Special Olympics Results Information System SPECIAL OLYMPICS RESULTS INFORMATION SYSTEM BOWLING Release: 1 Version: 6 Date: 02/06/11 (BO) Version 6 Page 1 of 37
Table of Contents Special Olympics Results Information System 1. Introduction...4 2. List of Outputs...4 (Rt.0)Competition Schedule (Rt.1) Entry List per Delegation... 4 (Rt.2) People with issues... 4 (Rt.3) Bib No List... 4 (Rt.4) Scheduling Report (per Division)... 4 (Rt.5) Scoresheet... 4 (Rt.6) Divisioning Results... 4 (Rt.7) Results Summary... 4 (Rt.8) Awards Presentation(8 to 1)... 4 (Rt.9) Awards Report (1 to 8)... 5 (Rt.10) Awards Staging (pyramid)... 5 3. Procedures...5 3.1 Results Service and Competition Management Support... 5 3.2 Pre-Games Activities... 5 3.3 Schedules and competition format... 5 3.4 Pre-competition Activities... 6 3.5 Pre-event Activities... 6 3.5.1 Registration... 6 3.5.2 Head Coaches Meeting... 6 3.5.3 Divisioning... 7 3.5.4 Before the match/game [Staging Area]... 7 3.5.5 During the match... 7 (BO) Version 6 Page 2 of 37
Special Olympics Results Information System 3.5.6 After the match / Game... 7 3.5.7 After the Finals... 7 3.6 Real time data presentation... 8 3.7 Exceptional situation handling... 8 4. Distribution Table...8 Appendix 1- Results / Reports Outputs... 9 (Rt.1)Entry List per Delegation... 10 (Rt.2)People with Issues List... 13 (Rt.3)Bib No List... 14 (Rt.4a)Scheduling Report (Divisioning)... 15 (Rt.4b)Scheduling Report per Division... 16 (Rt.4c)Scheduling Report (Doubles-Team)... 17 (Rt.5a)Divisioning Scoresheet... 18 (Rt.5b)Singles Scoresheet... 20 (Rt.5c)Doubles-Team Scoresheet... 21 (Rt.6)Divisioning Results... 22 (Rt.7a)Results Summary Singles... 24 (Rt.7b)Results Summary Doubles-Team... 25 (Rt.8)Awards Presentation (8 to 1)... 26 (Rt.9)Awards Report (1 to 8)... 28 (Rt.10)Awards Staging (pyramid)... 31 Appendix 2- Distribution Table... 34 (BO) Version 6 Page 3 of 37
1. Introduction Special Olympics Results Information System The purpose of this document is to establish the result procedures of the sport, while setting the framework for the operational development of the sport during Games-time operations. In specific, this document: Creates an overall idea of the of what reports need to be produced by the GMS Achieves an overall idea and clear understanding of the GMS Identifies a list of Reports Identifies key timelines of each report 2. List of Outputs No. Results/Report Phase 0 (Rt.0) Competition Schedule Days Before Games 1 (Rt.1) Entry List per Delegation Days Before Games 2 (Rt.2) People with issues Days Before Games 3 (Rt.3) Bib No List Days Before Games 4 (Rt.4) Scheduling Report (per Division) 4a,4b,4c,4d 5 (Rt.5) Scoresheet 4a,4b,4c,4d Before Divisioning-Singles- Doubles-Team After Each Division 6 (Rt.6) Divisioning Results After Divisioning 7 (Rt.7) Results Summary 4a,4b,4c 8 (Rt.8) Awards Presentation(8 to 1) 8a,8b,8c After Every Squad Of Singles- Doubles-Team After Each Division of Singles- Doubles-Team (BO) Version 6 Page 4 of 37
Special Olympics Results Information System 9 (Rt.9) Awards Report (1 to 8) 9a,9b,9c 10 (Rt.10) Awards Staging (pyramid) 9a,9b,9c After Each Division of Singles- Doubles-Team After Each Division of Singles- Doubles-Team 11 (Rt.11) Entry list per Event After Divisioning Refer to Appendix 1 for Results / Reports Outputs 3. Procedures 3.1 Results Service and Competition Management Support This part of the Procedures section focuses on processes related to the gathering, processing and distribution of information concerning competition progress and results and the acquisition and processing of data that the GOC Competition Management require in order to prepare for and manage competition. Roles and of this document is to documented in chronological order the results processing during competition (Divisioning reports, start lists, results, Awards etc.). 