HANOVER GYMNASTICS TEAM Together We Can Do Anything 2017-2018 Parent Handbook Hanover Area YMCA 500 N. George Street Hanover, PA 17331 717-632-8211 (YMCA Main Line) 717-632-0195 (Gymnastics Center Only) www.hanoverymca.org FOR YOUTH DEVELOPMENT FOR HEALTHY LIVING FOR SOCIAL RESPONSIBILITY
GYMNASTICS DIRECTOR Lisa Pratt lpratt@hanoverymca.org COACHES Lisa Pratt, Minyoung Kwon, Vlad Korolev, Irina Koroleva, Michelle Lee, Dana Wertz, Charlie Werner, Lauren Steirer, Casey Rohrbaugh, Taylor Rohrbaugh, Ashley Ellis, Katie Wells, Kristi Crooks, Heidi Buffington, Belle Hippensteel 2017-2018 GYMNASTICS PARENT ORGANIZATION BOARD MEMBERS President Steve Norris Vice President Tammy Claybaugh Secretary Danielle Farber Fundraising Chair Deb Asper Fundraising Chair RaeAnne Ginter Xcel Girls Team Representative Brandy Baugher Level 3 Girls Team Representative Amanda Palmer LV 4 Girls Team Representative Lisa Kile-Faith Norris LV 5 Girls Team Representative Crystal Wolf LV 6 Girls Team Representative Cindy Vargas 7 Girls Team Representative Barb Taylor Joanna Toft LV 8 Girls Team Representative Janice Grams LV 9/10 Girls Team Representative- Michelle Wicker LV 4 Boys Team Representative Crystal Deitch John Watts LV 5 Boys Team Representative- LV 6 Boys Team Representative LV 7-10 Boys Team Representative Nominations for the board members will be taken in August. Voting for these positions will be done at the September 9, 2017 meeting. GPO board members meet once a month usually from 6:30-8:00 pm. A Hanover Gymnastics Team member will exhibit the values of caring, honesty, respect, and responsibility AT ALL TIMES.
PARENT RESPONSIBILITIES To show interest, enthusiasm, and support of your child. To work as a team with other parents and coaches and communicate effectively with one another. To actively support the program and GPO through positive attitudes, comments and actions. Please call if your child cannot attend practice or will be late or leaving early. You may prefer to send in a note if you know in advance of a necessary absence. Indicate the date(s) of absence. Any gymnast missing practices during the two weeks prior to a competition will not be allowed to compete in that competition unless approved by his or her Coach and/or Gymnastics Director. If you are late picking up your child and the gym staff is unable to stay, your child will wait at the front YMCA customer service desk provided the Y is open. GYMNAST RESPONSIBILITIES All scheduled practices should be attended. To work hard and honestly in all training areas. To take care of the gym equipment and keep the training area clean. To treat others as one would like to be treated. To actively support the program through positive attitudes, comments and actions. Participants in the gym before the start of practice may NOT get on any equipment. All team members are asked to keep a strong attendance policy. Times and days for each level vary depending on the skills required at each level. Attending practices regularly will help the coaches and gymnast achieve requirements safely and with less frustration. The best practice is to be at practice! To display good sportsmanship at all times! There are NO scheduled makeups for competitive team members. To display good sportsmanship at all times!
TEAM LEVELS COMMUNICATION COMPULSORY: These are the beginning levels of competition in which the gymnasts perform a set routine that allows for no changes from the text established by USA Gymnastics. Girl s levels 3-5 and boy s levels 4-6 are considered compulsory. OPTIONAL: The more advanced levels of competition in which the gymnasts perform routines they create along with their coach and choreographer that meets the skill value requirements for their level of competition. Girls level 6-10 and boy s levels 7-10 are considered optional. BULLETIN BOARD: Information will be posted on the bulletin board, so parents should come in and check it often to stay informed. EMAIL: We must have a current email address. Information will be emailed to you throughout the year. All email communication will have Hanover Gymnastics in the subject line. QUESTIONS: Parents should communicate with their coach first. If the coach is unable to assist with the problem parents should contact the Gymnastics Director. Xcel: We currently have girls competing at the Bronze, Silver, Gold and Platinum levels of this USA program. These levels are able to perform routines they create along with their coach. This program is considered more recreational for our team. CALENDAR: Will be given out in September with scheduled events for the year. PHONE BOOK: Will be given out in September with all team gymnast contact information. TESTING Skill requirements given by USAG to move up through the level system will be used. Each gymnast is individual and the recommendation to move to the next level will be given in May or the beginning of June each year. Gymnasts can move up to the next level at any time of the year at the coaches discretion.
INJURIES PRACTICE ATTIRE All injuries in or out of practice must be reported. Please do not assume that your child cannot practice. Injured gymnasts will continue to work out with the team for stretching, conditioning, or whatever is possible while recovering. The less time out of the gym, the better. NO jewelry is to be worn. This includes chokers and rings. Only stud earrings are allowed during practice. Belly rings are to be removed or covered with a Band- Aid underneath the leotard. GIRLS: Hair needs to be pulled back and out of the face. LOCKER ROOM Team gymnasts will be given lockers. Selection begins at the upper levels and moves down to the lower levels. At the lower levels, it may be necessary to share a locker. Lockers should be kept clean and organized. Food and dirty clothing should not be left in lockers. NO horse play is tolerated in the locker rooms. If necessary, locker room privileges will be lost for a period of time. WE ARE NOT RESPONSIBLE FOR LOST OR STOLEN ITEMS. Please lock your locker and leave ALL valuables and money at home!! Lockers will be cleaned out during shut down week. Items left in the locker room at that time will be placed in the lost and found. BOYS: Hair needs to be trimmed and out of the face. GIRLS: A leotard must be worn at practice. Biker shorts may be worn if necessary. BOYS: Shorts with a t-shirt tucked in is required. BOYS/GIRLS: A pair of good running shoes should be in lockers at all times. Gymnasts will not be allowed to participate in running indoors or out without a running shoe. DISCIPLINARY PROCEDURES. Written documentation of all occurrences will be kept in the gymnasts file. A copy of the disciplinary action report is on the following page.
GYMNAST DISCIPLINARY ACTION REPORT Date of Occurrence: Occurrence: 1 st 2 nd 3 rd 4 th Gymnast s Name: Coach s Name DISCIPLINARY PROCEDURES First Occurrence: Conference between coach and gymnast. Documentation of occurrence will be put in gymnasts file and given to parent. Second Occurrence: Gymnast will be removed from the practice and parent will be contacted. An Explanation for removal will be given to the parent. Documentation of occurrence will be put in gymnasts file and given to parent. Third Occurrence: Gymnast will be suspended from the gym for a period of time determined by the Gymnastics Director and Head Coach. Documentation of occurrence will be put in gymnasts file and given to parent. Fourth Occurrence: A disciplinary action plan will be implemented. If unsuccessful, the gymnast could be removed from the program. Documentation of occurrence will be put in gymnasts file and given to parent. EXPLANATION OF OCCURRENCE: Coach s Signature: Supervisor s Signature: Date: Date I HAVE READ THIS REPORT: Gymnast s Signature: Parent s Signature: Date: Date:
PARENT ORGANIZATION EXPECTATIONS: As a parent of a team gymnast you are asked to actively participate in the GPO and its activities. Your participation is an important key to our team s success. MEETINGS: All Parents meet once a year for a team meeting. We have a meeting September 9 th, 2017 at noon in the YMCA pavilion. Please make every effort to attend! AWAY MEETS: All team parents are asked to support our team by wearing our team colors (red, white and black) at all competitions. Gymnastics apparel will be sold periodically through the season. FUNDRAISING Participation in two fundraisers is mandatory. As a result of successful fundraising all team participants receive 30% off of all meet registration fees. This percent is subject to increase or decrease at any time over the course of the year if the amount budgeted to offset this percent increases or decreases. (Volunteers earn $3 per hour at Home Meets and over Shut Down week. Hours are logged in by way of a sign in sheet. These hours are calculated and used towards the budgeted amount for the fundraisers each year). A buy-out option will be available for all fundraisers including home meets if you so choose. There is no buy-out necessary for shut down week. All help is needed and greatly appreciated.
HOME MEETS RESPONSIBILITIES: A minimum of 4 hours is required from each family. FEE: A $75 fee per home meet will be billed to your account if you have not signed-up to help and donated a food item at every home meet where it is requested. MEET SET-UP: The Thursday/Friday before a home meet is always used for competition set-up. This job requires a lot of physical work and it is necessary to have lots of hands available to make the job go quickly. REGISTRATION: Report time is 1 hour prior to the scheduled open stretch. You will check competitors in, write their number on their hand, and have coaches check their registered list for any errors. When this job is complete you will move to another job until your 4 hours is complete. ADMISSIONS: Report time is 1 hour prior to the scheduled open stretch. You will be responsible for taking payment for entry and checking for hand stamps. You must stay at the Admissions table until you are relieved by the next group of volunteers or we shut down for the night. CONCESSION STAND: Report time is 1 hour prior to the scheduled open stretch. You are expected to stay until the concession area is cleaned up at the end of the meet or you are relieved by the next group of volunteers. SCORER: Report time is 30 minutes prior to march-in time. You will be responsible for recording the judges scores on a score sheet. In the event that there is a problem with the electronic scoring unit, you will use the hand held units to flash the score to the audience. NOTE- At a level 3-4 girls meet, you will also be filling out achievement ribbons for each girl. After the last rotation, your help will be needed getting awards ready for the awards ceremony. ANNOUNCER: Report time is 1 hour prior to open stretch. You will be responsible for announcing all audience information, team march-in, rotations and awards. COACHES TABLE: Report time is 1 hour prior to open stretch. You will be responsible for keeping food and drinks stocked and coaches food area cleaned. Attend to Judges when needed. RESALE: Report to gym 30 minutes before open stretch. You will be responsible for sale of goodie grams, leotards, grips, pins, etc. If you are working the table, you are responsible to get the tags filled out and down at awards time. MEET CLEAN-UP: All things that were done for set-up must be done for cleanup. Many hands are needed. By the end of a meet weekend everybody is very tired so as many helping hands as we can get makes the job go faster so we can all retire from a job well done. If there is another session following your session, please stay until the volunteer for the next session arrives.
MONTHLY FEES Due the 1 st of each month: Contact the Gymnastics Director if you are unsure of your monthly fee. NEW: I would like to make an effort to get all competitive team members on draft by July of 2017. A draft form is attached and must be turned in by June 15th, 2017 to the gymnastics CSR desk to ensure that your draft will start on July 1 st, 2017. Schedule: Competition schedule and fees will be out at the September meeting. Each level usually attends 6-8 competitions per season depending on their level. Higher levels attend the most. Prices range from $60 - $70 which takes into consideration your 30% fundraising discount. Meet Sessions and Times: Information about sessions and times will usually not be AVAILABLE UNTIL ONE OR TWO WEEKS prior to the actual date of the competition. Fees are calculated on a 48-week schedule. This is done with the understanding that we are closed the last week of August for cleaning and the other three weeks are absorbed with competitions and holidays. There are no discounts or modified pricing for vacations. Internet: The internet is a great tool for getting information quickly and we encourage you to look meets up on your own. Nutrition: Please have your gymnast eat a nutritious meal 1½ hours prior to the open stretch period. A snack is OK only if the competition is a long one. All team members must maintain current YMCA Membership. COMPETITION FEES Meet Entry Fees: Registrations will be emailed with details about each competition s fees. PAYMENT must be received at the Gymnastics CSR desk by the due date to attend. If you fail to turn in your payment by the due date, there is no guarantee that your gymnast may be approved for late entry. If late entry is possible you will be responsible for any fee that the host club may request. If you decide not to attend after your gymnast is entered a refund is not usually possible. Transportation: You are responsible for transporting your child to away competitions. Have your gymnast at the competition site at least 15 minutes before open stretch and bar sets. Gymnasts need to be dressed and ready at this time. This includes hair done, NO nail polish and NO jewelry. Competition: Parents are NOT allowed in the competitive area at away meets. Gymnasts are required to remain with the team until they are finished with awards. Scores: Judges are not to be questioned concerning a score! Talk to your coach at the next practice.
ANNUAL FEES Team Commitment: $225.00 per family fee will be due in July of every year. This fee will help offset the cost of transportation, mileage, food and lodging for our coaches while attending away competitions. Installments can be made. Banquet: $20.00 for adults and $10.00 for children. The Banquet is Monday July 10 th, 2017. Team Camp: $200.00 per family. Camp is July 17-21, 2017 from 9-5 Monday - Friday. Included in the cost is a specially designed camp t-shirt, guest coaches, bowling at Hanover Bowling Center, picnic at Lincolnway Pool, t-shirt art, team building activities and of course lots of focus and hard work on NEW skills. There are no regular scheduled practices the week of team camp. UNIFORM FEES (Prices are for 2016-2017 season. Girls will have new Leo s maybe new warm-ups. Boys will have new Warm- Ups. Boys Singlet: $20.00 Boys Shorts: $20.00 Boys Pommel Pants: $30.00 Girls LV 3-8 & Xcel Leo: 175.00 Girls LV 9,10 Leo: $240.00 Boys W/U Jacket: $110.00 Girls W/U Jacket: $75..00 Boys W/U Pants: $46.00 Girls W/U Pants: $42.00 Boys/Girls Bags: $25.00 Girls socks: $3.00 Athlete Member Fee: All USA athletes are required to have a current membership number to compete in any sanctioned meet. Girls and Boys Level 3-10 $54.00 per year Xcel $20.00 per year. Boys/Girls Shoes: Girls wear black slides or equivalent to competitions. Boys should wear sneakers. These are for you to purchase on your own. Girls Hair: Silver scrunchie that comes with the Leo. These should be worn to EVERY competition unless otherwise instructed. Three monthly payments will be set-up starting in July if you choose to pay in installments. Full uniform and warm-up must be worn to all competitions.
2017 DATES TO REMEMBER June 12 th Monthly Draft Form Returned June 12 th Summer Schedule Begins June 12 th Emergency Contact Form Returned June 12 th Team Commitment Form Returned June 3 rd 10 th Shutdown week no practices August 1 st Commitment Fee or first installment Due July 17 th -21 st Team Camp August 1 st Uniform Orders Due and First Payment August 1 st Nominations Begin for 2017-2018 GPO Board August 21 st Fall Schedule Begins September 9 th A Parent Meeting will be held at noon in the Pavilion. A calendar of events and phone will be given out and we will vote in new members to the GPO. Go Hanover!
Hanover Gymnastics