EXHIBITION/ SPONSORSHIP PROSPECTUS Sunday 26 June Tuesday 28 June, 2016 Sheffield Hallam University
CONTENTS Section Page No. Introduction 1 Contact Information 4 Venue location and travel directions 5 Exhibitor packages and sponsorship 7 Exhibition Details 16 DEADLINES Please see the deadlines below in respect of exhibition and sponsorship registrations for the 2016 BACHE Conference hosted by Sheffield Hallam University. Deadline for cancellation, refunds and invoice requests 6 May 2016 Completion of Exhibition/Sponsorship Booking Form 13 May 2016 Deadline for receiving information for the conference handbook 20 May 2016 All exhibition stands/sponsorship invoices must be paid by 10 June 2016
INTRODUCTION The British Association of Cleaning in Higher Education (BACHE) was established in 2004 with funding from the Higher Education Funding Council for England (HEFCE). The Association is one of eleven organisations forming the Higher Education Estates Forum Association (HEEFA) that has a remit associated with Estates and Facilities Management in higher education. Specifically, BACHE provides a forum for cleaning operatives, supervisors and managers and is the primary association providing support for cleaning and associated services within the Higher Education sector. The Association currently has 67 member institutions from across the United Kingdom and Ireland. BACHE aims to standardise training for cleaning staff (in higher education institutions), recognising the importance of professional cleaning activities. BACHE helps further and higher educational institutions to network and share best practices and cleaning processes thereby achieving the ultimate aim of improving cleaning standards and professionalism across campuses. One aspect of the Associations work is to host an annual conference each year, thus, providing an opportunity for its members to network and to attend a range of workshops and keynote sessions. Running parallel to the conference is a Suppliers Exhibition providing the Associations members with the opportunity to see and discuss with selected companies opportunities for business now or in the future. Our members are interested in your products and services and many are attending the conference to do business. A recent survey of just over one third of UK students said they rejected certain institutions because of the quality of their buildings, facilities or physical environment. Furthermore, the survey asked students to choose their top three priorities for investing money, if they were given charge of their university s finances. Whilst largely feeling enough is spent on existing buildings, if funds could only be spent on university buildings and facilities, 20% would like to see more spent on cleaning with this figure increasing to 32% in London. The contribution, cleaning service teams make therefore is crucial and the products, equipment and services you offer, are paramount in supporting our members. On behalf of the BACHE, I would like to invite you to exhibit at our 2016 Conference which will be hosted by Sheffield Hallam University from 26 to 28 June 2016. The Conference theme will be "Cleaning and Associated Services Supporting the Core Business. The conference will provide your company/association with a unique opportunity to liaise with front-line supervisors and managers responsible for the delivery of cleaning and associated services in the education sector within an informal setting. The exhibition area will be the focal point of the conference where delegates will meet between conference sessions and where all refreshments will be served, creating an effective and efficient opportunity for delegates to be exposed to your company s products and services. By attending this conference your company 1
representatives will have the opportunity to meet and speak with 70-80 delegates during the conference; launch and demonstrate new products and services; promote your company and brands; obtain feedback and conduct market research; generate sales leads; position your company as a market leader; penetrate the educational market and network with new and existing clients. In support of the latter your company representatives are invited to participate in our social evening at the Novotel on Sunday 26 June 2016 and attend our Gala Dinner in the Cutlers Hall Sheffield on Monday 27 June 2016 thus, providing you with further opportunities to interact with the Associations members. Attending this conference will provide your company/association with an insight into the latest issues the Associations members are dealing with and solutions they are looking for. At the same time, you will have a captive audience and thus, the opportunity to promote your company s services, equipment, consumables, training and development opportunities and showcase the latest technology advancements emerging within the cleaning industry. Seeking out new business and connecting with the responsible person for the