Sponsorship and Exhibition Opportunities www.anzfss2018.com
Contents Organising Committee/ Symposium Host 3 Why be involved? 4 Host City/Venue 5 Program Overview 6 Opportunities (Overview) 7 Sponsorship Packages 8 Industry Trade Exhibition 16 Exhibition Floor Plan 17 Invitation It is with great pleasure that the Organising Committee of the 24th ANZFSS International Symposium on the Forensic Sciences invites you and your organisation to be part of the premier meeting of forensic practitioners who will gather in Perth, Western Australia in September 2018. Whether you are a newcomer to supporting the ANZFSS or will be continuing your support, a very warm Western Australian welcome is extended to you. Western Australia, and indeed the whole country, is a leader in research and innovative developments in forensic science and that, itself, is a major drawcard for people across the globe to come to Perth. But more than that, under the banner of Forensic Science without Borders we will be encouraging attendance of those who do not traditionally travel to such large gatherings of their peers. Combine that with the State s beauty and wide-open expanses, the Organising Committee expects more than 800 delegates to join us in Perth. As a sponsor that means you will have access and interaction with local and international high profile decision-makers, forensic practitioners, and academics. This brings with it an opportunity for exposure, visibility, and publicity across a broad spectrum of people and organisations as you showcase your products and services. As you will see in the following pages, we are offering a wide range of sponsorship opportunities that meet widely varying budgets. The Organising Committee very much looks forward to your support. Hadyn R Green APM Chair Organising Committee 2
Organising Committee Hadyn Green Chair Simon Lewis Deputy Chair Gavin Turbett Scientific Chair Kari Pitts Treasurer Linda Sengsourinho Merchandise Chris May Social Chair Symposium Host The Australian Forensic Science Society was formed in 1971 with the aim of bringing together scientists, police, criminalists, pathologists, and members of the legal profession actively involved with the forensic sciences. The Society s objectives are to enhance the quality of forensic science providing both formal and informal lectures, discussions and demonstrations encompassing the various disciplines within the science. In 1988, the strong New Zealand membership within the Society was recognised, resulting in the name of the Society changing to the Australian and New Zealand Forensic Science Society (ANZFSS). The ANZFSS organises a biennial symposium in which research and best practice in forensic science is presented. Fostering new ideas and collaborative research is promoted by ANZFSS and that intent is particularly apparent during these symposia. Continuing professional development can be gained though exposure to new practices and novel concepts, meeting others that share either similar or divergent views, and presenting material and information to your peers. ANZFSS plays a crucial role in helping early career scientist attend these symposia. While restating the view of PCAST that further education, training and research are essential, the recent high participation and engagement of the forensic science community at the ANZFSS symposia underscores the commitment to continually increase the quality of the forensic sciences in the Australia Pacific region. Contact Us Symposium Organisers Perth, Western Australia 47 Hampden Road, Nedlands 6009 Telephone: +61 8 9389 1488 info@encanta.com.au www.encanta.com.au Melbourne, Victoria Suite 614, St Kilda Road Towers 1 Queens Road, Melbourne 3004 Telephone +61 3 9863 7608 info@encanta.com.au www.encanta.com.au 3
Why be involved? Participating in the ANZFSS 2018 Symposium offers a great return on your investment and provides you with a chance to achieve several goals at the one time. The Symposium provides an opportunity for you to engage with key decision makers and demonstrate your products and services. This is your chance to shine and showcase your organisation and be seen as a force in the industry. Some of the opportunities you will gain by sponsoring this important event include: Heightened Visibility By becoming a sponsor, you will have significant exposure prior to the event through the symposium website and marketing materials. There is no better way to raise awareness of your organisation amongst Forensic Scientists, Academia, Law enforcement and Legal Practitioners from across Australia, New Zealand and internationally. Enhanced Image If you want to improve how you are perceived in the sector