The 2016 UIL Spirit State Championship is only a week away, and we are thankful that you have decided to be a part of this first year event in Arlington, TX! This is the final information packet you will receive before your arrival for the championship. Please read all of the information carefully. This will help ensure that all participants, coaches and spectators are informed as to all aspects of the event. Bring the information in this packet as well as a copy of the UIL competition rules located on the following website: https://www.uiltexas.org/files/spirit/2016_uilspirit_statechampionship_genrules.pdf Most of the questions you may have can be answered in this information. Enclosed in this final packet you will find information regarding: Event Check in General Policies and Forms Performance and Practice Areas Scores and Awards Maps and Extras If you have any questions prior to the competition, you may also contact our Customer Service at 800.622.2946 x1357. Customer Service is open Monday through Friday from 8:00 AM to 5:00 PM CST. For any changes in your registration, including the addition or reduction in numbers, please submit those changes in writing to your Registrations Director listed below. We look forward to seeing you and your team next week in Arlington!
COACHES PACKET UIL Spirit State Championships JANUARY 13-16, 2016 CHAMPIONSHIP LOCATIONS College Park Center 600 South Center Street Arlington, TX 76019 (817) 272 5584 Texas Hall 701 W. Nedderman Drive Arlington, TX 76019 (817) 272 3331 EVENT CHECK IN College Park Center A representative from each team must check in at the Event Information Area prior to your team s first performance. Registration will be located in the Concourse of the College Park Center (refer to overview map) and will begin at 7:00 AM each morning. All release and waiver forms must be turned in prior to your first scheduled practice. Teams not turning these forms in will not be allowed to practice or compete. Coaches will also receive their credentials, most updated performance order and parking pass (if applicable). Participant Release Form: http://www.varsity.com/uploads/editor/files/pdfs/uil/uil participant.pdf Adult Release Form: http://www.varsity.com/uploads/editor/files/pdfs/uil/uil adult.pdf EVENT TICKET PRICES Adult: Student (5 18 years old): $18.75 (Must exchange etickets at the box office for wristbands) $12.00 (Sold at the door only) All Session Adult Ticket: $60.00 All Session Coaches' Ticket: $50. 00 (Sold at the door only with TX Girls Coaches' Assoc. membership card) PARKING Presale: $.00 At gate on event day: $15.00 * Parking pass is valid in the Park South and Central garages directly north of the College Park Center. NOTE: The UIL will provide one parking pass (vehicle or bus) to each school upon their arrival to registration/ packet pickup.
SCHEDULE, PRACTICE AND MUSIC PERFORMANCE ORDER The tentative performance order link has been included on the UIL website (http://www.uiltexas.org/). Coaches and spectators may also access the performance order on their smart phone by utilizing the below QR code: PERFORMANCE AREAS All teams will compete on a 42 deep x 54 wide carpeted floor. Only soft soled tennis shoes will be allowed on the performance surface DRESSING ROOMS AND PERSONAL BELONGINGS UIL and Varsity accepts no responsibility for lost or stolen items. We recommend that each team designate someone to keep an eye on its possessions. PRACTICE AREAS Check in time for practice is located on the right hand of your performance order. Your practice checkin time will be approximately 25 minutes prior to your performance time in the College Park Center. For teams competing at the Texas Hall on Friday, practices will be located at the MAC and practice check in will be approximately 55 minutes prior to your performance. From the practice area, you will move to the On Deck area to prepare for your routine. If you miss your practice time, you will not be guaranteed another opportunity to practice in the designated area. Only team members and Coaches may enter the practice area. Family members and spectators will not be admitted to the practice area. A high quality sound system will be provided for teams with music on CD or mp3. PERFORMANCE MUSIC All teams will either need to supply their music on a CD or an ipod / MP3 music player. We recommend MP3 music players as this is in a digital format ipod / MP3 MUSIC OPTION You will be able to plug your ipod / MP3 player in directly to the sound system to play your routine music. If utilizing digital music player, you will be provided the necessary cables. Be sure to follow these steps below prior to your performance: Set up a playlist for each routine Turn OFF any equalizer, sound check, notifications, and/or volume limit Turn your volume up to 0% If using a phone, make sure it is in airplane mode to avoid incoming calls during performance
