Rchester Institute f Technlgy RIT Schlr Wrks Theses Thesis/Disserttin Cllectins 2003 Effective pckgingrelted specifictin mngement sftwre fr pckging dcumenttin system Gregry Cullen Fllw this nd dditinl wrks t: http://schlrwrks.rit.edu/theses Recmmended Cittin Cullen, Gregry, "Effective pckgingrelted specifictin mngement sftwre fr pckging dcumenttin system" (2003). Thesis. Rchester Institute f Technlgy. Accessed frm This Thesis is brught t yu fr free nd pen ccess by the Thesis/Disserttin Cllectins t RIT Schlr Wrks. It hs been ccepted fr inclusin in Theses by n uthrized dministrtr f RIT Schlr Wrks. Fr mre infrmtin, plese cntct ritschlrwrks@rit.edu.
Effective PckgingRelted Specifictin Mngement Sftwre fr Pckging Dcumenttin System by Gregry M. Cullen A Thesis Submitted t the Deprtment fpckging Science Cllege fapplied Science nd Technlgy In prtil fulfillment fthe requirements fr the degree f Mster fscience Rchester Institute ftechnlgy 2003
Deprtment fpckging Science Cllege fapplied Science nd Technlgy Rchester Institute ftechnlgy Rchester, New Yrk CERTIFICATE OF APPROVAL M.S. DEGREE THESIS The M.S. degree thesis fgregry M. Cullen hs been exmined nd pprved by the thesis cmmittee s stisfctry fr the requirements fr the Mster fscience Degree Crig Densmre Dune Beck Illegible Signture Illegible Signture My 23,2003
Permissin Denied EFFECTIVE PACKAGINGRELATED SPECIFICATION MANAGEMENT SOFTWARE FOR A PACKAGING DOCUMENTATION SYSTEM I, Gregry M. Cullen, hereby deny permissin t the RIT Librry f the Rchester Institute f Technlgy t reprduce my thesis in whle r in prt. Dte: My 23, 2003 Signture fauthr: _
Acknwledgements Thnks re due t Sctt Stewrt fr reviewing my thesis nd llwing me t d thesis wrk t Durcell; mnufcturing ffilites wh filled ut my questinnire; Victr Clcern fr reviewing beginning sectins f my thesis; Pm Cullen fr being my technicl editr; Api fr reviewing drft fthis thesis. nd Dwn
Dedictin This thesis is dedicted t my fmily, my prents, nd my friends wh supprted me thrughut this entire venture. Withut their guidnce, supprt, lve, nd enthusism this thesis culd nt hve been pssible. w
EFFECTIVE PACKAGINGRELATED SPECIFICATION MANAGEMENT SOFTWARE FOR A PACKAGING DOCUMENTATION SYSTEM Gregry By M. Cullen Abstrct An extreme munt ftime nd mney is lst when cmpny utilizes n indequte pckging dcumenttin system. Prblems such s cnfusin, decresed prductivity, inccurte infrmtin, nd inefficient time t mrket rise. Hving the right tl (in this cse specific sftwre) fr the jb will successfully prvide needed infrmtin t flw thrughut pckging dcumenttin system. In investigting the imprtnce fthis tl, Durcell will be the cmpny fcused n s prt fthis cse study. Durcell' s current pckging dcumenttin system cnsists f series f internl electrnic trnsfers nd physicl distributin f pckging specifictins. Relevnt infrmtin is distributed mng deprtments inside the cmpny nd ther deprtments/ffilited businesses utside fthe cmpny. Durcell, s well s mny ther cmpnies, cn cut significnt csts by effectively mnging infrmtin nd hving wellrgnized prficiently perting specifictin mngement sftwre. The purpse fthis study is t cmpre, evlute, nd determine Durcell' s current pckging dcumenttin mngement needs. After exrriining DCS (Dcument Cntrl System) 6.0 Prfessinl, it ws fund t be much mre effective sftwre thn Durcell's current DCS sftwre system, DCS 2000. The hypthesis fthis prticulr study is tht ll the types fdurcell's pckging dcumenttin (rtwrk, bill f mterils, CAD drwings, pllet ptterns, plngrms, etc.) cn be integrted int DCS 6.0 Prfessinl, which cn ffer gret del fcst nd time svings thrughut Durcell's pckging dcumenttin system. The study determines tht DCS 6.0 Prfessinl, when prperly used, cn prvide Durcell with business slutin tht enbles successful mngement functins fr cmpleted pckging dcumenttin t ccur thrugh Durcell's internl nd externl rgniztin n cnsistent bsis. IV
List f Tbles Tble 1. Autmtic Pckging Specifictins System Checklist 26 Pge Tble 2. Ten Needed Sftwre r Mngement Functins 28 Tble 3. Ten Needed Sftwre r Mngement Functins (D) 37
List f Figures Figure 1. An upgrde prpsl price fr DCS 6.0 Pr 39 Pge Figure 2. Durcell's cst fr DCS 2000 40 Figure 3. DCS 6.0 Pr User Cntrls 44 Figure 4. Deliverble Requirements 51 VI
INTRODUCTION PACKAGING Externl Pckging Tble f Cntents 1. TO DURACELL' S PACKAGING SPECIFICATION SOFTWARE AND PACKAGING DATA MANAGEMENT PROCESSES 1 1.1. Internl Prblems nd Cuses with DCS 2000 nd Mngement 1 1.2. Prblems nd Cuses with DCS 2000 nd Mngement 6 1.3. Industry's Mteril Csts nd Benefits f WebBsed Technlgy 1 1 1.4. Hypthesis 13 2. SPECIFICATION MANAGEMENT SOFTWARE TECHNOLOGY 14 2.1. An Outlk n Currently Develped Sftwre in the Mrketplce 14 2.2. Glbl PKG, Inc 15 2.3. Muntin Systems, Inc 16 2.4. Mystic Mngement Systems, Inc 18 2.5. Pxnix 19 2.6. Sky Technlgy Prtners, LLC 21 2.7. Resns fr Stying with Mystic's Sftwre 22 3. THE IDEAL SYSTEM FOR DURACELL'S PACKAGING SPECIFICATION MANAGEMENT SYSTEM 24 3.1. Prcess Flw fpckging Dcumenttin/Prject Infrmtin 24 3.2. Needed Sftwre r Mngement Functins 26 3.3. Aviding Obstcles 32 4. EVALUATION OF THE DCS 6.0 PRO SYSTEM 34 4.1. Cnditins f Evlutin 34 4.2. Prcesses Used fr Evlutin 36 4.3. Cst Differences with the Tw Systems 39
Perspective 5. RESULTS 42 5.1. fprcesses Anlyzed 42 5.2. Perspective f Deliverbles Needed fr DCS 6.0 Pr 51 5.3. Perspective f Cst nd Rting fdcs 6.0 Pr 53 6. CONCLUSIONS 56 6.1. Cnclusins 56 6.2. Future Cnsidertins 57 Wrks Cited 58 Appendix A: Types fdurcell's Pckging Dcuments 60 Appendix B: Views f BOM Infrmtin within DCS 2000 63 Appendix C: Questinnire 80 Appendix D: View fn Old BOM Hrd Cpy 81 Appendix E: Durcell's Pckging Deprtment's Flwchrts 82 Appendix F: Views fneeded Functins in DCS 6.0 Pr 84 Appendix G: View f Current BOM Hrd Cpies 90 Appendix H: View f Prpsed New BOM Frmt 95
Dcument 1. INTRODUCTION TO DURACELL'S PACKAGING SPECIFICATION SOFTWARE AND PACKAGING DATA MANAGEMENT PROCESSES 1.1. Internl Prblems nd Cuses with DCS 2000 nd Mngement In My 1999, Durcell's pckging deprtment hd becme the primry user fr its pckging specifictin mngement sftwre Cntrl System (DCS) 2000 within the Bethel, CT bsed Hedqurters. This specifictin sftwre develped by Mystic Mngement Systems, Inc. hs shrtcmings fr develping n effective pckging dcumenttin system, which negtively effects internl/externl mngement. As result, DCS 2000 limits Durcell's pckging dt mngement prcesses by nt effectively guiding the dcument lifecycle in terms fwrkflw. Durcell's pckging deprtment des nt functin s successfully s it culd, since DCS 2000 is lcking in webbsed technlgy tht ws utilized yers befre the instlltin fdcs 2000. Additinlly, it ws never thrughly nlyzed fr its effectiveness in prviding infrmtin t mnufcturing ffilites. The mjr prblem with DCS 2000 is tht it des nt sve time. This ffects hw mngement fllws prcedures fr pckging dcumenttin guidelines. The sftwre technlgy des nt help crete sufficient munt fdcument pprvl/distributin time nd effectiveness fr pckging engineers. Technlgicl supprt cnnt be sufficiently prvided fr DCS 2000 rnlfunctins due t the number ferrrs tht ccur during use. This is becuse the pltfrm (Micrsft Visul FxPr) DCS 2000 ws creted upn prvides limited cpbilities. The interfce it ws creted upn is ls nt lwys userfriendly in the wy it is rgnized, nd cmputer glitches n it ccur frequently. Mrning updtes (utmtic bck up f wrk) nd cmputer freezes crete t much dwn time fr Durcell's pckging deprtment. This
negtively impcts the rpid turn rund fprjects. If it tkes the pckging deprtment lnger t d its jb, then it tkes ther Durcell internl deprtments nd Durcell's ffsite mnufcturing ffilites lnger t d their jb s well. This ultimtely hs negtive impct n the delivery time t mrket, which is extremely imprtnt in such cmpetitive industry. The pckging deprtment's generl dcumenttin needs re t generte nd mnge mteril specifictin dcuments (rtwrk, bill f mterils, CAD drwings, supprting text dcuments, etc.). This cn be ccmplished vi rpid nd effective prcess fr ll new prduct lunches nd nging prduct mdifictins. This specifictin infrmtin is vitl fr btteries t be pckged n time in rder t meet the vrius prductin nd shipment dedlines. The mjrity f pckging engineer's wrkld shuld nt be fcused n hving t fllw lng inefficient prcess when creting r revising dcuments nd then pprving them ne by ne. The fcus shuld be spending mre time n cst svings, new prducts, nd prductivity imprvement prgrms. DCS 2000 is persnl cmputerbsed prgrm nd dtbse tht specificlly ddresses dcumenttin fr pckging cmpnent nd mteril specifictins. The pltfrm fr the dtbse used by DCS 2000, Micrsft Visul FxPr, cntins dt fields fitem cdes r prt numbers fr mny dcument types tht cn smetimes mke it cnfusing fr the verge user t decide wht dcument types t use. Appendix A is list describing ll fdurcell's pckging dcumenttin types. Fr exmple, certin type f dcument cn be fund under severl dcument types. Sme dcument types re imprted int the DCS 2000 templtes nd thers re creted within DCS 2000 templtes. Dcuments cn be creted with ther Windwsbsed pplictins including Adbe Illustrtr, CAD, CAPE, spredsheets, wrd prcessing, nd
mny thers (Mystic Hme Pge 1). In essence, DCS 2000 resembles multiuser envirnment put int single system. There re fur min types f pckging dcumenttin t Durcell in DCS 2000: drwing specifictins, bill f mterils (BOMs), grphic specifictins, nd pllet ptterns. Drwing specifictins use AutCAD (Autmted Cmputer Aided Drfting/Design) 2000 sftwre. A user (Durcell drftsmn) develps ll fdurcell's pckging cmpnent drwings. Adbe Acrbt sftwre is used t crete drwing files in published dcument frmt s tht drwings cn be imprted int DCS 2000. In DCS 2000, users (Durcell pckging engineers nd dcument crdintrs) crete BOMs within templtes in the dtbse/sftwre. Grphic specifictins re prduced by Durcell vendrs n their wn sftwre, such s Adbe Illustrtr. The rtwrk dcument ends up being in published dcument frmt in rder fr the user (Durcell grphic crdintr) t imprt ny rtwrk int DCS 2000. Pllet ptterns re develped in CAPE sftwre tht the users (Durcell pckging engineers) develp fr ll the ptterns. The pllet ptterns re then cnverted int published dcument frmt s tht ny pllet pttern cn be imprted int DCS 2000. The BOM is the frmul fr ll kinds f bttery pckging cmpnents (primry pckging, secndry pckging, tertiry pckging, etc.) sequence nd quntity fr cmpletin fthe pckged prduct. Mny tht cme tgether in prper different types f pckging dcumenttin cn g int it lng with ny ther significnt relted dcumenttin tht needs t be included. In Appendix B, views fbom infrmtin within DCS 2000 re given t illustrte wht my g int BOM. Since the BOM is list f pckging cmpnents nd relted dcuments, it is imprtnt t remember tht wellstructured BOM cn simplify plnning wes, keep the prductin line mving, nd ese new prduct intrductin (Grwd
10). An indepth nlysis f reccurring issues with BOMs is studied mre in the fllwing sectin f this chpter. Mngement prblems with wrkflw reflect n incnsistency f terminlgy tht ccurs with DCS 2000. The wy ne pckging engineer describes cmpnent my nt be hw nther pckging engineer des s in DCS 2000. This cn crete misunderstnding r cnfusin when serching fr dcuments r when mnufcturing ffilites receive hrd cpies f BOMs. Other prblems re tht () smetimes dcuments re missed r drpped frm the nce week distributin f dcuments t mnufcturing ffilites r (b) they end up ging ut t the wrng mnufcturing ffilites. All fthese prblems my cuse pckging cmpnent wste becuse prducts re mde t the wrng r n utdted specifictin. BOM infrmtin might nt be prvided crrectly t Durcell plnning frce in timely mnner. Internlly, plnning demnd mngement needs t hve prt numbers, cmpnent quntities, nd ther relevnt pckging specifictin infrmtin frm the pckging BOM. Smetimes incrrect mfrmtin is cpied frm the BOM int supply chin mngement's sftwre, Enterprise Resurce Pjlnning (ERP) system clled J.D. Edwrds (JDE) by the user. This cretes ineffective cmmunictin between the tw systems. Emplyees hve certin degree f ccuntbility when cpying infrmtin frm ne system t nther. Hwever, there is vilble technlgy tht culd be utilized fr such mjr cmpny s Durcell. The cst f this technlgy wuld be blnced by incresed prcess effectiveness. DCS 2000 nd JDE sftwre shuld be tw systems tht cn be integrted tgether by hving prgrmmed interfce between them. It is hrd t mesure r put price tg n the benefits ftechnlgicl imprvements, but by decresing the chnces f hving incrrect infrmtin sent ut fr prduct shipments nd frecsting, Durcell wuld benefit with respect t custmer nd
emplyee stisfctin. The time sved culd be spent n reducing perting csts nd gining mrket shre n Durcell's cmpetitrs.
