Soccer Club of Guilford Board Meeting Meeting Minutes August 8 th, 2013 Opening: The Executive Session of the SCOG Board was called to order at 8:13 PM on August 8 th, 2013 in the Guilford Community Center by Kathleen Wilcox its President. Present: Kathleen Wilcox, Joe Guerra, Richard Lynch, Bill Belenardo, Dan Miller, Duncan McClintock, Enrique Rivera, Ed Greene Absent: Josh Krusewski, Gene Mulone, Tim Paris Attendees: Approval of Agenda The agenda was unanimously approved. Board Member Reports Treasurer Bill Belenardo No updates reported Registrar Richard Lynch No updates reported Director of Coaching Josh Krusewski - Attended district rec travel meeting to discuss support in place should they need it as well as developmental priorities. - Scheduling meeting this Sunday - Arranged for one of our coaches Greg Cumpstone to attend and watch training sessions and attend games (international champions cup) at Giants stadium Chelsea FC, AC Milan, Inter Milan, Valencia - Provided rec coordinator with the clubs list of developmental priorites and player characteristics for implementation and hopes of becoming more consistent throughout. Same information was present at an April 2012 meeting for rec coaches. - Met with UK international to discuss possible needs for club. - All teams in place that start in fall - All managers are in place for fall - Most PACs are in place, some are still being discussed - Training times were asked for, most collected, some still missing - Will be asking for coaches to choose their one in state tournament (MIST is going on).
- Any extra programming (pool, gk training) how much, how often etc will be determined after trainings are in order for fall teams. - New U10 pool teams Girls - Will have two groups split by "north" and "south" guilford Boys - One group - U16 team(s) coaches have discussed pool of players and we will be posting when we are set with fall teams possibly earlier - In Mike Wneks absence if needed, i can piece together in house boys rec administravely if needed. In-House Rec Coordinator Girls Ed Greene No updates reported In-House Rec Coordinator Boys Mike Wnek No updates reported District Representative Dan Miller Scheduling meeting this Sunday, 8/11/ 12:15-12:45 U10 BOYS & U10 GIRLS DEVELOPMENTAL TRAVEL REC 1:00-1:45 BOYS U11 COMP, U12 COMP & U12 TRAVEL REC. 2:00-2:45 BOYS U13 COMP, U14 COMP & U14 TRAVEL REC. 3:00-3:45 GIRLS U11 COMP & U12 COMP 4:00-4:45 GIRLS U13 COMP & U14 COMP 5:00-5:45 GIRLS U12 TRAVEL REC. & GIRLS U14 TRAVEL REC President and Registrars meeting 8/25 CT Cup Early Deadline: 8/30 Season Starts: 9/6 New CJSA Fees CONNECTICUT CUP FEES Entry Fee $60.00 per team-(if received prior to the designated date) $110 per team-(if received after the designated date but prior to the deadline date) STATE CUP FEES Entry Fee $225.00 per team (if received prior to the designated date) $325.00 per team (if received after the designated date but prior to the deadline date) PREMIER LEAGUE FEES Entry Fee $150.00 per team
ELITE LEAGUE FEES Entry Fee $150 per team DEVELOPMENTAL TEAM FEES $50.00 per team REGISTRATION FEES Competition Team Player $10.00 + $1.00 Recreation Team Player $6.00 + $1.00 ADULT REGISTRATION FEE $2.00 per seasonal year for each adult serving the club or any of its teams i.e., coach, assistant coach, manager, volunteer, administrator, official or director. SANCTIONED INDOOR COMMERCIAL REGISTRATION FEE Per Player/Per Facility $3.00 per player APPEAL FEES TO USSF DISCIPLINARY BOARD $300 CJSA PROTEST FEEs $300 Travel Director Joe Guerra 1. Current Team Formation 1.1. Travel Rec Boys TR o U12 Which includes U11 and U12 Currently 29 players on Two Teams There are 1 spots left before the waitlist We have Two Coaches and Two Assistant Coaches assigned. o U14 Which includes U13 and U14 Currently 21 players on One team this is 3 players in excess of policy. The coach agreed to extend to this absolute maximum and is aware he needs to make play as 50/50 as possible. We unfortunately cut the second team and 4 players since we did not have enough players for a second team. We have One Coach and One Assistant Coach assigned Girls TR o U12 Which includes U11 and U12 Currently 24 players on Two Teams There are 6 spots left before the waitlist We have Two Coaches and Two Assistant Coaches assigned. o U14 Which includes U13 and U14 Currently 18 players on One Team We have One Coach and One Assistant Coach assigned 1.2. Travel Comp From Director of Coaching Report 1.2.1. Rosters assigned Players and Coaches 1.2.2. Request for Practices is dribbling in 2. Need to start coordinating uniforms 3. Scheduling Meeting is this Sunday. 4. The CJSA Board of Directors approved the 2013-2014 CJSA State Budgets.
