To: The Membership, An Overview of the Duties of the State Convention Committee: 1. Main Purpose; A. To secure a venue to accommodate rooms for 200+ guests for the 5 days of the Convention, at an affordable price. B. To make sure that the venue has meeting rooms that are large enough to hold the VFW and Auxiliary meetings as scheduled 3000-4000 ft. each. With the growth of the Auxiliary in the inclusion of male members they will soon require the same space as the VFW for their meetings, and have rooms for the display of various programs. (Some of the Hotels we have gone to cannot fill this need) 2. Secondary Purpose; A. Request the venue to assign 8 rooms for the use of hospitality rooms at the rate for regular rooms. Inquire if the hospitality rooms can have their own food and beverage. This is up to the Hotel; we have in the past been able to. We now are finding it a little harder to get this done. I realize that we can t understand why, just put it in perspective with your canteen. (You can can t bring in or go out with alcoholic beverages, ARIZONA LIQOUR LAW. You must have a food handlers certificate to serve food or drink, ARIZONA DEPARTMENT OF HEALTH. So if the Venue has a liquor license they are protecting it from fines, and want to insure that they will not be fined for allowing cooking in the facilities that service more than the room occupancy. B. Insure that the meeting rooms and display rooms are complimentary. This is accomplished with the number of room nights we secure 590-600, and the food and beverage minimum negotiated with the hotel $9000.00-$12000.00. If the Department had to pay for these rooms out of pocket it could run as high as $1500.00 a day per meeting room. ($24000.00 for the Convention) 3. At the present time we have 2 venues that we know have the meeting room space required, Ft. McDowell and Scottsdale Plaza. If you have a hotel in mind use the above information to see if it can accommodate us. We will be more than happy to look at it. 4. Remember the main reason for the Convention is to recognize those Comrades that have excelled at their positions and elect our Officers for the next year. You can E-Mail me at stan37@frontier.com and I will answer you as soon as possible if not sooner. Stan Wilkinson, State Convention Committee

As of: 6/30/2016 QM Bond Trustee Audit Buddy Poppy AZ Cottage Vets & Military Support Inspection Report State Delegate Dues QM Bond Trustee Audit Buddy Poppy AZ Cottage Vets & Military Support Inspection Report Post City Dist $ Due Post City Dist $ Due 40 Avondale 3 7401 Chandler 10 285 Surprise 3 7507 Fountain Hills 4 404 Mohave Valley 8 7968 Apache Junction 10 X 541 Prescott 2 8053 Sun Lakes 10 549 Tucson 5 8242 Yuma (Y.P.G.) 1 720 Phoenix 4 8807 Tonto Basin 6 769 Quartzsite 1 X 8987 Eagar 6 836 Bisbee 7 9399 Apache Junction 10 X X X X PAID 1433 Glendale 3 9400 Sunnyslope 4 1677 Casa Grande 10 X 9401 Lake Havasu City 8 1704 Globe 6 9632 Page 2 1709 Flagstaff 2 9829 Payson 6 X X X X PAID 1710 Phoenix 3 9833 Dolan Springs 8 1760 Mesa 4 9907 Show Low 6 1763 Yuma 1 9972 Sierra Vista 7 1796 Black Canyon City 4 9977 Arizona Sunsites 7 2066 Nogales 7 10005 Bullhead City 8 2135 Peoria 3 10015 Tucson 5 2190 Chloride 8 10188 Tucson 5 2357 Bouse 1 10227 Prescott Valley 2 2364 Pinetop-Lakeside 6 10254 Three Points 5 2555 Golden Valley 8 10342 Huachuca City 7 2767 Mammoth 5 10385 Thatcher 7 3513 Scottsdale 4 10386 Kingman 8 3516 Kingman 8 10432 Patagonia 7 3578 Ajo 5 10695 Sun City West 3 3584 Superior 10 10726 Parker Dam 8 3632 Tempe 4 11014 Meadview 8 3708 Salome 1 12031 Anthem 4 3713 Coolidge 10 12043 Maricopa 10 X 1 of 4 X X X 3715 Phoenix 3 12098 Buckeye 3 X 4903 Tucson 5 12128 Williams 2 5990 Marana 5 District 1 6271 Benson 7 