and raise your profile, sponsoring an event that appeals to this target audience is likely to shape attitudes and help generate a positive reaction. As a sponsor, you will have the chance to enhance your organisation s reputation as an industry supporter and demonstrate your commitment to education excellence. The Symposium also allows your organisation to stay up to date with current developments in the field and help with your competitor advantage. Sales growth Sponsorship geared to driving sales can be a potent promotional tool it allows you to showcase your products and/or services and get immediate client feedback. During the Symposium you have the opportunity to promote your product and/or service through a number of different channels to influential decision makers, and have a chance to develop relationships with new customers. Face to face engagement is the key to building strong business relationships and the venue and opportunities afforded provide the platform for you to grow these. Stand out from the crowd This is a niche market. Sponsoring the Symposium provides a significant way to create competitor differentiation. You will stand out above the rest of the market place. Face to face engagement is a top priority. Maximise your time, engage your team The ability to showcase your product and/or service to so many influential delegates under the one roof maximises your team s time and effectiveness. The Symposium provides the opportunity to bring your sales team from across Australia and New Zealand together and share ideas and thoughts with each other. Embrace the opportunity of the location and your team all in the one city and consider a pre- or post-symposium team meeting to build team morale. Exhibiting at ANZFSS gave us access to customers not only from Australasia, but also from countries far and wide. This conference attracts high attendants from scientists across the whole forensic workflow, including police representatives providing rich interaction. Having the possibility of booking rooms for targeted lunchtime workshops helped us to maximise our sponsorship. ANZFSS 2016 Exhibitor 4
Host City: Perth, Western Australia Voted the 7th most liveable city in 2016, Perth is a city buzzing with a new energy, reinvigorating visitors with its sophisticated style, cleanliness, safety and clear blue skies and pristine coastline and yet the relaxed lifestyle and friendly vibe remain. Perth is your gateway to Western Australia and all its natural beauty, be sure to stay a little longer and visit this vibrant family friendly destination. For information on the many attractions and touring options in Western Australia, please visit www.westernaustralia.com Venue: Perth Convention and Exhibition Centre 21 Mounts Bay Rd, Perth, Western Australia 6000 T: +61 8 9338 0300 W: www.pcec.com.au The Perth Convention and Exhibition Centre (PCEC), Western Australia s dedicated convention and exhibition facility is a leading provider of integrated venue services. Through the innovative fusion of space, catering, technology and design, PCEC provides an unequalled range of Symposium possibilities optimally suited to promoting positive interactions between business, industry and community. 5
Program Overview Sunday 9 September 2018 Exhibition set up Registration Open Welcome Reception Monday 10 September 2018 Official Opening Scientific Sessions including 2 plenary sessions with all delegates attending Exhibition All breaks catered in the Exhibition Space Tuesday 11 September 2018 Scientific Sessions including 2 plenary sessions with all delegates attending Exhibition All breaks catered in the Exhibition Space Social Night held offsite at a unique location Wednesday 12 September 2018 Scientific Sessions including 2 plenary sessions with all delegates attending Exhibition All breaks catered in the Exhibition Space ANZFSS Annual General Meeting Thursday 13 September 2018 Scientific Sessions, including 2 plenary sessions with all delegates attending Exhibition All breaks catered in the Exhibition Space Symposium Gala Dinner, to be held at the Perth Convention and Exhibition Centre 6
Opportunities (Overview) Sponsorship Package Number Available Price (GST Inc.) Gold Sponsor Option 1 Page 8 Exclusive $35,000 Gold Sponsor Option 2 Page 9 Exclusive $35,000 Gala Dinner Sponsor Page 10 Exclusive $25,000 Espresso Café Lounge Sponsor Page 11 Exclusive $16,500 Silver Sponsor Page 12 Unlimited $15,000 Plenary Sponsor Page 13 4 Available $10,000 Delegate Bag Page 13 Exclusive $10,000 App Sponsor Page 14 Exclusive $8,000 Lanyard & Name Badge Sponsor Page 14 Exclusive $7,500 Stream Sponsor Page 15 Multiple $7,000 Poster Session Sponsor Page 15 Exclusive $4,400 Catering Sponsor Page 16 4 Available $4,400/day Marketing Opportunities Price (GST Inc.) Satchel Insert Page 16 $1,100 Half Page Advertisement in Program* Page 16 $750 Full Page Advertisement in Program* Page 16 $1,500 Exhibition Page 16 Price (GST Inc.) Shell Scheme Booth (3m x 3m) $5,000 Double Shell Scheme Booth (6m x 3m) $9,500 7
