General Information: The 9 th Asian Winter School on Strings, Particles and Cosmology - The 19 th Asian Winter School on Fundamental Physics of APCTP January 18-27, 2015 Novotel Ambassador Busan, Republic of Korea Draft as of January 13, 2015
1. INTRODUCTION We welcome all participants to the 9 th Asian Winter School on Strings, Particles and Cosmology (The 19 th Asian Winter School on Fundamentals Physics of APCTP). This document is to provide administrative, logistical arrangements and other relevant information for the school participants. 2. DATE & VENUE The 9 th Asian Winter School on Strings, Particles and Cosmology (The 19 th Asian Winter School on Fundamentals Physics of APCTP) will take place on 18-27 January, 2015, in Busan, Republic of Korea. The official school starts in the morning of 19 th of January and continues until 27 th of January. The venue for the school is Novotel Ambassador Busan. Address: 292 Haeundaehaebyeon-ro, Haeundae-gu, Busan, Republic of Korea Official program will take place at the Grand Ballroom (5F, Novotel Ambassador Busan). 1
3. PROGRAM (See attachment 1) 3.1. School Sessions The official schedule starts in the morning of 19 th of January and continues until noon of 27 th of January. 3.2. 5 minute talks session The session for 5 minute talks is planned in the evening of 24 th of January (Saturday, 15:15-17:00). The presenters should submit their presentation files (pdf or ppt) to the school staff no later than by January 24, 12PM. For this session, the time limit is strictly imposed. 3.3. Banquet The banquet is planned in the evening of 24 th of January (Saturday, 6PM) at the Grand Ballroom. For more detailed program, please refer to the attached schedule in the back of this document. 4. TRANSPORTATION 4.1. From Airport to Hotel (Venue) Participants are encouraged to take the Airport Bus (KAL Limousine) to the hotel. If your flight arrives at Gimhae international airport, please take Bus No. 1 (bound for Haeundae) and get off at the Novotel Ambassador Busan station. The fare is approx. 7,000 KRW (per adult). For those using the International Terminal, please use exit number 2 and 3. 2
For those using the Domestic Terminal, please use exit number 2 and 3. For more information, please visit the following link: http://www.airport.co.kr/gimhaeeng/subindex/3308.do 4.2. From Busan Station to Novotel Ambassador Busan For those who are taking express train services or KTX, you can take subway number 1 (Orange Line) and transfer at Seomyeon station to number 1 (Blue Line). Your final destination is Haeundae Station, exit 3. The subway station is located outside the station, across the plaza in front of the station. The bus station is also located next to the station. The fare is approx. 1,400 KRW. You are here! 3
From Haeundae Station to the venue, please refer to the map below. You can also take bus no. 1003 (red). The bus stop (Busan Station) is on your right side when you exit from the train station. Do not cross the road. Get off at Haeundae-Beach station. 4.3. From Incheon Airport (ICN) to Seoul Station If you are planning to take express train / KTX, you will have to travel from ICN to the Seoul Station. You can either travel: - By Airport limousine bus (a) Purchase Limousine Bus tickets, and also can get information at Bus Ticketing Office: Exit 4, 9 (Indoors), Exit 4, 6, 7, 8, 11, 13 and 9C (Outdoors) (b) Take Limousine Bus at Bus stop 12A for standard Limousine and 6A for Deluxe Limousine 4