District 2 X 6306 Golden Shores 8 District 3 6310 Tolleson 3 District 4 6739 Camp Verde 2 District 5 6789 Window Rock 2 District 6 6790 Wellton 1 District 7 7061 Parker 1 District 8 7400 Cottonwood 2 District 10 1 of 4 X Trustee Audits are due 45 days after the end of each quarter Buddy Poppy - X= Ordered & Paid AZ Cottage - $60.00 Voluntary Donation As of: 6/30/2016 Vets & Military Support - (Formally Military Assistance) - Any Voluntary Donation will be accepted. State Delegate Dues - These dues are to help defray costs for 2017 Convention Ft McDowell. $=Money Due *** Post Inspection report must be completed before April 27, 2017 Any discrepancies or questions give me a call or email. Lets get it straightened out before convention. Ski Kuczynski - qmskiaz@gmail.com (480) 941-5258 Fax (480) 994-3730 State Delegate Dues

Prior Year: Number of members as of 06/28/2016 State Delegate Dues: This is your delegate cost to Department for the 2016-17 convention at Ft. McDowell. number of members 30 x $4.50 + fraction ($4.50)= Dues. (District dues are sent to and handled by your District QM.) Poppies @ 3 per member: Based on "prior year membership (As of 06/28/2016) rounded up to the nearest 500. This is required for "All State" (White Hat) Poppy Cost to Post: Poppies must be ordered in groups of 500 @ $55 per 500. QM Bond: $4.00 per $1000 of liquid assets. Veterans & Military Support: Formerly "Military Assistance". Any donation will be accepted. VFW National Veterans & Military Support offers support and assistance to the military community in many ways through its 4 programs, Operation Uplink, Military Assistance Program, Unmet Needs and the VFW Sport Clips "Help A Hero Scholarship". Voluntary donation. All monies are sent to National. Earn 25 extra points towards All-State judging. AZ Cottage: This $60 donation pays for the upkeep of our AZ home at the National Home for Children. Voluntary donation. Earn 25 extra points towards All-State judging. If paying all with one check, please attach a note with a breakdown of how much for each item. Please make all checks payable to: "VFW Dept. of AZ " and Mail to: VFW Dept of AZ 6907 E. Thomas Rd. Scottsdale, AZ 85251 Post City Prior Year State Delegate Dues Poppies @ 3 per Member Poppy Cost to Post QM Bond Veterans & Military Support AZ Cottage 40 AVONDALE 150 $22.50 500 $55.00 $4.00 per $1000 Any Donation $60.00 285 SURPRISE 95 $18.00 500 $55.00 $4.00 per $1000 Any Donation $60.00 404 MOHAVE VALLEY 141 $22.50 500 $55.00 $4.00 per $1000 Any Donation $60.00 541 PRESCOTT 390 $58.50 1500 $165.00 $4.00 per $1000 Any Donation $60.00 549 TUCSON 1222 $184.50 4000 $440.00 $4.00 per $1000 Any Donation $60.00 720 PHOENIX 386 $58.50 1500 $165.00 $4.00 per $1000 Any Donation $60.00 769 QUARTZSITE 232 $36.00 1000 $110.00 $4.00 per $1000 Any Donation $60.00 836 BISBEE 171 $27.00 1000 $110.00 $4.00 per $1000 Any Donation $60.00 1433 GLENDALE 866 $130.50 3000 $330.00 $4.00 per $1000 Any Donation $60.00 1677 CASA GRANDE 385 $58.50 1500 $165.00 $4.00 per $1000 Any Donation $60.00 1704 GLOBE 105 $18.00 500 $55.00 $4.00 per $1000 Any Donation $60.00 1709 FLAGSTAFF 272 $45.00 1000 $110.00 $4.00 per $1000 Any Donation $60.00 1710 PHOENIX 96 $18.00 500 $55.00 $4.00 per $1000 Any Donation $60.00 1760 MESA 414 $63.00 1500 $165.00 $4.00 per $1000 Any Donation $60.00 1763 YUMA 366 $58.50 1500 $165.00 $4.00 per $1000 Any Donation $60.00 1796 BLACK CANYON CITY 135 $22.50 500 $55.00 $4.00 per $1000 Any Donation $60.00 2066 NOGALES 143 $22.50 500 $55.00 $4.00 per $1000 Any Donation $60.00 2135 PEORIA 98 $18.00 500 $55.00 $4.00 per $1000 Any Donation $60.00 2190 CHLORIDE 52 $9.00 500 $55.00 $4.00 per $1000 Any Donation $60.00 2357 BOUSE 171 $27.00 1000 $110.00 $4.00 per $1000 Any Donation $60.00 2364 PINETOP-LAKESIDE 69 $13.50 500 $55.00 $4.00 per $1000 Any Donation $60.00 2555 GOLDEN VALLEY 135 $22.50 500 $55.00 $4.00 per $1000 Any Donation $60.00 2767 MAMMOTH 48 $9.00 500 $55.00 $4.00 per $1000 Any Donation $60.00 3513 SCOTTSDALE 502 $76.50 2000 $220.00 $4.00 per $1000 Any Donation $60.00 3516 KINGMAN 207 $31.50 1000 $110.00 $4.00 per $1000 Any Donation $60.00 3578 AJO 104 $18.00 500 $55.00 $4.00 per $1000 Any Donation $60.00