3.2 Pre-Games Activities Some competition-related information must be available on the first day of the Sports Information and Information Desks in the Special Olympic village is operational. When Teams arrive in the Special Olympic village, most teams and media require the latest release of the Games schedule, the competition format. The final few weeks before the Games can be hectic and the wise organiser will prepare aspects of this information weeks in advance or as early as possible. 3.3 Schedules and competition format Most of the Games participants will receive the Games schedule from different sources before they arrive in the host city. Schedules will be printed in a number of publications that the OC will send to SOI. Schedules will be available on the official WEB site. Despite this, experience shows that high-demand items of information after teams and journalists arrival are the competition schedules. It is highly likely that participants will want to check for any last minute changes in the schedule. Additionally they will want to verify other information about the competition, such as competition phases. All the above information should be prepared in outputs: (BO) Version 6 Page 5 of 37
(Rt.4) Scheduling Report (per Division) Special Olympics Results Information System It will be distributed on the first day of operations of each client. Before distribution of the competition Schedule it will have to be approved by the Technical Delegate allocated by SOI. Once the content of these outputs has been agreed between the Technical Delegate and the OC Competition Management, it will be distributed to all clients. Should it become necessary to change data in the above-mentioned outputs after verification and distribution, the OC Competition Management will immediately send corrections by electronic means with the new date and version. 3.4 Pre-competition Activities After the Technical Delegate arrives in the host city, they will work with the OC Competition Management on the final preparations for the Games. During the period before the start of Games, a lot of time will be spent on final checking of the participant data and the preparation, checking and correction of other information if necessary. It is important that the process for transferring this data from its official source to the Organizing Committee is agreed much earlier and that any planned technology solution is properly tested. 3.5 Pre-event Activities 3.5.1 Registration As soon as the registration process has been completed (Rt.1) Entry Form By Delegation (Rt.2) People with issues 3.5.2 Head Coaches Meeting A Head Couches Meeting will be organised one (1) day before the start of competition. Two (2) hours prior to the meeting the following information should be ready and available to all delegations upon arrival in the venue at the Sports INFO Desk. (Rt.1)Entry Form By Delegation (Rt.4) Scheduling Report (for divisioning) should be printed by the Games Management System (GMS) Team and distributed by result runners after final approval Divisioning. (BO) Version 6 Page 6 of 37
3.5.3 Divisioning Special Olympics Results Information System Approximately four (4) hours after the divisioning is complete, the GMS Team will produce the outputs: (Rt.4) Scheduling Report (for competition) (Rt.6) Divisioning Results and will distribute by result runners to all client groups. 3.5.4 Before the match/game [Staging Area] At the beginning of the day when the staging area is operational based on the event (single/doubles/team) (Rt.4) Scheduling Report (per Division) should be printed by the GMS Team and distributed to the Staging area by result runners 3.5.5 During the match The score of each game will be displayed on the scoreboards located on the field of play at each lane. 3.5.6 After the match / Game After the game is completed, the authorized persons, will sign off the result and deliver it to the GMS Team. The results of the games (Rt.5) Scoresheet The scoresheet will be printed out by the GMS Team and the result/report will be posed up on the bulletin board for teams/athletes to see for 20 minutes which is the time frame that teams have to submit their protest. If no protest has been submitted after 20 minutes the official result output: (Rt.7) Results Summary will print out on a white paper by the GMS Team and will be distributed to all relevant client groups by result runners. 3.5.7 After the Finals At the end of the final games/matches at each division, the GMS Team should produce the outputs: (Rt.8) Awards Presentation(8 to 1) (Rt.9) Awards Report (1 to 8 (Rt.10) Awards Staging (pyramid) and distributed to all relevant client groups by result runners. (BO) Version 6 Page 7 of 37
Special Olympics Results Information System 3.6 Real time data presentation The public scoreboard is one of the critical elements in the production of a competition. It, along with the action on the field of play is the centre of all attention for keeping spectators abreast of the competition. Public scoreboard displays are essentially a result-oriented type of information. The public scoreboard in is used to present the teams and the results. Many variations exist depending on the event and phase of competition. In addition, the public scoreboard and video board(s) if applicable can be used in an infinite number of ways to supplement the action and turn the competition into a live production rather than a sterile sequence of events. During warm-ups, for example, the scoreboard can be used to entertain the crowd with trivia, news, or last minute announcements. A brief history of an event has been successfully presented in the past just before the start of events and helps to build a sense of anticipation in the crowd. It should be noted that the design and implementation of a good public scoreboard and video board production are very time consuming and difficult to manage. It is not the intention of this document to describe all that can be done in this area, but only to note that it can be done, and what information is mandatory or minimally required. 3.7 Exceptional situation handling DNS = Did Not Start DNF = Did Not Finish DSQ = Disqualified The above initials will appear on the Result/Report if they occur. 4. Distribution Table The table has been created to show all relevant outputs, Description / Delivery Time and all involved client groups. It identifies which result/report go to which client and the quantity of each delivery. It also shows the method of delivery and the location that it will be delivered. Refer to Appendix 2 for Distribution List (BO) Version 6 Page 8 of 37
Special Olympics Results Information System Appendix 1- Results / Reports Outputs (BO) Version 6 Page 9 of 37
(Rt.0) Competition Schedule Special Olympics Results Information System (BO) Version 6 Page 10 of 37
Special Olympics Results Information System EVENT COMPETITION SCHEDULE PER SPORT (V10 2011) & Transportation Schedule Athle. Phase Athle. Dep. Male /Female Divisioning / Arr. Start Finish Est. Nu. of Sport Venue Date Session From Time TO Event /Mixed Preliminaries / Code Level Time at Time Time Athle. & Off. from /Unified Competition / Finals / Venue Venue Awards 24/6/11 Hotel 9.30 3 TO's Arrival 5 24/6/11 12.30 Hotel 3 TO's Departure 5 24/6/11 10.00 12.00 Officials Meeting TO's Meeting 6 25/6/11 S.O. Village 9.00 65 Arrival 4 25/6/11 13.00 S.O. Village 65 Departure 4 25/6/11 Hotel 9.00 3 TO's Arrival 5 25/6/11 13.30 Hotel 3 TO's Departure 5 25/6/11 S1 9.30 12.30 Head Coaches Meeting HCM 1 26/6/11 S.O. Village 9.30 150 Arrival 4 26/6/11 S.O. Village 12.30 150 Arrival 4 26/6/11 13.30 S.O. Village 100 Departure 4 26/6/11 16.45 S.O. Village 200 Departure 4 26/6/11 Hotel 8.30 3 TO's Arrival 5 26/6/11 17.15 Hotel 3 TO's Departure 5 26/6/11 S1 10.30 13.00 Divisioning Squad 1 Divisioning D 1 Females 26/6/11 S1 13.30 16.00 Divisioning Squad 2 Divisioning D 1 Females 27/6/11 S.O. Village 8.00 150 Arrival 4 27/6/11 S.O. Village 11.00 125 Arrival 4 27/6/11 12.15 S.O. Village 100 Departure 4 27/6/11 15.15 S.O. Village 175 Departure 4 27/6/11 Hotel 7.00 3 TO's Arrival 5 27/6/11 15.45 Hotel 3 TO's Departure 5 27/6/11 S1 9.00 11.30 Divisioning Squad 3 Divisioning D 1 Females 27/6/11 S1 12.00 14.30 Divisioning Squad 4 Divisioning D 1 Females 28/6/11 S.O. Village 8.00 150 Arrival 4 28/6/11 S.O. Village 10.30 150 Arrival 4 28/6/11 S.O. Village 12.45 100 Arrival 4 28/6/11 S.O. Village 15.00 50 Arrival 4 28/6/11 12.45 S.O. Village 100 Departure 4 28/6/11 15.00 S.O. Village 100 Departure 4 28/6/11 17.15 S.O. Village 50 Departure 4 28/6/11 19.30 S.O. Village 200 Departure 4 28/6/11 Hotel 7.00 3 TO's Arrival 5 28/6/11 19.45 Hotel 3 TO's Departure 5 28/6/11 S1 9.00 11.00 Doubles Event Squad 1 Females / Competition C 1 Mixed 28/6/11 S1 11.30 12.00 Doubles Awards Squad 1 Females / Awards A 1 Mixed 28/6/11 S1 11.15 13.15 Doubles Event Squad 2 Females / Competition C 1 Mixed 28/6/11 S1 13.45 14.15 Doubles Awards Squad 2 Females / Awards A 1 Mixed 28/6/11 S1 13.30 15.30 Doubles Event Squad 3 Females / Competition C 1 Mixed 28/6/11 S1 16.00 16.30 Doubles Awards Squad 3 Females / Awards A 1 Mixed 28/6/11 S1 15.45 17.45 Doubles Event Squad 4 Females / Competition C 1 Mixed 28/6/11 S1 18.15 18.45 Doubles Awards Squad 4 Females / Awards A 1 Mixed 29/6/11 S.O. Village 8.00 150 Arrival 4 29/6/11 S.O. Village 10.30 150 Arrival 4 29/6/11 S.O. Village 12.45 100 Arrival 4 29/6/11 S.O. Village 15.00 50 Arrival 4 29/6/11 12.45 S.O. Village 100 Departure 4 29/6/11 15.00 S.O. Village 100 Departure 4 29/6/11 17.15 S.O. Village 50 Departure 4 29/6/11 19.30 S.O. Village 200 Departure 4 29/6/11 Hotel 7.00 3 TO's Arrival 5 29/6/11 19.45 Hotel 3 TO's Departure 5 29/6/11 S1 9.00 11.00 Doubles Event Squad 5 Females / Competition C 1 Mixed 29/6/11 S1 11.30 12.00 Doubles Awards Squad 5 Females / Awards A 1 Mixed 29/6/11 S1 11.15 13.15 Doubles Event Squad 6 Females / Competition C 1 Mixed 29/6/11 S1 13.45 14.15 Doubles Awards Squad 6 Females / Awards A 1 Mixed 29/6/11 S1 13.30 15.30 Doubles Event Squad 7 Females / Competition C 1 Mixed 29/6/11 S1 16.00 16.30 Doubles Awards Squad 7 Females / Awards A 1 Mixed Females / 29/6/11 S1 15.45 17.45 Doubles Event Squad 8 Competition C 1 Mixed / Unified Females / 29/6/11 S1 18.15 18.45 Doubles Awards Squad 8 Awards A 1 Mixed / Unified 30/6/11 S.O. Village 8.00 150 Arrival 4 30/6/11 S.O. Village 10.45 150 Arrival 4 30/6/11 S.O. Village 13.15 100 Arrival 4 30/6/11 13.00 S.O. Village 100 Departure 4 30/6/11 15.30 S.O. Village 100 Departure 4 30/6/11 18.00 S.O. Village 200 Departure 4 30/6/11 Hotel 7.00 3 TO's Arrival 5 30/6/11 18.15 Hotel 3 TO's Departure 5 30/6/11 S1 9.00 11.15 Singles Event Squad 1 Competition C 1 Females 30/6/11 S1 11.45 12.15 Singles Awards Squad 1 Awards A 1 Females 30/6/11 S1 11.30 13.45 Singles Event Squad 2 Competition C 1 Females 30/6/11 S1 14.15 14.45 Singles Awards Squad 2 Awards A 1 Females 30/6/11 S1 14.00 16.15 Singles Event Squad 3 Competition C 1 Females 30/6/11 S1 16.45 17.15 Singles Awards Squad 3 Awards A 1 Females 1/7/11 S.O. Village 8.00 150 Arrival 4 1/7/11 S.O. Village 10.45 150 Arrival 4 1/7/11 13.00 S.O. Village 150 Departure 4 1/7/11 15.30 S.O. Village 150 Departure 4 1/7/11 Hotel 7.00 3 TO's Arrival 5 1/7/11 15.45 Hotel 3 TO's Departure 5 1/7/11 S1 9.00 11.15 Singles Event Squad 4 Competition C 1 Females 1/7/11 S1 11.45 12.15 Singles Awards Squad 4 Awards A 1 Females 1/7/11 S1 11.30 13.45 Singles Event Squad 5 Competition C 1 Females 1/7/11 S1 14.15 14.45 Singles Awards Squad 5 Awards A 1 Females 2/7/11 S.O. Village 8.00 250 Arrival 4 2/7/11 S.O. Village 11.00 200 Arrival 4 2/7/11 13.15 S.O. Village 200 Departure 4 2/7/11 16.00 S.O. Village 250 Departure 4 2/7/11 Hotel 7.00 3 TO's Arrival 5 2/7/11 16.15 Hotel 3 TO's Departure 5 2/7/11 S1 9.00 11.30 Team Event Squads 1 Females / Competition C 1 Mixed 2/7/11 S1 12.00 12.30 Team Event Awards Squads 1 Females / Awards A 1 Mixed 2/7/11 S1 11.45 14.15 Team Event Squads 2 Females / Competition C 1 (BO) 15.15 Version 6 Mixed Females / Mixed Page 11 of 37 2/7/11 S1 14.45 Team Event Awards Squads 2 Awards A 1 3/7/11 S.O. Village 8.00 200 Arrival 4 3/7/11 S.O. Village 12.15 250 Arrival 4 3/7/11 13.15 S.O. Village 200 Departure 4 3/7/11 18.45 S.O. Village 250 Departure 4 3/7/11 Hotel 7.00 3 TO's Arrival 5 3/7/11 19.00 Hotel 3 TO's Departure 5 3/7/11 S1 9.00 11.30 Team Event Squads 3 Females / Competition C 1 Mixed