- By Train AREX (Airport Express) You can take Airport Express (10 stops). The fare is approx. 3,950 KRW. 4.4. From Seoul Station to Busan Station KTX from Seoul to Busan takes approx. 2 hr 50 min. You can book you ticket online. http://www.letskorail.com/ebizbf/ebizbfindex_eng.do 5. ACCOMMODATION 5.1. Accommodation Schedule The official school program starts in the morning of January 19 and continues until noon January 27. Accommodation is available from 18 th to 27 th of January, if not arranged otherwise. Please refer to the hotel policy on check-in and check-out procedures. - Check-in: 18 January, 2015, 3PM - Check-out: 27 January, 2015, 12PM 5.2. Support & Other Services For general participants, accommodation is covered by the school. Every participant will share a twin room, if not otherwise noted or requested. Any additional fees charged due to use of mini bars, room services, additional stay, and others use of hotel services will not be covered, it not noted otherwise. 5.3. Accommodation Assignment See the attachment 2 for accommodation assignment. 6. MEALS & LOCAL SUPPORT 6.1. Breakfast Breakfast is provided from 19 th to 27 th of January, at Seascapes Restaurant (located 1F, Novotel Busan), served from 6AM to 10AM. 5
6.2. Lunch & Dinner For general participants, meals are provided during the school period. There are 10 restaurants you can dine in, depending on your preference. The maximum amount per meal is 10,000 KRW for lunch and 15,000 KRW for dinner, in total of 25,000 KRW per day per participant. For the list of restaurants and guidelines, please see attachment 3. 6.3. Local Support There are no available local support for transportation or travel costs for the participants. 7. PASSPORT & VISA All overseas participants must be in possession of a valid passport and travel documents to travel in Korea. Participants are required to contact the Republic of Korea Embassy in their respective country and to apply for visa individually. Any fees related to visa issuance must be covered by the participants and will not be reimbursed. 8. OFFICIAL LANGUAGE English will be the official language for the 9 th Asian Winter School on Strings, Particles and Cosmology. There will be no additional interpretation services provided. 9. TRAVEL INFORMATION 9.1. Local Currency Local currency is KRW. The current exchange rate is approximately 1083.50 KRW to USD 1.00 (as of January 13, 2015). Foreign currencies can be exchanged at the exchange counters in the arrival lounge at airport bank rates. Global ATMs and banks are located at various locations near your hotel (for exact locations, please inquire at the front desk). 9.2. Time Local time: UTC/GMT +9 hours 9.3. Weather It will be winter season in Korea at the time of school. Busan is comparatively warm during winter. The average temperature in Busan will be between 0 and 8 degrees in Celsius. The hotel and the conference room will be at a moderate heating. 6
9.4. In Case of Emergency Although the risk of a Tsunami is far less than in nearby Japan, in the unlikely event when tsunami warning is issued, please exit the hotel at once. Walk or run along the road that is on your right hand side until you reach Moon Tan Road (Dalmazi Gogae). Please follow the sign in the image (left). 10. CONTACT INFORMATION Inquiries related to programs or logistics, please contact: Ms. Adrienne S. Park Tel: +82 (0)2 958 2640 E-mail. quckias@kias.re.kr 7
