Central Dauphin East High Band Boosters, Inc. Band Booster Meeting August 1, 2012 Minutes Respectfully Submitted by Sherri Balog, Pinch Hitting for Secretary Amy Ascher Call to Order and Pledge of Allegiance: The meeting was called to order by President Dawn Palmer at 6:03 PM. Minutes from Last Meeting: The minutes from the July meeting were approved by those present with Marsha Malstrom and Tina Canulli accepting them with a first and second, respectively. Treasurer s Report: Treasurer Linette Burd was absent. At next month s meeting, we ll be presented with both July and August reports for review and discussion. Indoor Majorettes, Guard, and Percussion Report: We have new liaisons! Welcome to Tina Canulli and Sue Husic who will report on all things indoor majorettes, guard, and percussion related. Band Director s Report: Band camp begins on Monday, August 6 th. Still excited about that music! Mr. Glidewell made several plugs for adult volunteers to help out during band camp week. DCI trip to Allentown Happening this Saturday, August 4 th. Kids are to report to the school by 3 PM, with the bus leaving for Allentown at 3:15 PM. It is expected students will be returned to the school between midnight and 12:30 AM. Kids should bring money for dinner and any souvenirs. We will need at least 8 chaperones. Tickets for the show were bought and paid for by the boosters. Thursday evening and Friday morning of band camp (August 9-10), Gifford Howarth will be in town to instruct and work with our pit group. Mr. Glidewell encouraged all to visit the band website for helpful information in regards to all things band and booster related. There will be a pool party held at Rainbow Hills on Friday, August 10 th. Kids will be dismissed from band camp early. There will be no District transportation provided for the students; however, there will be an equipment truck available to transport larger instruments to the pool. The pool party is free the only price for admission is that
the marching band performs some of their songs. More information (directions, permission slip, and exact times) will be provided shortly. COMMITTEE REPORTS: 50/50: Still no committee chair! We need your help! Please see Dawn Palmer or Mr. Glidewell if interested. Chaperones: Nothing to report. Concession: Nothing to report. Food: A signup sheet was set out at the booster meeting, asking for dessert donations during the week of band camp to supplement dinner provided by the boosters for the students and staff. The menu for the week has been established. Donations of gift cards from area grocery stores were procured. Concerning other donations (food items or discounts), arrangements have been made to pick up and/or order items by next week as needed. Panther Peddler: Nothing to report. Social: Pool party at Rainbow Hills on Friday, August 10 th from 7:30 10PM. More information to come from Mr. Glidewell. Uniforms: Returning marching band members have been fitted. At least 6-8 rookies have been fitted thus far. The rest of the band members will be fitted over the course of band camp week. Fundraising: Still no committee chair! We need your help! Please see Dawn Palmer or Mr. Glidewell if interested. o Current and Upcoming Sales: R&K sub sale is still underway. Orders are due on Monday, August 6 th with delivery and pickup scheduled for Tuesday, August 14 th. All profits from the sale go directly into individual student accounts. Sheetz booklets are still going strong. We ve sold nearly the entire first batch of 150. Colonial Park Mall coupon books are still available at $5 a pop. They are good until the end of the year. o Restaurant Nights: Flyers, if needed, will be posted on the booster website. The following have been scheduled thus far: September 11 th Hoss s. A Cash Cow Card will go out to kids shortly. The card or a flyer must be presented to cashier at the time of food purchase. We must have $300 in sales, and we ll make 20% profit. October 4 th Issac s (location by Harrisburg Mall only). Flyer is needed at time of purchase. 25% profit made.
