2.0 Uniform Criteria and Pricing GPA is requesting quotations for a twelve month contract, whereby the successful vendor will provide GPA Manager and Assistant Manager uniforms and other services per the attached specifications and requirements. Item TROUSERS - Approved colors only (Dark navy, black, tan) 1 Men's Poly/Wool Blend, Flat Front - No Cuff 2 Women's Poly/Wool Blend, Flat Front - No Cuff 3 Men's Poly/Wool Blend, Flat Front - With Cuff 4 Women's Poly/Wool Blend, Flat Front - With Cuff 5 Men's Poly/Wool Blend, Pleated Front - No Cuff 6 Women's Poly/Wool Blend, Pleated Front - No Cuff 7 Men's Poly/Wool Blend, Pleated Front - With Cuff GPA Manager / Assistant Manager Uniforms Section 2, Page 1
TROUSERS (Continued) - Approved colors only (Dark navy, black, tan) 8 Women's Poly/Wool Blend, Pleated Front - With Cuff 9 Men's Microfiber, Flat Front - No Cuff 10 Women's Microfiber, Flat Front - No Cuff 11 Men's Microfiber, Flat Front - With Cuff 12 Women's Microfiber, Flat Front - With Cuff 13 Men's Microfiber, Pleated Front - No Cuff 14 Women's Microfiber, Pleated Front - No Cuff GPA Manager / Assistant Manager Uniforms Section 2, Page 2
TROUSERS (Continued) - Approved colors only (Dark navy, black, tan) 15 Men's Microfiber, Pleated Front - With Cuff 16 Women's Microfiber, Pleated Front - With Cuff 17 Men's Poly/cotton chino, Flat Front, No Cuff 18 Women's Poly/cotton chino, Flat Front, No Cuff 19 Men's Poly/cotton chino, Flat Front, With Cuff 20 Women's Poly/cotton chino, Flat Front, With Cuff 21 Men's Poly/cotton chino, Pleated Front, No Cuff GPA Manager / Assistant Manager Uniforms Section 2, Page 3
TROUSERS (Continued) - Approved colors only (Dark navy, black, tan) 22 Women's Poly/cotton chino, Pleated Front, No Cuff 23 Men's Poly/cotton chino, Pleated Front, With Cuff 24 Women's Poly/cotton chino, Pleated Front, With Cuff 25 Men's 100% Polyester, Flat Front, No Cuff 26 Women's 100% Polyester, Flat Front, No Cuff 27 Men's 100% Polyester, Flat Front, With Cuff 28 Women's 100% Polyester, Flat Front, With Cuff GPA Manager / Assistant Manager Uniforms Section 2, Page 4
TROUSERS (Continued) - Approved colors only (Dark navy, black, tan) 29 Men's 100% Polyester, Pleated Front, No Cuff 30 Women's 100% Polyester, Pleated Front, No Cuff 31 Men's 100% Polyester, Pleated Front, With Cuff 32 Women's 100% Polyester, Pleated Front, With Cuff 33 Men's 5.11 Tactical TacLite Pro Ripstop, Poly/Cotton, "GPA" embroidered on left leg pocket 34 Women's 5.11 Tactical TacLite Pro Ripstop, Poly/Cotton, "GPA" embroidered on left leg pocket Item 35 Women's SKIRT - Straight, Poly/Cotton, Knee length or longer SKIRTS - Approved colors only (Dark navy, black, tan) GPA Manager / Assistant Manager Uniforms Section 2, Page 5
SKIRTS (Continued) - Approved colors only (Dark navy, black, tan) 36 Women's SKIRT - A-Line, Poly/Cotton, Knee length or longer 37 Women's SKIRT - Pleated, Poly/Cotton, Knee length or longer 38 Women's SKIRT Gathered, Poly/Cotton, Knee length or longer Item SHIRTS - Approved colors only (see Exhibit A Color Chart ) 39 Men's Long Sleeve Poplin Dress Shirt, Poly/Cotton Blend, Straight 40 Women's Long Sleeve Poplin Dress Shirt, Poly/Cotton Blend, Straight 41 Men's Long Sleeve Poplin Dress Shirt, Poly/Cotton Blend, Button-down GPA Manager / Assistant Manager Uniforms Section 2, Page 6
SHIRTS (Continued) - Approved colors only (see Exhibit A Color Chart ) 42 Women's Long Sleeve Poplin Dress Shirt, Poly/Cotton Blend, Button-down 43 Men's Long Sleeve Twill Dress Shirt, Poly/Cotton Blend, Straight point collar 44 Women's Long Sleeve Twill Dress Shirt, Poly/Cotton Blend, Straight point collar 45 Men's Long Sleeve Twill Dress Shirt, Poly/Cotton Blend, Button-down 46 Women's Long Sleeve Twill Dress Shirt, Poly/Cotton Blend, Button-down 47 Men's Long Sleeve Oxford Dress Shirt, Poly/Cotton Blend, Straight point collar 48 Women's Long Sleeve Oxford Dress Shirt, Poly/Cotton Blend, Straight point collar GPA Manager / Assistant Manager Uniforms Section 2, Page 7
