PRCA NATIONAL CONVENTION Schedule of Events subject to change Monday, December 4 12:00 p.m. - 4:00 p.m. Early Registration & Trade Show Set-Up 4:00 p.m. - 5:00 p.m. Contract Personnel Reception 6:00 p.m. 10th Annual Gold Buckle Gala Tuesday, December 5 7:00 a.m. - 4:00 p.m. Registration Desk Open 8:00 a.m. - 10:00 a.m. PRCA State of the Association 10:15 a.m. - 12:15 p.m. Contract Personnel Meeting: Announcers 10:15 a.m. - 12:15 p.m. Contract Personnel Meeting: Stock Contractor 10:15 a.m. - 12:15 p.m. Rodeo Committee Educational Breakout Presentations 10:30 a.m. - 12:30 p.m. Contract Personnel Meeting: Clown-Barrelman & Bullfighter 12:30 p.m. - 4:30 p.m. Contract Personnel Trade Show & JCCF Silent Auction 1:00 p.m. - 3:00 p.m. Contract Personnel Meeting: Secretary 6:00 p.m. - 9:00 p.m. 2017 Wrangler NFR Welcome Reception Wednesday, December 6 7:00 a.m. - 4:00 p.m. Registration Desk Open 8:00 a.m. - 10:00 a.m. Contract Personnel Meeting: Specialty Act 9:00 a.m. - 12:00 p.m. Rodeo Committee Educational Seminars 12:00 p.m. - 2:00 p.m. Contract Personnel Meeting & Seminar: Timer 12:30 p.m. - 4:30 p.m. Contract Personnel Trade Show & JCCF Silent Auction 3:00 p.m. JCCF Silent Auction Ends & Check-Out 6:30 p.m. PRCA Awards Banquet Thursday, December 7 8:00 a.m. - 12:00 p.m. Registration Desk Open 9:00 a.m. - 11:00 a.m. Rodeo Secretary Technology Discussion 9:00 a.m. - 12:00 p.m. Contract Personnel Trade Show 11:00 a.m. - 1:00 p.m. Contract Personnel Meeting: Music Directors 12:00 p.m. PRCA Permit Challenge Rodeo 6:45 p.m. 1st Performance - Wrangler National Finals Rodeo Convention Goody Bag Item Participation NO PAPER PRODUCTS (I.E. POSTCARDS, SINGLE PAGE CALENDARS, FLYERS, ETC.) WILL BE ACCEPTED. Items must be provided in a quantity of 1500. All items are subject to the approval of the PRCA. Should you wish to participate by providing a goody bag item for convention attendees, please contact Amy J. Rodgers at the National Headquarters regarding your interest. All interested parties must confirm participation no later than November 10, 2017. Items can be shipped directly to the PRCA if delivered prior to November 27. Otherwise, items must be on-site no later than Sunday, December 3 by 12:00 pm (noon) at the South Point Hotel, Casino & Spa. 2
THE GOLD STANDARD Host Hotel The South Point Hotel, Casino & Spa, has a special room rate available to convention attendees: Sunday through Thursday nights will be available at $85 per room, per night (plus tax) and $125 per room, per night (plus tax) for Friday & Saturday nights. To receive this special offer, attendees must call the South Point Hotel, Casino & Spa reservations department directly at 866.791.7626 and state that they are with the PRCA and use code: PRC2017. These rates will only be available to attendees who make their reservations prior to October 29th on an as-available basis. Featured Social Functions Gold Buckle Gala Monday, December 4 Grand Ballroom South Point Tickets: $100 www.prorodeohalloffame.com NFR Welcome Reception Tuesday, December 5 Grand Ballroom South Point *Free for Convention Attendees www.prorodeo.org PRCA Awards Banquet Wednesday, December 6 Grand Ballroom South Point Tickets: $85 www.prorodeo.org Justin Cowboy Crisis Fund Silent Auction Please consider donating an item to the 12th Annual JCCF PRCA Convention Silent Auction and offer a hand up to injured rodeo athletes. The Justin Cowboy Crisis Fund is the official charity of the PRCA and a 501(c)(3), so donations are tax-deductible. Thank you to everyone who has assisted us in raising more than $120,579 to date through this event by donating and bidding. Questions, contact Julie Jutten at 719-337-1471 or jccfinfo@prorodeo.com. Please mail your items no later than November 1, 2017 to the address below: Justin Cowboy Crisis Fund, 101 Pro Rodeo Drive, Colorado Springs, CO 80919 PRCA Permit Challenge Rodeo Mark your calendars! The PRCA Permit Challenge will be held Thursday, Dec 7 at 12:00 p.m. in the South Point Arena. The top 5 permit members in the PRCA standard events will compete for the title of Permit Member of the Year. Convention attendees will be eligible for a buy one ticket, get one ticket free with a 2017 PRCA Convention Badge. These tickets will be sold onsite. Learn more: http://www.prorodeo.com/prorodeo/ wrangler-national-finals-rodeo/wnfr-associated-events/permit-holder-challenge 3
Trade Show Information ONCE PAYMENT IS MADE IN FULL, THERE WILL BE NO REFUNDS, NO EXCEPTIONS The PRCA Trade Show is an invitational, non-commercial event, meaning the sale of products is prohibited. All vendors must be current, eligible PRCA Members or PRORODEO FANZONE Members at the time of registration. To become a PRORODEO FANZONE Member, visit: www.prorodeofanzone.com. In order to be eligible to attend the PRCA National Convention as a PRORODEO FANZONE Member, you must at least be a copper level fan ($100/year.) THE SALE OF PRODUCTS IS PROHIBITED. If you have not purchased a booth nor will be sharing with someone, you may not set up, advertise, or pass out business cards at the trade show or outside the trade show entrance. The purchase of additional booths is permitted for both Contract Personnel Members and PRORODEO FANZONE Members. PRORODEO FANZONE Members who wish to purchase more than one booth space will not be allowed to share space with another PRORODEO FANZONE Member or Contract Personnel Member. Only PRCA Contract Personnel Members will be permitted to share a booth. There will be no more than 2 members per booth (or two acts per booth as in the case of trick