Penns Valley Marching Rams Parent Guide 2016-2017 Penns Valley Marching Band Staff: Mr. Darris DeRemer, Director- dderemer@pennsvalley.org Mr. Cory Zatek, Assistant Director- czatek@pennsvalley.org Mr. Ryan Carty, Percussion Instructor- rcarty@pennsvalley.org Mrs. Diane Hoy, Silk Instructor- dianevhoy@yahoo.com Majorette Instructor- TBA
Purpose: The purpose of this packet is to provide information regarding the protocols and expectations of both students and parents involved in the Penns Valley Marching Band. The Role of the Penns Valley Marching Band Parent: The role of the Penns Valley Marching Band Parent is to support his/her child(ren) and the Penns Valley Marching Band Staff in their mission to provide a quality marching band experience for all students. Ways to Support Your Child and the Penns Valley Marching Band: 1. Become involved in the Music Boosters Attend the monthly Music Booster Meetings and become involved in the Music Booster Committees. Meetings are held the fourth Tuesday of each month in the High School band room. If you are interested in learning more about the boosters contact one of the following: Teresa Hockenberry- tmm737@yahoo.com Monica Martin- monicajoymartin@yahoo.com Cindy Stattel- pjstat@verizon.net Dawn Wolfhope- delphi158@yahoo.com
2. Volunteer for the Music Booster Stand or Donate Baked Goods To help keep the cost of Marching Band registration down ALL families of the Penns Valley Marching Band are REQUIRED to contribute to the Music Booster apparel and baked goods stand in at least once per season in one of two ways. 1. The family donates 2 dozen baked goods individually wrapped and sealed to be sold for $1.00. (Please make sure you package baked goods keeping the sale price in mind.) 2. A family member volunteers to work at the Music Booster stand during a home football game. 3. Become an equipment helper at home games or a chaperone at away games. ****TO BE IN DIRECT CONTACT WITH STUDENTS YOU MUST HAVE ACTIVE CLEARANCES ON FILE WITH THE DISTRICT.*** (For information about required clearances check the District Website or on the Marching Band Website.) Every marching band performance requires the transportation of a large amount of equipment to and from the field. This is true at both home and away games. To help make the task of getting the equipment safely to and from the field and setting it up we ask for parent volunteers. For more information about donating your time as an equipment helper or chaperone turn to the Parent Helpers Guide found at the back of this packet. If you are interested in signing up to help with this task please go to the Marching Band website or contact Mr. DeRemer at dderemer@pennsvalley.org Expectations of Penns Valley Marching Band Students: Please see the Penns Valley Marching Band Handbook electronically on Mr. DeRemer s website.
Expectations of Penns Valley Marching Band Parents: 1. Please make sure your child(ren) arrive on time for scheduled rehearsals and performances. 2. Please pick your child(ren) up on time following scheduled rehearsals and performances. The staff is not permitted to leave your child(ren) unattended at the school and must wait with any student(s) remaining after the scheduled event. 3. During away games your child(ren) should call you when the busses reach Snappy s in Centre Hall. Our goal is to have all of the students and equipment unloaded and taken care of in 20 minutes following the return to PVHS. Please plan your arrival time accordingly. 4. Please volunteer often. We can always use help. 5. Check your email regularly. Important announcements and information regarding the Penns Valley Marching Band is sent from both the Music Boosters and Mr. DeRemer. 6. Use Mr. DeRemer s music website for information regarding questions about scheduled Marching Band events, documents that have been sent home with students, and to complete an absence form for Marching Band events. 7. Complete absence forms for Marching Band rehearsals and performances that your child(ren) will be late to or will miss. Please try to notify the director using the online form at least one week in advance. If you prefer, hard copies of the absence form they are available for your child(ren) to pick up in the band room. 8. Please avoid scheduling vacations, appointments, etc. during scheduled Marching Band rehearsals and performances. If you have questions about when these events are please see the attached schedule or consult Mr. DeRemer s website. 9. If you have questions or concerns please do not hesitate to contact Mr. DeRemer. 10. Contact Mr. DeRemer with updates that need to be made to your child(ren) s Marching Band medical forms. 11. Please complete and turn in all paperwork and fundraiser information on time and make sure your child s name is on it.
Home Game Equipment Helpers- Jarvis Duty Arrival Time: 5:45pm Mr. DeRemer s Cell- (570)721-0316 Mr. Zatek s Cell- (814)421-6670 1. Take Jarvis from outside the Uniform Closet up to the stadium. 2. Set up the Jarvis for pre-game on the 50 yard line so the platform is even with the sideline. 3. While the band is marching into the tunnel take the Jarvis down and put it under the band portion of the stands. 4. At half time following the visiting band s performance set the Jarvis on the 50 yard line so the platform is even with the sideline. 5. Immediately following the half-time performance take the Jarvis down and put it under the band portion of the stands. 6. Watch equipment while the band is not in the stands during third quarter. 7. At the end of the game take the Jarvis from the stadium back to the school and set it outside of the Uniform Closet. 8. If it rains unload all of the wet music, tarps, and raincoats and lay them out over the seats in the auditorium to dry.