(Rt.1)Entry List per Delegation Special Olympics Results Information System (BO) Version 6 Page 12 of 37
(Rt.2)People with Issues List Special Olympics Results Information System (BO) Version 6 Page 13 of 37
Special Olympics Results Information System (Rt.3)Bib No List (BO) Version 6 Page 14 of 37
Special Olympics Results Information System (Rt.4a)Scheduling Report (Divisioning) (BO) Version 6 Page 15 of 37
Special Olympics Results Information System (Rt.4b)Scheduling Report per Division (BO) Version 6 Page 16 of 37
Special Olympics Results Information System (Rt.4c)Scheduling Report (Doubles) (BO) Version 6 Page 17 of 37
Special Olympics Results Information System (RT.4d)Scheduling Report (Team) (BO) Version 6 Page 18 of 37
(Rt.5a)Divisioning Scoresheet Special Olympics Results Information System (BO) Version 6 Page 19 of 37
(Rt.5b)Singles Scoresheet Special Olympics Results Information System (BO) Version 6 Page 20 of 37
(Rt.5c)Doubles Scoresheet Special Olympics Results Information System (BO) Version 6 Page 21 of 37
(Rt.5d) Scoresheet (Team) Special Olympics Results Information System (BO) Version 6 Page 22 of 37
(Rt.6)Divisioning Results Special Olympics Results Information System (BO) Version 6 Page 23 of 37
Special Olympics Results Information System (Rt.7a)Results Summary Singles (BO) Version 6 Page 24 of 37
Special Olympics Results Information System (Rt.7b)Results Summary (Doubles) (BO) Version 6 Page 25 of 37
Special Olympics Results Information System (Rt.7c)Results Summary (Team) (BO) Version 6 Page 26 of 37
Special Olympics Results Information System (Rt.8a)Awards Presentation (8 to 1) (BO) Version 6 Page 27 of 37
Special Olympics Results Information System (Rt.8b)Awards Presentation (8 to 1) (Doubles) (BO) Version 6 Page 28 of 37
Special Olympics Results Information System (Rt.8c)Awards Presentation (8to 1) (Team) (BO) Version 6 Page 29 of 37
(Rt.9a)Awards Report (1 to 8) Special Olympics Results Information System (BO) Version 6 Page 30 of 37
Special Olympics Results Information System (Rt.9b) Awards Report (1 to 8) (Doubles) (BO) Version 6 Page 31 of 37
Special Olympics Results Information System (Rt.9c) Awards Report (1 to 8) (Team) (BO) Version 6 Page 32 of 37
Special Olympics Results Information System (Rt.10a)Awards Staging (pyramid) (BO) Version 6 Page 33 of 37
Special Olympics Results Information System (Rt.10b) Awards Staging (pyramid) (Doubles) (BO) Version 6 Page 34 of 37
Special Olympics Results Information System (Rt.10c) Awards Staging (pyramid) (Team) (BO) Version 6 Page 35 of 37
(Rt.11) Entry List per Event Special Olympics Results Information System Appendix 2- Distribution Table (BO) Version 6 Page 36 of 37
Special Olympics Results Information System Distribution LIST No. Name Quantity Description / Delivery Time HCM Sport Staging Area TD CM/VM FoP Sports Presentati on Announce r Games Announce r Awards Announce r Awards Staging Area Sports INFO Desk Spectator INFO Desk Media Sport Equipment Spr 1 1 1 3 1 1 1 1 1 1 1 Entry Form By Delegation HCM 52 1 3 1 1 2 People with issues HCM 1 1 1 1 1 3 Bib No List HCM 52 1 1 3 1 1 1 4 Divisioning Scheduling Report HCM 52 1 1 3 1 1 1 1 1 1 1 7 Divisioning Results after Divisioning is completed 52 H 1 3 1 1 1 1 Competition Scheduling Report after Divisioning is completed 52 H 1 3 1 1 1 1 1 8 Results Summary at the end of each the day 52 1 3 1 1 1 1 9 Awards Staging 1 after finals 1 1 1 2 1 Awards Presentation after finals 1 1 2 1 Heat Sheets on GMS every squad 20 max Awards Staging 2 after finals 1 1 1 2 1 HCM = Head Coaches Meeting SPP = Sport Presentation CM = Competition Manager P = Personal Delivery 1 = Distribution of a single copy H = Place in Pigeon Holes or allocated area (BO) Version 6 Page 37 of 37