY Initial Access to Affinity: 1. Go to mnyouthsoccer.sportsaffinit y.com 2. Click on Forgot Password 3. Using email given for background check, click Reset Password to set up your account 4. You will receive an email to create a login/password for your Affinity account to get access to your team
AFFINITY: Upload Player Photos Enter Jersey Numbers Get Game Schedules Reschedule Games Club Pass player subs Print Game Day Rosters Post Season Opt-in You do NOT need to upload birth certificates Instructions found on CCU website and MYSA Team Manager Page
TOURNAMENTS Preseason and During Season
TOURNAMENTS Tournament list found on MYSA website Manager Page Managers Register/Pay/Check-in Each tournament has their own requirements check their website for details Refer to CCU Tournament Guide for helpful information Book hotels early Preseason/out-of-state tournaments submit form for printed passes MYSA Permit to Travel Teams Pay Paid Coach Travel Expenses NO STIPENDS
PRINTED PASSES FOR TOURNAMENTS Check with the tournament to see if they will be accepting Digital Passes or a printed Game Day Roster Traveling out of State you will need printed passes! Fill out the request form
MYSA GAME SCHEDULES MARCH 12 Games schedules are available on the Affinity site Gaming tab Enter on your team s CCU calendar Schedules are TENTATIVE Note each person has an individual username/password to the Affinity system
MYSA PLAYING NIGHTS Found on the MYSA website Try to reschedule to assigned nights
GAME RESCHEDULE PERIOD Teams have from March 12-26 to reschedule league games Remind families the schedule is TENTATIVE until reschedule period is over After reschedule period, for weather related reasons only
REASONS TO RESCHEDULE REASONS TO RESCHEDULE Missing too many players and cannot find subs for the game Note you can have 5 play-ups per game NOT A REASON TO RESCHEDULE Key players gone Coach conflict
NEW MYSA RULES 5 SUBSTITUTE PLAYERS ALLOWED Teams are allowed to club pass up to 5 players per game This is up from 3 CLUB PASSING IN AN AGE GROUP Teams are allowed to club pass a player from ANY level within their age group Teams are allowed to club pass a player from any younger age groups If a guest player is playing down, must get DOC approval
Reschedule Process during Schedule Period Home Games: Contact opposing team manager and find alternative dates/times for the game. Complete the CC United Game Reschedule Form, found under the Manager tab. Form is sent to the Field Schedule and Referee Assignor. You will also receive a copy of the request. Contact the opposing team to confirm the new date/time. Complete the Reschedule Game button in Affinity. As the game host, you initiate the change through Affinity (regardless of who requested the reschedule). Email are sent out through Affinity and opponent needs to Accept the change to finalize the request. Update the team schedule on the CC United website. Away Games: Contact the opposing team manager and find alternative dates/times for the game. Accept the reschedule via Affinity. Update team calendar on the CC United website.
LEAGUE GAME PREP Get ready for the games!
UNIFORMS Uniform Kits: If ordered by March, your team s order will be dispersed to you in April Uniform Questions: Trisha Leck abctlk.tl@gmai.com After that, families can ship to home or pick up at BIG Fall 2018 is the last season for this style
AFFINITY MYSA S NEW SYSTEM NO LAMINATED PASSES NO COMPETITIVE MATCH REPORT NO ENTERING SCORES
AFFINITY SYSTEM GAME DAY ROSTER Takes place of the Competitive Match Report Print before each game Have available in case referee requests CLUB PASSING Affinity s term for play-ups/subs Add play-up by club passing in Affinity Instructions posted on Manager tab NOTE: Determine with your coach who looks for play-ups
MANAGING YOUR ROSTER ADDING PHOTOS Upload photos of players/coach/manager INELIGIBLE PLAYERS Players who have not shown proof of age Unpaid players
Game Day Roster/Digital Passes AT THE GAME Medical Forms with coach Medical Kit Field locations/venues found on Affinity site
FIELD OR REFEREE ISSUES Double booked fields No referees Call Daneen Goncalves assignor@ccunitedsoccer.com 612-203-2575
COACHES PAID VS PARENT PAID COACH Will receive information later in the season PAID YOUTH COACH Typically a current or former player of the club Establish the best way to communicate Prompt coach to plan ahead Contact me if there are communication challenges
CCU ONLINE RESOURCES Competitive Tab Winter Schedules Sign-ups Misc. Programs
MANAGER S TAB
Club Contacts Club Admin and Account Services - Melanie Mertes acccountservices@ccunitedsoccer.com or admin@ccunitedsoccer.com Manager Liaison, Financial Aid, Payments, Concussion Training, Proof of Age General Questions, Registrations, Fees Operations - Holly Nelson operations@ccunitedsoccer.com Payroll, Background Checks, Coach Contracts Field Assignor/Referees - Daneen Goncalves assignor@ccunitedsoccer.com Game Schedules/Reschedules, Referee Assignor Director of Coaching - Jonathan Tudor jonathantudor@comcast.net Uniform Coordinator Trisha Leck abctlk.tl@gmail.com