Developing a Portwide Asset Management Program American Association of Port Authorities Marine Terminal Management Training Program September 17, 2015 Colin Chung, PhD President, Kayuga Solution
Asset Management Program
Asset Management Program AM processes and practices Asset data Information systems Organizational leadership & support Staff understanding and acceptance Creating Balance!
Goal of Asset Management Customer Expectations Cost of Service Level of Service Risk
Asset Management Program Objectives To find out: Catch Up ($) Restoration Keep Up ($) Preservation Moving Forward ($) How? Document the assets owned and managed Understand the current state of assets Establish appropriate levels of service Prioritize the need by risk Understand what budget and resources are required to catch up, keep up, and move forward Calculate cost of service Communicate the infrastructure problem
Portwide Asset Management Program Port is a small city! 1. Roadway assets Pavement, sidewalks, curbs and gutter, lights, signage, etc. 2. Building assets Warehouses, office buildings, comfort stations 3. Underwater assets Wharfs, moorings, sheet piles, floating dock, etc. 4. Park assets Playgrounds, benches, picnic tables, gazebos, etc. 5. Water and wastewater assets Pipes, pumps, motors, MCCs, gensets, valves, hydrants, manholes, etc. 6. Drainage assets Pipes, channels, structures, BMPs 7. Fleet 8. Urban Forestry 9. And more
Asset Management Program Methodology Inventory and assess condition Project preservation and restoration costs and schedules Assess criticality and estimated asset replacement costs Determine the desired service levels Understand the finance and resources required to sustain the delivery of services Optimize and prioritize the critical needs based on risk Tell the infrastructure story
Asset Management Plan Development Process Create Asset Database Assess Asset Criticality Perform Life Cycle Cost Assessment Develop Risk Based Plan Asset Inventory Condition Assessment Asset Valuation Asset Hierarchy Criticality Ranking Asset Risk Catch Up Keep Up Moving Forward Risk Budget Resources Align with Strategic Direction
ASSET INVENTORY & CONDITION ASSESSMENT
Asset Inventory / Data Collection Activities
Roadway Condition Assessment
Underwater Condition Assessment
Building Inventory and Condition Assessment
Building Maintenance and Repair Challenges
Maintenance Needs
Condition Assessment
ADA Compliance Assessment Tight stall width Non-compliant faucets Needs grab rails
Assets are Recorded and Organized Port of Sunshine
Condition Assessment Results 19
Installation & Consumption Profiles
RISK ASSESSMENT
Risk PoF CoF Risk Probability of Failure (Timing to Failure) Mortality Capacity Level of Service Financial Efficiency Consequence of Failure (Impact of a failure) Economic Environment Social
Risk Profile
State of Facilities 100% 80% 60% 40% 20% 0% LS302 LS304 LS305 LS306 LS307 LS309 LS310 LS312 LS313 LS314 LS315 LS316 LS317 LS318 LS319 LS320 LS323 LS324 LS325 LS326 LS327 LS329 LS352 LS353 LS354 Total High Risk Medium Risk Low Risk
State of Pavement 25
Risk-Based Strategy
LIFE CYCLE COST ASSESSMENT
Condition Rating Calculating the Timing to Failure 1 2 3 4 5 2000 2005 2010 2015 2020 Year
Risk / Condition Asset Life Cycle Investment Logic Max Risk Risk Con PoF CoF Risk Min Risk Min Con Mn$ Op$ Cum$ CoF Cumulated Cost Condition Maintenance PoF Operation Min Cond Investment Time
Asset Management Tool IRIS (Infrastructure Reinvestment Intelligence System)
Asset Valuation (Parks)
Understanding the Need (Year By Year Asset By Asset )
Prioritize by Risk
Results are Mapped
Understanding the Impact of Funding $120,000,000 10 YEAR PROJECTED RENEWAL NEED $100,000,000 $80,000,000 $60,000,000 Projected Budget $40,000,000 Current Budget $20,000,000 $- 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 General District Potable Water Recycled Water Sewer
Work Backlog Analysis $120,000,000 10 YEAR PROJECTED RENEWAL NEED Unfunded Portion $100,000,000 $80,000,000 $60,000,000 $40,000,000 Current Budget $20,000,000 $- 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 General District Potable Water Recycled Water Sewer
What If We Don t Do Anything? $100,000,000 Current Budget $- 10 YEAR BACKLOGS AT CURRENT BUDGET 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 $(100,000,000) $(200,000,000) $(300,000,000) $(400,000,000) $(500,000,000)
What If We Increase the Funds by 5%? $100,000,000 Increased Budget $- 10 YEAR WORK BACKLOGS AT 5% INCREASE 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 $(100,000,000) $(200,000,000) $(300,000,000) $(400,000,000) $(500,000,000)
Scenario Comparison
Asset Management Data Flow GIS Work CMMS Budget Finance Continuous Improvement
Using Asset Management Results to Understand and Communicate Catch Up Keep Up Moving Forward Managing Risk & Planning for the Future
Thank you!