SCHOOLS FORUM ITEM NO: 81.00 Schools Excess Balances brought forward to 201415 Purpose of the Report 1 The purpose of this report is to provide details of School Balances carried forward, particularly if there are any that breach the criteria as agreed in the Clawback Mechanism. Suggested Action 2 To ask Schools Forum to note the balances brought forward to Financial Year 2014/15, and to review and agree the criteria to be set for 2015/16, and to request further information should a school meet criteria as specified by Forum. Background 3 It is mandatory for all Local Authorities (LAs) to control surplus balances and, from summer 2008, to operate a clawback mechanism for 2007/8 and subsequent revenue balances. The Schools Forum agreed to revise WBC's Excess Balances Clawback Mechanism at its meeting in March 2011 and they have since ratified the continued use. The Guidance document at Appendix A explains the agreed current mechanism and has been made available to schools by its inclusion on the website pages of the Schools Finance Team. 4 At st March 2014 the total amount of revenue balances held by our schools is 5,440,170 see table below for breakdown Balancel Primary Held by Held by Held by Secondary Community Held by (deficit) as Clusters Total Primary Secondary Special/ Federation facilities Schools at Funding Schools Schools Nursery /03/2011 33,170 65,081 234,873 3,935,892 4,9,016 2,7,632 548,362 655,898 /03/2012 73,563 156,744 36,250 5,203,749 5,470,306 3,802,8 699,862 701,060 /03/2013 58,649 28,873 6,352 5,099,1 5,193,000 3,495,176 977,803 6,148 /03/2014 54,681 207 5,385,282 5,440,170 3,205,413 1,525,948 653,9 Please note that for comparative purposes balances held by secondary schools who have converted to academy status in the last four years have been removed. Supporting Information 5 Attached to this report at Appendix B is the schedule of individual school balances as at st March 2014. The excess balances have been calculated in accordance with the mechanism outlined in Appendix A and a number of schools have provided supplementary information to substantiate their claims to committed balances mostly being planned capital expenditure. 1
There is currently one school holding excess funds which would meet the current criteria to instigate a clawback, this being Shinfield St Mary's who to date have not provided supplementary information. Donna Munday Schools Finance Manager July 2014 25 2
Appendix A Guide to the Excessive Balances Control Mechanism 201415 The DfE have stipulated that all schools carrying an excess balance at the end of a financial year will have the excess clawed back during the next financial year and that this should be redistributed to schools within the same authority according to a method agreed by the local schools forum. Balances held by each of the schools for the previous three years will be reviewed and, if the balance is increasing year on year, the balance as at st March 2014 will be assessed under the Excessive Balances Control Mechanism. An excess balance is defined as anything over 5% for secondary schools, over 8% for primary schools and over 8% for special schools and is calculated using the 2014 closing balance and the 201415 total expected income as follows: The amount of the school balance will be identified at yearend but the Wokingham Schools Forum has agreed that certain items may be carried forward over and above the relevant excess percentage as allowances. Orders placed but goods not received equipment funding) Balance related to defined activities (e.g. Clubs) where, and there is evidence that, the school need without receipt of corresponding income. specific activities that have not yet taken place (e.g. Trips) expenditure identified in the School Development Plan No other allowances will be made. The school balance will be adjusted for these allowances before calculating the final "excess". The income figure used is that shown in the school's 201415 budget plan. This will include all delegated revenue budget as well as any money raised by the school (but not including any community facility extended schools income). The LA will review this figure and may request reasons for budgeted increases in income over the previous year. If the adjusted balance is more than 5% or 8% (as applicable) of the 201415 income, the excess amount will be identified as a potential clawback A simple calculator spreadsheet is available on the School Finance website to enable schools to predict their own situation, but the final calculation will be undertaken by the LA using final figures from the school's 2014 CFR return, Wise and the school's 201415 budget plan. Any clawbacks identified through the procedure described above will be scrutinised by a subcommittee of the Wokingham Schools Forum prior to being made to schools.
