Conference & Trade Show January 23-25, 2018

Transcription

1 exhibitor information Conference & Trade Show January 23-25, 2018

2 CONFERENCE SCHEDULE TUESDAY, JANUARY 23, 2018 Educational Seminars...9 am - 4:30 pm Exhibitor Set Up...2 pm - 8 pm ISTMA Membership Social...5 pm WEDNESDAY, JANUARY 24, 2018 Exhibitor Set Up...6 am - 10 am General Session...9 am New Product Showcase...9:45 am Keynote Address...10 am Trade Show Grand Opening...11 am - 1 pm Luncheon in Exhibit Hall...12 pm Educational Seminars...1 pm - 3 pm Annual Meetings...3 pm - 4 pm Trade Show Open...4 pm - 6 pm Turfgrass Industry Reception...6:30 pm - 9:30 pm THURSDAY, JANUARY 25, 2018 Trade Show Open...8:30 am - 12:30 pm Educational Seminars...9:30 am - 11:30 am Luncheon in Exhibit Hall...11:30 am Exhibitor Tear Down...12:30 pm Pesticide Applicator Training...12:15 pm - 3 pm I would like to extend an invitation to your company to join us for the Iowa Turfgrass Conference and Trade Show on January 23-25, This year s Conference and Trade Show will once again be held at The Meadows Event Center in Altoona. Our board of directors is excited to once again host the Conference and Trade Show at The Meadows Event Center, and we look forward to a memorable event. The Iowa Turfgrass Conference and Trade Show is the premier learning and networking event for those in the turf industry across the state of Iowa, as well as the midwest. It is an excellent time to generate leads, strengthen existing relationships, promote your products, and support a better future for turfgrass education and research in the state of Iowa. Whether you are a long-time exhibitor (like myself and D & K Products) or considering joining us for the first time, we welcome you. It is through exhibitor support that we have continued to be successful. I look forward to seeing you this coming January and on behalf of the Iowa Turfgrass Institute, appreciate your commitment to making our industry better. See you at The Meadows! Steven Krantz Iowa Turfgrass Institute President Prairie Meadows Casino, Racetrack, and Hotel 1 Prairie Meadows Dr, Altoona, IA Call and reference: Iowa Turfgrass Conference Use Group ID# TUR to reserve room(s) online BOOK ONLINE: RATES: Rates start at $110 per night Hotel Cutoff Date is Friday, December 29, 2017