Option 1 Gold Sponsor The Gold Sponsor package is designed for an organisation that would like to demonstrate their support of the Symposium through a variety of acknowledgements. The Gold Sponsor package includes the additional opportunity at no extra cost to sponsor the Welcome Reception, the opening event of the Symposium, or alternatively the Social Evening held on the second evening of the Symposium. $35,000 inc GST Exclusive Welcome Reception 1. Inclusion of your organisation s logo on all 2. Verbal acknowledgement during the Opening and Closing Sessions of the Symposium as the Principal Partner 3. Organisation logo and profile on Symposium App as Gold Sponsor 4. in Email Marketing Campaigns as Gold Sponsor (from time of sponsorship ) 5. Organisation logo displayed on looped PowerPoint slide shown in session rooms prior to and between sessions 6. Organisation logo and hyperlink on Symposium website 7. in printed Program Handbook 8. Logo included on all sponsor signage at venue as arranged by the Organisers 9. 100 word organisation profile to be included on Symposium website and App 12. Organisation logo included on Welcome Reception tickets 13. One (1) Full page colour advertisement in Program Handbook (size to be confirmed) and/or Pocket Program (A6 size) (please note organisers reserve the right to remove this entitlement should they opt to only proceed with electronic options) 14. One (1) Satchel insert on app and in delegate bag 15. One (1) App alert during the Symposium at a mutually acceptable time as agreed by the Sponsor and Organising Committee 16. One (1) App alert announcing the commencement of the Welcome Reception sent the day of the event 17. Opportunity to provide two banners for display at the Welcome Reception in a prominent position Attendance 18. Four (4) Full Sponsor Registrations including access to all sessions and social events including the Welcome Reception, Social Evening and Gala Dinner 19. Two (2) Exhibitor Registrations including Welcome Reception (no access to sessions and limited social function attendance, tickets can be purchased) 20. An additional four (4) tickets to the Welcome Reception to invite guests Naming Rights 10. Exclusive naming rights to the Welcome Reception for example Sponsor Name Welcome Reception Delegate List 21. Premium delegate list including name, position, organisation, state and email (subject to privacy legislation) at the completion of the event Display 11. 18sqm of exhibition space (6m x 3m) in a premium position Value of $9,500 8
Gold Sponsor Option 2 The Gold Sponsor package is designed for an organisation that would like to demonstrate their support of the Symposium through a variety of acknowledgements. The Gold Sponsor package includes the Option additional opportunity 1 at no extra cost to sponsor the Welcome Reception, the opening event of the Symposium, or alternatively the Social Evening held on the second evening of the Symposium. $35,000 inc GST Exclusive Social Evening 1. Inclusion of your organisation s logo on all 2. Verbal acknowledgement during the Opening and Closing Sessions of the Symposium as the Principal Partner 3. Organisation logo and profile on Symposium App as Gold Sponsor 4. in Email Marketing Campaigns as Gold Sponsor (from time of sponsorship ) 5. Organisation logo displayed on looped PowerPoint slide shown in session rooms prior to and between sessions 6. Organisation logo and hyperlink on Symposium website 7. in printed Program Handbook 8. Logo included on all sponsor signage at venue as arranged by the Organisers 9. 100 word organisation profile to be included on Symposium website and App 12. Organisation logo included on Social Evening tickets 13. One (1) Full page colour advertisement in Program Handbook (size to be confirmed) and/or Pocket Program (A6 size) (please note organisers reserve the right to remove this entitlement should they opt to only proceed with electronic options) 14. One (1) Satchel insert on app and in delegate bag 15. One (1) App alert during the Symposium at a mutually acceptable time as agreed by the Sponsor and Organising Committee 16. One (1) App alert announcing the commencement of the Welcome Reception sent the day of the event 17. Opportunity to provide two banners for display at the Social Evening in a prominent position Attendance 18. Four (4) Full Sponsor Registrations including access to all sessions and social events of the Welcome Reception, Social Evening and Gala Dinner 19. Two (2) Exhibitor Registrations including Welcome Reception (no access to sessions and limited social function attendance, tickets can be purchased) 20. An additional Four (4) tickets to the Social Evening to invite guests Naming Rights 10. Exclusive naming rights to the Social Evening for example Sponsor Name Social Night Delegate List 21. Premium delegate list including name, position, organisation, state and email (subject to privacy legislation) at the completion of the event Display 11. 