2013 Race Leader Profile Please write neatly and legibly. Race Leader Name Address_ City State Zip Phone_ Email Employer_ How did you learn about HRCS Race Leaders & Race Captains must be members. Racing Fees ( Check what s applicable) You re the only Race Leader? Check what applies and add it up $2,040 Full Season (all 3 series, 15% off) Sharing Race Leader costs with another? write the portion of the full amount you ll be paying and what it s for + 1,360 2 Series: (15% off) $ Spring Summer Fall + 800 Spring Series = Total Owed + 800 Summer Series Other Race Leaders Names I m Splitting Costs with: + 800 Fall Series = Total Owed or Please do not write in this box. For office use only. Paid Database Emailed New Member Email & Policies Filed Date Joined ------------------------------------------------------------------------------------------------------------------------------------------ Payment Information If you would prefer your payment by Credit Card, please fill below. We do not keep your Credit Card info on file. If you would prefer your payment by check, please make checks payable to Hudson River Community Sailing, Inc, mailing address: PO Box 20677 New York, NY 10011. Visa Master Card Discover Credit Card #_ Expiration (MM/YY) CVV2 (3 digit # on back of card) Name on Card Billing Address City State_ Zip
Page 2 of 6 Racing Agreement I,, (print name) as a Race Leader of Hudson River Community Sailing acknowledge and agree to the following: Terms of Racing Membership 1. Put camaraderie ahead of competition I understand HRCS is trying to create a friendly and safe atmosphere. I understand this is community sailing racing not national or international competition. I will not use the rules to take advantage of situations or cause difficulty to other teams which might not know the rules as well. If I am involved in an incident on the water, I will show leadership among my crew and not blame the other team. 2. Not to touch boats I understand that the quality of our fleet and the safety of our sailors are of the utmost importance. I will attempt to prevent any and all contact between my boat and another. I understand that even the slightest touch can cause damage or injury. I take responsibility for whenever my boat touches anything. Furthermore I acknowledge and agree: 3. I have read and agree to abide by the HRCS Racing Sailing Instructions apart of which are the No Contact and Damage Rule. I agree if I have any questions about these Instructions I will ask the Race Committee or Race Director. 4. I have read and agree to abide by the Membership Policies and Procedures. 5. I understand that my participation in the racing program may be terminated by HRCS in its sole discretion for my failure to abide by any of those documents. Guest Policy I agree to bear any costs suffered by the Club in relation to any loss, injury, or damage caused by, related to, or arising out of the actions of my guests. I understand and agree to the above. Signature Date
Page 3 of 6 2013 Sailing Instructions INTRODUCTION 1. Mission Hudson River Community Sailing ("HRCS") is a nonprofit 501c3 organization dedicated to developing leadership in underserved New York City youth through sailing education and providing maritime recreation to the community at large. 2. Race Program As part of providing maritime recreation to the community we offer sailboat racing. This program allows racers use of our boats during set dates and times and helps to generate financial support for the greater part of our mission our youth programs Sail Academy and First Mates. 3. Pricing It is our goal to keep our prices as low as possible. This is a challenge amid New York City s high operating costs and the expenses that go into running races. To help keep prices low we expect racers to treat the boats as though they were their own, which means exercising caution in close quarters, putting boats away properly and taking responsibility for damages. We also need your help to tell your friends and coworkers about us and our mission. Greater support from our constituency helps our programs to grow. 4. Spirit of the Program The spirit of this program is camaraderie ahead of competition. We wish to create a relaxed, friendly and inclusive atmosphere where sailors can enjoy the excitement of racing, improve their skills and make friends. 5. Changes to Sailing Instructions Changes to the Sailing Instructions after the start of the season will appear in blue type. 6. Communications HRCS Race Committee and base always are standing by on VHF channels 16 and 78. All radio communication with race vessels will be over channel 78. HRCS s office phone is (212) 924-1920. Spencer Merlis, race director, can be reached on his cell phone at (646) 581-2890. Normally, he will be aboard the Race Committee vessel a 20 foot parker brand motorboat. SAFETY 1. Statement of Principle Staff and members must always practice prudent seamanship. This means always asking yourself, Is this safest? We operate in a very dynamic environment of strong currents, constant traffic and our boats are very light and responsive. Your actions will not only reflect on you but on all of HRCS. A serious incident could compromise not only our adult, but our youth programs too. Therefore you must understand all of the safety policies and procedures, practice them to maintain your proficiency and to bring any questions to HRCS staff. 2. Safety Policies and Procedures These are found in the Membership Policies and Procedures document. Race Captains and Race Leaders must know them. DAMAGE & RULES OF THE ROAD 1. Damage The Race Captain is responsible for their boat at all times. The cost for repairing any damage caused by a collision shall be determined by the Review Committee as outlined in the Membership Policies and Procedures. 2. Protests Competitors are encouraged to resolve situations among themselves. The program s spirit is "camaraderie ahead of competition and protests are discouraged. If a boat chooses to protest the protesting