3 TRADE SHOW AND BOOTH DETAILS EXHIBIT SPACE FEES 1 booth space: $625 ($700 after November 17) 2 booth spaces: $565 each ($635 after November 17) 3 booth spaces: $550 each ($610 after November 17) Special Island Bulk Space: call EXHIBIT BOOTH INCLUDES One 8 deep by 10 wide booth Standard booth drapery and carpet One 8 draped and skirted table Two plastic folding chairs Wastebasket Identification sign with company name Two exhibitor badges for first booth purchased. One exhibitor badge for each additional booth purchased. Complimentary lunch with attendees during Trade Show on Wednesday and Thursday Complimentary attendance to the Turfgrass Industry Reception on Wednesday evening in the Skinner Ballroom Opportunity to introduce new products during the Wednesday morning General Session GENERAL INFORMATION Exhibit booths will be set up in either the Bishop Ballroom or immediately outside the entrance to the Bishop Ballroom The trade show area is column free with 25-foot ceilings All exhibitor badges are picked up on site OFFICIAL DECORATOR The official decorator will be: Event Decorators of Iowa, 520 SE 4th St, Des Moines, IA Phone: The name and address of each exhibitor will be provided to Event Decorators as soon as the Iowa Turfgrass Institute has received the contract and payment. Event Decorators will receive freight up to 30 days prior to the Conference, deliver it to the booth(s) on set up day, remove and store all empty crates and boxes during the show, and at the close of the show expedite all outgoing shipments. Material handling charges will apply to this process. Refer to service for material handling rates. Event Decorators will have skilled labor to assist exhibitors who require help in setting up their displays. Event Decorators will assess current labor charges. RESERVING YOUR EXHIBIT BOOTH Exhibit booth sales will begin immediately upon your receipt of this Exhibitor Packet. A non-refundable $150 deposit is required with the completed contract to reserve booth space prior to November 17, Full payment of booths, sponsorships, and advertising is due by December 22, You may reserve your booth(s) by registering online or mailing, ing, or faxing your completed contract. Please see the contract for submission details. EXHIBIT INSTALLATION AND BREAKDOWN Installation of exhibits will begin Tuesday, January 23, 2018, at 2:00 PM. All exhibits must be completely assembled by Wednesday, January 24, 2018, at 10:00 AM. Late exhibits will not be allowed to set up during exhibit hours. All exhibits must be dismantled and removed from The Meadows Event Center by 3:00 PM, Thursday, January 25, Only exhibitors will be allowed in the exhibit hall during set up and breakdown. The Meadows Event Center will have personnel available during exhibit set up and during all conference hours. Any other services rendered will be appropriately billed to the exhibitor if a charge is necessary. CANCELLATION POLICY The application for space and formal notice of assignment constitutes a contract for the right to use the space allowed. The Iowa Turfgrass Institute reserves the right to cancel any contract with any exhibitor any time prior to or during the Conference and Trade Show. All exhibit booth deposits are non-refundable. No refunds will be given after December 22, USE OF SPACE All demonstrations and distributions of advertising materials, or other activities must be confined to the limits of the exhibit booths. Excessively loud music of PA systems are not allowed. No exhibitor shall assign or share the whole or any part of the space allotted without the knowledge and approval of the Iowa Turfgrass Institute. FIRE MARSHALL REQUIREMENTS Fueled equipment must have gas cap taped shut and one battery cable removed to prevent fires. Please bring equipment with the lesser of 1/5 tank or five gallons of fuel in the tank. Ignition keys for vehicles must be in Banquet Staff s key box during the event. Vehicles must be clean and dry, have plastic underneath to catch any leakage and carpet pads under each wheel. Vehicles with treads are not allowed. Exhibitors CANNOT start their engines during show hours. INSURANCE COVERAGE AND LIABILITY The Meadows Event Center and the Iowa Turfgrass Institute will not be responsible or liable in case of fire, theft, or damage of any exhibitor s equipment on the premises. Exhibitors must provide their own insurance coverage to protect themselves, their equipment, and to cover damages that may be inflicted to the building and/or property of The Meadows Event Center. The exhibitor shall indemnify and hold harmless the Iowa Turfgrass Institute, The Meadows Event Center agents, servants, and employees from any and all such losses, damages, and claims. RESTRICTIONS The Iowa Turfgrass Institute reserves the right to restrict exhibits which, because of noise, method of operation, or any other reason become objectionable, and also to prohibit or evict any exhibit, which in the opinion of the ITI Executive Committee, may detract from the general character of the show. This restriction includes conduct, printed matter, or anything of a character which may be objectionable to the Trade Show as a whole. In the event of such restrictions or evictions, the Iowa Turfgrass Institute is not liable for any refunds or rentals or other exhbit expenses. Any person who fails to reserve an exhibit space and who persists in soliciting in any manner at any time during the length of the time of the show and/or related activities may be ejected from the premises. The Meadows Event Center prohibits the distribution of food within the exhibit hall, unless purchased through The Meadows Event Center. CARE OF BUILDINGS AND BOOTHS Exhibitors or their agents shall not injure or deface the walls or floors of the building or booths. No signs or any other materials or articles shall be attached in any way to the walls or floors. No painting. EXHIBITOR CONTRACT These regulations become a part of the contract between the exhibitor and the Iowa Turfgrass Institute. They have been formulated for the best interest of both parties. The Iowa Turfgrass Institute asks the full cooperation of the exhibitors in the observance of these regulations. All points not covered are subject to the decision of the Executive Committee. The Executive Committee reserves the right to make changes as necessary for the best interest of the convention.