SHIRTS (Continued) - Approved colors only (see Exhibit A Color Chart ) 49 Men's Long Sleeve Oxford Dress Shirt, Poly/Cotton Blend, Button-down 50 Women's Long Sleeve Oxford Dress Shirt, Poly/cotton blend, Button-down 51 Men s Long Sleeve plaid Easy Care Shirt, Poly/cotton blend, Button-down 52 Long Sleeve plaid Easy Care Shirt, Poly/cotton blend, Button-down 53 Women's 3/4 Sleeve Button-Up Easy Care, Poly/cotton blend, straight point collar 54 Men's 3-Button, Solid Color Short Sleeve Polo, pique knit 55 Women's Solid Color Short Sleeve Polo, pique knit GPA Manager / Assistant Manager Uniforms Section 2, Page 8
Men's / Women's SHIRTS (Continued) - Approved colors only (see Exhibit A Color Chart ) 56 Men's 3-Button Tipped, Short Sleeve Polo, Poly/cotton blend 57 Women's Tipped, Short Sleeve Polo, Poly/cotton blend 58 Men's 3-Button, Short Sleeve, Nike Dri- Fit Polo 59 Women's 3-Button, Short Sleeve, Nike Dri- Fit Polo OPTIONAL ITEMS JACKETS, RAINWEAR AND SCRUBS Item Men's / Women's 60 Men's / ANSI Class 3 High Vis Bomber Type Brand / Item Number / Women's Safety Jacket, Safety Yellow/Lime, Detachable hood, zip-out fleece lining, Wind/weather resistant 61 Men's / ANSI Class 3 High Vis Windbreaker Type Safety Jacket, Safety Women's Yellow/Lime, Wind/weather resistant GPA Manager / Assistant Manager Uniforms Section 2, Page 9
OPTIONAL ITEMS (Continued) JACKETS, RAINWEAR AND SCRUBS Item Men's / Women's 62 Men's / ANSI Class 3 High Vis Rainsuit Brand / Item Number / Women's (hooded jacket w/ pants), Safety Yellow/Lime w/ reflective stripe, Wind/weather resistant 63 Women's Landau Brand Scrubs Pants for 64 Women's Landau Brand Scrubs Shirts for 65 Women's Urbane Brand Scrubs Pants for 66 Women's Urbane Brand Scrubs Shirts for 67 Women's Scrubs Brand Scrubs Pants for 68 Women's Scrubs Brand Scrubs Shirts for GPA Manager / Assistant Manager Uniforms Section 2, Page 10
Men's / Women's OPTIONAL ITEMS (Continued) JACKETS, RAINWEAR AND SCRUBS 69 Women's Cherokee Brand Scrubs Pants for 70 Women's Cherokee Brand Scrubs Shirts for Brand / Item Number / 2.1 Required Samples: A sample of each clothing item quoted shall be submitted with your quote at no cost to GPA. (Please refer to item 1.30 for requirements and instructions.) Uniform items will be judged on appearance, ease of care, durability, material, feel, comfort, fit and cost. All clothing items must have the ability to be machine washed, require little or no ironing and be able to maintain a fresh appearance even after a number of washings. 2.2 Additional Services: The successful bidder will be required to perform all necessary alterations on new contract items purchased. 1 Specify if the service shown will be provided at vendor s location. 2 If the service is not available at vendor s location, specify where the service would be done. 3 Specify if vendor will be able to provide same gender fittings and alterations if requested by a GPA employee. 4 Vendor must specify the length of time that it would take for the service to be completed. (Specify number of minutes, hours, days) 5 Vendor must specify any and all costs associated with the service to be provided. 6 Vendor must specify if same day/spontaneous service capability is available Fittings Alterations Embroidering Screen Printing Engraving N/A N/A N/A GPA Manager / Assistant Manager Uniforms Section 2, Page 11
2.3 Employee Order Tracking: The successful vendor will be required to track orders by employee name to ensure that their allotment is not exceeded. Vendor must specify their method for tracking orders: 2.4 Service Days / Hours: Specify days / hours vendor is available for service: Specify if Saturday and / or Sunday service isavailable: 2.5 Delivery / Pickup Schedule: Delivery and pickup schedule may be a major factor in the evaluation process. Specify number of calendar days after receipt of order that uniforms will be available for delivery or pickup. /days 2.6 Discontinued Items: In the event an item becomes discontinued or unavailable during the contract term, the successful vendor must offer a comparable replacement item which is equal to or exceeds the quoted item at the same price. Replacement items must have written approval of the GPA Purchasing Department prior to acceptance. 2.7 Any other costs considered necessary may be attached and made a part of this RFQ. 2.8 Prices to be Firm: The vendor warrants that prices offered will remain firm for the term of the contract, unless otherwise specified in this document. 