Test Event Information (May/2015) RIO 2016 Test Event Information May 2015 Rio de Janeiro
The Rio 2016 team is pleased to announce that the Aquece Rio International Canoe Sprint is scheduled for 04 th 06 th September 2015. This event, organised by Rio 2016, is part of the Rio 2016 Test Events Program and is a great opportunity for Nations to familiarize themselves with the Field of Play. 1 COMPETITION INFORMATION 1.1 EVENT INFORMATION Name of the Event Sport Events Venue Location Aquece Rio International Canoe Sprint Women & Men - Olympic and Paralympic Lagoa Stadium Copacabana Competition Dates 04 06 September 2015 Official Training Dates 31 August 03 September 2015 Competition Entry Fees Ticketed Event No No
1.2 PROVISIONAL SCHEDULE Date 30/08/2015 Teams Arrival 31/08/2015 Official Training Draw 01/09/2015 Official Training 02/09/2015 Official Training 03/09/2015 04/09/2015 05/09/2015 06/09/2015 Activity Official Training Team Managers Meeting First day of Competition Heats, Semi-finals and Finals K1M 1000m, K2W 500m, K1W 200m, C1M 1000m. Heats - C1M 200m, K2M 1000m, K1W 500m, K1W KL1 200m, K1M KL1 200m, K1W KL2 200m, K1M KL2 200m, K1W KL3 200m, K1M KL3 200m. Second day of Competition Heats, Semi-finals and Finals K2M 200m, C1M 200m, K1W 500m, K2M 1000m, K2M 200m, K1M 200m, C2M 1000m; Semi-finals - K1W KL1 200m, K1M KL1 200m, K1W KL2 200m, K1M KL2 200m, K1W KL3 200m, K1M KL3 200m. Last day of Competition Finals - K1W KL1 200m, K1M KL1 200m, K1W KL2 200m, K1M KL2 200m, K1W KL3 200m, K1M KL3 200m. Teams Departures start 07/09/2015 All Teams Departures RIO 2016 Test Event Information May 2015 Rio de Janeiro
1.3 PARTICIPATION CONFIRMATION AND ACCREDITATION The Aquece Rio International Canoe Sprint Challenge is an invitational event organised for the participation of maximum 200 Olympic athletes and 48 Paralympic athletes. PARTICIPATION CONFIRMATION Date 30/05/2015 Activity National Federation (NF) intending to enter the race need to register an Expression of Interest by sending an email to canoe.sprint@aquecerio.com Important: Each NF can register only one boat per event Olympic and Paralympic. 31/07/2015 Numerical entries deadline 10/08/2015 Nominal entries deadline ACCREDITATION PROCESS Delegations accreditation requests will be made through the website of the International Canoe Federation. Each NF will be allowed to entry only one boat per competition. The registration process will be closed once the maximum number of sixteen boats per event is reached. BOATS Rio 2016 needs your requests for boat rental in advance by sending an e-mail to canoe.sprint@aquecerio.com. NFs that choose to bring private boats may do so using the import tax exemption for temporary importation. More information will be communicated in the coming months. 1.4 COMPETITION FORMAT Olympic Events Maximum of confirmed starters: 200 athletes. Paralympic Events Maximum of 48 athletes: 24 women 24 men
2 VENUE The Lagoa Stadium will be located in the Lagoa Rodrigo de Freitas near to the Ipanema beach and the Botanic Garden. The installation includes an 8-lane course, warm up and cool down course and 4 lines for training. The depth on the course is over than 3m as required by the ICF. 2.1 MEDICAL SERVICES Medical services will be provided at the venue from the start of official training to the end of competition. 2.2 DESIGNATED HOSPITAL There will be a designated hospital for this event which will be prepared to receive any patient necessary and with which Rio 2016 has an agreement. The hospital for this event will be: Hospital Samaritano Rua Bambina, 98, Botafogo, Rio de Janeiro RJ. 2.3 RADIO USE AND VIDEO FILMING REGULATIONS NFs can use their own radios. However, it is mandatory to request the necessary frequencies following the instructions available on the Rio 2016 extranet on the address: http://www.rio2016.com/en/transparency/documents. If non-licensed radio or any other non-licensed radio frequency emitter equipment is identified, it will be confiscated until the end of the event. NFs can film as long as it is for technical purpose. The images cannot be shared on social media, websites or other ways of distribution. If NFs wish to use the images for these purposes, they must ask for written Rio 2016 approval. RIO 2016 Test Event Information May 2015 Rio de Janeiro
3 Logistical Aspects 3.1 ACCOMMODATION & TRANSPORT TEAMS The accommodation and transports costs are under the National Federations financial responsibility. To assist the participating NFs in the accommodation and transport arrangements, Rio 2016 has appointed Alatur as the official Rio 2016 Test Events Agency. Please feel free to contact it. See below their contact details: ALATUR Agency Tel: +55 11 3217 9041 or +55 11 3217 4329 Email: test-events@alatur.com Location of the hotel(s) proposed by the agency will be decided upon transport operations optimization and journey duration. BOATS Rio 2016 is not provide equipment transport. There is a container storage park available to maximum 14 containers arriving on 29 August until the close of the venue on Tuesday 8 September. There is no storage for the Games boats. Temporary import/export of equipment demands the same method of entry and exit to/from Brasil. More information will be communicated shortly. 3.2 CATERING TEAMS Teams are responsible for their own catering. Arrangements will be made at the venue for the teams to purchase lunch on competition days. Refreshment (water, cereal bars, fruits) will be offered by Rio 2016.
3.4 VISA PROCESS Rio 2016 has developed a Visa Programme that will also cover those participating in all Test Events. For all the participants that are nationals from countries who need a visa to enter Brazil (please check the page 27 of the guide on Aquece Rio Website), Rio 2016 will provide introduction letters that must be submitted with the visa application at the chosen Brazilian Consulate/Embassy abroad. To request an Invitation Letter, please send an email to canoe.sprint@aquecerio.com with a list of the applicants, including their full names (as in their passports), passport numbers, dates of birth, country and city where the visa will be made. Prior to making a list of for your travel, we recommend you check the Rio 2016 Visa and Work Permit Guide on Aquece Rio Webiste. In this document you will find information on which type of Visa you will need to bear. You will also be able to find instructions on how to apply for your visa. It is also important to remind that the time frame for issuing a Visa to Brazil will depend on the country where the participant is applying. Please check the website of the chosen Brazilian Consulate or Embassy for further information on turnaround times. 4 WEBSITE The Test Events website is www.aquecerio.com/canoe-sprint2015/ 5 CONTACT For any questions, please contact Sebastián Cuattrin: Sebastián Cuattrin Rio 2016 Canoe Sprint Manager canoe.sprint@aquecerio.com Phone: +55 (21) 2016.5863 www.aquecerio.com This contact should be used solely by NFs in matters relating to the Aquece Rio International Canoe Sprint Challenge. In this respect, please do not hesitate to use it. Any other subject relating to the Rio 2016 Olympic or Paralympic Games must be directed through the relevant NOC contact RIO 2016 Test Event Information May 2015 Rio de Janeiro
05.2014