UNITED STATES OLYMPIC COMMITTEE ATHLETES ADVISORY COUNCIL MEETING MINUTES Washington DC May 21-22, 2016 SATURDAY, May 21, 2016 ROLL CALL PRESENT: Sarah Konrad, Chair Jessica Cloy, Vice Chair Catherine Raney, Vice Chair Andrew Johnson, At-Large Kerry McCoy, At-Large REPRESENTATIVES: Badminton Baseball Biathlon Canoe/Kayak Curling Cycling Diving Equestrian Fencing Field Hockey Figure Skating Gymnastics Judo Karate Luge Modern Pentathlon Para Cycling Para Skiing Para Winter Sports Rowing Rugby Shooting Ski and Snowboard Softball Squash Swimming May Mangkalakiri (Representative) John Gall (Representative) Brian Olsen (Representative) Aaron Mann (Alternate) Doug Pottinger (Representative) Jame Carney (Representative) Cassandra Metzler (Representative) Michael Pollard (Representative) Saturday Only Cody Mattern (Representative) Jamie Montgomery (Alternate) Mark Ladwig (Representative) Tash Schwikert (Alternate) Christal Ransom (Representative) Brian Mertel (Representative) Brian Martin (Representative) Eli Bremer (Alternate) Greta Neimanas (Alternate) Candace Cable (Representative) Katie Holloway (Representative) John Ruf (Representative) Karin Korb (Representative) Augusto Perez (Representative) Chelsi Figley (Substitute) Jamie Redman (Alternate) James Gillenwater (Representative) Mary Weeks (Representative) Grete Skogen (Representative Destinee Martinez (Substitute) Gilly Lane (Alternate) Margaret Hoelzer (Alternate) 1
Synchronized Swimming Table Tennis Taekwondo Team Handball Tennis Track & Field Triathlon USOPA Water Ski Weightlifting Olivia Morgan (Representative) Han Xiao (Representative) Lynda Laurin (Representative) Tomuke Ebuwei (Representative) Jeffery Morrison (Representative) Mechelle Freeman (Representative) Victor Plata (Alternate) Carol Lewis-Zilli (Representative) Andrew Adkison (Representative) Emmy Vargas (Representative Sports not represented: Archery Basketball Bobsled/Skeleton Bowling Boxing Fencing Golf Ice Hockey Para Athletics Racquetball Roller Sports Sailing Soccer Speedskating Tennis Volleyball Water Polo Wrestling GUESTS: Kacie Wallace Sara Clark Morane Kerek Rachel Isaacs Leslie Klein Ben Leopold Sheri Escher Laura Tierney Travis Tygart Molly Tomlonovic Ombudsman Ombudsman USOC, CFO USOC, Sport Performance USOC, Athlete Services USOC, Sport Performance USOC, Sport Performance Founder, The Social Institute USADA USADA 2
APPROVAL OF MINUTES and OPENING REMARKS Sarah Konrad Ms. Konrad opens the meeting by asking for a motion to approve the January 2016 meeting minutes. Jon Ruf calls for that motion, seconded by Mark Ladwig and approved by the whole. Motion passes. She then announces that Han will be running the meeting and reminds the AAC that it is to give Vice-Leads more experience. She then discussed four items that have made progress since the last meeting: 1. The letter to WADA and the IOC about Russian athletes has been received and the AAC has received responses via email from both groups 2. USADA is launching a new clean athlete campaign 3. LA2024 is continuing to reach out the AAC and have set up a Google Hangout for Wednesday, May 25 at 12pm PST to discuss the bid process 4. Chula Vista OTC is moving forward with the Point Loma Trust Foundation to take over OTC operations INITIATIVE WORKING GROUPS 1. Mentorship program a. Would like to create a welcome letter in order to streamline information for new AAC members b. Would like to pair a new rep with an existing rep to bring new rep up to speed on initiatives and other AAC workings, this would be similar to a mentorship program. 2. SafeSport a. Board of directors started an executive search to start staffing the center with the expectation of launching in January 2017 along with approved set of policies and procedures of how the center would run. 3. NGB AAC Quad Elections a. Update AAC job descriptions with clarifications of what each role entails b. Suggestion to NGBs is to have November 15 th as the election deadline for new AAC reps in order to provide flexibility in travel logistics for the January 2017 quad meeting. 