18sqm of exhibition space (6m x 3m) in a premium position Value of $9,500 9
Gala Dinner Sponsor The Gala Dinner is the closing social event during the ANZFSS 2018 Symposium and is the highlight for delegates to attend. This event is included for all full delegate registrations and historically has attracted 750 plus attendees enjoying good food, wine and entertainment. As the sponsor, you will be engaged early in the planning for this event, ensuring you are a valued partner and creating a memorable lasting impression on all guests. All costs are covered by the Symposium including food, beverage, entertainment and theming representing a value in excess of $100,000. Naming Rights 1. Exclusive sponsorship of this event and naming rights to be recognised as the Gala Dinner sponsored by SPONSOR NAME. Your name will be repeated time and again when reference is made to the event through marketing plans and delegate communications. All costs are covered by the Symposium including food, beverage, audio visual, entertainment and theming representing a value in excess of $100,000 2. Inclusion of your organisation s logo on all 3. Verbal acknowledgement during the opening and closing sessions of the Symposium as the Gala Dinner Sponsor 4. Organisation logo and profile on Symposium App as Gala Dinner Sponsor 5. in email marketing campaigns as Gala Dinner Sponsor (from time of sponsorship ) 6. Organisation logo displayed on looped PowerPoint slide shown in session rooms prior to and between sessions 7. Organisation logo and hyperlink on Symposium website 8. in printed Program Handbook 9. Logo included on all sponsor signage at venue as arranged by the Organisers 10. 100 word organisation profile to be included on Symposium Website and App Display 11. 18sqm of exhibition space (6m x 3m) in a premium position Value of $9,500 $25,000 inc GST Exclusive 12. Logo included on all sponsor signage at venue 13. Logo included on all dinner tickets and menus (subject to Organising Committee approval) 14. One (1) Full page colour advertisement in Program Handbook (size to be confirmed) and/or Pocket Program (A6 size) (please note organisers reserve the right to remove this entitlement should they opt to only proceed with electronic options) 15. One (1) Satchel insert on app and in delegate bag 16. One (1) App alert during the Symposium at a mutually acceptable time as agreed by the Sponsor and Organising Committee 17. One (1) App alert on the day of the event, promoting the event and your support 18. One (1) App alert the day following the event and linking to a site with photos from the evening 19. Opportunity to provide two banners for display at the Social Evening in a prominent position 20. Engagement with the organisers to create a special themed cocktail on arrival in organisation s colours or by name, as well as inclusion on theming ideas and concepts Attendance 21. Four (4) Full Sponsor Registrations including access to all sessions and social events of the Welcome Reception, Social Evening and Gala Dinner 22. Two (2) Exhibitor Registrations including Welcome Reception (no access to sessions and limited social function attendance, tickets can be purchased) 23. Up to four (4) VIP tables in a prime position allowing you the opportunity to invite delegates (who are holding a ticket) to join you and your representatives (as per your allocated registration entitlement above) to be seated at a VIP table. A list of attendees will be forwarded to your nominated representative 4 weeks prior for you to send invitations. All names of VIPs must be provided to the event managers 1 week prior to the event. 24. Opportunity to place a gift for guests on the table (at organisation s own expense and must be approved by Organising Committee) Delegate List 25. Premium delegate list including name, position, organisation, state and email (subject to privacy legislation) at the completion of the event 10
