SPECIAL OLYMPICS RESULTS INFORMATION SYSTEM HANDBALL Release: Version: 6 Date: 01/06/2011 Sport (HB) Version 6 Page 1 of 17
Table of Contents Special Olympics Results Information System Handball 1. Introduction... 4 2. List of Handball Outputs... 4 Competition Schedule Per Event (Excel & GMS)... 4 Issues Report (GMS)... 4 Scheduling Report per Group (GMS)... 4 Competition Schedule Report (GMS)... 4 Team Roster (GMS)... 4 Game Score Sheet (Excel)... 4 Results (GMS)... 4 Group Ranking (GMS)... 4 Group Ranking Summary (Excel)... 4 3. Procedures... 5 3.1 Results Service and Competition Management Support... 5 3.2 Pre-Games Activities... 5 3.3 Schedules and competition format... 5 3.4 Pre-competition Activities... 5 3.5 Pre-event Activities... 6 3.5.1 Head Coaches Meeting... 6 3.5.1 After the Divisioning Phase... 6 3.6 During Competition... 6 3.6.1 Beginning of day... 6 3.6.1 After each Game during the Final Round... 6 3.6.1 After the End of each Competition Day... 7 3.6 Real time data presentation... 7 Sport (HB) Version 6 Page 2 of 17
3.7 Exceptional situation handling... 7 4. Distribution Table... 7 Appendix 1- Handball Results / Reports Outputs... 8 Rpt 1. Competition Schedule Per Event (Excel & GMS)... 8 Rpt. 2 Issues Report (GMS)... 9 Rpt. 3 Scheduling Report per Group (GMS)... 10 Rpt. 4 Competition Schedule Report (GMS)... 11 Rpt. 5 Team Roster (GMS)... 12 Rpt. 6 Game Score Sheet (Excel)... 13 Rpt. 7 Results (GMS)... 14 Rpt. 8 Group Ranking (GMS)... 15 Rpt. 9 Group Ranking Summary (Excel)... 16 Appendix 2- Distribution Table... 17 Sport (HB) Version 6 Page 3 of 17
1. Introduction Special Olympics Results Information System Handball The purpose of this document is to establish the result procedures of the sport, while setting the framework for the operational development of the sport during Games-time operations. In specific, this document: Creates an overall idea of the of what reports need to be produced by the GMS Achieves an overall idea and clear understanding of the GMS Identifies a list Reports Identifies key timelines of each report 2. List of Handball Outputs No. Results/Report 1 Competition Schedule Per Event (Excel & GMS) 2 Issues Report (GMS) 3 Scheduling Report per Group (GMS) 4 Competition Schedule Report (GMS) 5 Team Roster (GMS) 6 Game Score Sheet (Excel) 7 Results (GMS) 8 Group Ranking (GMS) 9 Group Ranking Summary (Excel) Refer to Appendix 1 for Handball Results / Reports Outputs Sport (HB) Version 6 Page 4 of 17
3. Procedures 3.1 Results Service and Competition Management Support This part of the Procedures section focuses on processes related to the gathering, processing and distribution of information concerning competition progress and results and the acquisition and processing of data that the GOC Competition Management require in order to prepare for and manage competition. Roles and of this document is to documented in chronological order the results processing during competition (Divisioning reports, start lists, results, Awards etc.). 3.2 Pre-Games Activities Some competition-related information must be available on the first day of the Sports Information and Information Desks in the Special Olympic village is operational. When Teams arrive in the Special Olympic village, most teams and media require the latest release of the Games schedule, the competition format. The final few weeks before the Games can be hectic and the wise organiser will prepare aspects of this information weeks in advance or as early as possible. 3.3 Schedules and competition format Most of the Games participants will receive the Games schedule from different sources before they arrive in the host city. Schedules will be printed in a number of publications that the OC will send to SOI. Schedules will be available on the official WEB site. Despite this, experience shows that high-demand items of information after teams and journalists arrival are the competition schedules. It is highly likely that participants will want to check for any last minute changes in the schedule. Additionally they will want to verify other information about the competition, such as competition phases. Before distribution of the competition Schedule it will have to be approved by the Technical Delegate allocated by SOI. Once the content of these outputs has been agreed between the Technical Delegate and the OC Competition Management, it will be distributed to all clients. Should it become necessary to change data in the above-mentioned outputs after verification and distribution, the OC Competition Management will immediately send corrections by electronic means with the new date and version. 3.4 Pre-competition Activities After the Technical Delegate arrives in the host city, they will work with the OC Competition Management on the final preparations for the Games. During the period before the start of Games, a lot of time will be spent on final checking of the participant data and the preparation, checking and correction of other information if necessary. It is important that the process for transferring this data from its official source to the Organizing Committee is agreed much earlier and that any planned technology solution is properly tested. Sport (HB) Version 6 Page 5 of 17