1.2. Externl Prblems nd Cuses with DCS 2000 nd Mngement Sme fdurcell's mnufcturing pertins will smetimes prduce up t 200 different Stck Keeping Units (SKUs) ech mnth nd verge 15line chngever dily. Ech SKU verges but 6 cmpnent prts. It is bslutely criticl t Durcell's pertin t hve the crrect prts n the prductin line. Pckging dt hve crucil rle by getting the crrect infrmtin in rder fr it t be prduced nd t nt hve wste ccur. A questinnire (ppendix C) ws given t Durcell ffilites tht re invlved with the pckging dt in rder t determine the externl prblems fdurcell's pckging dcumenttin. In 18 f29 respnses, mjrity fnegtive respnses cme frm mnufcturing plnts (internl mnufcturing nd cntrct pckging). These re very imprtnt cknwledgements, since Durcell's mnufcturing plnts use ll the dcument types pckging engineers develp t the Bethel, CTbsed hedqurters. The hrd cpy fthe BOM's lyut is prblemtic, becuse the design fthe lyut is difficult fr internl/externl ffilites t understnd. Thus, the use f ny kind f specifictin mngement sftwre will increse prcess effectiveness. Of ll the pckging dcuments listed s "ineffective" in the questinnire, the BOM ws listed mst ften s "ineffective." This mens dcumenttin issues ccurred fr mst fthe dcuments listed. BOMs t mst fdurcell's mnufcturing divisins re very difficult fr the user t understnd. Interprettin is difficult fr mnufcturing emplyees wh need t use BOMs. Their understnding is tht the BOMs replced the pckging chrts (the ld style BOM), which prvided users mre infrmtin t pckge the prduct. The BOMs re mre cnfusing nd ften wrng r pper t be wrng. It ws much esier t red nd interpret the ld_style mtrix r chrt tht shwed cmpnents ging int ssemblies frm left t right n the
pge. Quntities per item were esy t red nd stright frwrd. The "ld style" pckging chrts listed items in pcking rder, nt numericl rder. The current BOM requires mnufcturing t clculte sme things needed fr them t develp the UPC br cde lbels tht g n inner nd uter crtns. Mnufcturing des nt receive rtwrk in timely mnner, nd they hve even hd t request cpies t times. When inccurte BOMs re issued, mnufcturing hs t request updted BOMs in rder t meet ISO cmplince. They my ls receive rtwrk tht des nt pertin t the crrect mnufcturing plnt nd will usully get either the drwings r the rtwrk; hrdly d they ever receive bth the drwings nd rtwrk tgether. The drwings themselves re effective, but the issue is the timeliness with which they receive them. Furthermre, prduct rrives n the dck withut ny clr stndrds nd withut n updte fthe mesurble print. A cnfusing terminlgy prblem exists in the BOM nd Pckging Chnge Ntifictin (PCN) dcuments. Mnufcturing hs nticed terminlgy issues. Inner crtns, shipper crtns, disply crtns, nd stmping requirements cn be cnfusing. BOMs d nt use cmmnly referred t terms tht mnufcturing uses. Hving ll the relted dcuments listed is ls cnfusing. Wht wuld be mre helpful is cler segregtin f ctul items used t build the prduct (BOM), lng with the relted dcuments. At times, tw revisins fr the sme drwing pper n BOM. The revisin t the tp ppers t be twdigit number with the "0" lwys t the side fthe ctul revisin number. Fr exmple, 2 0 wuld be shwn rther thn 2. Smene nt very fmilir with the BOM prcess wuld mistke tht s revisin 20. Often PCNs will hve nnmnufcturing plnt items n them. Wht is needed is cde tht will tell mnufcturing ifn item is fr their prticulr mnufcturing plnt. This wuld sve time becuse mnufcturing ffilites wuld nt hve t cll the pckging deprtment but
infrmtin nt relevnt t tht mnufcturing plnt. Thrughut Durcell, ll ffilites need t strive fr cnsistency f terminlgy nd insure tht ll invlved understnd why certin prt numbers re ssigned (i.e., custm prmtinl cmpnents prt numbers vs. pckging cmpnent prt numbers). The flw nd cnfigurtin f infrmtin t mnufcturing is dne in n unrgnized wy. The biggest infrmtin flw prblem mnufcturing sees is timing incnsistency with regrds t J.D. Edwrds (JDE) sftwre, which is nt DCS 2000 functin. It is nt uncmmn t hve demnd fr prduct withut hving the BOM, rtwrk, r ther dcument types. There re ls times tht new rtwrk is sent, but mteril cnnt be rdered, becuse JDE setup is nt cmplete. Pckging dcumenttin items n BOMs re in numericl rder, nt by pckging events s n the "ld sequence f style" BOM (ppendix D). Items listed in sequence f events wuld be mre helpful. The rtwrk nd drwing dcuments still cme in t dd times, nt ll tgether s requested. One withut the ther is nt effective. PCNs d nt lwys cme first, nd smetimes mnufcturing is nt sure why they re getting the revisins/duplicte cpies. At times they receive PCNs nd d nt knw wht finished gds re ffected, nd d nt receive revised BOMs t the time prt number is revised. Cnsistency with the rtwrk trnsmittl letter needs t be develped by hving the letter stte wht it is replcing r if it is new. It wuld be gd ide t reference the pplicble PCN. An imprtnt mnufcturing view is tht the verll pckging dcumenttin wuld be better delivered if it used n electrnic medi rther thn pper (hrd cpy), since they d nt lwys receive the relevnt dcuments in timely mnner. A webbsed prgrm, which lets
yu see specifictin infrmtin nline, ws determined t be needed feture s lng s it ws cnfigured nd designed the right wy. Autmtic pprvl, utmtic ntifictin, nd revisin histry including current nd ld drwings shuld be key fetures fr this prgrm fr pprprite users t get the pplicble pckging specifictins infrmtin. A Durcell mnufcturing representtive suggested the pckging deprtment hve tem frmed cnsisting f members frm ll users fthe system. Plnt representtin frm ll the plnts shuld be n this tem. Accrding t the representtive, webbsed system shuld llw the fllwing chrcteristics: printing ftrue clrs fr rtwrk. utmtic Pckging Chnge Request (PCR) pprvl, including mnufcturing lctins tht re ffected, even ifgenerted in Bethel Pckging Engineering. utmtic pprvl in rder t llw fr designees t pprve in the bsence fthe pprver. userfriendly system, especilly with respect t ccess t nd viewing f prints, lyuts, rtwrk, etc. tht bttery pcker culd use. (Annymus 1) Mnufcturing nd Qulity sscites wuld like t g nline directly frm the mnufcturing flr. This wuld enble them t serch n the specific item they cnfigurtin, ssembly drwings, etc.) withut hving need (i.e. pllet t cme t the ffice re nd g thrugh file drwers r bks fhundreds f dcuments t find the ne item they need. In generl, webbsed prgrm wuld be fgret benefit t ll. Such prgrm wuld ensure tht everyne is wrking with the mst current revisin. It wuld eliminte hrd cpy distributins t Bethel pckging deprtment nd plnt/fcility lctins. A suggestin by
Durcell qulity ssurnce mnger best describes hw the setup fbom' s shuld be cnsidered: When designing the DCS lyut, keep the internl nd externl users in mind. Further, the mnger sys, Cnsider the user. Wht the pckging engineer wnts t see is nt the sme s wht the mnufcturing supervisr r qulity uditr wnts t see. Give them wht they need t d n effective jb. Mnufcturing wnts cncise infrmtin withut lts f extr stuff included. (Annymus 2) 10
1.3. Pckging Industry's Mteril Csts nd Benefits f WebBsed Technlgy Virtully every cmpny needs t hve its prducts shipped t the end user, nd fr Durcell it is t the retil level. This mens tht mjrity fcmpnies need nd use trnsprt pckging. Mny rgniztins d nt hve n understnding fthe cst sving pprtunities pssible with respect t the redesign f trnsprt pckging. Rbert Fiedler nd Dugls Tenps presented the fllwing infrmtin t the 2001 Interntinl Cnference n Trnsprt Pckging: The trnsprt pckging mrket is grwing t rpid rte. The mrket fr these prducts munted t $30,000,000,000 in mteril csts in 1997. The verll pckging mteril csts fr the trnsprt pckging mrket in the United Sttes industry ws prjected t be $40,000,000,000 by the end f 2001. The entire pckging industry will spend n estimted $1 15,000,000,000 in pckging mterils by 2001, nd the ttl wrldwide estimte is ver $300,000,000,000. Furthermre, the impcts f distributin pckging methds extend well beynd the direct csts. The effects n prduct qulity, distributin expense, line nd distributin thrughput, nd cmmunictin perfrmnce typiclly dwrfs the mteril expense. (2) This is why it is imprtnt t hve pckging dcumenttin system tht incrprtes n effective dt nd cntent mngement slutin. By this mens, the pprprite infrmtin cn get t the right user in Web frmt. A webbsed prgrm is csteffective system tht cn ssist in decisinmking nd imprve supply chin mngement. A well dcumented nd rgnized effrt t imprve pckging designs nd implementtin prcess, cmbined with rel webbsed dcumenttin mngement system, cn enble n rgniztin t drmticlly reduce their pckging csts. In dditin t 11
reductin in the csts fpckging, the rgniztin will ls imprve mteril hndling, reduce trnsprttin csts, reduce inventry, reduce wrehuse spce, reduce dmge due t pckging, nd imprve cmpny cmmunictin nd supplier reltinships. 12
1.4. Hypthesis DCS 6.0 Pr is pckging specifictin mngement sftwre tht cn ffer gret del fcst nd time svings thrughut Durcell's pckging dcumenttin mngement system. T test this hypthesis, tw types f pckgingrelted specifictin mngement sftwre systems were subjected t dt nlysis. Durcell's sftwre system is clled DCS (Dcument Cntrl System) 2000. The new technlgy nlyzed in this study, DCS 6.0 Pr, shuld be replcement prduct r upgrde fr Durcell's pckging deprtment. After Durcell's dt mngement needs were estblished, the dt nlysis ws perfrmed under n pertr cnditined cmputer envirnment in rder t cmplete n evlutin fr DCS 6.0 Pr. Bth types fdevelped sftwre systems led up t prducing the Bill fmterils (BOMs), which will disply ll the pckging cmpnents fr building the pckged prduct. Cmprisns were mde between DCS 2000's nd DCS 6.0 Pr's end results with respect t hw effectively they prduce pckging specifictin dcuments tht g int the BOM dcument. The evlutin sectin utlines the prticulr nlysis prcedures used in this study. 13
2. PACKAGING SPECIFICATION MANAGEMENT SOFTWARE TECHNOLOGY 2.1. An Outlk n Currently Develped Sftwre in the Mrketplce In the pckging industry, few cmpnies exist fr the develpment f pckging specifictin mngement sftwre. In this study, Glbl PKG, Inc., Muntin Systems, Inc., Mystic Mngement Systems, Inc., Pxnix, nd Sky Technlgy Prtner, LLC re the nly cmpnies fund t ffer cmplete ff the shelfpckgingrelted sftwre mngement systems. Mst fthese cmpnies re in the prcess f updting r develping new sftwre systems in rder t meet pckging dcumenttin nd supply chin mngement needs. It is expected tht mst f these cmpnies will hve these systems develped within yer. Ech type f sftwre these cmpnies hve prduced r re in the prcess f prducing hs sme significnt differences in internl functins. Sme current versins re lcking in res f security ccess, versin cntrl, nd in the dynmic updting fdt. The externl functins tht build web envirnment fr pckging dcumenttin re true differentitr mng pckgingrelted sftwre cmpnies. Cmpnies tht del with pckging dcumenttin nd purchse sftwre with webbsed prgrm re relizing tht they cn effectively use this technlgy t exchnge criticl business infrmtin in reltime web envirnment. They re bringing prducts t mrket fster nd t lwer cst thn their cmpetitin. A pckging engineer's best lterntive fr slving cmplex prblems my be tem f resurces nd cntcts tht cn be drwn tgether nd cmmunicte rel time n webbsed prgrm. Tdy's ecmmerce tls re prviding slutins t revitlize the pckging engineer's psitin, s well s prviding instnt resurces nd the bility t develp nd mintin reltinships with cllegues, suppliers, nd custmers. The chllenge fr the pckging engineer nd the cmpny is ften the trnsitin t the new technlgy. 14