Post City Prior Year State Delegate Dues Poppies @ 3 per Member Poppy Cost to Post QM Bond Veterans & Military Support AZ Cottage 3584 SUPERIOR 81 $13.50 500 $55.00 $4.00 per $1000 Any Donation $60.00 3632 TEMPE 349 $54.00 1500 $165.00 $4.00 per $1000 Any Donation $60.00 3708 SALOME 38 $9.00 500 $55.00 $4.00 per $1000 Any Donation $60.00 3713 COOLIDGE 174 $27.00 1000 $110.00 $4.00 per $1000 Any Donation $60.00 3715 PHOENIX 161 $27.00 500 $55.00 $4.00 per $1000 Any Donation $60.00 4903 TUCSON 476 $72.00 1500 $165.00 $4.00 per $1000 Any Donation $60.00 5990 MARANA 250 $40.50 1000 $110.00 $4.00 per $1000 Any Donation $60.00 6271 BENSON 199 $31.50 1000 $110.00 $4.00 per $1000 Any Donation $60.00 6306 GOLDEN SHORES 155 $27.00 500 $55.00 $4.00 per $1000 Any Donation $60.00 6310 TOLLESON 492 $76.50 1500 $165.00 $4.00 per $1000 Any Donation $60.00 6739 CAMP VERDE 196 $31.50 1000 $110.00 $4.00 per $1000 Any Donation $60.00 6789 WINDOW ROCK 30 $4.50 500 $55.00 $4.00 per $1000 Any Donation $60.00 6790 WELLTON 291 $45.00 1000 $110.00 $4.00 per $1000 Any Donation $60.00 7061 PARKER 218 $36.00 1000 $110.00 $4.00 per $1000 Any Donation $60.00 7400 COTTONWOOD 376 $58.50 1500 $165.00 $4.00 per $1000 Any Donation $60.00 7401 CHANDLER 477 $72.00 1500 $165.00 $4.00 per $1000 Any Donation $60.00 7507 FOUNTAIN HILLS 184 $31.50 1000 $110.00 $4.00 per $1000 Any Donation $60.00 7968 APACHE JUNCTION 1425 $216.00 4500 $495.00 $4.00 per $1000 Any Donation $60.00 8053 SUN LAKES 244 $40.50 1000 $110.00 $4.00 per $1000 Any Donation $60.00 8242 YUMA (Y.P.G.) 614 $94.50 2000 $220.00 $4.00 per $1000 Any Donation $60.00 8807 TONTO BASIN 118 $18.00 500 $55.00 $4.00 per $1000 Any Donation $60.00 8987 EAGAR 157 $27.00 500 $55.00 $4.00 per $1000 Any Donation $60.00 9399 APACHE JUNCTION 1143 $175.50 3500 $385.00 $4.00 per $1000 Any Donation $60.00 9400 SUNNYSLOPE 790 $121.50 2500 $275.00 $4.00 per $1000 Any Donation $60.00 9401 LAKE HAVASU CITY 826 $126.00 2500 $275.00 $4.00 per $1000 Any Donation $60.00 9632 PAGE 67 $13.50 500 $55.00 $4.00 per $1000 Any Donation $60.00 9829 PAYSON 110 $18.00 500 $55.00 $4.00 per $1000 Any Donation $60.00 9833 DOLAN SPRINGS 157 $27.00 500 $55.00 $4.00 per $1000 Any Donation $60.00 9907 SHOW LOW 491 $76.50 1500 $165.00 $4.00 per $1000 Any Donation $60.00 9972 SIERRA VISTA 2088 $315.00 6500 $715.00 $4.00 per $1000 Any Donation $60.00 9977 ARIZONA SUNSITES 98 $18.00 500 $55.00 $4.00 per $1000 Any Donation $60.00 10005 BULLHEAD CITY 627 $94.50 2000 $220.00 $4.00 per $1000 Any Donation $60.00 10015 TUCSON 78 $13.50 500 $55.00 $4.00 per $1000 Any Donation $60.00 10188 TUCSON 441 $67.50 1500 $165.00 $4.00 per $1000 Any Donation $60.00 10227 PRESCOTT VALLEY 304 $49.50 1000 $110.00 $4.00 per $1000 Any Donation $60.00 10254 THREE POINTS 119 $13.50 500 $55.00 $4.00 per $1000 Any Donation $60.00 10342 HUACHUCA CITY 212 $36.00 1000 $110.00 $4.00 per $1000 Any Donation $60.00 10385 THATCHER 116 $18.00 500 $55.00 $4.00 per $1000 Any Donation $60.00 10386 KINGMAN 239 $31.50 1000 $110.00 $4.00 per $1000 Any Donation $60.00 10432 PATAGONIA 38 $9.00 500 $55.00 $4.00 per $1000 Any Donation $60.00 10695 SUN CITY WEST 180 $27.00 1000 $110.00 $4.00 per $1000 Any Donation $60.00 10726 PARKER DAM 147 $22.50 500 $55.00 $4.00 per $1000 Any Donation $60.00 11014 MEADVIEW 108 $18.00 500 $55.00 $4.00 per $1000 Any Donation $60.00 12031 ANTHEM 72 $13.50 500 $55.00 $4.00 per $1000 Any Donation $60.00 12043 MARICOPA 147 $22.50 500 $55.00 $4.00 per $1000 Any Donation $60.00 12098 BUCKEYE 87 $13.50 500 $55.00 $4.00 per $1000 Any Donation $60.00 12128 WILLIAMS 44 $9.00 500 $55.00 $4.00 per $1000 Any Donation $60.00