SCORESHEETS, AWARDS & PHOTO SCORE SHEETS Score sheets from the preliminary competition will be available approximately to 15 minutes after your team has performed, and may be picked up at Event Information. Final score sheets will be distributed following completion of the competition. Only one coach per team should come to Event Information to pick up and sign for their team s score sheets. Rankings will be posted on the UIL website after each preliminary and finals performance division. To view the score sheets, please click on the below link: http://www.uiltexas.org/spirit/spirit state championships/scoresheets AWARDS Championship Team trophy, Runner up Team trophy, 3rd Place Team plaque for each division. Championship Team plaque for top scoring school in each of the three elements: Band Dance, Cheer and Fight Song. Individual medals will be draped by UIL by division as per the maximum (one coach medal is provided): 1A & 2A=13 medals, 3A & 4A=21, 5A & 6A=31. Schools that would like to order additional medals may do so at the event site prior to the awards ceremony. NO TELEPHOTO/ZOOM LENSES ALLOWED Because we take the safety and security of our participants seriously, our policy is to protect your privacy and that of all participants. Still cameras with telephoto or zoom lenses will not be allowed during performances by unauthorized personnel/officials. Spectators will have the opportunity to purchase professional action shots from their teams performances throughout the week. Kiosks will be available at the College Park Center for onsite viewing; however, pictures can be purchased after the fact at http://www.actionmoments.com/.
UT Arlington Overview Map Mavericks Athletic Center Practice for Texas Hall on Friday, January 15 th only Texas Hall Competition for 5A, 6A and Large Coed Band Dance on Friday, January 15 th only College Park Center Registration for all teams and competition for all remaining divisions on Wednesday, January 13 th Saturday, January 16 th
UT Arlington Dining & Shopping Map
College Park Center
TEXAS HALL
DRIVING DIRECTIONS TO UTA FROM I 30 WESTBOUND Exit I 30 at Cooper Street (Exit 27). Loop around on the exit to join Lamar eastbound and stay in the right hand lane. Turn right (south) onto Cooper St. at the traffic signal at the Cooper/Lamar intersection. Continue south on Cooper St. until you reach UT Arlington. FROM I 30 EASTBOUND Exit I 30 at Cooper Street (Exit 27). Turn right (south) onto Cooper St. at the traffic signal at the end of the off ramp. Travel South on Cooper St. approximately 2.5 miles to UT Arlington. FROM I 20 WESTBOUND OR EASTBOUND Exit I 20 at Cooper Street north (Exit 449A). Travel north on Cooper St. approximately 4 miles to UT Arlington. WALKING DIRECTIONS FROM COLLEGE PARK TO TEXAS HALL MAC College Park Center Texas Hall Head west Continue onto W 2nd St Turn left onto Spaniolo Dr Turn right onto W 3rd St Turn right onto Planetarium Pl Slight left toward W Nedderman Dr Turn right toward W Nedderman Dr Turn left toward W Nedderman Dr Turn right toward W Nedderman Dr Turn left toward W Nedderman Dr Take the stairs Turn right toward W Nedderman Dr Turn left onto W Nedderman Dr Destination will be on the left
Preliminary Competition: BAND DANCE Team: Division: Judge #: PRACTICALITY OF MATERIAL MAX VALUE TEAM SCORE COMMENTS: CROWD ENTERTAINMENT SYNCHRONIZATION Uniformity of movement throughout routine SPACING Crowd coverage, spacing and formations PERFORMANCE Showmanship and connection to the crowd MOTION TECHNIQUE Technique, sharpness, and placement OVERALL IMPRESSION Audience appropriateness, execution, and visual appeal TOTAL
Preliminary Competition: CROWD LEADING Team: Division: Judge #: CROWD EFFECTIVENESS Voice, pace, and flow MAX VALUE TEAM SCORE COMMENTS: CROWD LEADING TOOLS Proper use of signs, poms, megaphones, and motion technique ABILITY TO LEAD CROWD Energy and crowd leading techniques PROPER USE OF SKILLS Choice of skills to lead the crowd MOTION TECHNIQUE Technique, sharpness, and placement SYNCHRONIZATION Uniformity of movement throughout routine SPACING Crowd coverage, spacing and formations PERFORMANCE Showmanship and connection to the crowd GAME DAY MATERIAL Proper use of material relevant to game day situations OVERALL IMPRESSION Audience appropriateness, execution TOTAL