2.2. Glbl PKG, Inc. The GlblPKG website sttes GlblPKG is the nly cmprehensive webbsed slutin fr the frgmented pckging industry tdy. (GlblPKG) While GlblPKG my be cmprehensive, this is nt exctly true sttement since the ther cmpnies previusly listed either lredy hve webbsed slutin r will sn be cming ut with ne. GlblPKG is reltively new cmpny tht hs prduct dem n its website. The publictin Pckging Wrld reprted in April 2002 tht the GlblPKG cmpny ws funded frm tw ther filed cmpnies. A firm nmed 3Cm stremlined pckge design thrugh the use f n pplictin service prvider clled WebPkg. Menwhile, Prctr & Gmble strted sme invlvement with n nline slutins prvider, Pcktin (Reynlds). Hwever, bth Pcktin nd WebPkg hve gne ut f business, nd the ltter cmpny is sid t be resurfcing t www.gpkg.cm. GlblPKG mentins n its website tht it is cmmitted t the ide tht prductcentric pprch twrd pckging slutins cn ddress the enrmus impct tht pckging hs n the ttl cst fprduct nd revel intriguing pprtunities t enhnce cmpetitive dvntge thrughut prduct life cycle (GlblPKG). 15
clients' 2.3. Muntin Systems, Inc. Muntin Systems, Inc. (MSI) is leding pplictin sftwre develpment cmpny fr the mnufcturing industries. In 1999, Srbrk Cmpny, Inc. ws cquired by Muntin Systems, Inc. nd dded the sftwre WinSpex t Muntin Systems Inc.'s line f prducts nd services. Srbrk Cmpny, Inc. ws funded in 1990 t ffer fully integrted sftwre systems t meet its mnufcturing infrmtin cntrl needs. The gl: t mximize cmpny's mngement nd distributin f infrmtin, thereby incresing their efficiency, perfrmnce, nd prfitbility (Srbrk). Thugh the prduct prmises gret results, MSI hs decided t phse ut WinSpex by fll 2003 in rder t intrduce new prduct. Thus, it wuld nt be wrthwhile t incrprte WinSpex in the ner term. The sftwre develpment cmpny IntellPc is tking ver ll f WinSpex business pplictins, but technicl supprt is limited. One fthe dvntges f using WinSpex ws incresed ccurcy in their sftwre by wy fstndrdized specifictin frmts, which reduces the chnce ferrrs nd/r duplictin. Security hs strict cntrl ver ccess nd pprvls, nd ccess t ech dt field cn be individully cntrlled. A full udit histry is utmticlly recrded fr mnitring nd qulity cmplince. Anther key bjective fthis nd ther sftwre specifictins systems is reducing time t mrket. This cn be chieved vi shrter led times fr pprvl f new nd revised pckging mterils. Enhnced cmmunictins between individuls, deprtments, nd lctins results in mre efficient wrkflw. Immedite rel time, nline ccess t infrmtin is vilble t ll users cncurrently with this sftwre. 16
With Winspex, specifictins systems re designed t meet individul cmpny needs, with stndrdized templte creted fr ech pckging type. Fr exmple, the system fr user f plstic bttles might include templtes fr bttles, clsures, lbels, nd uter cses. These wuld be custm designed t ccmmdte cmpny's specific dt requirements. 17
2.4. Mystic Mngement Systems, Inc. Mystic Mngement Systems, Inc. (MMS) ws funded in 1984 t develp dtbse slutins fr specifictin nd dcument cntrl (Mystic Hme Pge 2). Mystic specilizes in pplictins fr dcument chnge cntrl, dcument life cycle mngement, nd wrk flw integrtin. Mystic is ne the erliest entrnts int the pckging nd Plnning Demnd Mngement (PDM) mrket. The bse sftwre system, DCS 2000, ws develped with the ide t prvide secure nd structured methd fr hndling criticl infrmtin relting t prduct design nd sscited mnufcturing prcesses. MMS hd nnunced plns t lunch new Dcument Cntrl nd Specifictin Mngement Sftwre Slutin n Octber 1, 2002, nmed DCS 6.0 Prfessinl. DCS 6.0 Prfessinl is being mrketed s highperfrmnce dcument cntrl nd specifictin mngement pplictin tht prvides gret flexibility nd enterprise cllbrtin tht ids cmpnies in cntrlling their dcumenttin prcesses nd ddressing stringent regultry requirements (Mystic Hme Pge 1). This pplictin hs webbsed prgrm. 18
2.5. Pxnix Pxnix nnunced in December 2000 the develpment f n Internet enbled system designed t help cnsumer prduct cmpnies imprve prfitbility nd glbl cmpetitiveness thrugh new nd better wys f creting nd cmmercilizing pckging. Pxnix is respnding t the need fr mre integrted nd cllbrtive pprch t pckging design nd develpment. They re lking t help cmpnies ccelerte their speed t mrket fr new prduct lunches nd relunches. (Pxnix Hme Pge 1) This system wuld be difficult t implement t Durcell, since getting strted begins with trnsitining prjects, prject tems nd ssets t the Pxnix envirnment. Trnsitining t this system wuld be extremely difficult fr Durcell r ny ther cmpny tht lredy hs slid fundtin with nther pckging sftwre system. Hwever, Pxnix des prvide service tem t, mng ther things, ssist with cnverting cmpny's prduct nd pckge develpment prcess ver int the Pxnix envirnment. Cmpnies jining Pxnix cn utilize tls defined by their level f mnthly subscriptin. The tls, vilble t bth PC nd Mc users vi stndrd Internet brwsers, emply intuitive fetures t guide users. Users begin by ccessing Pxnix's pckging specifictin service t build pckging nd specifictins frm scrtch, r else they cn wrk frm designs stred in templtes. Artwrk fr custmer's brnds r prducts cn esily be retrieved frm centrlized librry thrugh the digitl sset mngement service. Grphic nd structurl cmpnents cn be prttyped by using Pxnix's 3D mdeling sftwre. (Pnnix Hme Pge 2) Pxnix tls include Infrmtin Services, where users will find: librry f pckging designs fr use within the public dmin, mrket reserch, industry news, including certin 19
regultry infrmtin, nd bestprctice pprches. Als plnned re eductinl curses in pckging subjects fr persnnel with different functinl bckgrunds nd levels f experience, s well s trining sessins fr Pxnix tls nd services nd pckging equipment technlgy. A key element fpxnix is its cllbrtin tl set, which llws cmpnies t cnvene design, prductin nd prject mngement tems in crdinted wrking envirnment. It ls llws fr rel time udi nd vide cnferencing, s well s tsk mngement nd strge cpbilities. 20
2.6. Sky Technlgy Prtners, LLC IntellPc, subsidiry f Sky Technlgy Prtner, LLC is sftwre slutin prvider fr prduct nd pckging specifictin mngement slutins. IntellPc Pr clims t be the first 100% fully fftheshelf, webenbled, templtedriven specifictin mngement system. Its key feture is tht it prvides pwerful dtbse tht serves s centrl repsitry fr specifictin nd relted cntent. IntellPc Pr is tl tht supprts cmmunictin, cllbrtin, nd prcess imprvements thrughut the prduct develpment nd delivery cycle. It is suite fprducts built rund prduct nd pckging specifictins, including qulity nd ingredients ddn mdules. IntellPc prvides implementtin nd prcess imprvement cnsulting services t prmte the effective use fintellpc Pr t meet client bjectives. This sftwre is currently being develped nd expected t be intrduced in the first qurter f 2003. (IntellPc) 21
2.7. Resns fr Stying with Mystic's Sftwre After reserching mny cmpnies tht develp pckging dcumenttin mngement sftwre, I hve cncluded tht Mystic Mngement System, Inc. is the right chice fr Durcell's pckging deprtment. Ging t nther system wuld be n expensive nd time intensive chnge. Such n extreme chnge wuld nly be vluble ifthere were drmtic cst reductin cpbilities in ging with nther system. Furthermre, sme fthe cmpnies exmined d nt necessrily ffer ll fwht they dvertise. After previewing the sftwre dems, I fund tht sme systems hd mny cntrl prblems with imprtnt dcuments. Additinlly, stying with the sme cmpny wuld help the trnsitin t the new technlgy, DCS 6.0 Pr. Hving Mystic cnvert the existing dt perting in DCS 2000 t DCS 6.0 Pr minimizes the chllenge. Mystic's 'Upgrde Prpsl fdcs 2000 t DCS 6.0," sums up the psitive influence DCS 6.0 Pr wuld hve n Durcell: DCS 6.0 Prfessinl is cmplete upgrde f DCS 2000. It is dcument cntrl system tht tkes ll fthe functinlity frm its previus versins develped ver the yers, nd migrtes in t mre widely ccepted technlgy pltfrm. This slutin will enble Durcell, The Gillette Cmpny in Bethel, Cnnecticut t cntinue t mintin qulity electrnic dcument cntrl system while incrprting technlgy nd rchitecture tht re the mst flexible, uptdte nd widely used. This upgrde nt nly grtifies users nd infrmtin technlgy persnnel, but its pen pltfrm enbles esy interfcing with ther enterprise pplictins, tht in turn stisfies emplyees thrughut the rgniztin. (2) 22
The technlgy chnges fund in Mystic's newly develped DCS 6.0 Pr hve been nlyzed t determine ifthe sftwre cn dequtely mnge Durcell's pckging dcumenttin nd t see if the upgrde t DCS 6.0 Pr is wrth Durcell's time nd mney. The results re detiled lter in this study. 23
3. THE IDEAL SYSTEM FOR DURACELL'S PACKAGING SPECIFICATION MANAGEMENT SYSTEM 3.1. Prcess Flw f Pckging Dcumenttin/Prject Infrmtin In rder t hve effective pckging dt mngement sftwre, prper flw f infrmtin hs t be develped in n rgnized sequence fr ech pckging engineer's prject. A pckging engineer shuld be ble t clerly detil the steps tht need t be dne t successfully finish prject. Pckging dt mngement sftwre shuld ssist in guiding the flw f pckging infrmtin fr prper pprvl in n efficient mnner. Ifthe sftwre is effective, then prcedures fr wrk shuld be in plce. Durcell hs dne this t sme extent in rder t stndrdize the flw f infrmtin. Durcell's pckging develpment nd revisin prcess helps pckging engineers by hving them determine hw dcumenttin is develped frm strt t finish. This prcess ws highhghted by the Durcell Pckging Deprtment's Flwchrt (ppendix E), which displys the key steps tht re estblished fr cmpletin f prject. The first step cmes frm the Pckging Chnge Request (PCR), which explins the need fr pckging cmpnent(s) revisin r intrductin. This dcumenttin wrk is estblished by the deprtment(s) invlved in the pckging cmpnents cmpletin, nd it needs t be cmpletely thrugh fr prper executin. Currently, ll fthe steps tht fllw PCR pprvl invlve wrking with DCS 2000. The pprvl f this dcumenttin is exprted int DCS 2000 nd given cde fr reference. Prjects cn be strted with infrmtin frm the pckging engineer nd the infrmtin frm the PCR. Reserch tls prvided within DCS 2000 help initite the mngement fthe prject. If ny pckging cmpnents d nt exist, new CAD designs, new prt numbers, 24
mteril ptins, nd terminlgy hve t be tken int cnsidertin. Develpment cn led t mre pprvls fr new prducts by evluting prttypes, cmpnent testing, nd rtwrk. An exmple f less difficult prject, which des nt invlve lt f steps fr cmpletin, might be dte cde chnge n blister crd. N structure chnges ccur. Only revisin t the text in the rtwrk wuld be mde. The drwing wuld hve revisin number chnge t it, nd n dimensinl chnges wuld need t be tken int cnsidertin. Apprvls wuld need t be dne quickly using DCS 2000 in rder fr dcuments t be relesed in distributin fr prductin in timely mnner. Durcell's pckging develpment prject prcess wuld idelly mke pckging engineers pinpint wht t cnsider when deling with prject. This prcess ws creted by the Durcell Pckging Deprtment's Flw Chrt (ppendix E), which displys key steps fr knwing wht prcesses t tke int cnsidertin fr cmpletin f prject. The entire flw chrt pssesses curse fctins tht cn fulfill mjrity fprject demnds tht cme frm the PCR. The mst imprtnt ctegry invlves the mesurements ctegry, since prjects cn r shuld be mesured by hw well pckging engineer is effectively cmpleting the wrk t hnd. The steps listed in the flw chrt re develpmentl steps tht pckging engineer must be fmilir with in rder t tke the crrect curse f ctin. 25