4.1. Fee Changes for the upcoming year are as follows: 4.1.1. Premier League Entry Fee - $150 4.1.2. Developmental Entry Fee - $50 4.1.3. Elite League Entry Fee - $150 4.1.4. CT Cup Entry Fee - $60 4.1.5. State Cup Entry Fee - $225 4.1.6. Another change for the upcoming year is the Player Medical Insurance deductible will be increased to $250. Referee Coordinator Gene Mulone - No updates reported Equipment Manager Tim Paris Last meeting I indicated that I would be reaching out to all coaches, assistant coaches, and managers to request that those not returning for fall please return equipment that could be reused. That resulted in the return of one coach's bag. I have also received several items from Mike Wnek. These will probably save the club a couple of hundred dollars. I'll be mindful of these items as I prepare the equipment order for the fall over the next week or so. Since so little was returned, hopefully we can order much less than we did last season. I will look to our in-house coordinators (Mike's replacement TBD? and Ed) and Joe for travel/comp to check with their coaches help ensure that we put together an appropriate equipment order, similar to last year. Fields Coordinator Duncan McClintock 1. Attended the Fall Fields meeting on August 7 th at the Guilford Community Center. 1.1. Rick Maynard stated that the fields will be open for practices the last week in August. 1.1.1. Rick will send confirmation on the fields structure and availability the week of August 12. 1.2. The following 11v11 fields will be available for our use 1.2.1. Cox Upper Right, Leete #1, Leete #3, and Long Hill Front (will have some conflicts with GHS Soccer) 1.2.1.1. We will have access to Bittner as well, where GHS soccer games do not conflict 1.3. The following 8v8 fields will be available for our use 1.3.1. Baldwin Upper, Chittenden, Cox Lower, Cox Upper Left and Leete #2 1.3.2. Adams will be available for practices when not in conflict with Senior Baseball or Adams soccer 1.4. The following small fields will be available for our use 1.4.1. Lakes (until 12:30 on Saturday), Leete #5 and Nut Plains Front can all be used for U6-10 play 1.4.2. GHS Field #5 does not exist, having been plowed into oblivion 1.5. Leete #3 will once again be used for Micro on Sundays 2. Requests have come in from non-scog leagues for access to playing time on the fields 2.1. High School Soccer Jamboree is on September 7 th from 8:00AM to 1:00PM could be an issue for Micro 2.2. Bell Curve and Black Eagles adult soccer teams have provided their schedule for this season 3. The SCD Fall Scheduling meeting will be held this Sunday, August 11, at the North Haven Holiday Inn 3.1. Timeslots for each group are as follows: 12:15-12:45 U10 BOYS & U10 GIRLS DEVELOPMENTAL TRAVEL REC 1:00-1:45 BOYS U11 COMP, U12 COMP & U12 TRAVEL REC. 2:00-2:45 BOYS U13 COMP, U14 COMP & U14 TRAVEL REC.
3:00-3:45 GIRLS U11 COMP & U12 COMP 4:00-4:45 GIRLS U13 COMP & U14 COMP 5:00-5:45 GIRLS U12 TRAVEL REC. & GIRLS U14 TRAVEL REC. 4. All games should be entered into the SCOG website by EOD Thursday, August 15 th. 5. We still need to gather the desired times and teams for the U6-10 Boys and Girls schedule 6. 12 of the 16 coaches have submitted their training request for the fall season. So far there are no conflicts. Web Administrator Joe Guerra 1. Potential duplicates down to 336. 2. Countdown Clock for End of In-House Rec Regular Added. Set to 08/11/2013 11:59pm 3. Countdown Clock for Start of Season Added. Set to 09/07/2013 8:00am 4. Age Group Matrix updated 5. Program status online Program Soccer Age Grouping Player Birthdates Open Regular Close Late Closed Current Program Status Coach and Volunteer Parent Parents Adults Jul 12, 2013 Aug 25, 2013 NA Open In-House Recreational Program U06 U10 08/01/2002 07/31/2007 Jul 12, 2013 Aug 11, 2013 Aug 25, 2013 Open Travel Recreational Program U11 U14 08/01/1998 07/31/2002 Jul 12, 2013 Jul 28, 2013 Aug 25, 2013 Closing Soon!!! U10 Comp "Pool Team" Payments U10 08/01/2002 07/31/2003 Jul 12, 2013 Jul 22, 2013 NA Closed U11-U14 Comp Payments U11 U14 08/01/2007-07/31/2008 Jul 12, 2013 Jul 22, 2013 NA Closed 6. Current season collections range from $0 to $320 on any given day. New process of deletion of registrations without payment is most likely the reason collections is very low or zero. One hundred percent of those that were deleted, re-registered and immediately paid the next day. Need to Transition current Treasurer Duties to new Treasurer in conjunction with Kathleen (President). Will try to setup date in the near future to start the transition. Soccerfect Treasurer Unfilled Position New Business Motion To Adjourn Motion to adjourn by Joe Guerra at 8:12 PM.