Espresso Café Have your brand in delegates hands by becoming a sponsor of the Espresso Café. We anticipate more than 350 barista made coffees a day being served from these coffee stations, with café style tables being provided for delegates to sit and relax. This area will attract high foot traffic during the exhibition opening hours. Option 1 $16,500 inc GST Exclusive 1. Branding of the cafe in your corporate colours 2. Appropriate signage within the zone to reflect your sponsorship (sponsor also has the opportunity to provide up to four banners to be positioned in this zone) 3. Inclusion of your organisation s logo on all 4. in email marketing campaigns as principal partner (from time of sponsorship ) 5. Organisation logo and hyperlink on Symposium website 6. in printed Program Handbook 7. Organisation logo and profile on Symposium App 8. A dedicated PowerPoint advertisement included as part of the sponsors loop played between sessions (to be provided by sponsor) 9. Organisation logo displayed on looped PowerPoint slide shown in session rooms prior to and between sessions 10. Logo included on all sponsor signage at venue as arranged by the Organiser 13. Naming rights to the Espresso Cafe 14. Opportunity to place branded accessories such as coffee cups, aprons, t-shirts and hats within the Espresso Café (subject to venue approval, materials to be provided by sponsor) Attendance 15. Two (2) Full Sponsor Registrations including access to all sessions and social events of the Welcome Reception, Social Evening and Gala Dinner 16. Two (2) Exhibitor Registrations including Welcome Reception (no access to sessions and limited social function attendance, tickets can be purchased) Delegate List 17. Full delegate list including Name, Organisation, Position, State and Email (subject to privacy legislation) two weeks prior to the Conference. Display 11. 9sqm of exhibition space (3m x 3m) in a premium position Value of $5,000 12. Furniture for Espresso Cafe 11
Silver Sponsor Option 1 1. Inclusion of your organisation s logo on all 2. Verbal acknowledgement during the opening and closing sessions of the Symposium as a principal partner 3. Organisation logo and profile on Symposium App as Silver Sponsor 4. in email marketing campaigns (from time of sponsorship ) 5. Organisation logo displayed on looped PowerPoint slide shown in session rooms prior to and between sessions 6. Organisation logo and hyperlink on Symposium website 7. in printed Program Handbook 8. Logo included on all sponsor signage at venue as arranged by the Organisers 9. 50 word organisation profile to be included on Symposium Website and App 8. One (1) Half page colour advertisement in Program Handbook (size to be confirmed) and/or Pocket Program (A6 size) The Organising Committee reserves the right to alter this entitlement should the organisers decide to provide an app only 9. One (1) Electronic satchel insert listed on the App 10. One (1) Printed satchel insert included in the delegate bags (subject to Organising Committee approval). Organising Committee reserves the right to remove this entitlement 11. One (1) App alert during the Symposium at a mutually acceptable time as agreed by the Sponsor and Organising Committee $15,000 inc GST Unlimited Attendance 13. Two (2) Full Sponsor Registrations including access to all sessions and social events of the Welcome Reception, Social Evening and Gala Dinner 14. Two (2) Exhibitor Registrations including Welcome Reception (no access to sessions and limited social function attendance, tickets can be purchased) Delegate List 15. Premium delegate list including name, position, organisation, state and email (subject to privacy legislation) at the completion of the event Additional Opportunity Stream Sponsor Plenary Session Sponsor (subject to speakers approval) Pocket Program Stream Sponsor* WiFi Plenary Session Sponsor* *You will receive all entitlements as outlined in this prospectus with the exception of the attendance Display 12. 9sqm of exhibition space (3m x 3m) in a premium position Value of $5,000 12
Plenary Session Sponsor Delegate Bag $10,000 inc GST 4 Available $10,000 inc GST Exclusive Option 1 The delegate bag will be of high quality and ensure longevity following the Symposium. 1. Verbal acknowledgement as the Plenary Sponsor at the commencement of the session 2. Inclusion of your organisation s logo on all 3. in printed Program Handbook 4. Organisation logo and profile on Symposium App 5. in email marketing campaigns (from time of sponsorship ) 6. Dedicated PowerPoint Slide at commencement of session acknowledging your sponsorship 7. logo displayed on looped PowerPoint slide shown in session rooms prior to and between sessions 8. Logo included on all sponsor signage at venue as arranged by the Organiser 9. Opportunity to provide a 2 minute vote of thanks to the plenary presenter at the end of the presentation. 