DEPARTMENT HEADQUARTERS Veterans of Foreign Wars of the United States TRAVELERS CASUALTY & SURETY COMPANY OF AMERICA Dear Comrade Commander: Application for VFW Accountable Officers Crime Coverage August 1, 2016 One of the most important communications you will receive during the year concerns the bond of your Unit Quartermaster. Section 703 of our National By-Laws requires that each accountable officer shall be bonded with an Indemnity Company as surety and the By-Laws places the responsibility for adequate bonding upon the Commander of the post. In any business it is customary to bond any officer handling funds. THE BOOKS AND RECORDS OF THE ACCOUNTABLE OFFICER MUST BE AUDITED AT LEAST QUARTERLY BY THE TRUSTEES. THIS IS TO COMPLY WITH SECTION 218 OF THE NATIONAL MANUAL OF PROCEDURES. The Department Headquarters carries a schedule bond for the bonding of Department and Post Accountable Officers. This bond runs for a year from September 1 to August 31 and premium payments are made on that basis. All bonds expire on August 31 and the premium for the new year is due on September 1. Any unit may decide whether it prefers to take out a bond with some other surety company or have its funds protected by the Department Headquarters schedule bond. But the matter should be given prompt attention because if your Accountable Officer had previously been bonded through the National Headquarters, a new premium payment is required on September 1, 2016. To take advantage of Department coverage, all you have to do is determine what amount of bond is necessary, fill out and detach the application below and mail it with a check for the annual premium to your Department Quartermaster. COVERAGES OF THE POLICY REQUIRE THAT: 1. You agree to make/or cause to be made, at least annually, an audit of your books and accounts, including complete verification of all securities and bank balances pertaining to each employee. If the above is not complied with, the Surety Company will refuse to honor claim of missing funds which cannot be proven by records. Monthly audits and reconciliation of bank statements may avoid this denial of claim. 2. The Surety Company will not pay for loss resulting from any unauthorized advances made by an employee to any member for delinquent dues and assessments. 3. Employee means any duly elected position, as listed in the policy schedule. 4. POST MUST SUBMIT A PROOF OF LOSS FORM WITHIN 120 DAYS FROM THE FIRST DATE OF DISCOVERY OF THE LOSS. Proof of loss resulting from dishonest acts on the part of the bonded officer is required in settlement of claims. THIS BOND IS ONLY FOR THE YEAR SEPTEMBER 1, 2016 TO AUGUST 31, 2017 The funds of your Post are protected only for that year. Premium for the following year will be due September 1, 2017. DETACH AND RETURN THIS SECTION WITH YOUR PREMIUM CHECK TO YOUR DEPARTMENT HEADQUARTERS Give Name, Number, and Location of Post. I hereby apply for A1. Employee/Volunteer Theft (Surety Bond) in the amount of $. for the position of. For the fiscal year from September 1, 2016 through August 31, 2017. Number of Persons Bonded: _1_ Number of Locations: _1_ Post Annual Revenue: $. Dated :. Has the post had any bond losses over the past three years?. If Yes, provide a description with date and amount of loss on a separate sheet. Commander Signature Phone Number Street Address and City.. FORM NO. 2