4 2018 IOWA TURFGRASS INSTITUTE SPONSORSHIP The Iowa Turfgrass Institute would like to extend an invitation to become an Iowa Turfgrass Institute Sponsor. Each package was created to improve company exposure to the Turfgrass Industry. When you purchase a sponsorship, your company will receive a discount for the year and recognition at all Iowa Turfgrass Institute events. We also have opportunities to market your company at the 2017 Conference and Trade show through Turfgrass Industry Reception sponsorships, Pocket Program advertising, and the Poker Run. Gold Level Sponsor $ Education Sponsor at Iowa Turfgrass Conference & Trade Show Includes sign, Recognition in Conference Mailings and Program $ Full Page Ad in Iowa Turfgrass Conference & Trade Show Pocket Program $ Recognition as Break Sponsor at Iowa Turfgrass Conference & Trade Show $ Logo and web link on - Homepage $ One team (four players) at Field Day Classic Golf Event $ Hole Sponsor at Field Day Classic Total Value = $2,000 Gold Level Cost: $1,500 Silver Level Sponsor $ Full Page Ad in Iowa Turfgrass Conference & Trade Show Pocket Program $ Recognition as Break Sponsor at Iowa Turfgrass Conference & Trade Show $ Logo and web link on - Events Page $ Hole Sponsor at Field Day Classic Total Value = $1,000 Silver Level Cost: $750 Bronze Level Sponsor $ Logo and web link on Sponsors Page $ Half Page Ad in Iowa Turfgrass Conference & Trade Show Pocket Program $ Shared dinner sponsorship at Field Day Classic Total Value = $500 Bronze Level Cost: $400

5 Poker Run The Iowa Turfgrass Institute is excited to host the Poker Run for the second straight year as a benefit to all of its ITI Gold Sponsors! After feedback from last year s participating sponsors and individuals, a few changes will be implemented for the 2018 Poker Run to ensure fairness and equality. As an ITI Gold Sponsor, you will receive multiple decks of playing cards with your company logo and a card dispenser at the 2018 Trade Show. When an attendee visits an ITI Gold Sponsor s booth, they will receive a random playing card from the card dispenser. All trade show attendees are eligible to enter free of charge. Once attendees have visited all the ITI Gold Sponsor booths, they will submit their best five-card poker hand (Attendees must turn in a playing card from each ITI Gold Sponsor to be eligible to win a prize). Persons with the best poker hand will receive a prize on the exhibit hall floor near the end of the trade show on Thursday and they must be present on the trade show floor at that time to claim their prize. This is meant to be a fun and interactive opportunity for both exhibitors and attendees. These are the people you come to see - qualified buyers and the qualified buyers of tomorrow - make sure you get the chance to speak with as many of them as possible. As an exhibitor, this is your opportunity to ensure that trade show attendees spend time at your booth. If you are interested in participating in this new, exciting opportunity, please select the ITI Gold Level Sponsorship on the contract at the end of this exhibitor information packet.

6 13th ANNUAL TURFGRASS INDUSTRY RECEPTION The 13th Annual Turfgrass Industry Reception will be Wednesday, January 24, 2018, from 6:30 to 9:30 pm in the Skinner Ballroom at The Meadows Event Center. The reception is included in the conference package for both exhibitors and attendees and will provide an extra opportunity for networking. The reception will include an opportunity for exhibitors to sponsor and display a company logo on a large screen. Food will be provided along with a cash bar. Title Sponsors: $1000 Exclusive Sponsorship of Food Station and 30 second spot in the Slide Show Presenting Sponsor: $500 Shared Sponsorship of Food Station and 20 second spot in the Slide Show Supporting Sponsor: $250 Recognition as Supporting Sponsor and 15 second spot in the Slide Show Patron Sponsor: $100 Recognition as Patron sponsor and 8 second spot in Slide Show Exhibitors interested in purchasing beverage tickets for their customers can contact Teresa Holland at the the Meadows Event Center, Please reserve your beverage tickets by January 12, The Slide Show will run continuously throughout the reception on big screens around the room. Send your slide in PDF, TIFF or JPG format to randy@iowaturfgrass.org by January 1, Title and Presenting Sponsors will have recognition at their food station. All sponsors get a logo and link on Iowa Turfgrass Conference website. All sponsors will be recognized on the conference reception web page. POCKET PROGRAM ADVERTISEMENT The Iowa Turfgrass Institute will again be offering advertising space in the pocket program that is used by attendees. There are two sizes of ads available: Full-page ad (3 1/4 x 7 1/2 ) at a cost of $ nd Annual Iowa Turfgrass Conference and Trade Show 1/2 page ad (3 1/4 x 3 3/4 ) at a cost of $ All ads should be in either PDF, TIFF or JPG format to fit into this area. Advertisements need to be submitted no later than December 15, 2017, to shawn@iowaturfgrass.org. Space is limited, so this offer is made on a first come, first served basis (Note: ITI Gold, Silver and Bronze Sponsors have an ad included with their sponsorship at no additional cost). January 25-27, 2016 Coralville Marriot Hotel & Conference Center Coralville, Iowa Sponsored by: Iowa Turfgrass Institute Iowa State University -Department of Horticulture -Cooperative Extension Service IMPORTANT DATES TO REMEMBER October 23, Booth registration begins November 17, Booth rates increase December 15, Pocket program ads due December 22, Full payments are due, no refunds given after this date December 29, Prairie Meadows hotel room cutoff date January 1, Iowa Turfgrass Industry Reception slides due January 12, Beverage tickets for Industry Reception must be ordered through Prairie Meadows January 23, Exhibitors may begin to move in equipment and set up their booths after 2:00 PM January 25, Exhibitors may tear down their booths after 12:30 PM and must be out by 3:00 PM