procurement of cleaning services, equipment and products etc. in a university or college can be time consuming. Why not get a head start and host an exhibitor stand at our Conference? Where else could you potentially meet up with so many new clients (or reacquaint yourself with existing clients) in two days? After all this is an important sector to be engaging with and an opportunity not to be missed. Because as confirmed by the Association of University Director of Estates 2014 Higher Education Estates Statistics report: In terms of size, UK universities occupy an area just shy of the NHS estate (30 million m2, 322 million sq ft) but more than two and a half times the Governments own estate (10 million m2, 107 million sq ft). University estates and facilities are accessed by 2.4 million members of the British population University sector has a turnover of 27.3 billion, spends 2bn (excluding residential) per annum University Sector Turnover Equivalent To Fourth Largest FTSE Company The higher educational sector is therefore a significant contributor to the wealth and prosperity of the UK economy and why would you not therefore want to be part of this? Do you have something unique to offer i.e. are you about to or have you already launched a new product or service within the last twelve months? If so, why not step forward to the rostrum and take advantage of giving a short presentation to our delegates during the conference programme. Those companies/associations selecting our Platinum or Gold Sponsorship packages will automatically secure a five minute presentation slot during the Conference programme. Please read the brochure for more detailed information about our 2016 Conference including details about the hire of exhibition space including details of our sponsorship packages. Companies wishing to exhibit at the BACHE 2016 Conference are requested to book their exhibition package as soon as possible by completing the online registration form. 2
For further clarification and/or additional information, please contact Nicola Peel at Hg3 Conferences (our retained Conference Organisers for 2016) via email at nicola.peel@hg3.co.uk I look forward to your participation. ANTHONY TYRRELL BSc (Hons) MCIOB Chair, BACHE 3
CONTACT INFORMATION Event Organisers Nicola Peel Hg3 Conferences Ltd 4 Dragon Road Harrogate HG1 5DF E-mail: nicola.peel@hg3.co.uk Tel: +44 (0) 1423 529333 Venue Contact: Jill Hitchenor The Events Team Sheffield Hallam University City Campus Howard Street Sheffield S1 1WB E-mail: j.hitchenor@shu.ac.uk / www.shu.ac.uk/eventservices Tel: +44 (0) 114 225 5319 BACHE Administrator Contact: Debbie Smith British Association for Cleaning in Higher Education Whitehouse Wymeswold Road Wysall Nottinghamshire NG12 5QU E-mail: admin@bache.org.uk Tel: +44 (0) 7508 436 275 4
VENUE LOCATION AND TRAVEL DIRECTIONS Sheffield Hallam University city campus is located in Sheffield city centre, next to both the bus and train stations. The location of the city campus can be seen on the campus map found via the web link below. http://www.shu.ac.uk/eventservices/sites/events/files/citycampus-map.pdf Exhibition Space Exhibition space is available as 3m x 2m. All sponsorship packages include a single exhibition space of 3m x 2m. The exhibition will be held in the Heartspace Atrium where all the refreshment breaks will be served during the conference. The plan of the exhibition will be to encourage delegates to network within the exhibition area and to maximise exhibition time for the exhibitors. Please state your preferred exhibition stand number when completing your registration form. By car: Sheffield s motorway link is the M1, junctions 33 and 34. You are recommended to leave at junction 33 and proceed into the city centre by way of the Parkway (A630). The city campus is approximately ten minutes from junction 33 of the M1. Satellite navigation If you are using satellite navigation please use the postcode S1 4RF. To get directions to the city campus by car, please click here. By rail: Regular inter-city services operate between Sheffield and other main line towns and cities. London is two-and-a-half-hours away by train, Manchester, Leeds and Birmingham one hour and Edinburgh four hours. Sheffield s Train Station is just a two minute walk away from the city campus. Further information on all rail routes can be found via National Rail Enquiries. 5
Overnight Accommodation Delegates and exhibitors attending the Conference will be accommodated in the Novotel Hotel, Sheffield Centre, within a two minute walk of the conference venue. The Novotel is a 4-star hotel located right in the city. The Notovel is a 4-star luxury hotel with stylish rooms that offer you the space to work or relax and there is also a heated indoor pool. The cost of overnight accommodation (including a hot buffet breakfast) for two nights (Sunday 26 June and Monday 27 June) for exhibitors has been included in some of our exhibitor packages. Check-in time at the hotel will be from 14:00 hours on Sunday 26 June 2016 with check-out by 12:00 hours on the day of departure. Gala Dinner Monday 27 June, 2016 Cutlers Hall Sheffield The famous Cutlers' Hall, a Grade II* listed building in Sheffield and the headquarters of the Company of Cutlers in Hallamshire, is the chosen venue to host the Annual Gala Dinner this year. The venue provides the perfect backdrop for any dinner by adding an element of grandeur with its breath-taking architecture and lavish features. Dress Code: Black Tie and Cocktail Dresses 6
EXHIBITOR PACKAGES AND SPONSORSHIP We would like to invite companies/associations to view the packages available below, some of which include sponsorship opportunities. Packages can be booked using the online registration form here. Note we can only accommodate up to 22 exhibitors at this conference thus, packages are offered on a first come, first served basis. Current availability will be displayed on the online registration form. The Association is open to companies/associations proposing alternative sponsorship packages for consideration. Platinum Sponsorship Packages Early Bird Registration Sponsorship Package For 2016, the BACHE will be offering an incentive to its members to register delegate places early by offering the opportunity to win up to 1,000 to be spent on either cleaning equipment for their University or College or to fund and/or contribute towards supporting staff training and development of their cleaning services team. Only those delegates who have registered by 22 April 2016 will be included in the prize draw to be drawn on the evening of Monday 27 June 2016. The BACHE is looking for preferably a supplier to offer equipment and/or access to staff development and training courses up to the value of 1,000 (VAT included) or to work in partnership with the Association whereby the value of the award could be split 50/50. Early Bird Registration Sponsorship Package for 2,000 includes: An opportunity to sponsor (in full or in partnership with the BACHE), and present the draw winner with the prize of cleaning equipment and or staff development and training up to the value of 1,000 on the evening of Monday 27 June 2016 where you will noted as a Platinum Sponsor Company logo on the front of the Associations conference handbook Company s branded pop-up banner displayed in the Gala Dinner venue Full page advertisement and acknowledgement within the conference handbook Acknowledgement that your company is providing conference sponsorship in any pre-conference media releases issued Company literature inserts of your choice in the delegate conference bag The option to send (via the Associations Administrator) two direct e-mail marketing communications to the Associations members The option to give a five minute presentation slot during the conference for you to highlight your company s business and/or any new products/services that have been launched within the last twelve months 7
2 exhibition personnel to be present at the conference, including attendance at the networking event on Sunday 26 June 2016 and the Gala Dinner held in Cutler s Hall on Monday 27 June 2016 Bed & breakfast for 2 exhibition personnel for 2 nights single occupancy rooms (26 and 27 June 2016) at the 4* Novotel Hotel BACHE Cleaning Awards Sponsorship Packages These awards will be presented during the Gala Dinner on Monday 27 June 2016. If sponsored a company representative will be asked to present the awards alongside the Chair of the BACHE. Photos of the award presentations will appear in a post conference feature to be published, for example in University Business Magazine and Tomorrow s Cleaning (circulation 50,000) or other similar publications aligned to the Higher Education sector. Sponsors will receive copies of photo s to use for their own marketing purposes for a twelve month period from 1 July 2016. Sponsorship of the Cleaner of the Year Awards package for 2,000 includes the following: An opportunity to sponsor and present the Association s annual Cleaner of the Year and Runner-Up Awards and if willing an opportunity for a company representative to be on the judging panel Your company logo will be engraved alongside the BACHE logo on the award/certificates issued where you will noted as a Platinum Sponsor Company logo on the front of the Associations conference handbook Company s branded pop-up banner displayed in the Gala Dinner venue Full page advertisement and acknowledgement within the conference handbook Acknowledgement that your company is providing conference sponsorship in any pre-conference media releases issued Company literature inserts of your choice into the delegate conference bag The option to send (via the Associations Administrator) two direct e-mail marketing communications to the Associations members Use of award presentation photo s for your company s marketing use for 12 The option to give a five minute presentation slot during the conference for you to highlight your company s business and/or any new products/services that have been launched within the last twelve months 8
2 exhibition personnel to be present at the conference, including attendance at the networking session on Sunday 26 June 2016 and the Gala Dinner on Monday 27 June 2016 Accommodation and breakfast for 2 exhibition personnel for 2 nights single occupancy rooms (26 and 27 June 2016) at the 4* Novotel Hotel Sponsorship of the Supervisor of the Year Awards package for 2,000 includes the following: An opportunity to sponsor and present the Association s annual Cleaner of the Year and Runner-Up Awards and if willing an opportunity for a company representative to be on the judging panel Your company logo will be engraved alongside the BACHE logo on the award/certificates issued where you will noted as a Platinum Sponsor Company logo on front of the Associations conference handbook Company s branded pop-up banner displayed in the Gala Dinner venue Full page advertisement and acknowledgement within the conference handbook Acknowledgement that your company is providing conference sponsorship in any pre-conference media releases issued Company literature inserts of your choice into the delegate conference bag The option to send (via the Associations Administrator) two direct e-mail marketing communications to the Associations members Use of award presentation photo s for your company s marketing use for 12 The option to give a five minute presentation during the conference for you to highlight your company s business and/or any new products/services that have been launched within the last twelve months 2 exhibition personnel to be present at the conference, including attendance at the networking session on Sunday 26 June 2016 and the Gala Dinner on Monday 27 June 2016 Accommodation and breakfast for 2 exhibition personnel for 2 nights single occupancy rooms (26 and 27 June 2016) at the 4* Novotel Hotel 9
For Joint sponsorship of Cleaner of the Year and Supervisor of the Year Awards then there would be a reduced package of 3,000. Sponsorship of the Best Practice Awards package for 2,000 includes the following: An opportunity to sponsor and present the Association s annual Best Practice Winner and Runner-Up Awards and if willing an opportunity for a company representative to be on the judging panel Your company logo will be engraved alongside the BACHE logo on the award/certificates issued where you will noted as a Platinum Sponsor Company logo on the front of the Associations conference handbook Company s branded pop-up banner displayed in the Gala Dinner venue Full page advertisement and acknowledgement within the conference handbook Acknowledgement that your company is providing conference sponsorship in any pre-conference media releases issued Company literature inserts of your choice into the delegate conference bag Use of the award presentation photo s for your company s marketing use for 12 The option to send (via the Associations Administrator) two direct e-mail marketing communications to the Associations members The option to give a five minute presentation during the conference for you to highlight your company s business and/or any new products/services that have been launched within the last twelve months Complimentary Wifi access 2 exhibition personnel to be present at the conference, including attendance at the networking session on Sunday 26 June 2016 and the Gala Dinner on Monday 27 June 2016 Accommodation and breakfast for 2 exhibition personnel for 2 nights single occupancy rooms (26 and 27 June 2016) at the 4* Novotel Hotel 10
Gold Sponsorship Packages Drinks Sponsorship Packages Two evening events are planned during the Conference to encourage networking between delegates and companies and these provide great sponsorship opportunities to market your company. The first event on the evening of Sunday 26 June 2016 from 19:30 will be informal whilst on the evening of Monday 27 June 2016 the Association will hold its annual Gala Dinner and Awards Ceremony. Informal evening drinks reception package for 1,500 includes the following: An opportunity to sponsor the informal drinks reception on Sunday 26 June 2016 where you will noted as a Gold Sponsor Company banners displayed within the function room Full or half page advertisement and acknowledgement within the conference handbook Company s branded pop-up banner displayed in the Gala Dinner venue Acknowledgement that your company is providing conference sponsorship in any pre-conference media releases issued Company literature inserts of your choice into the delegate conference bag The option to send (via the Associations Administrator) two direct e-mail marketing communications to the Associations members The option to give a five minute presentation during the conference for you to highlight your company s business and/or any new products/services that have been launched within the last twelve months 2 exhibition personnel to be present at the conference, including attendance at the networking session on Sunday 26 June 2016 and the Gala Dinner on Monday 27 June 2016 Accommodation and breakfast for 2 exhibition personnel for 2 nights single occupancy rooms (26 and 27 June 2016) at the 4* Novotel Hotel 11
Gala Dinner pre-dinner drinks package for 1,750 includes the following: An opportunity to sponsor the pre-gala dinner drinks reception on Monday 27 June 2016 where you will noted as a Gold Sponsor Full or half page advertisement and acknowledgement within the conference handbook Company s branded pop-up banner displayed in the Gala Dinner venue Acknowledgement that your company is providing conference sponsorship in any pre-conference media releases issued Company literature inserts of your choice into the delegate conference bag The option to send (via the Associations Administrator) two direct e-mail marketing communications to the Associations members The option to give a five minute presentation during the conference for you to highlight your company s business and/or any new products/services that have been launched within the last twelve months 2 exhibition personnel to be present at the conference, including attendance at the networking session on Sunday 26 June 2016 and the Gala Dinner on Monday 27 June 2016 Accommodation and breakfast for 2 exhibition personnel for 2 nights single occupancy rooms (26 and 27 June 2016) at the 4* Novotel Hotel Gala Dinner table wine package for 1,750 includes the following: An opportunity to sponsor the Gala Dinner table wine on Monday 27 June 2016 where you will noted as a Gold Sponsor Company logo included on printed dinner menus Company s branded pop-up banner displayed in the Gala Dinner venue Full or Half page advertisement and acknowledgement within the conference handbook Acknowledgement that your company is providing conference sponsorship in any pre-conference media releases issued Company literature inserts of your choice into the delegate conference bag The option to send (via the Associations Administrator) two direct e-mail marketing communications to the Associations members The option to give a five minute presentation during the conference for you to highlight your company s business and/or any new products/services that have been launched within the last twelve months 12
2 exhibition personnel to be present at the conference, including attendance at the networking session on Sunday 26 June 2016 and the Gala Dinner on Monday 27 June 2016 Accommodation and breakfast for 2 exhibition personnel for 2 nights single occupancy rooms (26 and 27 June 2016) at the 4* Novotel Hotel Silver Sponsorship Packages Our Silver sponsorship packages make sure your company logo will appear alongside the BACHE logo, thus keeping your company name up front throughout the conference. Delegate Conference Bags package for 1,250 includes the following: An opportunity to sponsor delegate conference bags with your company logo attached where you will noted as a Silver Sponsor Half or quarter page advertisement and acknowledgement within the conference handbook Company s branded pop-up banner displayed in the Gala Dinner venue Acknowledgement that your company is providing conference sponsorship in any pre-conference media releases issued Company literature inserts of your choice into the delegate conference bag The option to send (via the Associations Administrator) two direct e-mail marketing communications to the Associations members The option to give a five minute presentation during the conference for you to highlight your company s business and/or any new products/services that have been launched within the last twelve months 2 exhibition personnel to be present at the conference, including attendance at the networking session on Sunday 26 June 2016 and the Gala Dinner on Monday 27 June 2016 Accommodation and breakfast for 2 exhibition personnel for 2 nights single occupancy rooms (26 and 27 June 2016) at the 4* Novotel Hotel 13
Conference badges and lanyards (worn by delegates throughout conference) package for 985 includes the following: An opportunity to sponsor delegate name badges/lanyards with your company logo attached where you will noted as a Silver Sponsor Half or quarter page advertisement and acknowledgement within the conference handbook Company s branded pop-up banner displayed in the Gala Dinner venue Acknowledgement that your company is providing conference sponsorship in any pre-conference media releases issued Company literature inserts of your choice into the delegate conference bag The option to send (via the Associations Administrator) two direct e-mail marketing communications to the Associations members The option to give a five minute presentation during the conference for you to highlight your company s business and/or any new products/services that have been launched within the last twelve months 2 exhibition personnel to be present at the conference, including attendance at the networking session on Sunday 26 June 2016 and the Gala Dinner on Monday 27 June 2016 Accommodation and breakfast for 2 exhibition personnel for 2 nights single occupancy rooms (26 and 27 June 2016) at the 4* Hotel Novotel Bronze Exhibition Packages Supplier stand package for 1000 includes the following: where you will noted as a Bronze Sponsor Acknowledgement within the conference handbook Acknowledgement that your company is supporting the conference in any preconference media releases issued Company literature inserts of your choice into the delegate conference bag 14
2 exhibition personnel to be present at the conference, including attendance at the networking session on Sunday 26 June 2016 and the Gala Dinner on Monday 27 June 2016 Accommodation and breakfast for 2 exhibition personnel for 2 nights single occupancy rooms (26 and 27 June 2016) at the 4* Novotel Hotel Supplier stand only package for 600 includes the following: where you will noted as a Bronze Sponsor Acknowledgement within the conference handbook Acknowledgement that your company is supporting the conference in any preconference media releases issued The following three packages are also available if you would like more than two persons from you company/association to attend the conference: Single person full conference attendance package for 430 includes the following: on both Monday 27 and Tuesday 28 June 2016 Attendance at the informal networking event on Sunday 26 June 2016 Attendance at the Gala Dinner on Monday 27 June 2016 Accommodation and breakfast 2 nights single occupancy rooms (26 and 27 June 2016) at the 4* Novotel Hotel Single person day attendance package for 180 includes the following: on Monday 27 June 2016 only Gala Dinner attendance package for 150 includes the following: Attendance at the pre-dinner drinks reception and Gala Dinner on Monday 27 June 2016 Overnight accommodation and breakfast for 1 night single occupancy room at the 4* Hotel Novotel 15
EXHIBITION DETAILS Space Allocation The stands are sold as space only with a table and 2 chairs supplied. The exhibition will take place in the Heartspace Atrium (see Campus Map) on Monday 27 and Tuesday 28 June 2016, where the conference workshops and day time catering will be taking place. Exhibition Hours Sunday 26 June Exhibition stands can be set up between 14:00 18:00 hours (by prior arrangement with the organisers). All stand spaces should be set up by 18:00. Monday 27 June 09.00 17.30 Tuesday 28 June 09.00 13.00 Exhibition Space Exhibition space is available as 3m x 2m. All sponsorship packages include a single exhibition space of 3m x 2m. The exhibition will be held in the Heartspace Atrium where all the refreshment breaks will be served during the conference. The plan of the exhibition will be to encourage delegates to network within the exhibition area and to maximise exhibition time for the exhibitors. Please state your preferred exhibition stand number when completing your registration form. Access and Set-up Exhibitors may set up time between 14:00 and 18.00 hours on Sunday 26 June 2016. PLEASE NOTE this may be arranged but only with advanced notification. Please contact Nicola.peel@hg3.co.uk in order to advise her of the time you wish to set up. Access will be available for exhibitors to set up. Access will also be available from 07:00 hors on Monday 27 June for exhibitors to set up. All exhibition stands must be set up in time for the commencement of the conference at 09:00 on Monday 27 June 2016. Breakdown may start after 12:30 on Tuesday 28 June 2016. The exhibition area must be completely cleared down and vacated by 16:00 hours. Loading Bay Access to the Heartspace Atrium is via the Goods Entrance. This is located on Surrey Lane, off Paternoster Row and runs parallel to Howard Street (pedestrianised) on the Campus Map. The best post code to use for sat nav is S1 2LW for the Howard Pub, Surrey Lane is then the next left after the pub. Porters will be on hand to help you unload your vehicle. You should move your car to the APCOA car park on Eyre Street after unloading to allow others access. If you are sending materials in advance these should be scheduled to arrive on Friday 24 June between 8:00 and 16:00, when the Goods Entrance is staffed. Please do not arrange for materials to be sent earlier than this as storage is limited. All packages should be clearly labelled with your company name, date of the event, name of the event and location of the exhibition. Please click here to view a guide on delivering goods to the city campus. 16
Car Parking Car parking is available in the APCOA car park on Eyre Street. You will receive a token when you enter the car park and this can be validated at any of our reception desks to receive discounted parking. Presently this is 4.00 per day. Cleaning Circulation space is cleaned daily. Exhibition spaces are not cleaned. Exhibitors are responsible for taking away all of their materials, after the event. Wi-Fi Complimentary Wi-fi will be provided to all exhibitors. 17