Preliminary Competition: Team: FIGHT SONG Division: Judge #: PROPER USE OF SKILLS Choice of skills to lead the crowd MAX VALUE TEAM SCORE COMMENTS: SYNCHRONIZATION Uniformity of movement throughout routine SPACING Crowd coverage, spacing and formations PERFORMANCE Showmanship and connection to the crowd EXECUTION OF SKILLS Technique and stability MOTION TECHNIQUE Technique, sharpness, and placement VISUAL APPEAL Level changes, ripples, creative movements within groups and levels OVERALL IMPRESSION Audience appropriateness, execution TOTAL
FINAL Competition: CROWD LEADING Team: Division: Judge #: CROWD EFFECTIVENESS Voice, pace, and flow MAX VALUE TEAM SCORE COMMENTS: CROWD LEADING TOOLS Proper use of signs, poms, megaphones, and motion technique ABILITY TO LEAD CROWD Energy and crowd leading techniques 5 PROPER USE OF SKILLS Choice of skills to lead the crowd PERFORMANCE Showmanship and connection to the crowd GAME DAY MATERIAL Proper use of material relevant to game day situations 5 OVERALL IMPRESSION Audience appropriateness, execution, and proper response to Game Day situation TOTAL
Team: FINAL Competition: Division: Judge #: PROPER USE OF SKILLS Choice of skills to lead the crowd FIGHT SONG & BAND DANCE MAX VALUE 5 TEAM SCORE COMMENTS: PRACTICALITY OF MATERIAL 5 PERFORMANCE Synchronization and spacing EXECUTION OF SKILLS Technique and stability 5 MOTION & DANCE TECHNIQUE Technique, sharpness, placement, timing, spacing, use of levels OVERALL IMPRESSION Audience appropriateness, execution 5 TOTAL
Safety Violation & Time Sheet Team: Division: TIME Note: There will be a 5 point deduction for routines that exceed the maximum time limit MAXIMUM TIME RECORDED TIME DEDUCTION Preliminary : Time Out Cheer 1:00 Preliminary : Fight Song 1:00 Preliminary : Band Dance 1:00 Final : Game Day Routine 3:00 SAFETY VIOLATION Note: There will be a 5 point deduction for each safety violation. DESCRIPTION OF SAFETY VIOLATION DEDUCTION TOTAL DEDUCTIONS
CHAMPIONSHIP INFO: January 13-16, 2016 University of Texas at Arlington SCHEDULE: January 13 1A, 3A, Small Coed January 14 2A, 4A January 15 5A, Large Coed, 6A Band Dance January 16 6A Crowd Leading, Fight Song and Finals SCHOOL CONFERENCE DIVISIONS 1A Maximum of 12 participants (2 or fewer males) 2A Maximum of 12 participants (2 or fewer males) 3A Maximum of 20 participants (2 or fewer males) 4A Maximum of 20 participants (2 or fewer males) 5A Maximum of 30 participants (3 or fewer males) 6A Maximum of 30 participants (3 or fewer males) COED DIVISIONS: Small Coed (teams from schools that are 1A-4A) Max of 20 participants (3 or more males) Large Coed (teams from schools that are 5A or 6A) Max of 30 participants (4 or more males) *Mascots and flag runners are welcomed but cannot be involved in the execution of cheer skills. All participants count toward total numbers. GAME DAY FORMAT PRELIMINARY ROUND Each team will showcase its best sideline and crowd-leading material in the following categories: Fight Song, Band Dance and Crowd Leading. The use of crowd-leading tools such as signs, poms, flags and/or megaphones is encouraged. Finals will be determined by the total combined score from all preliminary categories. Texas State Spirit Championships CROWD LEADING RULES AND RESTRICTIONS 1 minute time limit Time will begin and end with buzzer sound, similar to time out at a basketball game Emphasis on crowd involvement At least two components required from the following: cheers, chants, traditional yells No music permitted SKILL RESTRICTIONS No basket, sponge or elevator tosses allowed No inversions No twisting dismounts from stunts Single-leg extended stunts are limited to liberties and liberty hitches No running tumbling Standing tumbling is limited to back handsprings and back tucks. ONE SKILL. FIGHT SONG RULES AND RESTRICTIONS 1 minute time limit Up to three eight counts may be incorporated with stunts, tumbling and/or jumps, IF repeated, incorporation must repeat as initially performed Same skill restrictions as listed in Crowd Leading Rules and Restrictions BAND DANCE RULES AND RESTRICTIONS 1 minute time limit Traditional sideline uniforms required Emphasis on crowd entertainment No stunts or tumbling permitted