7 2018 TRADE SHOW FLOOR LAYOUT Loading Dock MTI ISTMA Silent Auction (Stage) Van Wall Once exhibit booth choices have been confirmed by the ITI, you will receive a confirmation packet, which includes your confirmed booth number and badge, decorator and utility information. Booth assignments will be selected on a first-come, first-served basis. However, preferential treatment may be given to Iowa Turfgrass Institute sponsors. Before selecting your booth choices, please view the upto-date trade show floor layout at Enter your 1st, 2nd and 3rd booth choices on the exhibitor contract. Exhibit booth sales begin immediately upon your receipt of this Exhibitor Packet. You may reserve your booth(s) by registering online or mailing, ing or faxing your completed contract. Exhibit space fees increase November 17. No refunds given after December 22.

8 2017 TRADE SHOW EXHIBITORS ACME Materials Company - Gold Sponsor Agriland FS Arborjet BASF - Silver Sponsor Bayer Environmental Science Blackburn Manufacturing Company Bush Sports Turf - Gold Sponsor Calcium Products - Gold Sponsor Capital City Equipment City Tractor Color-Flex Distance Markers - Bronze Sponsor Commercial Turf & Tractor Contract Specialty D & K Products - Gold Sponsor Dow AgroSciences - Silver Sponsor Duininck Golf DuraEdge Engineered Soils Floratine Central Turf Products - Silver Sponsor Growth Products, LTD Harris Golf Cars Hawkeye Truck Equipment Herfort Norby Golf Architects Howrey Construction Hunter Industries - Gold Sponsor Iowa Athletic Field Construction Company Iowa Cubs Sports Turf Iowa Golf Course Superintendents Association Iowa Golf Association - Gold Sponsor Iowa Section PGA - Gold Sponsor Iowa Sports Turf Managers Association LaCrosse Seed MBA Incorporated Midwest Premier Turf Miller & Sons Golf Cars - Bronze Sponsor MTI Distributing - Gold Sponsor NB Golf Cars Nufarm Pace Supply Par Aide Products Paul Miller Design PBI / Gordon Corporation - Bronze Sponsor Pioneer Athletics Rain Bird Corporation Redexim Turf Products Redline Construction, Inc River City Turf and Ornamental Schaeffer Specialized Lubricants SePRO Corporation Sherwin Williams SiteOne Landscape Supply Speeds Golf Cars Standard Golf Company - Gold Sponsor Stout Seed Superior Tech Products Syngenta - Gold Sponsor The Andersons - Bronze Sponsor The Cutting Edge Titan Turfwerks United Seeds Inc - Bronze Sponsor Van Diest Supply Company Van Wall Equipment - Gold Sponsor VGM Club Watertronics Watters Landscaping Williams Lawn Seed - Bronze Sponsor Zimco Supply Company - Gold Sponsor