Page 4 of 6 team must deliver a written protest by noon the following day. 3. No Contact Rule If a J/24 contacts any other vessel, government mark, pier or piling, etc., the J/24 shall immediately retire from the race and notify the Race Committee on VHF. This includes race marks. The danger of touching race marks consists in becoming attached to the mark s rode, coming to an abrupt stop and causing collisions. 4. Commercial Traffic as RAMs All large, difficult to maneuver commercial vessels are considered Restricted in their Ability to Maneuver (RAMs) and shall be the Stand-On vessel in any meeting situation. This includes container ships, tug-barge units, large dinner boats, and green-hulled Circle Line boats. NY Waterway and NY WaterTaxi catamarans are not considered RAMs. If any racing sailboat decides to take the stern of a commercial vessel, all sailboats even or behind must also take the stern of the commercial vessel. If a commercial vessel slows or comes to a stop when approaching sailboats and one or more sailboats took the stern, all other sailboats must continue to take the stern so as to provide a clear a path forward for the commercial vessel. The race committee may disqualify a boat at its discretion without a hearing for any interference with commercial vessels. 5. Reporting Loss or Damage Teams are responsible for ensuring that all equipment is onboard and functioning prior to leaving the dock by using the Boat Checklist found in the Boat Binder. Any damage or loss of equipment, however slight, shall be reported on that document. RACERS 1. Eligibility Race Leaders and Race Captains must also be members. Any type of membership will suffice. Crew need not be members. 2. Race Leaders They re responsible for paying for use of the boat, provide their own Race Captain and Crew. There may be more than 1 Race Leader to a team. To become a Race Leader, one must already be an HRCS member, have the read the Sailing Instructions, signed the Racing Agreement and paid all associated dues. 3. Race Captains They must be HRCS Captain members. There must be at least 1 Race Captain aboard each boat. The Race Leader may be a Race Captain but does not have to be. The Race Captain can be held responsible for damages their boat incurs. 4. Crew Crew need not be members. All crew must have signed a waiver. FEES & SCHEDULE 1. Entry Fees The entire season (all 3 series) is 2040 (15% off). 2 series are 1,360 (15% off). 800 per series. Pro-rate for joining a series late: Base Fee 150 + 80 for each remaining race in the series. 2. Schedule - There ll be 3 series of 8 races each: Spring, Summer and Fall. There are no make-up dates for races unless cancelled due to severe weather. Lack of wind is not considered severe. 3. Spring Tuesdays, 5/7-6/25, first start 630pm. 4. Summer Tuesdays, 7/9-8/27, first start 630pm. 5. Fall Sundays, 9/15 10/27, first start 1pm, race till 4pm. 6. Refunds HRCS is not obligated to provide a refund of racing dues in any circumstance, including for a voluntary or involuntary termination of racing membership during the sailing season.
Page 5 of 6 RACE MANAGEMENT 1. Racing Area The racing area will be between Pier 76 and Pier 62 unless otherwise stated. 2. Rules All races will be governed by The Racing Rules of Sailing and the prescriptions of the United States Sailing Association. Alterations to these rules may be made by these Sailing Instructions. It should be noted that where protests and collisions are concerned HRCS policies and procedures take precedence. Race Captains shall make every effort to avoid ever touching another boat. 3. Course and Marks Courses will be windward-leeward. All marks will be rounded to port. Whether the course is once or twice around will be announced by the Race Committee. No marks shall be set landward of the red line superimposed on the aerial photo below. Racers and Race Committee shall take note to avoid setting races near Chelsea Piers, Pier 76 and Lincoln Harbor which are high traffic areas. 4. Radio Communication The Race Committee will monitor and communicate on VHF CH 78. Radio communication should be kept to a minimum. 5. Sail Limitations Race Committee reserves the right to exclude genoas and or spinnakers from use. 6. Course Changes Changes to the course before or during a race will be announced on VHF. 7. Security Zones The USCG has established a 100-yard security zone around all US Naval or Coast Guard vessels. These Security Zones are obstructions and no boat is allowed to sail inside. 8. Modification to Boat Teams shall not modify the J/24s except for modifications approved in advance. Teams may use their own sheets provided that the original supplied equipment is carried while racing and the boat is returned to original condition after racing. STARTING, FINISHING AND SCORING 1. Starting & Sequence The Starting Line will be between two starter pins. See below for the flag and horn sequence. 2. Results Will be posted online under Resources in the Members Portal. 3. Individual Recalls Individual recall is signaled by contacting the offending boat over VHF. 4. Finishing The Finish Line will be between the starter pins. 5. Time Limit Boats not finishing within 20 minutes of the first boat will be scored as DNF. The Race Committee may end any race at any time for darkness, weather or other conditions. 6. Scoring 10 of each team s lowest finishes will be added for the final score. The lowest score wins. DNF (Did Not Finish) earns a last place finish. If multiple boats are DNF, they receive the same last place number. DNS (Did Not Show), earns the team a last place finish, after the inclusion of those who were DNF. If multiple boats are DNS, they all receive the same last finishing place number. If a boat cannot continue a race due to a breakdown the boat shall be scored as BRKDN and no finishing place will be assigned. Example: Boats A, B, C finish 1 st, 2 nd, & 3 rd. Boats D, E were DNF, so both got 4 th place. Boats F, G were DNS, they both got 5 th place. 7. 360 Degree Turn A boat that may have broken a rule while racing may take a 360 penalty turn at the time of the incident, after getting well clear of other boats. 8. Use of Engines Before Start Motors may be used up until the 5 minute Warning Signal. After that it is the Race Committee s decision to permit engine use. 9. Awards Awards will be given to the top finishers at the end of every series.
10. Post Race Unwinding Racers are encouraged to relax afterwards at the Frying Pan and exchange experiences, insights and advice. It s a great way to improve your knowledge, skill and get to know the other racers. Page 6 of 6 Raised / Lowered Flag Sound Meaning Starting Sequence Warning Signal. Pennant One flag raised. 5 minutes to start. Preparatory signal. P flag raised. 4 minutes to start. Preparatory signal. P flag lowered. 1 minute to start. Start signal. Pennant One flag lowered. Race has begun. Race Area is Pier 76 to Pier 62. Avoid setting marks / starts near piers or marinas.