DRAFT 67-232 S T A T E O F M I C H I G A N BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEGAN January 14, 2010 EMERGENCY MANAGEMENT APPROVE EMERGENCY OPERATIONS PLAN WHEREAS, averting the threat of, or minimizing the effects of natural, technological and/or man-made disasters upon Allegan County lives and property is an appropriate governmental responsibility best addressed by the creation, communication, and implementation of an Emergency Operations Plan; and WHEREAS, the preparedness to cope with the threat of, or the effects of a disaster requires an integrated deployment of public, private and individual citizen resources through an integrated emergency management system; and WHEREAS, the National Incident Management System (NIMS)recognizes the potential deployment of various multijurisdictional resources to respond to a disaster, or threat thereof, and provides a coordinated organizational structure that will assure a consistent, nationwide, emergency management response regardless of the cause, size or complexity of a disaster; and WHEREAS, the Allegan County Emergency Operation Plan is responsive to the federal requirements contained in the NIMS and subject to approval by the State of Michigan and the Federal Emergency Management Agency (FEMA); and
DRAFT 67-232 WHEREAS, pursuant to Act 390 of the P.A. of 1990, Allegan County has established the Allegan County Emergency Management Division and, to the limits of its capabilities, the Emergency Management Division is responsible for the disaster preparedness activities within Allegan County. THEREFORE, BE IT RESOLVED that the Allegan County Board of Commissioners hereby approves the 2010 Emergency Operations Plan as presented January 14, 2010; and BE IT FURTHER RESOLVED, that the approved Emergency Operations Plan is to be filed in the Clerk s Office at the Allegan County Courthouse; and BE IT FINALLY RESOLVED, that the Board Chairman is authorized to sign the necessary documents on behalf of the County.
Work Orders Dates displayed in Eastern Standard Time 1/8/2010 3:23:33PM Work Order 67232 Summary Requestor Requestor Call Back Number Department Location Assigned Technician Priority Date Completed Status EM_request signature on the Emergency Operation Plan (EOP) by Board Chairman Scott Corbin Type Admin / Board RFA 2401 Asset ID Emergency Management Department Number 426 Dumont Date Entered 1/4/2010 3:09:51PM Becky Blaine Date Assigned 1/5/2010 9:24:05AM As soon as possible Expected Completion Date 1/28/2010 3:23:21PM Charge - Hours Work Order Description 1/4/2010 3:30:02PM ALLEGANCOUNTY\SCorbin As always this is considered a "Sensitive Document" and should not be shared with the public. Any request to review this document by the public should go through the approved FOIA process. 1/4/2010 3:09:51PM ALLEGANCOUNTY\SCorbin This is to request the Board of Commission to approve a current copy of the EOP. There were minor changes to the plan as noted on the "Record of Change" Most of the changes were grammar and moving our worker decontamination site. This must be approved before our first Palisades Exercise by January 27, 2010. I have attached a copy of the FEMA Region 5 approval, a sample resolution and mailed a CD copy of the plan to County Administration for review. Technician 1/8/2010 3:23:16PM BBLAINE Placed on 1/14/10 BOC for discussion. Emailed BOC regarding available CD to review plan prior to BOC meeting. Notified requestor. 1/6/2010 7:55:30AM JNANCE Received Word version of Basic Plan pages of document from requester and attached it to this workorder. Page 20 of that section of the document also requires a signature. Printed that page and forwarded to B Blaine for the pending signature file so that it is signed in addition to the Promulgation Statement following Board review and approval of the EOP. 1/5/2010 2:13:35PM JNANCE Original of Promulgation Statement forwarded to B Blaine for pending signature file and cd of EOP received and forwarded to B Blaine to be held in Admin for Commissioners to access to review. 1/5/2010 1:43:33PM DSTAN ET Review - as discussion on 1/14/10 agenda. DBV has call into SCorbin to see if LEPC or some other committee has reviewed and approved the document; RS wants them to be present at the meeting to go through any questions board may have at that time. We can send it out via email to BOC ahead of time; do not post to website. 1/5/2010 9:25:04AM JNANCE Sent email to requester regarding the documents signed when the 2008 EOP was approved to ask if those same documents will need to be signed/inserted into the hard copy of the EOP. Was able to open the FEMA and State approval document to re-save it. Deleted original attachment and added the re-saved document. All appropriate documentation is attached. Assign to B Blaine for ET review and then Board agenda action item. Noted to DS that this may need ET review now to be placed on 1/14/10 agenda. 1/5/2010 9:02:19AM JNANCE Attached draft resolution and as support documentation a copy of BOC action 9/11/08 to approve the 2008 and the two additional documents signed at that time. Powered by Track-It! Page 1 of 2