2016 Texas Spirit State Championships FINAL ROUND PERFORMANCE INFORMATION: GAME DAY FORMAT FINAL ROUND Each team will showcase its best sideline and crowdleading material in a game day presentation that will include an announcer-led situational game day element in the Crowd Leading portion. The use of crowd-leading tools such as signs, poms, flags and/or megaphones is encouraged. Visit uiltexas.org/spirit for more information including: Venue information Hotel Accommodations Score Sheets Updated Order of Performance 3 minute time limit. Time will begin with the first beat of band dance music. One continuous performance demonstrating the compilation of the Game Day elements performed in the preliminary round. Finals Performances will follow this order: Band Dance, Crowd Leading, Fight Song Following completion of the band dance, the announcer will give squads a game scenario indicating an offense or defense situation. Teams should show their understanding of the situation with a crowd-leading response, which transitions the squad into the crowd leading portion of finals. Following completion of the Crowd Leading section, teams should transition into their fight song. Each section should have a designated beginning and end with spirited crowd interaction between. Coaches Requirements Rules & Regulations The same rules from the preliminary round apply to each section of the finals routine. Traditional sideline uniforms are required
Revised December 2015 THE UNIVERSITY OF TEXAS AT AUSTIN UNIVERSITY INTERSCHOLASTIC LEAGUE PHOTOGRAPHIC CONSENT AND RELEASE FORM I hereby authorize the University of Texas at Austin and the University Interscholastic League (University), Varsity Spirit, and those acting in pursuant to its authority to: (a) Record my likeness and voice on a video, audio, photographic, digital, electronic or any other medium. (b) Use my name in connection with these recordings. (c) Use, reproduce, exhibit or distribute in any medium (e.g. print publications, video tapes, CD-ROM, Internet/WWW) these recordings for any purpose that the University, and those acting pursuant to its authority, deem appropriate, including promotional or advertising efforts. I release the University, Varsity Spirit, and those acting pursuant to its authority from liability for any violation of any personal or proprietary right I may have in connection with such use. I understand that all such recordings, in whatever medium, shall remain the property of the University. I have read and fully understand the terms of this release. Name: Address: Street City State ZIP Phone: Signature: Date: Parent/Guardian Signature (if under 18): Date:
THE UNIVERSITY OF TEXAS AT AUSTIN UNIVERSITY INTERSCHOLASTIC LEAGUE COACH PHOTOGRAPHIC CONSENT AND RELEASE CERTIFICATION FORM School Check Activity: Address Spirit/Cheer Boys Soccer City/Zip Volleyball Girls Soccer Superintendent Girls Basketball Softball Principal Boys Basketball Baseball I hereby certify to the University of Texas at Austin and the University Interscholastic League (University), Varsity Spirit, and those acting in pursuant to its authority the following: (a) Upon qualifying for the UIL state championship event of the above checked sport, I have distributed to and received back from the students representing my school team, completed copies of the UIL Photographic Consent and Release Form. (b) The students representing my school team have given (or their parent/guardian has given) consent for the UIL to use, reproduce, exhibit or distribute in any medium their image in conjunction with the UIL state championship event. (c) The team photo provided to the UIL for use in the state championship event program contains only those students whose image is not protected under the Family Educational Rights and Privacy Act (FERPA). (d) If a student representing my school team wishes to not have their image used in the UIL state tournament program or in conjunction with the UIL state championship event, I have included their name(s) and jersey number (if applicable) below. Print Name Coach's signature Date Coach s Phone (include area code) School Phone The following student(s) have not consented to have their image used by the UIL in any medium in conjunction with the UIL state championship event checked above. (List name and jersey number if applicable.) I understand that their image will not be included in the UIL state championship event program. FILING: This form must be received in the UIL office no later than noon on the Monday prior to the UIL State Championship event in which your team is participating. FAX TO: (512) 471 6589