4. Paralympic representation in next quad a. See presentation entitled Paralympic Representation for an overview of how governance structures would look Discussion ensued regarding bylaw changes and defining HPMO. Sarah Castle called for a motion to approve the bylaw changes as is (from the slide entitled Bylaws-Proposed Wording slide 12 of the presentation). Eli Bremer called for a point of clarification regarding HPMOs definition and choosing to amend the definition of HPMO to as the USOC defines it. This change was seconded by Jamie Carney and approved by all but one member. Sarah Castle s motion passes with Mr. Bremer s amendment. Below, in red, are the additions to the original bylaw wording: 3
A. The Athletes Advisory Council ( AAC ) is composed of one representative from each National Governing Body ( NGB ), Paralympic Sport Organization ( PSO ), or High Performance Management Organization ( HPMO ) as defined by USOC elected from the NGB/PSO/HPMO of each sport; one representative from each USOC-managed Paralympic sport program elected from the management program; three (3) Paralympic representatives from NGB-managed sports (one from team sports and two from individual sports) (each a Representative ) elected by procedures established by U.S. Paralympics; and the six (6) At-Large members elected by the AAC. An athlete from the IOC Athletes' Commission and an athlete from the IPC Athletes Commission shall be ex officio members of the AAC, entitled to voice and vote. BREAK ATHLETE CAREER AND EDUCATION SERVICES, TUITION GRANT PROGRAM Leslie Klein, Rachel Isaacs Ms. Klein delivered a presentation on the Athlete Career and Education Services program. See presentation entitled ACE Update. Ms. Isaacs informed the AAC that the tuition grant deadlines are moving from three times a year to once a year. November will now be the new deadline with allocation of funds provided the following year. BREAK SOCIAL MEDIA AND POST ATHLETIC CAREERS Laura Tierney Ms. Tierney delivered a presentation regarding social media best practices. See presentation entitled Laura Tierney. 4
OMBUDSMAN UPDATE Kacie Wallace and Sara Clark Ms. Wallace and Ms. Clark delivered the Athlete Ombudsman update. See presentation entitled Ombudsman Update. Ms. Konrad calls for executive session to discuss the presentation. Seconded by Ms. Metzler and approved by the whole. BREAK INITIATIVE WORKING GROUPS SUNDAY, May 22, 2015 USADA Molly Tomlonovic Mr. Tygart and Ms. Tomlonovic delivered a presentation on USADA updates and the renewal process of the USOC and USADA contract. See presentation called USADA Contract Discussion and USADA Update. USOC BOARD UPDATE Steve Mesler Mr. Mesler delivered a presentation on the USOC Board and other new updates. 5
USOC RESOURCE ALLOCATION Morane Kerek Ms. Kerek delivered a presentation on USOC Resource Allocation and how the breakout of funding works. INITIATIVE WORKING GROUPS OLD BUSINESS NEW BUSINESS Ms. Wallace would like to include a session on Performance Partnership Agreements for next quad so they know the policies and procedures of how that system works. Ms. Isaac s informed the AAC that the hospitality in Rio for the Paralympics will be called the VIP Program with the final location still TBD. She also let the AAC know there will be three HPTC locations for the Olympics (Navy School, Flamingo, Lonier) and one location for the Paralympics (Navy School). Ms. Konrad requested outreach ideas for the New Orleans meeting in January and to contact her with them. Mr. Ladwig created a letter to clarify procedures for election of new reps which will be shared with NGBs once the wording is finalized. Mr. Ladwig called for a motion to approve the letter, seconded by Ms. Holloway, and approved by the whole. Motion passes. Ms. Lewis reminded the AAC of the upcoming USOPA elections. Ms. Korb began by thanking the committee members for helping with the interview and IPC Athletes Commission candidate election. Monica Bascio (Para Cycling) was selected and the election will take place at the Rio Paralympic Games. 6
ADJOURN Motion to adjourn called by Cody Mattern, seconded by Mary Weeks, and approved by the AAC. Motion to adjourn passes. Meeting adjourned at 12:00 pm. 7