10. The sponsor may provide a pull up banner which will be placed in a prominent position in a prominent location in the session room. 1. Inclusion of logo on the Delegate Bag* (committee reserves the right to include the ANZFSS and principal partner logo at their discretion) 2. Inclusion of your organisation s logo on all 3. in printed Program Handbook 4. Organisation logo and profile on Symposium App 5. in email marketing campaigns (from time of sponsorship ) 6. Logo displayed on looped PowerPoint slide shown in session rooms prior to and between sessions 7. Logo included on all sponsor signage at venue as arranged by the Organiser 7. One (1) Electronic satchel insert listed on the App 8. One (1) Printed satchel insert included in the delegate bags (subject to Organising Committee approval). Organising Committee reserves the right to remove this entitlement Attendance 11. One (1) Full Sponsor Registrations including access to all sessions and social events of the Welcome Reception, Social Evening and Gala Dinner Attendance 9. One (1) Full Sponsor Registrations including access to all sessions and social events of the Welcome Reception, Social Evening and Gala Dinner 13
App Sponsor Lanyard & Name Badge $8,000 inc GST Exclusive $7,500 inc GST Exclusive The Symposium App will be one of the most used tools by all delegates. The App will have comprehensive Symposium details at the delegates fingertips. This includes Program, Speaker Profiles, Sponsor and Exhibitor information with company logos and general information to enhance the user s experience. In addition delegates will be encouraged to engage by posting comments and photos and exhibitors and sponsors will be able to use the news feed to encourage visits to their booths. Your logo will be at the top of the screen every time they access the App**. Option 1 1. Inclusion of your organisation s logo on all 2. Inclusion of logo on the Symposium App 3. Dedicated menu page on the main section of the app titled About Organisation Name, from here you can load PDF s on your organisation, link to organisation s website etc. 4. in printed Program Handbook 5. Organisation logo and profile on Symposium App 6. in email marketing campaigns (from time of sponsorship ) 7. Logo displayed on looped PowerPoint slide shown in session rooms prior to and between sessions 8. Logo included on all sponsor signage at venue as arranged by the Organiser Your brand could be around all delegate s necks ensuring reinforced recognition of your brand throughout the Symposium. All delegates will be required to wear their name badge and lanyard as provided at the time of collecting their registration pack. Access will not be permitted to the exhibition hall should individuals not be wearing the provided name badge and lanyard. 1. Inclusion of logo on the Delegate Lanyard and Name Badge (Organising committee reserves the right to include the ANZFSS and principal partner logo at their discretion) 2. Inclusion of your organisation s logo on all 3. in printed Program Handbook 4. Organisation logo and profile on Symposium App 5. in email marketing campaigns (from time of sponsorship ) 6. Logo displayed on looped PowerPoint slide shown in session rooms prior to and between sessions 7. Logo included on all sponsor signage at venue as arranged by the Organiser 8. One (1) Electronic satchel insert listed on the App al 9. Organisation logo along with the event logo on the opening page of the app 10. 2 Promoted posts to be pinned to the top of the news feed for 60 minutes at a time that is agreed upon by sponsor and committee 11. 1 x Satchel insert on app and in delegate bag *Please note that other sponsors and exhibitors details will be included in the app 14
Stream Sponsor Poster Session $7,000 inc GST Option 1 1. Verbal acknowledgement by the Session Chair at the commencement and conclusion of the session 2. Inclusion of your organisation s logo on all 3. in printed Program Handbook 4. Organisation logo and profile on Symposium App 5. in email marketing campaigns (from time of sponsorship ) 6. Dedicated PowerPoint slide at commencement of session acknowledging your sponsorship 7. Logo displayed on looped PowerPoint slide shown in session rooms prior to and between sessions 8. Logo included on all sponsor signage at venue as arranged by the Organiser 9. The sponsor may provide one pull up banner to be displayed in the session room Attendance Multiple Opportunities $4,400 inc GST 1. Inclusion of your organisation s logo on all 2. in printed Program Handbook 3. Organisation logo and profile on Symposium App 4. in Email Marketing Campaigns (from time of sponsorship ) 5. Logo displayed on looped PowerPoint slide shown in session rooms prior to and between sessions 6. Logo included on all sponsor signage at venue as arranged by the Organiser 7. The sponsor may provide one pull up banner to be displayed in the session room Attendance 1 Available 8. One (1) Full Sponsor Registrations including access to all sessions and social events of the Welcome Reception, Social Evening and Gala Dinner 10. Two complimentary day registrations (must be used on days the sponsor stream is taking place) OR alternatively 50% discount on the purchase of a Full registration including social event 15