2.9 Guarantee: The vendor shall unconditionally guarantee the materials and workmanship on all materials and/or services for the vendors specified guaranteed period, unless otherwise stated. Within the guarantee period, if any defects occur which are due to faulty material and/or services, the vendor at his expense, shall repair or adjust the condition, or replace the material and/or services to the complete satisfaction of the GPA. These repairs, replacements, or adjustments shall be made only at a time least detrimental to the operation of the GPA s business. 2.10 Payment Terms: Prompt payment discounts will be considered in determining cost, unless otherwise stated. Specify payment terms: 2.11 Contract Commencement: Due to TWIC card compliance requirements, the vendor must specify number of calendar days to prepare for the commencement of the contract if awarded. Commencement time may be a major factor in the evaluation process. Specify GPA Manager / Assistant Manager Uniforms Section 2, Page 12
EXCEPTION SHEET If the commodity (ies) and/or service proposed in the response to this bid/quote is in any way different from that contained in this bid/quote, the vendor is responsible to clearly identify by specification section number, all such differences in the space below. Otherwise, it will be assumed that vendor s offer is in total compliance with all aspects of the bid/quote. Below are the exceptions to the stated specifications: Name of Vendor: Printed Name of Authorized Person: Signature of Authorized Person: Date: GPA Manager / Assistant Manager Uniforms Section 2, Page 13
VENDOR CERTIFICATION By responding to this Request, the Offeror understands and agrees to the following: 1. That the submitted Request constitutes an offer, which when accepted in writing by the GPA, and subject to the specifications of this document, and GPA terms and conditions, will constitute a valid and binding contract between the undersigned and the GPA; and 2. That the Offeror has read the specifications and requirements shown or referenced in this Request and that the Offeror s Request is made in accordance with the provisions of such specifications and requirements; and 3. That the Offeror guarantees and certifies that all items included in the Offeror s Request meet or exceed any and all such stated Request specifications and requirements; and 4. That, if awarded a contract, the Offeror will deliver goods and/or services that meet or exceed the Request specifications and requirements; and 5. That the Request submitted by the Offeror shall be valid and held open for a period of ninety (90) days from the final Request due date, and that the Request may be held open for an additional period of time subject to the Offeror s consent; and 6. That this Request is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a Request for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. The Offeror understands and agrees that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards; and 7. That the provisions of the Official Code of Georgia Annotated, Sections 45-10-20 et. Seq. have not been violated and will not be violated in any respect; and 8. That this Request must be complete, signed in all spaces provided, and submitted with all required information, attachments, documentation, and forms to receive consideration for award. GPA Terms and Conditions: By signing this document, the contractor further agrees to abide by all terms and conditions contained in this Request. Any exceptions to the requirements of this Request or the GPA Terms and Conditions of this Request shall be noted in writing, with detailed explanation on the attached Exception Sheet, and included with this Request. The contractor acknowledges that taking exceptions may subject this Request to rejection. Vendors shall read and agree to the GPA Terms and Conditions which can be found on the GPA Purchasing website at http://gpa.gaports.com/purchasing/webbids.nsf by clicking on GPA Terms and Conditions. Company Name: Address: Contact Name/Title: Contact Phone & Cell: Fax / Email: Authorized Signature: Printed Name of Signature: Title: Emergency Contact: Emergency Phone: Date: GPA Manager / Assistant Manager Uniforms Section 2, Page 14