riders). Those who had a booth at the 2016 Contract Personnel Trade Show may reserve the same booth if, and only if, their application is submitted no later than August 18, 2017. Beginning August 19, 2017, booths will be assigned on a firstcome, first-served basis. PRORODEO FANZONE Members who wish to have a booth at the trade show will be assigned a booth after all other PRCA Contract Personnel have been assigned, and will only be assigned a booth if there is one available. All booth registration applications must be received by September 29, 2017 to receive pre-registration booth rates. Should booth space still be available after this deadline, a late charge of $100 will be applied to each registration accepted for booth space. Below are the benefits of purchasing a booth for the Contract Personnel Trade Show. If it s not listed, then it s not included! 10 x 10 Booth Space One 6 long, 2 wide Draped Table Two Chairs One Booth ID Sign One Wastebasket Two 3 Curtain Walls (side boundaries), one 8 Curtain Wall (back of booth boundary) If your booth requires electricity you will be required to purchase the service through the trade show management company. Additionally, should you bring in any items that you cannot hand carry yourself without the use of the dock, you will be required to use the freight services provided by the Trade Show Management Company. The loading dock will not be accessible to you to unload and load your own items. If you cannot hand carry the items yourself without the use of the dock, you will be required to pay for freight service. Oversized & Unconventional Booth Aids If you will have a trailer that will need to be parked near the South Point Hotel, Casino & Spa, you must submit a request no later than November 1, 2017 in order to be considered for approval. Confirmation of a designated parking area, should approval be granted, will be given no later than November 10, 2017. Requests for parking may be made directly to Amy J. Rodgers at the PRCA National Headquarters. There may not be any motorized vehicle (motorcycles included) within your booth unless you are granted permission from the Las Vegas Fire Department (which includes an application and all applicable fees). If it has a motor that needs gasoline for fuel, you will have to submit a request for approval with the Las Vegas Fire Department. Additionally, large booth aids, such as video play-back screens, may or may not be able to be located in the trade show area depending on the size of the unit. Therefore, we ask that should you wish to use any unconventional aids in your booth, including generators, that you submit a formal request stating your planned booth decor. This will allow for your aids to be reviewed for approval by the PRCA, South Point Hotel, Casino & Spa along with the Trade Show Service Provider. All requests may be made directly to Amy J. Rodgers at the PRCA National Headquarters. 4
Trade Show Booth Layout Those that purchase a booth must adhere to policies (see page 4). All decorations/ booth aids must not infringe on neighboring booth boundaries or the aisle. All trade show participants will receive an information kit from the trade show management company by mid-november. Note that you are not required to purchase any additional equipment, furniture, etc. unless you desire to do so at the cost they provide. Any additional services you purchase through the trade show management company will be handled by the trade show management company. The PRCA will not receive or take payment for those services. 5
Pre-Registration Form DUE BY 5PM, NOVEMBER 17, 2017 Rodeo Committee Registration Primary Committee Member... $45 PRCA Rodeo # Rodeo City & State: Primary/On-Site Contact: Rodeo Contract Personnel Registration Secretary/Timer/Labor...$55 All Other Non-Booth Contract Personnel & PRORODEO FANZONE Members...$75 PRCA Card # Member Category: Non-Member Guest/Additional Committee Member Registration Guest/Member 1 $45 Guest/Member 2 $45 Guest/Member 3 $45 Guest/Member 4 $45 Guest/Member 5 $45 Guest/Member 6 $45 Guest/Member 7 $45 Guest/Member 8 $45 Awards Banquet Tickets Number of Tickets x $85/Ticket = Total Ticket Cost of $ Payment The PRCA only accepts Personal Check, Money Order, or Credit Cards: Visa MasterCard Discover Check Enclosed Charge My Card Total Amount Due $ Credit Card # Expiration Date Name EXACTLY AS IS ON CARD Billing Zip Code Signature Date Fax Forms w/credit Card # to: 719.264.4986 or mail with check to: 101 Pro Rodeo Drive Colorado Springs, CO 80919 6
Booth Registration Form DUE BY 5PM, SEPTEMBER 29, 2017 Requested Booth #: 1st 2nd 3rd Contract Personnel Booth Registration Only Registration for 1 PRCA Member & 1 Non-PRCA Member Guest (Single Booth)...$400 Booth Sign to Read: PRCA Member Card # Member Category: Non-Member Guest Registration for 2 PRCA Members (Shared Booth)...$500 Booth Sign to Read: 1st PRCA Member Card # Member Category: 2nd PRCA Member Card # Member Category: PRORODEO FANZONE Member Booth Registration Only... $600 Booth Sign to Read: Member Card # Awards Banquet Tickets Number of Tickets x $85/Ticket = Total Ticket Cost of $ Payment The PRCA only accepts Personal Check, Money Order, or Credit Cards: Visa MasterCard Discover Check Enclosed Charge My Card Total Amount Due $ Credit Card # Name EXACTLY AS IS ON CARD Signature Expiration Date Billing Zip Code Date Fax Forms w/credit Card # to: 719.264.4986 or mail with check to: 101 Pro Rodeo Drive Colorado Springs, CO 80919 7
Professional Rodeo Cowboys Association 101 Pro Rodeo Drive Colorado Springs, Colorado 80919