Catering Sponsor Industry Trade Exhibition $4,400 inc GST Per Day 1. Inclusion of your organisation s logo on all 2. in printed Program Handbook 3. Organisation logo and profile on Symposium App 4. in Email Marketing Campaigns (from time of sponsorship ) 5. Logo displayed on looped PowerPoint slide shown in session rooms prior to and between sessions 6. Logo included on all sponsor signage at venue as arranged by the Organiser 4 Available An industry exhibition will be held in conjunction with the four full days of the Symposium Program. The exhibition area will be an integral part of the activities in the program including the Welcome Reception, Poster Session and all tea breaks and lunches. Exhibiting at this event provides your organisation with an opportunity to come face-to-face with delegates, providing a marketplace to incase your organisations visibility, and to showcase and demonstrate your products and services. 7. Exclusive naming rights for the catering day for example The ABC Coffee Break/Lunch 8. Opportunity to place organisation provided free standing pull up banners next to catering station Marketing Opportunities Satchel Insert $1,100 Half Page Advertisement in Program* $750 Full Page Advertisement in Program* $1,500 *Organisers reserve the right to decide on the program size and format 16
Exhibition Floor Plan Single Booth 3m x 3m $5,000 inc GST 10 11 12 13 14 15 16 17 18 19 20 21 Double Booth 6m x 3m $9,500 inc GST 9 8 7 6 41 43 40 42 45 44 47 46 53 55 52 54 22 23 24 25 *Should you wish to purchase more than two booths prior approval from the committee will be required. As an exhibitor you will receive the following: 5 4 3 2 1 37 39 36 38 Espresso Café 50 51 48 49 26 27 28 29 30 1. Organisation logo and hyperlink on Symposium website as an Exhibitor 2. 100 word organisation profile to be included in Program handbook and App 31 Attendance 35 34 33 Reserved for Gold Sponsors 32 Reserved for Sponsors 3. Two (2) Exhibitor registrations per booth purchased. Each registration includes all tea breaks and lunches as per the Symposium Program and 1 Welcome Reception ticket. (Tickets are available for purchase to the Social Evening and Gala Dinner) Delegate List 4. A printed delegate list provided on exhibition move in day. Booth Inclusions One (1) power point per booth Two (2) spot lights per booth Organisation name on fascia board Additional Exhibition Staff Additional staff will have access to a reduced registration fee of $500 in 2018. 17
Please email this form to: Encanta Event Management 47 Hampden Rd NEDLANDS WA 6009 P: +61 8 9389 1488 F: +61 8 9389 1499 E: Renee.Bennett@encanta.com.au APPLICATION FORM Please note this is an application for Sponsorship and Exhibition at ANZFFS 2018. All applications are subject to Committee approval and acceptance will be notified in writing to the applicant. CONTACT DETAILS Please print clearly in block capitals Contact Name Position Organisation: Address: Suburb: State: Post Code: Country: Email: Telephone: Mobile: Email: SPONSORSHIP PACKAGES (All prices listed below are in Australian Dollars and include 10% Goods and Services Tax) Sponsorship Marketing Opportunities Gold Sponsor Option 1 $35,000 Gold Sponsor Option 2 $35,000 Gala Dinner Sponsor $25,000 Espresso Café Lounge Sponsor $16,500 Silver Sponsor $15,000 Plenary Sponsor $10,000 Delegate Bag $10,000 App Sponsor $8,000 Lanyard & Name Badge Sponsor $7,500 Stream Sponsor $7,000 Poster Session Sponsor $4,400 Satchel Insert $1,100 Half Page Advertisement in Program* $750 Full Page Advertisement in Program* $1,500 *Organisers reserve the right to decide on the program size and format Exhibition Display Shell Scheme Booth (3m x 3m) $5,000 Double Shell Scheme Booth (6m x 3m) $9,500 Please nominate booth preference; 1st 2nd Catering Sponsor $4,400/day 3rd Total Purchase inc. GST $ **All applications are subject to committee approval, the Organising Committee reserves the right to decline sponsorship applications at their own discretion.
PAYMENT DETAILS Please note that a minimum of 50% part payment of sponsorship total is required within one month of acceptance of your sponsorship application. Sponsorship/Display Package (50% of Total Cost) $ TOTAL COST Inc. GST On acceptance of this application, please forward an invoice to facilitate payment On acceptance of this application, please charge the following credit card (Visa and MasterCard only) $ Plus 3.3% Merchant Fee $ TOTAL $ Card Number Card Holder s Name Expiry Date Signature I have read the cancellation policy and accept all of its conditions. Name (please print) Position Organisation Signed Date TERMS AND CONDITIONS By returning an application form via online or printed copy confirms your acceptance of these terms and conditions All bookings are subject to approval by the ANZFSS Organisers and we reserve the right to refuse an application We (Encanta and ANZFSS) as the Symposium Organisers reserve the right to alter any aspect of the program and floor plan without prior notice. Please refer to the Symposium website for the latest information on the event. We will take all diligent care to fulfil the above sponsorship and exhibition commitments. Sponsors and exhibitors are responsible for providing all their requirements ie banners, promotional material and any other material by the due dates requested by the Organisers. We reserve the right to introduce new packages and additional exhibition space should the opportunity arise. Sponsors and Exhibitors are required to make the necessary payments as per the payment schedule below (unless otherwise negotiated): - 50% due within one month of invoice date - Remaining 50% due no later than 9 July 2018. Sponsors and Exhibitors are responsible for the security of their own equipment and materials during the event and in transit to the event venue. The Sponsor/Exhibitor understand that all attendees must register officially and entry to the exhibition will not occur unless the attendee is wearing the appropriate identification. Visitor badges are provided as a gesture of goodwill and not for use by the organisation s representatives. The Exhibitor shall take all reasonable care when installing/dismantling their equipment and stand as not to cause damage to the venue carpet, walls, ceilings, fixtures and floors and the shell scheme booths supplied by the appointed stand contractor including panels, fascia, spotlights and furniture. The Exhibitor is deemed liable for repairs if the structures are damaged. The Organisers reserve the right to request removal of any items that may be deemed unacceptable and impacts fellow Exhibitors. All promotion must be conducted from your booth. All Organisations are expected to conduct their business in a professional, ethical manner and any breach will result in immediate cancellation of the Sponsorship/Exhibition package. If an Organisation is found to not align their values with that of the ANZFSS, this may result in cancellation of your Sponsorship/Exhibition package. CANCELLATION POLICY The submission of an application by a representative from your organisation is regarded as a firm booking. All cancellations must be made in writing to the Organisers and notice acknowledged in writing by the Organisers. Any reduction in a Sponsorship and/or Exhibition allocation (once accepted by the Organisers) will be considered a cancellation and the cancellation policy will apply. Should the balance payment be outstanding at time of cancellation, the Sponsor/Exhibitor is liable for the balance as per the cancellation policy. There is no opportunity to transfer your Sponsorship/Exhibition booking to another ANZFSS event. CANCELLATION DATES Before 31 December 2017, full refund less a $250 administration charge Between 1 January 2018 and 30 April 2018: 50% cancellation fee of total contribution will apply From 1 May 2018: 100% cancellation fee and will be liable for payment of the balance should it not have been received by the cancellation date.
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