VARSITY SPIRIT CHAMPIONSHIP RELEASE & WAIVER FORM ADULT/COACH Every Advisor/Coach/Chaperone must turn in this completed and signed form at the designated check-in/registration area. ALL areas must be completed. Please photocopy and distribute to each adult attending the event. Coach must retain a photocopy of each completed form for his/her records. Name Address City, State & Zip ( ) Phone Number Email Address School Name School Address School City, State & Zip ( ) School Phone Number Are you employed by the school or school district? Yes No UIL Spirit State Championships Name of Event Arlington, TX City, State of Event Jan. 13-16, 2016 Event Dates Check here if you are the Advisor/Coach Check if you are a Chaperone Are you over 21 years of age? Yes No Liability Release. For good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, I agree to participate in the above Event to be conducted by Varsity Spirit, LLC. ( Varsity ), d / b / a National Cheerleaders Association ("NCA") and/or d / b /a Universal Cheerleaders Assocation ("UCA"). I further agree to release and to hold harmless Varsity, the Hosting site (university, hotel, convention center, high school) on whose premises the Event will occur (hereinafter the "Location") the affiliates of Varsity, the Location, and the respective directors, officers, representatives, members, agents and employees of Varsity Spirit, Sponsors, the Location and their respective affiliates (hereinafter collectively "Releasees") from any and all liability whether caused by negligence of the Releasees or otherwise for any other claim judgment, loss, liability, cost and expenses (including, without limitations, attorney's fees and costs) arising out of or connected with the Event, including any claim arising out of or connected with any illness or injury (minimal, serious, catastrophic and / or death) that I may incur or sustain during the Event, all activities associated with the Event and while traveling to and from the site for the Event whether or not the Event actually occurs. I further expressly agree to indemnify and hold harmless Releasees and Releasees' heirs, successors, assigns, executors and administrators against loss from any further claims, demands or actions that may subsequently be brought by me or by any other persons on the account of damages of any character resulting to me in any way from the foregoing activities. I further agree to reimburse and to make good to Releasees any loss, or costs Releasees may have to pay as a result of any such action, claim, or demand. Signature : Date: Medical Release. I acknowledge and agree that such participation subjects me to possibility of physical illness or injury (minimal, serious, catastrophic and/or death) and that I acknowledge that I am assuming the risk of such illness or injury by participating in the Event. In the event of such illness or injury, I authorize Varsity to obtain necessary medical treatment for me and hereby release and hold harmless Releasees in the exercises of this authority. I further acknowledge and understand that I will be responsible for any and all medical and related bills that may be incurred by me for any illness or injury that I may sustain during the Event and while traveling to and from the site for the Event whether or not the Event actually occurs. Supervision. A Chaperone/Adult (age 21 or over) is required to attend with participants. This Chaperone will be responsible for the participants at all times including but not limited to swimming, beach activity, cheer/dance practice outside of competition and free time at event site or hotel. Varsity Spirit d / b / a NCA and / or NDA is not responsible for participants supervision. I hereby warrant that I have read this Adult Release and Waiver Form in its entirety and fully understand its contents. I am aware that this Adult Release and Waiver Form releases Releasees from liability and contains an acknowledgement of my voluntary and knowing assumption of the risk of injury or illness, acknowledge that nothing in this Adult Release and Waiver Form constitutes a guarantee that the Event will occur and have signed this document voluntarily and of my own free will. I understand that Sponsors may distribute samples of their products at the event. Signature of Adult: Date: Witness Signature: Date: Witness Address:
VARSITY SPIRIT CHAMPIONSHIP RELEASE & WAIVER FORM PARTICIPANT Every Participant must have a completed and signed release form to turn in at registration in order to participate. ALL areas must be completed. Please photocopy and distribute to each person attending the event. Coach must retain a photocopy of each completed form for your records and keep them with the team throughout the event. Minor's Name Address City, State & Zip ( ) Phone Number Participant Email Address Name of Parent / Legal Guardian School Name School Address School City, State & Zip ( ) School Phone Number UIL Spirit State Championships Name of Event Arlington, TX City, State of Event Jan. 13-16, 2016 Event Dates Parent / Legal Guardian Email Address Liability Release. For good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, I, as parent or legal guardian of, a