Attachment 1: Program Jan. 18 (Sun) Jan. 19 (Mon) Jan. 20 (Tue) Jan. 21 (Wed) Jan. 22 (Thu) Jan. 23 (Fri) Jan. 24 (Sat) Jan. 25 (Sun) Jan. 26 (Mon) Jan. 27 (Tue) 09:00~10:15 Minwalla Yarom El Showk Yarom Nishioka Hori Komargodski Hori Park 10:15~10:45 Break 10:45~12:00 El Showk Huang Yarom El Showk Hori Yarom Hori Komargodski Discussion 12:00~14:00 Lunch 14:00~15:15 Minwalla El Showk Huang Huang Nishioka Park Park 15:15~15:45 Check in / Break Break Registration 15:45~17:00 (3PM~) Huang Discussion Discussion Nishioka Break 5 min. talks Nishioka Komargodski 17:00~18:00 Discussions Break Discussions 18:00~ Dinner Banquet Dinner
Attachment 2: Room Assignment Name 1 Name 2 1 Cai, Wenhe Hu, Shan 2 Chen, Lin Li, Peng-cheng 3 Lin, Yuhan Wu, Jieqiang 4 Sun, Kaiwen Wang, Xin 5 Kim, Kyung Kiu Lal, Shailesh 6 Jain, Darmesh Ghosh, Sudip 7 Kaviraj, Apratim Banerjee, Aritra 8 Mandal, Taniya Park, Sang-A 9 He, Song Ryuji, Motono 10 Matsuda, Mikoto Mori, Taro 11 Jeon, Imtak Seong, Rak-Kyeong 12 Kim, Sung-Soo Yagi, Futoshi 13 Lee, Kanghoon Chung, HeeJoong 14 Kim, Cheolhun Song, Geunho 15 Lee, Jung Hun Yoon, Kook Hyun 16 Park, Miok Kim, Heeyeon 17 Park, Chanyong Seo, Yunseok 18 Hwang, Chiung Kim, Hyungchul 19 Gwak, Seungho Bae, Jinbeom 20 Zhang, Hong Qualls, Joshua 21 Jo, Gihyuk Ahn, Junyeong 22 Kim, Jungmin Kim, Jaewon 23 Kim, Dongwook Kim, Joonho 24 Kitamoto, Hiroyuki Mkrtchyan, Karapet 25 Lee, Ki-Hong Rim, Woohyun 26 Lee, Sung-Yeop Yun, Youngbin 27 Yokoyama, Daisuke Sakatani, Yuho 28 Tumurtushaa, Gansukh Khim Phun, Sunly 29 Ko, Sung Moon Suh, Yoonji 30 Ro, Daeho Choi, Sang-Kwan 31 Hong, In-ki Ahn, Byoungjoon 32 Yuan, Xing-Bo Kim, CookHyun *Rooms will be assigned at the hotel front when you check-in.
Attachment 3: Lunch and Dinner 1. Guideline During the school period, lunch and dinner will be provided at designated restaurants near the venue. The maximum amount per participant for lunch is 10,000 KRW per day and for dinner is 15,000 KRW per day. However, depending on your preference, you may choose to set you maximum amount as 15,000 KRW for lunch and 10,000 KRW for dinner. Please note that the amount of difference of actual spending and the maximum allowance does not roll over. For example, if you have spent 14,000 KRW for lunch, you can only choose a menu that is within the limit of 10,000 KRW for dinner. Any extra costs should be at your personal expense. After dining, please present your name card at the restaurant counter, and write down your first name initial and last name next to the amount of your meal cost on the note prepared. Name cards will be distributed at the registration desk on the first day of school (or the day of your arrival if you have different schedule). All participants should be in possession of the name card. There is no exception. Example. First Name Initial, Last Name. Amount J, DOE 9,000 The school will cover from 19 th of January (Lunch and Dinner) to the last day of official program, 27 th of January (Lunch only).
2. List of Restaurants No. Category Restaurant Menu 1 Korean 2 Korean 3 Korean 4 Korean 5 Korean 6 Korean 7 Chinese 8 Korean 9 Indian 10 Korean 서울깍두기 Seoul kkakdugi 삼다복국해물탕 Samdabokguk haemultang 우리콩순두부 Urikong Tofu Soup 부산돼지국밥 Busan dwaejigukbap 노홍만두 Nohong Mandu 상국이네김밥 / 야식 Sanguk s Gimbap/Ddeokbokki 신흥관 Shin-heung Gwan 금수복국 Geumsoobokguk 나마스테 Namaste 3 대서가밀면 3-dae Seoga Milmyun Ox bone soup (Seolleongtang): 8 Seafood soup, tofu soup: 7-10 Bibimbap, beef stew: 6-8 Unit: Thousand KRW Pork and rice soup, sundae rice soup: 6.5-8 Noodle soup, dimsum, rice cake and dimsum soup: 4-6 Deokbokki, gimbap: 3-5 Chinese food / black bean noodle, spicy seafood noodle: 4-5.5 Fubu soup: 10 Curry; 14, Nan: 2 Wheat noodle soup, spicy wheat noodle: 5.5 3. Map and Locations