Nntext Stndrd 3.2. Needed Sftwre r Mngement Functins The munt f sftwre functins Durcell needs t perte nd mnge n successful bsis shuld be determined by use f well thught ut checklist. The checklist (tble 1), develped by Industry f Pckging Prfessinls (IPP), displys the pssible functins r requirements ny cmpny wuld need t tke int cnsidertin when mnging pckging dcumenttin systems. Tble 1 Autmtic Pckging Specifictins System Checklist 1. Wht needs t be included? 1. Pckging Infrmtin 2. Free Text 3. CAD nd/r hrd cpy drwings 4. Attchment files Text "Bilerplte" 5. Attchment files (scnned r cmputer generted) 6. Attchment files Self 7. Lbel/ Grphics Cntrl 8. Pckging Test Methds 9. Apprved Vendr List 10. Bill f Mteril System lunching externl pplictins r viewers 2. Wh will use the specifictins? 1. Mnufcturing/ Engineering/ Mintennce 2. Qulity Assurnce 3. Purchsing 4. Plnning 5. Mrketing/ Grphic Design 6. Vendrs 3. Wht will we use the specifictins fr? 1. Specify pckging fr purchsing 2. Cst Svings Prgrms Identify mterils nd cst sensitivity 3. Inventry Cntrl nd Prductin Plnning 4. Incming inspectin nd mnufcturing trubleshting 5. Guidelines fr grphics designers 6. Histricl recrds f technicl specifictins nd/r grphics (Tble cntinues) 26
Secure Tble 1 (cntinued) 4. Specil Requirements nd Opprtunities 1. red, write nd pprvl system 2. GMP, ISO 9000 nd ther utside requirements 3. Obslete recrd mintennce nd purging 4. Secure nd/r public Internet specifictin vilbility 5. Specil reprt genertin 6. Hrdwre, Sftwre nd budget requirements Nte. This checklist ws presented t the My 1996 meeting n "Autmted Pckging Specifictins" fthe NJ Chpter fipp: 1996 Andre S. Mndel. (Mndel) The fur ctegries frm the checklist (1) Wht needs t be included?, (2) Wh will use the specifictins?, (3) Wht will we use the specifictins fr? nd, (4) Specil Requirements nd Opprtunities re lmst ll fthe functins r requirements needed fr Durcell's system. Under the "Wht needs t be included?" heding, n dditinl functin needs t be cnsidered fr Durcell nd ther cmpnies utilizing pckging sftwre mngement tls. This functin is "Updtes in Technlgicl Innvtin," which wuld enble cnstnt grwth nd sftwre develpment mturity. Cmpnies rely upn infrmtin t pss thrugh series fprcesses bsed n dcument pprvls in rder fr prducts t rech the mrketplce fster in cntrlled mnner. This gives cmpnies the cmpetitive edge tht they need t becme successful. Durcell technlgiclly needs webbsed technlgy, interfce sftwre (cmputer prgrmming) technlgy, nd server technlgy t n^ximize its prcess efficiency. The IPP checklist is useful tl fr new cmpny's pckging deprtment t help with pckging dcumenttin. A new cmpny's pckging deprtment might nt knw hw t g but purchsing dcumenttin sftwre nd might nt understnd ll the prper mngement functins tht need t crdinte with it. 27
The Durcell pckging deprtment needs t imprve nd updte its checklist. The checklist belw (tble 2) is n exmple f wht wuld help Durcell implement better system. The functins fthis system nd this checklist will be evluted thrughut the new DCS system in chpter 4. Tble 2 Ten Needed Sftwre r Mngement Functins (functins re listed in n prticulr rder) 1. Webbsed technlgy 2. Orcle server 3. Security/Cntrl cpbilities 4. Dily utmtic bck up system perfrmed t dwntime 5. Cnsistency f terminlgy 6. Interfce with J.D. Edwrds 7. New BOM frmt 8. Greter serch cpbilities 9. Greter pprvl cpbilities 10. Hving DCS functins effectively mnge wrkflw Surce: List creted by Gregry M. Cullen. The resn t hve webbsed technlgy fr Durcell is t hve fster distributin f pprved dcuments t the prper mnufcturing ffilites. Currently, the pckging deprtment mils ut hrd cpies fdcuments n Thursdy f every business week. Therefre, it is nce per week distributin f dcuments. Smetimes hrd cpies re nt miled fr ne resn r nther, r if they re miled, they my nt be sent t the prper mnufcturing ffilites. Web 28
bsed technlgy wuld prevent mny errrs frm hppening, lng with enbling fster pprvl prcess. A pperless system tht releses mst fthe dcumenttin wuld be idel. The end result wuld be success, s lng s it is prperly mnged. IfDurcell hd n Orcle server, it wuld be ble t prvide much mre stble nd scleble pltfrm thn DCS 2000 s bckend dtbse ptin. Since DCS 2000 t Durcell uses Micrsft Visul FxPr pltfrm, mny errrs ccur (mstly cmputer glitches) becuse f lck f dtbse stbility. If Orcle were used, it wuld enble mre functinlly within the system. Security nd cntrl cpbilities re imprtnt prtectins fr Durcell's pckgingrelted specifictin dcuments t ensure the integrity f cnfidentil dcuments. Ifdcuments were t get ut t Durcell's cmpetitrs, it culd led t n uncmpetitive edge fr business prfit. Vendrs r suppliers culd hve unuthrized ccess t dcuments tht re nt ssigned t them. They shuld nt be ble t view ny dcumenttin tht des nt pertin t them. Anther gd functin is dily utmtic system bck up during dwn time. This enbles wrk t dne t time when it needs t be (rther thn hving users wit fr the bck up t be cmplete). Currently, the system des n utmtic bck up r else des the mrning updtes when the first emplyee lgs int DCS 2000 ech mrning. This DCS 2000 prcess cn tke frm 20 t 30 minutes t cmplete. Cmputer wrk my need t be dne first thing in the mrning. Therefre, the system shuld idelly be scheduled t run independently in the bckgrund withut needing n emplyee lgin nd nt t time when gret del fwrk needs t be dne. Cnsistency f terminlgy is imprtnt fr Durcell in rder t clrify wht is being cnveyed t the user. There re mny circumstnces where internl r externl deprtments d 29
nt understnd the pckging terminlgy being used n the BOMs. Chnging the hrd cpy dcument f BOM frmt nd effective cmmunictin re the slutins t this prblem. A resn fr Durcell t hve n interfce with J.D. Edwrds is t eliminte errrs tht ccur when the supply chin deprtment hs t retype infrmtin tht cmes frm BOMs. Time is sved by nt hving t retype pckging infrmtin. Durcell shuld hve new BOM frmt t decrese cnfusin tht ccurs with terminlgy nd digit vlues. Much fthe ineffectiveness brught t light by the questinnire (ppendix C) cn be reslved with different lyut tht incrprtes the hrd cpy fthe BOM. Durcell needs t hve greter serch cpbilities t mke it fster nd esier t pprve needed dcuments. Being ble t serch fr dimensins in pckging cmpnent tht hs the sme dimensins yu re lking fr cn sve time. Being ble t get n exct mtch fr cmpnent r cme clse t n exct mtch fr cmpnent tht yu need is n effective tl. Hving serch tls tht extend beynd DCS 2000 cpbilities (serch by cde, dcument type, sttus level, dt field, title phrse, etc.) wuld be n dvntge fr mny prjects dne t Durcell. Greter pprvl cpbilities cn be vluble fr Durcell, nd it wuld be enbled with reminder ntices t pprvers nd the bility t chnge user in the system in rder t mke pprvls. If pckging engineer is sick r ges n vctin nd dcument needs n pprvl, the system dministrtr r smene culd be ssigned t pprve the dcument. This wuld eliminte the need t wit fr pckging engineer wh put pckging dcument in certin sttus (such s Submitted) where ther engineers culd nt get t this dcument t mke n pprvl. Reminders fr pprvls frm DCS wuld help gret def since mny pckging engineers usully hve lrge wrkld. Prjects cmpletin culd needing be mnged better 30
thrughut the deprtment. Lstly, mss pprvl f dcuments is nther ptin tht wuld fcilitte dcument pprvl. The resn t hve DCS effectively mnge wrkflw t Durcell is fr guidnce purpses. Ah levels f pckging engineering (entry t senir) shuld get in the hbit f hving reference fr ny prjects in frnt fthem t ll times. A functin tht cn recrd nd rgnize by ctegrizing ech sttus level f dcuments (new, review, submitted, pprvl, current, nd histric) wrked n by the user wuld be helpful. 31
slutins" 3.3. Aviding Obstcles In evluting hundreds f sftwre pckges ver the yers, Dve Grwd explins three islted resns why "cmputer fil: 1 ) Cmpny 's expecttins fthe sftwre pckges significntly exceed the pckges ' cpbility. While custmizing nd mdifying sftwre pckges shuld be rninimized, enhncements re usully inevitble. Writing prgrms t interfce with existing systems is ften required. Sme fetures my be necessry fr ne cmpny but nt fr nther, which is lgicl, since it's imprcticl fr the sftwre pckges t hve every feture every cmpny needs vilble. Mny cmpnies purchsed sftwre pckge nd were simply nt prepred t bring the sftwre cpbilities up t mtch their needs. 2) Shrtcmings in sftwre pckges re discvered t lte. This is the "Surprise!" syndrme. One might expect the pckges t be functinlly cmplete. They ren't. If missing items ren't discvered until deep int the implementtin prcess, yu cn expect lengthy delys while prgrmmers fill in the blnks. 3) Indequte supprtfrm Systems nd Dt Prcessing. Cmpetent Systems/Dt Prcessing persnnel re criticl resurce, especilly when the sftwre is nt cmplete. When enhncements r mdifictins t sftwre pckges re required, peple with sense f urgency nd trck recrd f getting the jb dne re essentil. There re eductinl nd behvirl questins here s well. Smetimes prgrmmers dn't relly understnd the user's needs. This typiclly hppens in cmpnies where time isn't spent educting Dt Prcessing peple s well s users. (198199) Wht cn Durcell d t vercme ech f these three bstcles? The best nswer fr this questin is t try t be prepred fr every pssible utcme fdcs utput. Durcell cn use 32
Mystic's histry f prgrmming experience t its dvntge. Since Durcell hs wrked with Mystic n its first sftwre, it is esier t knw wht t expect n the next up nd cming sftwre. By hving ll res f dcumenttin nd mngement reserched, n esier slutin will be chieved. Effectively wrking with Mystic by tgether develping specifictin mngement system will help Mystic develp sftwre versin bsed n Durcell's needs. By prviding the necessry mngement tls nd hving the prper technicl supprt will mke the end result successful experience. Stndrdized trining fr ll users will help educte them but efficient dcument wrk prcesses. 33
4. EVALUATION OF THE DCS 6.0 PRO SYSTEM 4.1. Cnditins f Evlutin The cnditins used fr DCS 6.0 Pr hve been cnducted n the bsis f Durcell's needs. An upgrde t DCS 6.0 Pr will be determined by the chnges mde t DCS 2000. A cmprisn f DCS 2000 nd DCS 6.0 Pr will be exmined t find the strengths nd weknesses fthe new DCS 6.0 system. A demnstrtin CD f DCS 6.0 Pr sftwre, n evlutin guide tht cmes with this dem, nd questins nswered by the DCS IT Mnger will be the bsis fr the cmprisn between DCS 2000 nd DCS 6.0 Pr. Dcuments used in DCS 2000 will be exmined in DCS 6.0 Pr thrugh Durcell's current DCS 2000 prcess f creting, pprving, nd relesing dcuments. The first step twrds setting cnditins ws chsing the necessry functins Durcell needs in rder t develp n nging successful pckging deprtment pertin, which ws explined in chpter 3. The secnd step is t evlute hw the ten functins will be chieved r ccmplished thrugh DCS 6.0 Pr. This step ws cnducted frm Mystic's understnding f hw this new sftwre is ging t wrk fr Durcell. The third step is t cknwledge wht requirements re needed t perte DCS 6.0 Pr beynd the ten functins needed. The furth step is t determine ifmystic's new technlgy nd pricing fr DCS 6.0 Pr upgrde is resnble del. If the chnges hve 90% f wht the needed chnges re frm the ten needed functins checklist, then pssing result will be given. Fir pricing fr the sftwre must be negtited between Mystic Mngement Systems, Inc. nd Durcell. Fir pricing fr DCS 6.0 Pr shuld be bsed n the histry fdurcell deling with Mystic's DCS 2000 system nd the munt f 34
svings DCS 6.0 culd ptentilly prvide fr Durcell. The 90% pssing rte hs t include n effective webbsed cpbility. A pssing result will men recmmendtin t sty with Mystic Mngement Systems, Inc. nd purchse f DCS 6.0 Pr. 35
4.2. Prcesses Used fr Evlutin The fllwing prcesses hve been used t evlute the perfrmnce fdcs 6.0 Pr: The first prcess used fr evluting the ten functins ws t get the necessry questins nswered in rder t determine if the ten functins cn be chieved effectively. The IT Mnger, Dve Ahrens, is the leder fr develping DCS 2000 nd DCS 6.0 Pr. He will be nswering ny questins. The secnd prcess fr sme fthe ten needed functins will be evluted thrugh use f Mystic's DCS 6.0 Pr evlutin dem. The ten functins will be evluted t determine which cn be exmined thrugh use fthe dem. The functins tht cnnt be exmined thrugh use f the dem will be evluted by the questins nswered by Dve Ahrens. The needed functins (tble 2) tht were ddressed by the Dem nd evlutin guide will hve (D) next t them. 36