minor (hereinafter "Minor"), hereby grant the permission necessary to allow Minor to participate in the above Event to be conducted by Varsity Spirit, LLC. ( Varsity ), d / b / a National Cheerleaders Association ("NCA") and/or d / b / a Universal Cheerleaders Assoication ("UCA".) I, in my own behalf and on behalf of the Minor, further agree to release and to hold harmless Varsity, the Hosting site, (university, hotel, convention center, high school) on whose premises the Event will occur (hereinafter the "Location") the affiliates of Varsity and the Location, and the respective directors, officers, representatives, members, agents and employees of Varsity, Sponsors, the Location and their respective affiliates (hereinafter collectively "Releasees") from any and all liability whether caused by negligence of the Releasees or otherwise for any claim judgment, loss, liability, cost and expenses (including, without limitations, attorney's fees and costs) arising out of or connected with the Event, including any claim arising out of or connected with any illness or injury (minimal, serious, catastrophic and / or death) that the Minor may incur or sustain during the Event, all activities associated with the Event and while traveling to and from the site for the Event whether or not the Event actually occurs. I further expressly agree to indemnify and hold harmless Releasees and Releasees' heirs, successors, assigns, executors and administrators against loss from any further claims, demands or actions that may subsequently be brought by Minor or by any other persons on the account of damages of any character resulting to Minor in any way from the foregoing activities. I further agree to reimburse and to make good to Releasees any loss, or costs Releasees may have to pay as a result of any such action, claim, or demand. I, in my own behalf and on behalf of the Minor, hereby warrant that I have read this Liability Release in its entirety and fully understand its contents. I, in my own behalf and on behalf of the Minor, am aware that this Liability Release releases Releasees from liability and contains an acknowledgment of my voluntary and knowing assumption of the risk of injury or illness. I, in my own behalf and on behalf of the minor, further acknowledge that nothing in this Liability Release constitutes a guarantee that the Event will occur. I, in my own behalf and on behalf of the Minor, have signed this document voluntarily and of my own free will. Signature of Parent or Legal Guardian: X Date: Supervision: A chaperone/adult (age 21 and over) is required to attend with participants. This Chaperone will be responsible for the participants at all times. Varsity Spirit, LLC d/b/a/ UCA and/or NCA are not responsible for participants supervision.. Medical Release. I, in my own behalf and on behalf of the minor, acknowledge and agree that such participation subjects Minor to possibility of physical illness or injury (minimal, serious, catastrophic and/ or death) and that I, in my own behalf and on behalf of the Minor, acknowledge that the Minor is assuming the risk of such illness or injury by participating in the Event. In the event of such illness or injury, I authorize Varsity to obtain necessary medical treatment of the minor and hereby, in my own behalf and on behalf of the Minor, release and hold harmless Releasees in the exercises of this authority. I further acknowledge and understand that I will be responsible for any and all medical and related bills that may be incurred on behalf of the Minor for any illness or injury that the Minor may sustain during the Event and while traveling to and from the site for the Event whether or not the Event actually occurs. I, in my own behalf and on behalf of the Minor, hereby warrant that I have read this Participant Release and Waiver Form in its entirety and fully understand its contents. I, in my own behalf and on behalf of the Minor, am aware that this Participant Release and Waiver Form releases Releasees from liability and contains an acknowledgement of my voluntary and knowing assumption of the risk of injury or illness. I, in my own behalf and on behalf of the minor, further acknowledge that nothing in this Participant Release and Waiver Form constitutes a guarantee that the Event will occur. I, in my own behalf and on behalf of the Minor, have signed this document voluntarily and of my own free will. Minor and I understand that Sponsors may distribute samples of their products at the event. Signature of Parent or Legal Guardian: X Date: Relationship to Minor: Minor SS# Witness Signature: Date Minor Birthdate: _ Witness Address: