SPECIAL OLYMPICS RESULTS INFORMATION SYSTEM VOLLEYBALL Release: Version: 6 Date: 03/06/2011 Sport Volleyball (VB) Version 6 Page 1 of 23
Table of Contents 1. Introduction... 4 2. List of Volleyball Outputs... 5 General Competition Schedule for VB... 5 Team Roster for VB... 5 Divisions List Divisioning Round for VB... 5 Divisions List Seeding Round for VB... 5 Daily Competition Schedule per Court VB... 5 Competition Schedule per Division VB... 5 Results for VB... 5 Seeding Round Ranking for VB... 5 3. Procedures... 6 3.1 Results Service and Competition Management Support... 6 3.2 Pre-Games Activities... 6 3.3 Schedules and competition format... 6 3.4 Pre-competition Activities... 7 3.5 Pre-event Activities... 7 3.5.1 Head Coaches Meeting... 7 3.6 During Competition... 7 During the Seeding Round, the GMS Team will produce the following output after each game:. 8 Results for VB #5... 8 3.6.3 After the Seeding Round... 8 3.6.4 Final Round... 8 Results for VB #5... 8 3.6.5 After the Final Round... 8 Sport Volleyball (VB) Version 6 Page 2 of 23
3.7 Real time data presentation... 9 3.8 Exceptional situation handling... 9 4. Distribution Table... 9 Appendix 1- Volleyball Results / Reports Outputs... 9 Competition Schedule #1... 10 Team Roster for VB #2... 11 Divisions List Divisioning Round for VB # 3... 12 Divisions List Seeding Round for VB # 3a... 13 Daily Competition Schedule #4... 14 Daily Competition Schedule per Court -VB #4a... 15 Competition Schedule per Division -VB #4b... 16 Results for VB #5... 17 Seeding Round Ranking for VB #6... 18 Final Round Ranking for VB #7... 19 Awards for VB #8... 20 Entry List per Event for VB #9... 21 Entry List per Delegation for VB #10... 22 Appendix 2- Distribution Table... 23 Sport Volleyball (VB) Version 6 Page 3 of 23
1. Introduction The purpose of this document is to establish the result procedures of the sport, while setting the framework for the operational development of the sport during Games-time operations. In specific, this document: Creates an overall idea of the of what reports need to be produced by the GMS Achieves an overall idea and clear understanding of the GMS Identifies a list Reports Identifies key timelines of each report Sport Volleyball (VB) Version 6 Page 4 of 23
2. List of Volleyball Outputs No. Results/Report 1 General Competition Schedule for VB 2 Team Roster for VB 3 Divisions List Divisioning Round for VB 3a Divisions List Seeding Round for VB 4 Daily Competition Schedule VB 4a 4b Daily Competition Schedule per Court VB Competition Schedule per Division VB 5 Results for VB 6 Seeding Round Ranking for VB 7 Final Round Ranking for VB 8 Awards for VB 9 Entry list per Event for VB 10 Entry list per Delegation for VB Refer to Appendix 1 for Volleyball Results / Reports Outputs Sport Volleyball (VB) Version 6 Page 5 of 23
3. Procedures 3.1 Results Service and Competition Management Support This part of the Procedures section focuses on processes related to the gathering, processing and distribution of information concerning competition progress and results and the acquisition and processing of data that the GOC Competition Management require in order to prepare and manage competition. Roles of this document is to record in chronological order the results processing during competition (Divisioning reports, start lists, results, Awards etc.). 3.2 Pre-Games Activities Competition-related information must be available on the first day of operation of the Venue Sports Information Desk and at the Special Olympic village Information Desk. Upon arrival at the Special Olympic Village, most teams and media require the latest release of the competition format and the Games schedule. The last few weeks before the Games can be hectic; hence the competition management will prepare aspects of this information weeks in advance or as early as possible. 3.3 Schedules and competition format Most of the Games participants will receive the Games schedule from different sources before they arrive in the host city. Schedules will be printed in a number of publications that the Games Organizing Committee (GOC) will send to SOI. Schedules will be available on the official web site. Despite this, experience shows that high-demand items of information after teams and journalists arrival are the competition schedules. It is highly likely that participants will want to check for any last minute changes in the schedule. Additionally they will want to verify other information about the competition, such as competition phases. All the above information should be available in the following output: Volleyball Entry list per Event for VB #9 & General Competition Schedule for VB #1 This output will be distributed on the first day of operations to each client. Before distribution of the competition Schedule it will have to be approved by the Technical Delegate allocated by SOI. Once the content of these outputs has been agreed between the Technical Delegate and the GOC Competition Management, it will be distributed to all clients. Should it become necessary to change data in the above-mentioned outputs after verification and distribution, the GOC Competition Management, will immediately send corrections by electronic means with the new date and version. Sport Volleyball (VB) Version 6 Page 6 of 23
3.4 Pre-competition Activities After the Technical Delegate arrives in the host city, they will work with the GOC Competition Management on the final preparations for the Games. During the period before the start of Games, a lot of time will be spent on final checking of the participant data and the preparation, checking and correction of other information if necessary. It is important that the process for transferring this data from its official source to the Organizing Committee is agreed much earlier and that any planned technology solution is properly tested. 3.5 Pre-event Activities 3.5.1 Head Coaches Meeting A Head Coaches Meeting will be organized before the start of competition. One (1) hour prior to the meeting the following information should be ready and available to all delegations. General Competition schedule for VB #1 Team Rosters for VB #2 Divisions List Divisioning Round for VB #3 Daily Competition Schedule per Court VB # 4a Entry list per Event for VB #9 Entry list per Delegation for VB #10 3.6 During Competition 3.6.1 After Divisioning After the divisioning process is completed, the GMS Team will produce the following outputs: Divisions List Seeding Round for VB #3a Daily Competition Schedule VB #4 Daily Competition Schedule per Court VB #4a Competition Schedule per Division VB #4b Sport Volleyball (VB) Version 6 Page 7 of 23
3.6.2 Seeding Round During the Seeding Round, the GMS Team will produce the following output after each game: Results for VB #5 3.6.3 After the Seeding Round After the Seeding Round is completed, the GMS Team will produce the following output: Seeding Round Ranking for VB #6 3.6.4 Final Round During the Final Round, the GMS Team will produce the following output after each game: Results for VB #5 3.6.5 After the Final Round After the end of the Final Round, the GMS Team will produce the following outputs: Final Round Ranking for VB #7 Awards for VB #8 The aforementioned outputs will then be distributed at the Village SID and they also will be available to the teams at the venue SID. The report will be also distributed to all relevant client groups by the result runners. Sport Volleyball (VB) Version 6 Page 8 of 23
3.7 Real time data presentation The public scoreboard is one of the critical elements in the production of a Volleyball competition. Along with the action on the field of play it is the center of all attention for keeping spectators abreast of the competition. Public scoreboard displays are essentially based on a result-oriented type of information. The public scoreboard in Volleyball is used to present the teams and the results. Many variations exist depending on the event and phase of competition. In addition, the public scoreboard and video board (if applicable) can be used in an infinite number of ways to supplement the action and turn the competition into a live production rather than a sterile sequence of events. During warm-ups, for example, the scoreboard can be used to entertain the crowd with trivia, news, or last minute announcements. A brief history of an event has been successfully presented in the past just before the start of events and helps to build a sense of anticipation in the crowd. It should be noted that the design and implementation of a good public scoreboard and video board production are very time consuming and difficult to manage. It is not the intention of this document to describe all that can be done in this area, but only to note that it can be done, and what information is mandatory or minimally required. 3.8 Exceptional situation handling DNS = Did Not Start DNF = Did Not Finish DQ = Disqualified The above initials will appear on the Result/Report if they occur. 4. Distribution Table The table has been created to show all relevant outputs, Description / Delivery Time and all involved client groups. It identifies which result/report go to which client and the quantity of each delivery. It also shows the method of delivery and the location that it will be delivered. Refer to Appendix 2 for Distribution List Appendix 1- Volleyball Results / Reports Outputs Sport Volleyball (VB) Version 6 Page 9 of 23
Competition Schedule #1 Sport Volleyball (VB) Version 6 Page 10 of 23
Team Roster for VB #2 Sport Volleyball (VB) Version 6 Page 11 of 23
Divisions List Divisioning Round for VB # 3 Sport Volleyball (VB) Version 6 Page 12 of 23
Divisions List Seeding Round for VB # 3a Sport Volleyball (VB) Version 6 Page 13 of 23
Daily Competition Schedule #4 Sport Volleyball (VB) Version 6 Page 14 of 23
Daily Competition Schedule per Court -VB #4a Sport Volleyball (VB) Version 6 Page 15 of 23
Competition Schedule per Division -VB #4b Sport Volleyball (VB) Version 6 Page 16 of 23
Results for VB #5 Sport Volleyball (VB) Version 6 Page 17 of 23
Seeding Round Ranking for VB #6 Sport Volleyball (VB) Version 6 Page 18 of 23
Final Round Ranking for VB #7 Sport Volleyball (VB) Version 6 Page 19 of 23
Awards for VB #8 Sport Volleyball (VB) Version 6 Page 20 of 23
Entry List per Event for VB #9 Sport Volleyball (VB) Version 6 Page 21 of 23
Entry List per Delegation for VB #10 Sport Volleyball (VB) Version 6 Page 22 of 23
Appendix 2- Distribution Table Sport Volleyball (VB) Version 6 Page 23 of 23