Home Game Equipment Helpers- Equipment Cart Duty Arrival Time: 5:45pm Mr. DeRemer s Cell- (570)721-0316 Mr. Zatek s Cell- (814)421-6670 1. Check to make sure equipment cart is loaded with the following: 1. Flip folders 2. Bench Tarps 3. Bungee Straps 4. Rain Coats 5. Plume Case 6. High Hat 7. Percussion Stands 8. Announcer s Binder 9. Med Kit 2. Take the cart from the hallway up to the stadium. Go through the school and out the doors by the cafeteria so that you can use the ramp. 3. Unload the bench tarps and bungee straps and put them on the bleachers. (1st full bench does not get a tarp and leave an empty row between other instruments and low brass no tarp there either.) 4. Distribute Flip folders for each section on the end of each bench. (Names and instruments are on the back) 5. Unload and set up percussion equipment between the split bench on the aisle level. 6. Read the Pre-game announcement as written in the announcer s binder. (watch director for thumbs up to start reading) 7. Collect the plumes from students and put them away in the black plume case after pre-game. 8. Re-distribute plumes when the band goes to warm up for half-time. (Usually no less than 5:00 remaining in the second quarter.) 9. Read the Half-time announcement as written in the announcer s binder. (As soon as band begins marching onto the field) 10.Collect the plumes from students and put them away in the black plume case after half-time. 11.Hand out concession tickets to students.
12. Watch equipment while the band is not in the stands during third quarter. 13. At the end of the game take off bench tarps, fold them, and put them in the storage bin. Return the bungee straps to their bin and place both items on the cart. 14.Re-load all equipment that you brought up with you and take it back to the school. 15.Put the cart outside of the drum suite lobby and return the items to the following places: 1. Flip folders- Band room white Wenger music cart 2. Bench Tarps- Uniform Closet 3. Bungee Straps- Uniform Closet 4. Rain Coats- Uniform Closet 5. Plume Case- Uniform Closet 6. High Hat- Outside drum suite next to cart 7. Percussion Stands- Outside drum suite next to cart 8. Announcer s Binder- Director s office 9. Med Kit- Director s office 16.If it rains unload all of the wet music, tarps, and raincoats and lay them out over the seats in the auditorium to dry.
Away Game Chaperone- Jarvis Duty Mr. DeRemer s Cell- (570)721-0316 Mr. Zatek s Cell- (814)421-6670 1. Check to make sure the Jarvis is loaded in the trailer. 2. Take Jarvis from outside the trailer up to the visitor s stands band area. 3. At half time set the Jarvis on the 50 yard line so the platform is even with the sideline. 4. Immediately following the half-time performance take the Jarvis down and re-load it into the trailer. 5. Watch equipment while the band is not in the stands during third quarter. 6. When we arrive back to PVHS help to unload the trailer. 7. If it rains unload all of the wet music, tarps, and raincoats and lay them out over the seats in the auditorium to dry. 8. Put the Jarvis outside of the uniform closet.
Away Game Chaperone- Equipment Cart Duty Mr. DeRemer s Cell- (570)721-0316 Mr. Zatek s Cell- (814)421-6670 1. Upon arrival at the game load the equipment cart with the following: 1. Flip folders 2. Bench Tarps 3. Bungie Straps 4. Rain Coats 5. Plume Case 6. High Hat 7. Percussion Stands 8. Announcer s Binder 9. Med Kit 2. Take the cart to the visitor s stands band area. 3. Unload the bench tarps and bungie straps and put them on the bleachers. (1st full bench does not get a tarp and leave an empty row between other instruments and low brass no tarp there either.) 4. Distribute Flip folders for each section on the end of each bench. (Names and instruments are on the back) 5. Unload and set up percussion equipment on the first bench without the tarp. 6. Distribute plumes when the band goes to warm up for half-time. (Usually no less than 5:00 remaining in the second quarter.) 7. Read the Half-time announcement as written in the announcer s binder. (As soon as band begins marching on the field) 8. Collect the plumes from students and put them away in the black plume case after half-time. 9. Watch equipment while the band is not in the stands during third quarter. 10. At the end of the game take off bench tarps, fold them, and put them in the storage bin. Return the bungie straps to their bin and place both items on the cart. 11.Re-load all equipment that you brought up with you and return the cart to the trailer.
12. When we arrive back to PVHS help to unload the trailer. 13. Put the cart outside of the drum suite lobby and return the items to the following places: 1. Flip folders- Band room white Wenger music cart 2. Bench Tarps- Uniform Closet 3. Bungie Straps- Uniform Closet 4. Rain Coats- Uniform Closet 5. Plume Case- Uniform Closet 6. High Hat- Outside drum suite next to cart 7. Percussion Stands- Outside drum suite next to cart 8. Announcer s Binder- Director s office 9. Med Kit- Director s office 14.If it rains unload all of the wet music, tarps, and raincoats and lay them
Away Game Chaperone- General Duties Mr. DeRemer s Cell- (570)721-0316 Mr. Zatek s Cell- (814)421-6670 To the Game... 1. Take attendance and mark the list in the bus binder before departing PVHS. 2. Collect any notes from students NOT riding the bus back to PVHS and mark the attendance sheet accordingly. 3. Monitor student behaviors while on the bus. 4. Make sure students are in FULL uniform prior to arriving at our destination. (Students may not exit the bus unless they are in full uniform) Upon Arrival... 1. No students exit the bus until the director has told the bus chaperones. 2. Student equipment crew exits first. 3. Chaperones check each student s uniform as they exit the bus. Musicians: Hat, Coat (zipped), Silver Baldric, Pants, Black socks, and clean black marching shoes. Majorettes: Hair in bun with fake hair piece, Hair accessory, Makeup complete, No bra straps showing, Body suit (if applicable), Tunic, tan nylons, and tan guard shoes Silks: Hair in bun with fake hair piece, Hair accessory, Makeup complete, No bra straps showing, Body suit (if applicable), Tunic, Pants, and tan guard shoes 4. When all students have exited the bus go to the trailer to assist with assigned equipment duties. During the Game... 1. Complete assigned equipment duties. 2. Be available to assist with student escorting as needed. 3. Watch equipment when students are not in the stands.
After the Game 1. Complete assigned equipment duties. 2. Escort students as needed. 3. Be available at the bus for parents to sign students out. 4. Take attendance and mark the list in the bus binder before departing to PVHS. 5. Monitor student behaviors while on the bus. NO GIRLS AND BOYS SITTING TOGETHER ON THE WAY HOME. 6. Remind students to call their parents when we get to Sheetz in Centre Hall. 7. Have students clean up their area, close the windows, and gather personal items. 8. Check for garbage before students depart the bus. 9. Walk through, check, and pick up any remaining trash and items left by students. 10.Complete assigned equipment duties at PVHS. 11.Return the chaperone binder to the Director s office.
Music Suite Helper (AFTER ALL GAMES) (Male or Female) 1. Make sure all students are on task and taking care of their equipment and uniforms. 2. Make sure students put back band room into the correct configuration as noted on the chart. 3. Any items left in the band room place in the lost and found basket in the instrument hallway. 4. Any garbage left pick up and throw away. 5. Make sure items are picked up and put away in the instrument hallway. (Lockers closed and no items on the floor) 6. Check to make sure band room windows are closed and locked. 7. Turn off band room lights. 8. Check all of the practice rooms and make sure they are picked up. (one in instrument hallway and three across the hall) 9. Make sure the Drum Suite Lobby is picked up and equipment, shoes, and uniforms are put away. 10.Check in with uniform closet helper to see if they need assistance before your departure. 11.If it rains help direct students in laying out instruments/ guard equipment, flip folders, uniforms, and raincoats in the auditorium. ***NO STUDENTS MAY LEAVE BEFORE THEIR AREA IS CHECKED***
Auditorium/ Stage Helper (AFTER ALL GAMES) (Female) 1. Make sure all students are on task and taking care of their equipment and uniforms. 2. Any items left in the auditorium or on stage place in the lost and found basket in the instrument hallway. 3. Any garbage left pick up and throw away. 4. Turn off stage and auditorium lights. 5. Check the bathrooms across from the stage for student belongings and uniform pieces and pick them up. 6. Check in with uniform closet helper to see if they need assistance before your departure. 7. If it rains help direct students in laying out instruments/ guard equipment, flip folders, uniforms, and raincoats in the auditorium. 15
***NO STUDENTS MAY LEAVE BEFORE THEIR AREA IS CHECKED*** Uniform Closet Helper (AFTER ALL GAMES) (Male or Female) 1. Helper will stand outside the uniform closet and check to make sure student uniforms are properly hung with all of the required pieces. 1. Musicians: Pants hung over hanger, coat on the same hanger zipped with baldric, shoes in the back zipper compartment 2. Guard: Pants and a tunic on on a hanger and warm up top and pants on a hanger. Guard accessories to be kept in separate container in the uniform closet. 2. Helper will check that the musician s hat box and hat have the same number. 3. Helper will monitor the number of students in the closet. 4. Helper will check off students as they return their uniforms to the closet. 5. After all students have returned their uniforms walk through the closet and make note of any uniforms not correctly taken care of. Report any uniform infractions to the director. 6. Place the Jarvis, tarps, bungie straps, plume case, and any other items in the hall in the uniform closet. 7. Turn off the lights and lock the door using the button on the side. 15