3.5 Pre-event Activities 3.5.1 Head Coaches Meeting A Head Couches Meeting will be organised one (1) day before the start of competition. Two (2) hours prior to the meeting the following information should be ready and available to all delegations. Competition schedule per event (excel) Team Roster Issues Report should be printed by the Games Management System (GMS) Team 3.5.1 After the Divisioning Phase After the divisioning phase the following report must be produced Scheduling Report per Group Competition Scheduling Reportl 3.6 During Competition 3.6.1 Beginning of day One (1) hour before competition begins Game Score Sheet (excel) Should be printed and distributed to the score table 3.6.1 After each Game during the Final Round After the end of each game, the GMS Team will produce The results: Results Group Standing (excel) will print out by the GMS Team and will be distributed to all relevant client groups by result runners Sport (HB) Version 6 Page 6 of 17
3.6.1 After the End of each Competition Day After the end of each Competition Day, the GMS Team will produce Division Ranking Summary Group Standing (excel) 3.6 Real time data presentation The public scoreboard is one of the critical elements in the production of a Bocce competition. It, along with the action on the field of play is the centre of all attention for keeping spectators abreast of the competition. Public scoreboard displays are essentially a result-oriented type of information. The public scoreboard in Bocce is used to present the teams and the results. Many variations exist depending on the event and phase of competition. In addition, the public scoreboard and video board(s) if applicable can be used in an infinite number of ways to supplement the action and turn the competition into a live production rather than a sterile sequence of events. During warm-ups, for example, the scoreboard can be used to entertain the crowd with trivia, news, or last minute announcements. A brief history of an event has been successfully presented in the past just before the start of events and helps to build a sense of anticipation in the crowd. It should be noted that the design and implementation of a good public scoreboard and video board production are very time consuming and difficult to manage. It is not the intention of this document to describe all that can be done in this area, but only to note that it can be done, and what information is mandatory or minimally required. 3.7 Exceptional situation handling DNS = Did Not Start DNF = Did Not Finish DQ = Disqualified The above initials will appear on the Result/Report if they occur. 4. Distribution Table The table has been created to show all relevant outputs, Description / Delivery Time and all involved client groups. It identifies which result/report go to which client and the quantity of each delivery. It also shows the method of delivery and the location that it will be delivered. Refer to Appendix 2 for Distribution List Sport (HB) Version 6 Page 7 of 17
Appendix 1- Handball Results / Reports Outputs Rpt 1. Competition Schedule Per Event (Excel & GMS) Sport (HB) Version 6 Page 8 of 17
Rpt. 2 Issues Report (GMS) Sport (HB) Version 6 Page 9 of 17
Rpt. 3 Scheduling Report per Group (GMS) Sport (HB) Version 6 Page 10 of 17
Rpt. 4 Competition Schedule Report (GMS) Sport (HB) Version 6 Page 11 of 17
Rpt. 5 Team Roster (GMS) Sport (HB) Version 6 Page 12 of 17
Rpt. 6 Game Score Sheet (Excel) Sport (HB) Version 6 Page 13 of 17
Rpt. 7 Results (GMS) Sport (HB) Version 6 Page 14 of 17
Rpt. 8 Group Ranking (GMS) Sport (HB) Version 6 Page 15 of 17
Rpt. 9 Group Ranking Summary (Excel) Sport (HB) Version 6 Page 16 of 17
Appendix 2- Distribution Table Distribution LIST Handball Clients No. Name Description / Delivery Time Local HCM TD CM/VM SPP FoP Awards Staging Area Officials SO Sports Athletes INFO Desk Village INFO Desk 1 Competition Schedule Per Event (excel) After the Entries confirmation 12 1 1 1 12 12 2 Issues Report After the Entries confirmation 1 3 3 Scheduling Report per Group After Divisioning Phase 1 2 1 24 12 12 4 Competition Schedule Report After Divisioning Phase 1 2 1 24 12 12 5 Team Roster ASAA / every morning at SID 1 per Team 1 1 6 Game Score Sheet beginning of the day 1 1 7 Results After Each Game 1 3 1 1 1 2 12 12 8 Division Ranking After Each Game 1 3 1 1 1 12 12 9 Group Standing End of the day 1 3 1 1 1 8 12 12 HCM = Head Coaches Meeting SPP = Sport Presentation CM = Competition Manager P = Personal Delivery 1 = Distribution of a single copy H = Place in Pigeon Holes or allocated area Sport (HB) Version 6 Page 17 of 17