Security Tble 3 Ten Needed Sftwre r Mngement Functins (D) ( functins re listed in n prticulr rder 1. Webbsed technlgy" 2. Orcle server 3. Cntrl cpbilities CD ) 4, Dily utmtic bck up system perfrmed t dwntime 5. Cnsistency f terminlgy (D ) 6. Interfce with J.D. Edwrds 7. New BOM frmt 8. Greter serch cpbilities (D ) 9. Greter pprvl cpbilities 10. H\"ing DCS functins effectively mnge wrkflw (D) Surce: List creted by Gregry M. Cullen Ech ne fthese needs will be thrughly exmined. Functin numbers 4. 7. nd 10 n the checklist especilly will be nlyzed, since Durcell encunters prblems with these functins n DCS 2000. The third prcess is t determine if new BOM frmt fr hrd cpies culd be develped fr mnufcturing ffilites. Frm this prcess, current versin f BOM within DCS 2000 will be used t refrmt lyut fr new BOM frmt hrd cpy. This prcess wuld crete slutin t mjr prblem tht DCS 2000 hs develped. The furth prcess is prviding the deliverbles needed fr Durcell t implement DCS 6.0 Pr frm Mvstic Mneement Systems. Inc. 37
The fifth prcess is hving cst cmprisn between DCS 2000 nd DCS 6.0 Pr, lng with ny nlysis fhw much this technlgy shuld be currently wrth, ll things cnsidered. The cst differences will be prvided in the sectin 4.3. 38
Cnnecticut 4.3. Cst Differences with the Tw Systems Descriptin Qty Per Cst Ttl Cst Editril User Licenses Editril User Licenses Germny* Instlltin Additinl Instlltin in XX $XXXX $xxxx X $XXXX $xxxx View Only User Licenses X $XXXX $xxxx DCSmil X $XXXX $xxxx Custm Templte Cnversin X $XXXX $xxxx Dt Cnversin Instlltin & Trining Increse in Technicl Supprt Agreement $xxxx $xxxx $xxxx TOTAL UPGRADE PRICE $69,500.00 T Cst is pplicble if seprte Dt Repsitry will be instlled t this lctin. A seprte repsitry indictes tht cmplete nd independent system instlltin f DCS 6.0 Prfessinl, nd yet ccessible by ther Durcell lctins. Remte lctins cn hve the bility t ccess the system ver Wide Are Netwrk. If users in Germny re ccessing the DCS system vi WAN, then pricing is included in Bethel, Cnnecticut lctin. Prpsl Terms: Prpsl is effective fr 15 dys cmmencing n Octber 9, 2002. Pyment Terms: 50% depsit due upn cceptnce fprpsl, remining blnce due fter instlltin. (Mystic) Surce: Upgrde Prpsl. Fig. 1. An upgrde prpsl price fr DCS 6.0 Pr. 39
MYSTIC MANAGEMENT SYSTEMS, INC. Invice 12 Rsevelt Avenue. Mystic, CT 06355 DATE INVOICE # 11/9/98 xxxx P.O. NO. TERMS PROJECT On Receipt DESCRIPTION RATE AMOUNT DCS SYSTEM Instlltin nd testing Cnfigurtin nd Trining Including DCS Mil mdule File Server system 60 cncurrent users n single server xxxx xxxx Custm Sftwre Develpment Mdifictin f stndrd mdules t meet Durcell requirements PCN Templte xxxx xxxx Cpe Interfce Allwnce fr Cnversin f Dt xxxx xxxx xxxx xxxx Pyment Terms: 30% n receipt f invice $xxxx 30% n December 1 5 $xxxx 30% n system strtup (Jn 1 5, 1 999) $ xxxx 10% 30 dys fter strtup $ xxxx CT Sles Tx xxxx xxxx Ttl $88,500.00 Nte: Cst ws pprximtely $88,500. Fig. 2. Durcell's cst fr DCS 2000. 40
The pricing fr DCS 6.0 Pr is estimted pricing, which des nt include the resurces Durcell needs upn instlltin (Orcle Server, Website Server, etc.). Currently, pricing fr this new sftwre might be under negtitins. The cst difference between DCS 6.0 Pr upgrde nd the ttl price fthe entire system is pprximtely $19,000. The upgrde is clerly n ecnmicl chice. This upgrde pricing des nt reflect wht the pricing wuld be fr cmpny tht needs t d cmplete chngever f new specifictin mngement sftwre system. A custm templte cnversin fr Durcell is pprximtely $4,500 less expensive n DCS 6.0 Pr. 41
5. RESULTS 5.1. Perspective f Prcesses Anlyzed Under ech needed functin prcess summry is presented fr wht DCS 6.0 Pr cn r cnnt ccmplish fr Durcell. 1. Webbsed technlgy' DCS 6.0 Pr hs cmpnin prduct, DCS.Net, which is brwserbsed serch pplictin with psswrd cntrlled ccess fr lcting nd retrieving dcuments. It uses ASP (Active Server Pges) Micrsft Applictin fr Web Cmpnent, which prvides webbsed serching, viewing, nd printing cpbilities fr Durcell ffilites tht hve cnnectivity t Durcell's Wide Are Netwrk (WAN). A webbsed pplictin reduces hrd cpies f pckging dcumenttin sent ut in Durcell's nce week distributin prcess t Durcell's mnufcturing ffilites. Since dcuments re electrniclly sent, the cst nd time f miling BOMs nd ther dcuments will n lnger be cncern. Prductin f pckging cmpnents will be mre effective becuse mnufcturing ffilites will get the pprved dcument fster. There is ls n emil cmpnent tht supprts utmtic distributin f dcuments t internl r externl emil ddresses. This functin cn be simply ntifictin r distributin by ttchment. Mystic hs mde gret chievement twrds webbsed technlgy. 2. Orcle server Fr Durcell t hve ny type f effective specifictin mngement system, n Orcle server needs t be purchsed, which is seprte cst frm the DCS 6.0 Pr system Orcle hs the pwer t del with dtbse infrmtin strge, nd DCS 6.0 Pr shuld be run ffthis type fpltfrm. DCS 6.0 Pr hs Visul Bse (VB) 6 written in Orcle pltfrm, which will prvide 42
mre dtbse strge cpbility fr the pckging deprtment. It is written s lyered rchitecture bsed n COM bjects written in Visul Bsic versin 6.0. DCS 6.0 Pr hs frntend client, ls written in VB 6.0 nd view nly client written in ASP (Active Server Pges) s Brwserbsed pplictin. The sftwre supprts either Orcle r MS SQL Server s bckend dtbse ptins. Durcell will need n Orcle server fr hsting DCS 6.0 Pr. Hving n Orcle server will ensure successful result in tht much mre stble nd scleble pltfrm will be prvided thn with DCS 2000. 3. Security/cntrl cpbilities DCS 6.0 Pr ffers better security thn DCS 2000 by cnfiguring user nmes, psswrds, nd their respective ffilited grups. Certin grups, deprtments, r cmpny ffilites cn hve ccess t prticulr flders f infrmtin. DCS 6.0 Pr llws them t becme cntrlled users (determined by the system dministrtr), which llws them t request dcuments frm serch engine by prxy server tht relys t Durcell's site. Frm ny lctin, the mst uptdte dcuments cn be ccessed, which cretes fewer errrs. When the Durcell she receives the request, it is frwrded bck t the user. The system dministrtr nt nly cntrls wh cn be user, but ls wht type r types f pckging dcumenttin user cn hve ccess t fr viewing, dwnlding, r printing purpses. The wy DCS 6.0 Pr is built, users wh re nt frm within the pckging deprtment re nt llwed t see the flders fther types f pckging dcumenttin frm the desktp brwser prdigm. The vilble user cntrls re shwn in figure 3: 43
ViewOnly ccess, where users cn nly view the cntent f Apprved, Current nd Histric dcuments. Cntributrs cn crete, edit nd if given the right, delete dcuments but they cnnt pprve dcuments. Apprvers re grnted the rights t perfrm lmst every functin within the DCS 6.0 Pr system, except tsks sscited with system dministrtin (crete users, grups dcument types, etc.) Administrtrs re given full ccess t the DCS 6.0 Pr system; they hve the bility t cnfigure the system settings. (Mystic Evlutin 6) Fig. 3. DCS 6.0 Pr User Cntrls. The evlutin fthe dem shwed hw these cntrls (figure 3) were successfully chieved. Appendix F shws print screen fthe dem displying the templte used fr deling with user rights. DCS 6.0 Pr supprts multiple dcument repsitries. Ech repsitry cn be ccessed frm ny site tht is n the netwrk. A user wuld need DCS 6.0 Pr ccunt t lgin t given repsitry. Ech user t given repsitry cn hve unique rights t the dcument flders. A user my nt even knw fthe existence f sme flders r my be ble t nvigte t ther flders nd nt see ny dcuments in tht flder. Other flders tht users hve ccess rights fr will enble them t red the dcuments within it, while in still ther flders they my be given edit r pprvl rights. A user wh hs dministrtive rights cnfigures ll f these ctins. Dt fields cn be defined s required fr pprvl, frcing users t supply vlue t this field befre it cn be submitted fr pprvl (Annymus 3). DCS 6.0 Pr hs mre enhnced security nd cntrl by cnfiguring user nmes, psswrds nd their respective ffilited grups. 44
4. Dily utmtic bck up system perfrmed t dwntime DCS 6.0 Pr users will n lnger see r be wre f mrning updte t Durcell. This new system llws n updte prcess tht runs independently in the bckgrund nd cn be scheduled t ccur severl times dy if desired. The IT Mnger, Dve Ahrens, wuld help Durcell in the develpment f this prcess. This is gret result, since the first user in the mrning wh lgs in int DCS will nt hve t wit t use the system. 5. Cnsistency f terminlgy Imprvements with DCS 6.0 Pr include the bility t srt ut keywrds in the drp dwn sectins fr pckging chices nd the serch prcess. Hving DCS 6.0 Pr interfce with n Enterprise Resurce Plnning (ERP) system, such s J.D. Edwrds, will prevent mistkes by nt hving persn retype wht is being sid. The result ends up being success in terms ftw needed functins: cnsistency fterminlgy nd greter serch cpbilities. Appendix F includes disply fthe dministrtr's cpbilities f ccessing templte t determine wht keywrds will be used. Drp dwn fields tht limit the user's chice fwrds t help prduce the BOM enbles the system t mnge wht terminlgy will be used in certin sectins fthe BOM. Ech initilly pprved BOM still needs t be lked ver by pckging ctch mistkes tht wuld misled cmpny ffilites. Pckging mnger t engineers' terminlgy in the ntes sectin fthe BOM will be less cnfusing t n ffilite tht is using the BOM. The best wy fr Durcell nd ther cmpnies t vid cnfusin thrughut internl nd externl ffihtes is t hve effective cmmunictin thrugh phne clls, fxes, emils, nd meetings. Therefre, wrds r crnyms fr certin prduct r pckge d nt crete issues. This new updted DCS system des srt ut cnfusin. 45
style" 6. Interfce with J.D. Edwrds The IT Mnger, Dve Ahrens, cn wrk with Durcell t develp nd interfce t J.D. Edwrds, Durcell's Enterprise Resurce Plnning (ERP) system. Pckging specifictin infrmtin will be ble t flw frm DCS 6.0 Pr t J.D. Edwrds. This will be gret benefit fr Durcell's supply chin deprtment since they will nt hve t retype imprtnt infrmtin tht cmes frm pckging BOMs. This wuld ls eliminte errrs tht might ccur frm retyping. 7. New BOM frmt T evlute the prblems with BOM hrd cpies, tw questins were nswered by the IT Mnger. Greg Cullen: At Durcell, cmpnymnufcturing ffilites receive BOM infrmtin. Befre DCS 2000, the pckging deprtment used n ld system clled Prdx. It shwed BOM infrmtin in print ut r hrd cpy in wy tht ws esier fr mnufcturing persnnel t use. Mnufcturing feels it ws much esier t red nd interpret the "ld mtrix r BOM tht shwed cmpnents ging int ssemblies frm left t right n the pge. Quntities per item were esy t red nd strightfrwrd fr them. Cn DCS 6.0 Pr prvide better rgnized hrd cpy fthe BOM tht wuld be mre effective thn hw DCS 2000 currently prvides them? IT Mnger: Yes, we cn crete BOM reprt tht is better suited t yur needs. We will be hppy t wrk with yu in designing custm reprt fr this. Greg Cullen: At times, tw revisins fr the sme drwing pper n BOM. The revisin t the tp ppers t be twdigit number with the "0" lwys t the side fthe ctul revisin 46