November 8 th Chili s (at Highpoint Commons). Flyer needed and will be posted when made available by the restaurant. December 11 th Friendly s (at Highpoint Commons). No flyer needed. Will need student and adult volunteers to greet customers and to present information about our organization. We make a profit off of 10% of total sales made during our scheduled 4-9 PM timeframe. o Concerning three past restaurant nights where the restaurant has not cut us a check for our participation: Rita s claimed they had sent a check. We assume it was sent to and got sucked up into the black hole that is the East High office when it comes to band booster mailings. Rita s is cutting us a new check and sending it to our handy dandy P.O. Box. Arooga s well this is an entirely different story. The contact person left. There is no paperwork regarding our fundraiser. This matter is still up in the air and being worked on by Sherri Behre to hopefully resolve it. T.G.I. Friday s has no record of our fundraiser either. Their management is trying to come up with a deal of sorts to compensate us. Scrip Program: The PayPal fee for purchasing gift cards has been lowered. Marsha is planning on placing an order on August 29 th, with delivery being the next booster meeting scheduled for September 5 th. Craft Fair: Vendors are still trickling in. Linette and Dawn have a meeting with Sandy Canning (past Craft Fair coordinator) to make sure we re on track for this year s event. Car Washes: The carwash scheduled for Saturday, July 21 st at Ice Cream Heaven got rained out again. The kids and adults who had showed up before the weather took a turn for the worst, decided to go canning on Derry Street and ended up making $240! A decision was made to cancel the Sonic carwash on August 19 th and go canning on Derry Street at the bridge leading to Wal-Mart instead on August 18 th from roughly 9AM 1PM. Student volunteers will be needed, as will adults to chaperone. Another canning event is in the works for the corner of Derry Street and Paxtang Avenue. OLD BUSINESS: Uniform Campaign: o Flyers are online. Please feel free to print them off and distribute! Band Camp Week Family Picnic (August 17 th ): o The Schedule as we know it: 8 11:30 AM: Band will be outside. A large tent for shade during breaks and water will be provided for students by the boosters. Lunch
Sectionals and games held indoors during heat of the day. 4:30 PM: Dinner 5:30 8 PM: Band will be outside. o Students need to bring a lunch every day. o Dinner will be provided by the boosters. o Water will be available. Students should bring a water bottle. o Students should eat a good (healthy!) breakfast, bring (and use!) sunscreen, and wear socks and comfortable sneakers. o Students with allergic reactions to anything requiring an EpiPen should bring their own as they will not be provided. o Family/Parent Picnic will be held in the school courtyard on Friday, August 17 th at 5 PM. Boosters will provide hamburgers and hot dogs. Students/families are asked to bring in food/beverage items based on student s class year. Information regarding specifics will be sent home shortly. This is also a chance for parents and family to preview the halftime show the band has been working on so diligently over the summer. Music Department Picnic/Tri-M Event coming in September: o Music Boosters run this event. Tentative date of the evening of Saturday, September 15 th, held in the school courtyard. NEW BUSINESS: T-shirt Ads: o We are trying to sell space on the t-shirts students wear underneath their band uniforms. So far we have Paxtang Grill, who has bought a spot. If anyone has/knows of a business willing to sponsor the band, please let Dawn Palmer, Mr. Glidewell, or someone in the boosters know. DCI Trip Chaperones: o We need several adult chaperones for this outing. FROM the FLOOR: Sherri Behre brought to our attention a fundraiser opportunity in conjunction with her church, the 29 th Street United Methodist Church. The church is planning a chicken BBQ with Kauffman s and is afraid they will not be able to meet the 400 chicken minimum. They are willing to open their sale up to the boosters so that both organizations benefit. Tickets for the sale are currently being sold by the church. They are willing to make up some tickets for us to use with our organization name on them for free. Pickup for the chicken is set for Saturday, August 25 th from 10:30AM 1:30PM in the church s parking lot. Tickets are being sold for $7, which includes a half chicken, baked potato, and apple
sauce. The church is buying the apple sauce and bags to hold the chicken, and looking into buying and baking the potatoes. Profit could be $2 to $2.50 per ticket sold, depending on the final prices for extras (potato, apple sauce, bags). After some questions and discussion, it was decided that this was a fundraiser we were interested in participating in. Chuck made a motion to accept the Kauffman s Chicken BBQ fundraiser with the 29 th Street UM Church. Marsha seconded it. President, Dawn Palmer, brought up the need to fundraise, basically looking for ideas from those present at the meeting. o The idea to raffle off $100 Giant gas gift cards each month at football games was brought up. Apparently this was a huge success for other organizations. o Selling fall and/or spring bulbs was also brought up. There is a local outfit called Dutch Mill Bulbs that was known to offer a packet of bulbs for $5. o Dawn is planning on talking to Dr. Rawls about allowing band students to sell candy bars in the school again. o The question of what fundraisers in the past had been most profitable for us arose. Sherri Behre whipped out her handy dandy reference sheet and was able to provide the following information: Christmas wreathes generated $469 in profit by selling only 60 wreathes. Penn State Stickies generated $770 in profit by selling 238 sticky buns. Pasta generated $1,500 in profit. The meeting was adjourned for the evening at 7:21 PM, thanks to Sherri Behre s first, and Chuck s second. Date of Next Meeting: See everyone at the next meeting scheduled for September 5 th, at 6 PM!