1/8/2010 3:23:33PM Work Order 67232 1/5/2010 8:30:20AM JNANCE Appropriate documentation attached, but unable to open the FEMA Region 5 approval document. Sent email to requester to ask why that file is so large. Also, need to clarify if the resolution. In the past rather than the our standard resolution format, they asked that the form provided by them be signed. Resolution 1/4/2010 3:09:51PM Administrative Time-.25 hours ALLEGANCOUNTY\SCorbin Powered by Track-It! Page 2 of 2
ALLEGAN COUNTY REQUEST FOR ACTION FORM RFA#: Date: 67-232 1/4/10 Request Type Department Requesting Submitted By Contact Information Description Routine Items Emergency Mgmt (EOC) Scott Corbin ext. 2401 Scott Corbin ext. 2401 This is to request the Board of Commission to approve a current copy of the EOP. There were minor changes to the plan as noted on the "Record of Change" Most of the changes were grammar and moving our worker decontamination site. This must be approved before our first Palisades Exercise by January 27, 2010. I have attached a copy of the FEMA Region 5 approval, a sample resolution and mailed a CD copy of the plan to County Administration for review. PAGE 1 of 1
ALLEGAN COUNTY EMERGENCY OPERATIONS PLAN PROMULGATION STATEMENT RESOLUTION WHEREAS, averting the threat of or minimizing the effects of natural, technological and/or man-made disasters upon Allegan County lives and property is an appropriate governmental responsibility best addressed by the creation, communication, and implementation of an Emergency Operations Plan, and WHEREAS, the preparedness to cope with the threat or effects of a disaster requires an integrated deployment of public, private, and individual citizen resources through an integrated emergency management system, and WHEREAS, the National Incident Management System (NIMS) recognizes the potential deployment of various, multi-jurisdictional resources to respond to a disaster, or threat thereof, and provides a coordinated organizational structure that would assure a consistent, nationwide, emergency management response regardless of the cause, size and complexity of a disaster, and WHEREAS, the Allegan County Emergency Operations Plan is responsive to the federal requirements contained in the NIMS and subject to approval by the State of Michigan and the Federal Emergency Management Agency (FEMA), and WHEREAS, pursuant to Act 390 of the P.A. of 1990, Allegan County has established the Allegan County Emergency Management Division (EMD), and that the EMD is, to the limits of its capabilities, responsible for the disaster preparedness activities within Allegan County. NOW THEREFORE IT IS RESOLVED, ORDERED AND DETERMINED, that the Allegan County Board of Commissioners does hereby approve and adopt the Allegan County Emergency Operations Plan, which is filed in the Clerk s Office at the Allegan County Courthouse in Allegan, Michigan, and which is incorporated herein by this reference. PASSED AND ADOPTED by the Allegan County Board of Commissioners, State of Michigan, this day of, 20. SIGNATURES Chairperson, Allegan County Board of Commissioners Director, Allegan County Emergency Management PROMULGATION STATEMENT i 8/2006 REV 12/2009
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ALLEGAN COUNTY EMERGENCY OPERATIONS PLAN RECORD OF CHANGES A master copy of all parts of the Emergency Operations Plan (EOP) will be maintained electronically and in hard copy at the Allegan County Scott Corbin, Director of Allegan County EMD Division office (ACEMD). A backup copy will be maintained off-site in a secure location. The master copy and its backup will be kept updated with all major revisions to any part of the plan. It is at the discretion of the Director of the ACEMD to distribute changes to the plan to those agencies on the distribution list when major revisions are made. Minor revisions such as correcting typographical errors do not need to be documented. A Record of Changes page will be inserted in each document upon its first revision. The page is not included in page counts. To create the page, copy the information from the final page of this document and paste it as a new first page into the document being revised, or paste it into a new document which will be an attachment to the document being revised. Fill in the document title in the table at the top of the page, next to the words Document Title. Brief Description of Change column: Provide a brief description of the change. Example: Changed responsibility from County Health Department to Department Human Services. Date of Change column: Enter the date the document was changed. Example: 1/2008 Page(s) Affected column: Enter the pages that were changed. Example: 1, 3, 5-7, and 12 Change Made By column: RECORD OF CHANGES viii 8/2006 REV 3/2007
Enter the name of the person or organization who made the change. If applicable, the person s title may also be listed here. The person or organization making the change can initial the hard copy or master copy kept in the ACEMD. Example: Scott Corbin, Director of Allegan County Scott Corbin, Director of Allegan County EMD Division. The above examples would produce a page similar to what is shown below. The document page may also have the appropriate header and footer. Record of Changes Document Title ESF #6 Health and Medical Brief Description of Change Changed responsibility from County Health Department to Department of Human Services Date of Change 1/2008 Page(s) Affected 1, 3, 5-7, and 12 Change Made By Scott Corbin, Director of Allegan County EMD RECORD OF CHANGES ix 8/2006 REV 3/2007
ALLEGAN COUNTY EMERGENCY OPERATIONS PLAN RECORD OF CHANGES Document Title Allegan County EOP Date of Change Page(s) Affected Brief Description of Change Complete EOP revision per Michigan Administrative Code (MAC), SLG 101, and 3/2007 All the National Response Plan (NRP). Integration of the National Incident Management System (NIMS) per (HSPD)-5. 3/2007 All Integrated the National Response Plan (NRP) into the local document. 3/2007 All Revised the existing incident management/response organizational structure to facilitate the integration of the organizational structures outlined in the NIMS 3/2007 ESF #1 Updated authorities listing to include all HSPD directives, state NIMS implementation 3/2007 BP-2 and local NIMS adoption. Revised the resource management annex to reflect NIMS concepts and set guidelines for a comprehensive resource management program 3/2007 ESF #7 for Allegan County. Referenced procurement of resources by NIMS definitions in each ESF. 3/2007 All Changed from Annex format to Emergency Support Function (ESF) format. 3/2007 All Updated Census information. 3/2007 BP Revised Glossary of Terms to include new terminology associated with the NIMS and found in the National Response Plan (NRP). 3/2007 BP-21 Revised the Table of Contents to reflect all changes. 3/2007 iv-vi Developed individual ESF table of contents. Included GIS Mapping with appropriate ESFs. 3/2007 N/A 3/2007 N/A Change Made By Scott Corbin, Director of Allegan County EMD Scott Corbin, Director of Allegan County EMD Scott Corbin, Director of Allegan County EMD Scott Corbin, Director of Allegan County EMD Scott Corbin, Director of Allegan County EMD Scott Corbin, Director of Allegan County EMD Scott Corbin, Director of Allegan County EMD Scott Corbin, Director of Allegan County EMD Scott Corbin, Director of Allegan County EMD Scott Corbin, Director of Allegan County EMD Scott Corbin, Director of Allegan County EMD Scott Corbin, Director of Allegan County EMD Scott Corbin, Director of Allegan County EMD RECORD OF CHANGES x 8/2006 REV 12/2009
Removed all CPG references as SLG has replaced CPG. Updated Authorities list per NIMS. 3/2007 All Board of Commissioners Review and recommended grammatical changes 6/2008 All Scott Corbin, Director of Allegan County EMD Scott Corbin, Director of Allegan County EMD RECORD OF CHANGES xi 8/2006 REV 12/2009
ALLEGAN COUNTY EMERGENCY OPERATIONS PLAN RECORD OF CHANGES; December, 2009 Document Title Allegan County EOP Brief Description of Change Promulgation Statement, new signature from Board Chairperson ESF/Annex signature page, new signatures from participating agencies. Forward, new signature from Emergency Management Director Removed Annual Dates on Cover Pages Added Americans With Disabilities Act ; 1990 Clarified the process for requesting assistance IS training requirements for indirect, operations and supervisors per NIMS Remove should and replaced with shall and added District Coordinator Included EMAC Added requested resources through E-Team Removed USDHS and replaced with HSEEP Changed Worker Decon locations from Allegan Fire District to Graafschap Fire Dept. under Exposure Control. Date of Change Page(s) Affected 12/2009 i 12/2009 i 12/2009 ii 12/2009 All 12/2009 BP-4 12/2009 BP-8 12/2009 BP-11 12/2009 BP-12 12/2009 BP-12 12-2009 BP-17 12/2009 BP-19 12/2009 RAD Annex III.G.10 Change Made By Scott Corbin, Director of Allegan County EMD Scott Corbin, Director of Allegan County EMD Scott Corbin, Director of Allegan County EMD Scott Corbin, Director of Allegan County EMD Scott Corbin, Director of Allegan County EMD Scott Corbin, Director of Allegan County EMD Scott Corbin, Director of Allegan County EMD Scott Corbin, Director of Allegan County EMD Scott Corbin, Director of Allegan County EMD Scott Corbin, Director of Allegan County EMD Scott Corbin, Director of Allegan County EMD Scott Corbin, Director of Allegan County EMD RECORD OF CHANGES x 8/2006 REV 12/2009
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