number (Le., 2 0 rther thn 2). Smene nt s fmilir with the BOM prcess might mistke tht s revisin 20. Wuld this be represented differently with DCS 6.0 Pr? IT Mnger: In DCS 6.0, we hve drpped the Temprry revisin number prdigm, which is the extr number tht fllws the revisin number tht yu referred t. Yu will nt see this nywhere in DCS 6.0 Pr. Appendix D illustrtes the ld BOM hrdcpy. Appendix G illustrtes the current BOM hrdcpy. Lstly, ppendix H illustrtes the prpsed BOM hrdcpy. In these ppendices the prblems with the current BOM hrd cpy re displyed. These prblems cn be esily slved with new prpsed BOM hrd cpy (ppendix H). With the bility t chnge the hrd cpy design, cmpny ffilites will find evluting the prpsed hrdcpy less cnfusing. 8. Greter serch cpbilities T evlute whether DCS 6.0 Pr hd better serch cpbilities r nt, the fllwing questin ws nswered by the IT Mnger. Greg Cullen: Cn serch fetures becme custmized with the bility t serch fr dimensins f pckging cmpnent s well s hving the ther serch fetures in the serch engine (serch by cde, dcument type, sttus level, dt field, title phrse, etc.)? IT Mnger: Mst likely they re. Templtes dt re fully serchble. Dcument types cn hve userdefined ttributes which re serchble with ll the ther stndrd serch ptins. We will ls be extending the serch cpbilities ffered in DCS 6.0 Pr beynd wht is presently there nd wuld like t incrprte ny fyur needs in tht prcess. The differences in extended serch cpbilities cn be seen ppendix F. 47
9. Greter pprvl cpbilities DCS 6.0 Pr hs cmpnin prduct, DCSmil, which llws emil ntifictins. Different ntifictins cn be develped, depending n wht the system dministrtr llws. The emil ntifictins cn be reminders fr dcument review r pprvl nd cn g ut t cmpny ffilites frm the cretr r prxy cretr. DCSmil cnfigures messge reminder until the dcument is pprved. A functin cn set reminder s needed: every hur, three hurs, dy, etc. nd cn be turned fffr weekends nd vctins. DCS 6.0 Pr ls hs functin whereby the system dministrtr cn give ut prxy user cpbilities t the uthrized pckging deprtment users in rder t llw pprvl f dcument under the riginl cretr, whm my hve submitted it. This will decrese the prblems incurred by witing fr pckging engineer wh put pckging dcument in certin sttus, such s submitted, where ther engineers cnnt get this dcument t mke n pprvl It is ls pssible fr DCS 6.0 Pr t prvide mss pprvl r deletin f dcuments. Anther pprvl cpbility is electrnic signtures. DCS 6.0 Pr cn trck nd dcument these signtures fr reprting nd uditing requirements. It frces users t reenter their nme nd psswrd whenever significnt dcument event (new, review, submitted, pprvl, current, nd histric) ccurs. A gret dvntge in DCS 6.0 Pr is the bility t perfrm mss pprvls r mss deletins. Currently, DCS 2000 mkes the user pprve dcuments ne by ne, nd this cn tke time if mny dcuments were creted. Hving functin tht des mss pprvls r deletins is necessry fr the fster pprvl r deletin fmultiple dcuments. 48
10. Hving DCS functins effectively mnge wrkflw DCS 6.0 Pr will enble Durcell pckging dt mngement prcesses t be mre effective by guiding the dcument. The interfce is similr t Micrsft Windws Explrer. Dcuments cn be rgnized int flder structure bsed n the system dministrtr's design (ppendix F). The interfce is very intuitive nd fmilir. The result fthis fmilirity with users is significnt reductin in implementtin nd trining time. DCS 6.0 Pr will use dcument check in/check ut prdigm A checked ut dcument cn be edited immeditely, wrked n t hme, r while trveling; then checked bck in. (Annymus 4) Hwever, internl dcumenttin types like templtes nd BOMs must be wrked n in the Min DCS 6.0 Pr envirnment. The types f dcuments tht cn be checked ut re externl dcuments tht re Windwsstyle dcuments (Wrd, Excel, etc.), which re imprted int DCS 6.0 Pr. T mve wrkflw lng, DCS 6.0 Pr hs the cpbility t prcess utmtic clcultins (millimeters int inches) in sectin f templte. DCS 6.0 Pr ls hs the bility t cnfigure dcument cntct infrmtin t the dcument level. This bility will mke it esier fr mnufcturing t knw hw t develp dcument, with cntct infrmtin t their fingertips. Imprvements in editing cpbilities wuld be chieved by hving new reltinl linking. This llws expnded editing cpbilities, which mkes it esier t wrk mre effectively in DCS 6.0 Pr. DCS 2000 used user dt s primry key in its reltinl tbles, mking tht dt nneditble. DCS 6.0 Pr uses numeric key t relte recrds in different tbles. This llws cmplete editing f ll user cnfigurtin dt. When btch fdcuments is imprted, users will nt be required t revise these imprted dcuments. Insted, they supply cde nd 49
revisin number, nd this dt cn be edited when the dcument is in new sttus. Grup nmes, deprtment nmes, user nmes cn nw ll be edited in DCS 6.0 Pr. DCS 6.0 Pr hs n effective wy f mesuring wrk fr user by hving the cpbility t d mnthly reprts. Fr udit purpses Durcell cn rpidly receive rchived dcuments with linked reltinships. Permnent trnsctin lgs prvide trcking fr ech dcument nd cnfigurble udit lg llws dministrtin t view wh hs been wrking n the dcument nd wht ctins they perfrmed. DCS 6.0 Pr system supprts the cmplince fnumerus gvernment nd stndrds rgniztins regultins, including FDA Title 21 CFR Prt 11, cgmp nd ISO 9000 stndrds. DCS 2000 llws yu t select wht is nd wht is nt udited. DCS 6.0 Pr utmticlly udits ll relevnt infrmtin, nd n setup is required (Mystic Sftwre 3). 50
Cnversin Cnversin Pre Implementtin Prvide A A A Pre Durcell if 5.2. Perspective f Deliverbles Needed fr DCS 6.0 Pr In rder fr this implementtin t be s efficient nd effective s pssible, the detils deliverbles by Mystic Mngement Systems, Inc. nd Durcell, The Gillette Cmpny, Bethel Cnnecticut must be required. MYSTIC MANAGEMENT SYSTEMS DELIVERABLES: Mystic Mngement Systems, Inc. prpses t instll int DCS 2000, DCSmil slutin: f existing dt perting in DCS 2000 fr perting n DCS 6.0 Prfessinl t Mystic Mngements Systems lctin. fthree (3) existing custm templtes t Mystic Mngements Systems lctin. Testing f ll dt nd custm templtes in the DCS 6.0 Prfessinl System t Mystic Mngement Systems lctin. trining, Mystic Mngement Systems will crdinte nd cllbrte with Durcell t prepre fr dt cding nd setup. nd instlltin f sftwre nd dt will tke plce t the Durcell, The Gillette Cmpny lctin in Bethel, Cnnecticut with representtive frm Mystic Mngement Systems nsite. Trining f ll users nd dministrtrs by representtive frm Mystic Mngement Systems, Inc. will tke plce t the Durcell, The Gillette Cmpny lctin in Bethel, Cnnecticut. DURACELL, A PART OF THE GILLETTE COMPANY, DELIVERABLES: Mystic Mngement Systems, Inc. requires tht Durcell, The Gillette Cmpny prvide the fllwing supprt fr upgrding their DCS 2000 system t DCS 6.0 Prfessinl: dt fr the nd send cmplete cpy fcurrent DCS 2000 system nd existing cnversin nd develpment f DCS 6.0 Prfessinl t Mystic Mngement Systems, Inc. Any technicl supprt fr instlling files nd grnting MS SQL r Orcle Server fr hsting Windws Server t Hst scheduled services. Website Server t hst DCS.Net DCS 6.0 Prfessinl. pplicble. netwrk privileges. trining, Durcell will hve crdinted ll setup nd cding supprt nd cllbrtin f Mystic Mngement Systems. will prvide n pprprite perting sftwre prducts. Durcell will prvide n envirnment cnducive t lerning nd trining dministrtrs. (Mystic Upgrde 4) requirements with the system fr instlltin nd pertin f ll users nd Fig. 4. Deliverble Requirements. 51
These deliverble requirements re imprtnt pints t relize in rder t determine the significnt csts flbr nd dditinl sftwre tht might hve t be pplied when updting the system. DCS 6.0 Pr is pckgingrelted specifictin sftwre tht needs the mentined deliverble requirements t perfrm effectively, which is stndrd prctice fr purchsing this type f sftwre. 52
5.3. Perspective f Cst nd Rting f DCS 6.0 Pr A new cmpny wnting t purchse Mystic's DCS 6.0 Pr wuld require different cntrct thn Durcell's prspective cntrct. This wuld ls cme t higher cst fr the sftwre. The upgrde price ws determined by Mystic t be pprximtely $69,500. A lwer cst shuld be evluted n the bsis fhistry between Durcell nd Mystic. Mny difficulties tht were nt the fult fthe user ccurred with using DCS 2000. Dwntime cused by DCS 2000 errrs hs creted lck f trust with the sftwre. The dt cnversin cst nd instlltin nd trining csts, which were ver $1 5,000, were wived frm the initil cst. The ttl cst f $52,000 wuld be mre cceptble cst fr the upgrde f DCS 6.0 Pr, especilly cnsidering the hrdship DCS 2000 hs creted t Durcell. Over the lst fur yers Mystic hs prvided respectble business with Durcell. Yerly mintennce csts fdcs 2000 nd prviding the technicl supprt hve been needed due t the numerus prblems tht hve existed with DCS 2000. Understnding hw Mystic hs prgressed ver the yers hs estblished them s n hnest cmpny t del with fr n upgrde. The munt f pprtunity cst svings tht cn be ccrued frm using DCS 6.0 Pr is substntil. Fr exmple, the munt ftime sved frm using DCS 6.0 Pr t relese pprved dcuments cn be tken frm seven dys dwn t ne dy. Hyptheticlly, WlMrt's business fr Durcell is prjected t be pprximtely 30% fthe Durcell's $100,000,000 nnul sles. Frm the nnul sles, 15% f tht munt cmes frm prduct mix f btteries tht re in pwersttin displys. These displys re cnsidered t be n effective prmtinl tl fr Durcell, nd the nnul sles clculte t be $1 5,000,000 yer ut f furqurter yer. Ech qurter cnsists f hving $3,750,000 sles, which is $288,461.54 sles per week. The 53
sles per week is n pprtunity cst tht ccurs frm n time delivery fpwersttin displys t WlMrt. Ifthe BOMs fr the pwersttin displys need t get t prductin scheduling in less thn week nd it des nt hppen, tht culd ptentilly reduce pprtunity cst by $288,461.54 f sles. The fster BOM is pprved nd relesed t mnufcturing mens incrementl pprtunity cst will increse twrds being ble t d mre pwersttin disply business. The end result fr this WlMrt business exmple is extreme; hwever WlMrt is nt the nly retiler Durcell hs s custmer. IfDurcell cn effectively stisfy ll f its retilers by getting prduct t them fster, it mens sles cn be incresed. Better scheduling fr run time n the prductin flr needs t hppen in rder fr DCS 6.0 Pr t hve the ptentil fr imprving prcesses nd incresing prfit. Furthermre, beting cmpetitrs t mrket nd cpturing their sles culd rise frm the exmple given. The fster relese ferrrless pckging dcumenttin cn mke difference fr generting sles nd estblishing psitive reltinship with retilers. The verll results frm the reserch gthered n DCS 6.0 Pr nd cmplete understnding fthe system nd its needs hve been estblished. DCS 6.0 Pr is psitive slutin t ll fthe ten needed functins t Durcell. The end result f this system wuld cut dwn prduct's time t mrket by hving fster pprvl f dcuments nd the distributin f dcuments wuld be fster since pprvl is dne nline. Lbr time nd cst wuld ls diminish, since Durcell's plnning demnd mngement wuld nt hve t retype infrmtin frm BOMs. The whle system is mre effective slutin in which ll types f persnnel will be ble t djust. The DCS 6.0 Pr functins, per the criteri nted erlier, llw the rting f 54
the system t be 100%. Mystic's pricing cn be renegtited, nd such renegtitin fprice wuld be delt with under the terms f Durcell nd Mystic. 55
6. CONCLUSIONS 6.1. Cnclusins Bsed n the lck f cpbilities nd the prblems tht rise with DCS 2000, n upgrde t DCS 6.0 Prfessinl wuld be sensible decisin t mke fr pckgingrelted specifictin mngement system with gret perting ptentil. Frm the CD dem ffered by Mystic Mngement Systems, Inc. nd ther reserch presented in this study, DCS 6.0 Pr hs prven tht its system is extremely beneficil fr Durcell. With DCS 6.0 Pr it enbles Durcell t: ) Hve n pen pltfrm tht hs the bility t interfce with J.D. Edwrds. b) Reduce cst nd time sscited with the nce distributin prcess f dcuments in the Pckging Deprtment. c) Crete sufficient munt f dcument pprvl/distributin time nd effectiveness fr pckging engineers. d) Reduce time t mrket. e) Decrese rewrk by eliminting utdted specifictins. f) Assure cmplince with ISO 9000 stndrds, nd ther gvernment nd stndrds rgniztin regultins. g) Cmmunicte with internl nd externl deprtments mre effectively. These re sme chnges tht wuld mke Durcell's rgniztin mre effective. Pckging engineers t Durcell wuld be ble t fcus mre ftheir skills n cst svings pprtunities, new prducts, nd prductivity imprvement prgrms. This slutin wuld help 56
the Durcell mintin qulity specifictin cntrl system, while integrting technlgy nd sftwre design tht re the mst flexible, up t dte nd widely used. 6.2. Future Cnsidertins IfDurcell shuld implement DCS 6.0 Pr, the fllwing cnsidertins re imprtnt t remember: ) The cretin f custm templte shuld be wrked clsely with Mystic's prgrmmer nd internl /externl mngers wh re ffected by this sftwre in rder t hve the mst effective system prgrmmer relly needs t understnd the user's needs. b) All fthe endusers wh hve t del with DCS 6.0 Pr, nd cmmunicte effectively by mking sure hw the system will be utilized befre the purchse f DCS 6.0 Pr. c) Ifthis system will becme glbl, then imprtnt differences with the system my hve t be tken int ccunt, such s the differences in mesurements (inches nd millimeters). d) Trining must be prvided t every type fuser nd ech user needs t be cmpletely wre fhw t use DCS 6.0 Pr. e) Tht dt cnversin between DCS 2000 nd DCS 6.0 Pr must be dne prperly Durcell needs t hve full understnding fhw it is ging t be implemented. Prductivity f pckging engineers is gretly influenced by pckgingrelted specifictin mngement sftwre systems. The fster pckging cmpnent dcuments ccurtely receive pprvl will result in hving BOM dcument pprved, which will gretly enhnce the dytdy pertins fdurcell. Pckging engineers re then cpble f effectively mnging chnge tht leds t imprve prductivity nd cst svings. 57
Wrks Cited Annymus 1, Durcell rnnufcturing representtive Interview. 31 July 2002. Annymus 2, Durcell qulity ssurnce mnger Interview 31 July 2002. Annymus 3, Emil frm prgrmmer, 28 Octber 2002. Annymus 4, Emil frm prgrmmer, 28 Octber 2002. Fiedler, Bb, nd Dug Tenps. Hme Pge. "The Interntinl Cnference n Trnsprt Pckging Dimensins 01 Februry 26Mrch 2, 2001." 12 September 2002. <www.thepckgmgdeprtment.cm/tem/cnference_presenttinrfiedler.htm>. Grwd, Dve. Bills f Mteril: Structured Fr Excellence. Mriett, GA: Dgwd Publishing Cmpny, 1988. Glbl PKG, Inc. Hme Pge. 18 August 2002. <http://www.gpkg.cm/gpkg_engineering.sp>. IntellPc Hme Pge. 7 September 2002. <http://www.intellpc.cm/but.sp>. Mndel, Andre S. Hme Pge "Autmted Pckging Specifictins System Checklist." 9 September 2002. <http://pges.prdigy.cm/smndel/pkgspec.htm>. Mystic Mngement Systems, Inc. Hme Pge 1.17 August 2002. <http://www.mysticpdm.cm/dcs60.pdf>.. Hme Pge 2. 17 August 2002. <http://www.mysticpdm.cm/abutusprfile.htm>.. "Upgrde Prpsl fdcs 2000 t DCS 6.0." 9 Octber 2002.. "DCS 6.0 Prfessinl Evlutin Guide." 2 Februry 2003.. "DCS 6.0 Prfessinl: A Sftwre Slutin fr Dcument Mngement nd Specifictin Cntrl." 17 Octber 2002. Pxnix Hme Pge 1.17 August 2002. <http://www.pxnix.cm>. Pxnix Hme Pge 2. 17 August 2002. <http://www.pxnk.cnyservices/slutins/integrted_slutins/tls.html> 58
Reynlds, Pt Ed. "The pckging supply chin wht's next?" Pck Wrld April 2002): 53. <http://www.pckwrld.crrycds_serch.html?rec_id=14373&ppr_key=webpkgfesky key=webpkg&term=webpkg>. Srbrk Cmpny, Inc. Hme Pge. 14 My 2002 <http://www.srbrk.cm>. 59
Appendix A: Types f Durcell's Pckging Dcuments The current 24 DCS Dcument Types re described belw, lng with the current ttl munt ftht dcument type in DCS 2000 n September 23rd, 2002. This list des nt include ny revisin(s) tht might hve been mde fr ech dcument. ARTK Artwrk is published dcument file tht is used s n electrnic file develped fr printing specific pckging cmpnent. The rtwrk will specify grphic size, shpe, nd clr. A user cretes ttl ften digits tht cmprise the dcument cde in ll rtwrk dcuments. The current ttl munt f this dcument type is 5,619. ARTL Artwrk Trnsmittl Letter is letter written in wrd dcument file t vendr tht releses pckging cmpnent rtwrk. It describes the specific cmpnent rtwrk, clr stndrds, nd revisins, if they were mde, t the rtwrk. Persnnel wh re respnsible fr the integrity fthis rtwrk receive cpies fthis dcument. This dcument cde is included with ll rtwrk trnsmittl letters. The current ttl munt f this dcument type is 1,240. BILL Bill f Mterils (BOMs) re used t list quntities, describes pckging cmpnents, disply ntes fr mnufcturing use, nd list relted dcumenttin required fr specific pckged prduct. The dcument identifies ech cmpnent nd sscited dcument by prt number. Ech cmpnent is ssigned quntity vlue fr pckge rrngement in the first sectin fthe BOM. In the secnd sectin (Relted Dcuments), n quntity Hwever, every ttched cmpnent cde is needed fr ll the plnning vlues re needed. r prductin infrmtin. The BOM cde is essentilly the Strge Keeping Unit (SKU) creted by user. This cde vries gret del, depending n the type f pckging BOM (cnsumer unit pck, pen stck, disply, etc.). The current ttl munt fthis dcument type is 4,5 1 1. CPPN Cpe Pllet Pttern is develped fr ech prduct/pckge t indicte hw mnufcturing shuld stck nd wrp crtns n pllets fr shipment. This infrmtin is in the Relted Dcuments sectin fboms. DCS 2000 will utmticlly generte ll cdes. The current ttl munt fthis dcument type is 1,052. CUPK Cnsumer Unit Pck cntins templte f infrmtin fr the Relted Dcuments sectin fboms. It describes the primry pck title, cde nd revisin numbers, plnt(s) where mnufcturing ccurs, quntity f prduct, size (utside dimensins), cube, weight, nd ntes. The current ttl munt f this dcument type is 342. DASS Autcd Drwings f Prduct/Pckging Assembly shws hw pckging cmpnents re ssembled tgether, ttl munt f this dcument type is 170. nd is fund in the Relted Dcuments sectin fboms. The current DIST Distributin, Secndry Pckging cntins templte f infrmtin fr the relted dcuments sectin fboms. It describes the secndry pckging title, cde nd revisin numbers, plnt(s) where mnufcturing ccurs, quntity f prduct, size (utside dimensins), cube, weight, nd ntes. The current ttl munt fthis dcument type is 1,637. 60
DOC Wrdpd is nt used n regulr bsis, but culd be used fr ntes r presenting guidelines. The current ttl munt fthis dcument type is 1 fr het sel, vrnish, nd high glss ctings. DRWG Autcd Drwings f Cmpnents is used t grphiclly represent cmpnents r ssemblies by shwing their utline nd sscited dimensins. Sectins tht identify rtwrk, revisins, r imprtnt cmpnent ntes re usully included n the dcument. The current ttl munt f this dcument type is 4,053. FCST Excel Dcument Prject Frecsts cn be used t frecst prjects. The current ttl munt f this dcument type is 3. FLOW Visi Dcuments fprcess Flws re used t dcument the prcess f ny imprtnt pckging prcesses. This is imprtnt in rder fr emplyees r custmers t get better understnding fhw the system wrks. The current ttl munt fthis dcument type is 2. LASS Illustrtr Assembly Drwing prvides digitl pictures fhw pckging cmpnent ssembly wrks. It is dequte t use fr disply dcument type is 6. ssembly. The current ttl munt fthis LNDX Excel Dcument fitem Index is n index fr brcde infrmtin, clr stndrd infrmtin, finncil infrmtin, r rejected PCR. The current ttl munt fthis dcument type is 48. MEMO Memrndum is used s n infrml written nte fr interffice circultin. This dcument type cn cntin checklists, cde lists, guidelines, prcedures, nd prject mtrixes, r ny ther infrmtin tht cntins directive, dvisry, r infrmtive mtter. It's cmmn t see plngrms under this dcument type, but these re typiclly PLNG. The current ttl munt f this dcument type is 143. estblished under the cde NCOM Nn Pckging Engineering Cntrlled Cmpnent is used fr Custm Prmtinl Cmpnents (CPC), which cn be stickers, Instntly Redeemble Cupns (IRC), risers, terpds, etc. The current ttl munt fthis dcument type is 667. PASS Pwer Pint Dcument fprduct/pckging Assembly prvides pictures nd ssembly. The current ttl munt fthis dcument type is descriptins f prduct/pckging 6. PCN Pckging Chnge Ntifictin is used whenever new pck type r cnfigurtin is requested nd/r n ltertin t current pckging dcumenttin is required. Severl dcuments with the sme chnge my be incrprted nt ne PCN. Ech prduct sles with the items number r strge keeping unit (SKU) shuld be linked t the PCN, lng ffected by the chnge. Fr instnce, if CAD drwing chnges dimensins r nything ntes sectin, the PCN hs t link tht ffected drwing. The current ttl munt fthis dcument type is 1,368. in the 61
PCR Pckging Chnge Request is used whenever new pck type r cnfigurtin is requested nd/r n ltertin t current pckging specifictin is required. It is ls used fr ny ther dditinl chnges tht my ffect pckging cmpnents. Severl chrts, drwings, r specifictins with the sme chnge my be incrprted nt ne PCR Idelly, ech prduct sles number r strge keeping unit (SKU) shuld be listed seprtely n the PCR with the items ffected by the chnge listed in s much detil s pssible. The current ttl munt fthis dcument type is 149. PLNG Prepck Plngrm is used fr disply cnfigurtins by prepcking different types f prduct int the disply trys, nd is ttched in the Relted Dcuments sectin fthe BOM. An rrngement fcertin kinds f bttery blcks is necessry thrughut the disply, since usully n Durcell displys cntin entirely the sme bttery item. The current ttl munt fthis dcument type is 148. PPSU Pllet Pttern Summry Templte cntined templte finfrmtin n pllet size utside dimensins, cube, weight, cses per lyer, nd lyers per pllet. Nw, CPPN dcuments re used insted, since they cntin ll relevnt infrmtin. The current ttl munt fthis dcument type used mng lder BOM versins is 556. PROD Prduct cntins templte finfrmtin n prduct descriptin, cde, revisin number, sttus level, plnts where the prduct being prduced, quntity ftht prduct, prduct size utside dimensins, prduct's cube, prduct's weight, ttl munt fthis dcument type is 1 15. nd prduct's chemistry. The current SPEC Engineering Dcument Specifictin cntins imprtnt infrmtin n prcess requirements fr crtn mrking specifictin, cde dte specifictin, exprt requirements, stndrd prctice fr perfrmnce testing f shipping, ttl munt f this dcument type is 10. nd mteril specifictin. The current UCOMM The Unprinted Pckging Engineering Cntrlled Cmpnent cde is used fr rendering ll pckging cmpnents tht d nt hve printing n them (e.g. blisters, fillers, etc.). The current ttl munt fthis dcument lbels, pllet cps, shippers, shruds, stickers, type is 1,604. WASS Wrd Assembly Dcument is used fr plnt nd retil ssembly instructins. The current ttl munt f this dcument type is 82. 62
~ Appendix B: Views f BOM Infrmtin within DCS 2000 The print screen belw is BOM frm the SKU MN1604B0014 in DCS 2000. Be * Frt L* yw Strfut Rwu fidhjn. &ln H* rmsi DC * Trle: C0PPER7 puracellusa Cfc(MN1604B0014 Tn~ (BILL Bill f 1V link Cde Rev T S THr Cmp Cup Cp Cnp 32150109 36135702 361358 RN16TLTEJ0614 DO S9V1 W/tJNMRrOLn BLISTER, 48 PK 0 0 C 9V1 COPPZR/ BLACK BLISTER CARD 1 0 C 9V1 COPPER/BLACK ZRZO DZGRK... 0 0C IHTTRPLANT HiHBLmC,1 TJfc 9/1 WAJNDERF0LD BUSTER 12 PER USA C/B SPRUCE 'it Legend ShecI PriMLM Select Fid dcureni be tx Dcmnt Cde NUM 1:41:56pm glsttlljjgdcs 20W WMiu* Wrd Dnertl 1:41 PM The sttus cn be ny fthe fllwing: New, t Review (if required), t Submitted, t Apprved, t Current, t Histric, nd t Archive. Mving frm Apprved t Current sttus depends upn the dte tht the dcument fficilly becme effective. Mving frm the Current t Histric sttus depends upn the dte tht the dcument fficilly expires. The user cn set the dte. A dcument mves int the Archived sttus fter it becme Histric. The users set the time prmeters fr when dcument will shift int the Archived sttus. Ifech cmpnent were viewed within DCS 2000 the fllwing MN1604B0014, seen. Appendix G, under SKU prt fthis BOM. print screens wuld be cn be used t fllw ech cmpnent tht is 63
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Appendix C: Questinnire Currently, Durcell's Pckging Deprtment is explring the pssibility f getting new specifictin mngement sftwre. T determine the needs fur custmers, the pckging deprtment wuld gretly pprecite yu tking the time t cmplete this questinnire. Plce n X in the pprprite bxes. Pckging Engineering Custmer Internl Internl Externl Cntrct Mnufcturing Crprte Vendr Pckging 9 ut f 12 4 ut f 7 1 ut f 5 4 ut f 5 *18 respnded ut f ttl f 29 questined Check ifyu use the fllwing Pckging Dcumenttin Bill f Mterils Cmpnent Drwings Pllet Ptterns j\rtwrk Clr Stndrds UPC Cdes Prduct/Pkg Spec's 15 17 15 12 11 11 12 Ofthe bve items tht yu wuld use, hw wuld yu rte their effectiveness? Very Ineffective Ineffective Effective Very Effective Extremely Effective Bill f Mterils 1 4 7 2 1 Drwings 2 10 5 Pllet Ptterns 1 10 4 Artwrk 2 9 1 Clr Stndrds 1 8 2 UPC Cdes 3 6 2 Prduct/Pkg Spec's 11 1 1.) Ofthe items bve tht yu listed s ineffective r very ineffective, stte the resn fr yur rting. 2.) D yu feel cnfusing prblem f terminlgy exists in the Bills fmteril r ny ther piece f infrmtin given t yu frm the Pckging Deprtment? 3.) D yu believe the flw f infrmtin r cnfigurtin f infrmtin is given t yu in n rgnized wy frm ny pckging dcumenttin? If nt, hw cn it be displyed esier fr yu? 4.) D yu believe ny infrmtin shuld be dded r deleted t the Bills fmteril? If s, which nes? 5.) D yu feel tht webbsed prgrm (lets yu see specifictin infrmtin nline), which llws yu t view nd print the infrmtin yu need, wuld help by effectively sending yu the infrmtin tht yu need? If webbsed prgrm trnspires, wht wuld yu like t see in dditin t it (exmple: utmtic pprvl ntifictin)? 6.) D yu hve ny ides, suggestins, r recmmendtins regrding nything Pckging Deprtment? yu receive r send t the 80
Appendix D: View f n Old BOM Hrd Cpy This is the "ld style" BOM dcument given t mnufcturing. It ws used befre My 1999 frm sftwre clled Prdx. The frmt f this hrd cpy is ls hw it ws viewed n the cmputer mnitr, unlike ny f Mystic's DCS versins. A ffilites d prefer this hrd cpy t the current BOM used in distributin. mjrity f mnufcturing This BOM (MN1604B0008 revisin 3) helped prduce 48 blisters (3238220100) nd 9V btteries/lbels 48 crds (3214260100) with ttl f 48 Durcell CpperTp (MN1604TRJ0408). A ttl f 12 crds went int 12 per crtns r deler pcks (32351 113 07). A ttl f 4 deler pcks went int 1 shipper (3234241405). This sectin cntins the SKU. cmcbll r (0) """" BBS POB7211. 12/1/97 SS 1 ADDED PALUTT FCB91224. 5/29/91 JH 13) I D1ST.FK. FEB FCB91244. 6/11/91 JH (3)! POniSOB 1/23/99 JH 11.031 X.656 x.1906 4.5 X 3.75 x.75 1.219 CD. IB. 1 1.75 OS. 113.656 CD. UJ. CAAT SEE PRTBT IBLICTES: SEE 310137 7.0 x 7.562 x 2.5 I 1.S IMS. 1.077 CD. FT. IB punr < AS SPEC. OB PRIBT 114.35 x 7.113 X 5.5 I C.S LBS..33i CO. FT. 125 test c rum ICAKD FEB CBB BATTEEI l l I IS SM Artwrk See Artwrk IBLACK OB ISAPT B/A I I I I I I IB/A B/A B/A This sectin hs the dimensins used unlike the current BOM hrdcpy. The sme ges fr the weight nd cube. UPC CODES B/A 0 41333 11601 3 2 00 41333 11101 7 l 00 41333 11101 0 H/A PAllMlxe per: 31185025 Pkll.t OBCS : 4 00 41333 11601 1 Prduce i dte cded (Y/BJ T Dxtx cde fr 1999 ill HAS 2004 JbDDITZOBIL PUTTS. fcssy DkC. msbkt: 303KC COOK OKTE SHIPPBR PER 3157SS. ssy. rm./phcczk: 311047 ASSY. m. /BLISTER: 31*992 ke tmtc is wmmm, ss cvu imi 1/2 psb em *&** b. O COOK DMX* BEQOIJlED. TW " PALUTimD: 31(850 BOB COC.nOS.mt 315755 I C CLWBE:H0T tbu B1M5 0E d IWB 8JU4J MA DDHBIObB UJ CDIM. BCBES WLBS 0IHOTISE STAttii 81
Appendix E: Durcell's Pckging Deprtment Flwchrts Pckging Develpment/Revisin Prcess PCR DEFINE COMPONENTS TO CHANGE PCN NO PACKAGING DEVELOPMENT UPDATE PART NUMBERS REVISE GRAPHICS UPDATE SPECS APPROVALS DEFINE COMPONENTS PROTOTYPE EVAL/TESTING RELEASE/ DISTRIBUTION ASSIGN UPC/ 12/5 CODES PLANTS SUPPUERS 1 PDM* PCN' ASSIGN PART #'S CREATE/ DEVELOP GRAPHICS DEVELOP SPEC'S (BOM'S/ DWGS/PALLETS/ CUBE/WT) Plnning Demnd Mngement Pckging Chnge Ntifictin * Pckging Chnge Request 82
Pckging Prject Develpment Prcess Prcess Guide Actin Steps Prcess Guides (Tls) PCR Apprvl Generte PCN PSR I Estblish Timeline Updte I Prject Sheet Per Stndrd Timeline Develp Cncept & Prttype Crete Apprvl Frm wi Criteri7 Gin Custmer Apprvl w/ Risk Inf Perfrm Ship Test & Mfg Test Secure Apprvl with Risk OutlinedI # Prjects with lte Cncept Apprvl # Prjects with lte Develpment ) ) # Prjects Develp Dcuments Utilize guidelinesi Develpment & Apprvl Guidelines: Bill fmteril Drwings DCS Dcuments NOT ship tested Apprve & Clse PCN & PCR with: Apprvl frm Test Reprts Develp Grphics Utilize guidelinesi Develpment & Apprvl Guidelines: Artwrk & Prfs Ruting Prcedure Clr Std Prcedure # Prjects with lte Dcument tin #PCNs, BOMS, Arts, Drwings, PPttrns # Discrepnt Dcuments ) ) 83
h _j Pckge^ if" "rt Chr*h_ Appendix F: Views f Needed Functins in DCS 6.0 Pr Belw is n exmple f hw rgnized the DCS 6.0 Pr Interfce cn be by it supprting desktp prdigm. When cmpring it t the BOM viewed in Appendix B pg. DCS 2000 wy is nt s rgnized s DCS 6.0 Pr. JB DCS v6.0 [Dcument [xplcer 1 [Wrking Dcument; MN1tiCMTRJ040(5. RevO]] JlJ Qpjflwrt: Serch Cntrl gxptrer Tls rirllre wndw Help ff XI j. g) 3p <2 [J J* El.* =S s Our Specs [^ My Checked DU Dcunents Z3 My Serches \jg MySeerchReiU TOLiti Igj Dcurnts I Crcked * V DdBnente I Subnvtled ufcchedc&b g FrtFnt 3S0P000001 0 Test Dcunert TEST 0 Tett Drft Or* I Checked Out By I Checked I Checked jj Dcrnents t Review * O Dcuments fr Apprvl "*j^ Pendrvj Dcuments Cmpnents ^J Etfry ""I CrmBner Unpck _ Deler Pck "I Dbefcctin Pck Infrmtin tht is rgnized will crete mre effective dcument develpment time. 1 Fupe _J USA tspr _J AssBby _J MniduYvj "I New Prduct Devetprrert DCS functins cn nw effectively mnge wrkflw, since user cn custmize t cmpliment the wy they use the system The min tl in this interfce is the dcument brwser, which is similr in lk nd feel t the MS Windws Explrer with dded cpbilities. Multiple dcument brwsers cn be pened t ne s child windws f the DCS 6.0 Pr pplictin. ccess dcument quickly. Dcument cn be rgnized int userdefined flders prviding nther wy t 84
H h l Dcunenbt t& Select,.. _j Pck^tg _J. Esy ccess t cntrls in rder t mke pprvls r ny ther functins needed t del with dcumenttin pprvl is develped in DCS 6.0 Pr, nd ls DCS 2000. The difference between the tw is tht DCS 6.0 Pr hs pprvl ntifictin cpbilities tht led t webbsed technlgy's (nt shwn belw) bility t hve emil ntifictin t users fr reviewing, pprving, nd ther dcument relted infrmtin. ij Qjnerc Serch Cntrl txptrer lts Addlns Wndw Help fil xj gl Che*In... #<2 ^[ebi Checkut.. Our Specs u,i3b ynd Check Out.. 3 My Checked Qui I MySereches ts> SJbmt... M,SechRc0 wth4l,.. ^ TO List en.., DcsBnentBlt *> "ksrd J 4j Dcuments! <Q * Effective Dte j FrRevie._. Fr Appr *> PP _1 Check*!.. t^chedt&b. H FstFnct Cde[ n Checked OiJ By j Pledged, i Oedted LBes l SsPtfJUtttti Htest pckyr^ ccnprmerbs Test Dr Drft DiH Dttl BOM SOP BOM _3 By Me j By My Gfc HO ArdBve... J By Me hi *j R5re frm ArdBve.. ^1 PemfcigDciBTWnrs Cmpnents J CnsLner Ur^Pck Deler Pck _J ~~1 DbtrixBin Pck _J BtteryLfcd ^ RU) = I EiBpe _J USA SOPs _J G3 Assess** 'I MmJctuvv] New Prduct Dewtpment User: DCS.LOGlNNAdrwi.Admrt Hle. Adrngsttr NUM 85
lggedii vtfienrhey rent. dkk hs ; t reset thet ccuu. f~ In DCS 6.0 Pr, system dministrtrs will hve greter flexibility t enble r disble fetures, functinlity, chices, nd ccess t prticulr Grups, Deprtments, Users, Cntcts, Dcument Types, etc (Mystic reference). Being ble t edit user grups fr user cpbilities secures tht every type f ffilite will be chsen fr the right viewing privileges. Js OCS v6.0 [Dcument Cxptrer i IWrki Opernt Serch Cntrl Explrer Tk AdtHrs gfedw Hetp ex I jrf M B> s^ Our Specs [J My Checked Out Dcuments * C3 My Serches + TOLtst _g I Engrieerrvj * LJRSD? LJ SOPs Systein AdiHtiiistMtii *2 SystemAdrmstrtin [i Gerwd Userst GfOMF f Dcument Types pickuib "'j Custm Aftribute \> Keywrds Tenvltes S4 Em! Setup EB*H j Rev Tite I Stlin CheckedOutBy Checked Checked. UffiU Idenffictnn RighJ* ] Grups ] Prves ] Cntct] *y_88mme: jpks "L* Nme [Cufen *Eist Gregry P Active Eml Gteg_CLlen@Giecm krte Aurnbcbn Methd [DCS Authentictin ^ Psswrd: y\ Require new psswrd upn next lgin. If t>k use's ccunt is lcked, t (he system is ncrtecflp reprting them s being * This symbl dentifes inquired Field SyrtemAdnBxbdbn (tetsngs fr J usets) U* DCS.Ii)GIN\Adnw,.Admn Bte: Adnwwbtw NUM 1236 PM 22Feb2003 86
Keywrds re sscited with dcuments in DCS 6.0 Pr in rder t fcilitte the serch prcess nd nrrw dwn the serch (reference, Mystic). The system dministrtr cn setup which keywrds will be implemented during the serch prcess. Pckging engineers culd try t crrect title BOMs r ther dcument types by keywrds fr better serching cpbilities. The endresult wuld be cnsistency f terminlgy mng dcument title hedings. 87
U,. J _J Cnsumer Users Webbsed serching, viewing nd printing fr glbl distributin f pertinl dcuments trnspire in DCS 6.0 Pr. The system llws users t serch fr dcuments within the prgrm. The serch results nly shw thse dcuments, which the user hs right t. DCS BtS.O llm.mikiil trqilunsr 1 [Wiirhinu. Dui:innerit: Nt Sell! ', i) BBmut Serch Cntrl explrer Tds eddins Kk>w Help fe 1 * Fst Find g On Specs [J My CheckedOut Dcuments Cdel) ] Rev J Trt Stirs. j Checked OutBv Checked.. Chcked Type... My Serches jj My Serch Results * js\ TOUst "^3 Pckging Cpnenh _ BUeiy UrA/Pck Deter Pck _J DistHbutnPck _J ^SRM) ~i Eurpe? USA rssdps L3 Assrt* Mnulctumg C3 New Prduct Devetpmert Generl User DteRnge Keywrds I Anrtuer I Sve! Slm* 1 TDe And ^J Cde Rev: F 1 Tvpe! Al Dcument Types A Srrus Slimited Review ^J*l SiAnstted Apcrrvl Apprved Qjrnt Ardiived 5tedAI Serch cmpleted: 3 dexmenrjs) tuid rn 0 e secndjsj User DCS LOGItimrtun Adivn Rif^enrtx? Hcsrc Wrdl 328 PM 23fet>20D3 Users cn serch fr dcuments using vriety nd/r cmbintin f different methds. Belw re descriptins frm Mystic's Evlutin Guide fthese serch methds nd the * mens DCS 2000 des nt hve this type f serch cpbility. The Generl tb llws the user t serch bsed n the fllwing criteri: Title Phrse nt knwn Cde & Rev cn serch fr dcument using the title phrse ifthe dcument cde is This field llws the user t serch fr the dcument by dcument cde nd revisin number. Dcument Type knwn. Sttus Submitted User cn select specific dcument type t serch, if cde nd title re nt Users ls hve the bility t serch dcument s in specific sttuses, such s Drft, Review, Submitted Apprved, Apprved, Current, Histric nd Archived. The User tb llws serching bsed n the fllwing criteri: 88
This *User Type This field llws users t serch fr dcuments bsed n certin ctins tht were perfrmed by specific user. Fr exmple, the ctin types include. Dcuments creted by, Dcuments submitted fr review by, Dcuments submitted fr pprvl by, Dcuments checked ut by nd Dcuments checked in by. * Applictin User ctin. field wuld be used t sscite specific user with the bve The Dte Rnge tb llws users t serch dcuments bsed n the fllwing criteri: Dte Criteri This ptin llws users t serch fr the type f ctins tht ccurred t dcuments during specific time frme. Users cn serch by Dcument cretin dte. Prperties mdified, Submitted fr review, Submitted fr pprvl, Review cmpletin. Dcument Apprvl Scheduled effective dte. Dte The user cn specify the dte rnge in which the bve selected ctivity ccurred. The keywrd tb llws users t serch fr dcuments tht hve certin keywrds ssigned t them. *The Attributes tb llws users t serch fr dcuments bsed n the custm ttributes vlues tht re ssigned t the dcument. The user simply selects tht ttributes t be serched nd enters the desired serch critieri. *The Sve & Summry gives shrt descriptin fthe serch criteri selected nd gives the user the ptins t sve the serch, if frequently perfrmed, fr lter uses. 89
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