A B C D E F G H I 1 41301 41101 41154 41401 41103 41104 41201 41105 Aldryngton All Saints Ambleside Bearwood Beechwood Bulmershe Colleton 2 Addington Primary Primary Centre Primary Primary School Primary 7 Balance as at /3/2011 328,417 6,082 152,604 120,691 70,391 44,170 4,122 (9,602) 8 Balance/(deficit) as at /3/2012 544,506,2 120,889 49,901 94,069 97,842 (4,5) 5,0 9 Balance/( deficit) as at /3/2013 449,730 35,345 85,812 6,729 75,097 63,037 29,7 2,857 10 Balance/(deficit) as at /3/2014 373,992 36,390 113,991 23,776 47,650 75,808 80,600 (3,161 ) 11 Less any allowances: 12 Orders placed but goods not received ' equipment $ funding)/children's centre Balance related to defined activities (eg. Clubs) without receipt of corresponding income. 16 Trips) 18 adjusted balance/(deficit) 2014 373,992 36,390 113,991 23,776 47,650 75,808 80,600 (3,161 ) 19 Income Budget 2014/15 Plan 4,681,485 1,238,255 1,494,761 906,409 1,364,522 1,428,122 5,119,922 1,176,428 20 adjusted percentage balance 7.99% 2.94% 7.63% 2.62% 3.49% 5.% 1.57% 0.% 5% of 1415 income n/a n/a n/a n/a n/a n/a 255,996 n/a T3 8% of 1415 income 374,519 99,060 119,581 72,513 109,162 114,250 n/a 94,114 Balance carried forward for more than 3 years N/A 36,390 N/A N/A N/A N/A N/A N/A TB secondary excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A N/A 29 special excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A N/A 30 primary excess balance to be clawed back N/A nil N/A N/A N/A N/A N/A N/A 32 Other items requested to be considered:
A J K L M N 0 P Q 1 41155 41107 41108 41202 41109 41110 41651 41112 Earley St Coombes Crazies Hill Peter's Emmbrook Emmbrook Emmbrook Farley Hill Finchampste 2 Primary Primary Primary School Infant Junior Primary ad Primary 7 Balance as at /3/2011 77,428 30,872 41,3 163,299 54,361 54,774 28,170 30,725 rg Balance/(deficit) as at /3/2012 72,478 30,940 72,720 467,228 107,887 61,842 69,545 30,136 rg Balance/( deficit) as at /3/2013 51,5 33,399 73,529 289,8 43,081 60,380 35,875 28,396 r:ro Balance/(deficit) as at /3/2014 54,100 42,470 98,480 1,665 91,894 52,365 11,5 22,372 Less any allowances: Orders placed but goods not received ' 13 equipment 14 funding)/children's centre Balance related to defined activities (eg. Clubs) 15 without receipt of corresponding income. t 6 Trips) t 18 adjusted balance/(deficit) 2014 54,100 42,470 98,480 1,665 91,894 52,365 11,5 22,372 19 Income Budget 2014/15 Plan 2,297,595 5,3 1,989,010 5,885,345 847,507 968,770 846,998 578,822 120 adjusted percentage balance 2.35% 8.10% 4.95% 3.60% 10.84% 5.41% 1.33% 3.87% "22 5% of 1415 income n/a n/a n/a 294,7 n/a n/a n/a n/a 23 8% of 1415 income 183,808 41,946 159,1 n/a 67,801 77,502 67,760 46,306 2s Balance carried forward for more than 3 years N/A 42,470 98,480 N/A N/A N/A N/A N/A Ta secondary excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A N/A 29 special excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A N/A 30 primary excess balance to be clawed back N/A 5 nil N/A N/A N/A N/A N/A 32 Other items requested to be considered: v;:r _...._
A S T U V W X Y Z 1 41113 41114 41115 41116 41117 41118 41119 Grazeley Foundry Gorse Ride Gorse Ride Parochial Hatch Ride Hawkedon Hawthorns Highwood 2 College Infant Junior Primary Primary Primary Primary Primary 7 Balance as at /3/2011 7,561 107,408 50,602 37,842 140,004 98,480 65,718 8 Balance/(deficit) as at /3/2012 11,767 102,969 59,892 42,844 206,963 100,748 65,690 Balance/(deficit) as at /3/2013 5,0 120,791 44,137 53,649 194,603 68,756 44,9 10 Balance/(deficit) as at /3/2014 9,2 46,920 56,609 57,771 197,455 65,187 1,615 11 Less any allowances: 12 Orders placed but goods not received equipment 14 funding)/children's centre r Balance related to defined activities (eg. Clubs) without receipt of corresponding income. Trips) 6 18 adjusted bajance/(deficit) 2014 0 9,2 46,920 56,609 57,771 197,455 65,187 1,615 19 Income Budget 2014/15 Plan 1,392,675 872,703 967,814 608,109 885,503 2,157,525 1,660,632 1,171,955 20 adjusted percentage balance 0.00% 1.06% 4.85% 9.% 6.52% 9.15% 3.93% 0.14% T2 5% of 1415 income n/a n/a n/a n/a n/a n/a n/a n/a T3 8% of 1415 income n/a 69,816 77,425 48,649 70,840 172,602 132,851 93,756 25 Balance carried forward for more than 3 years N/A N/A N/A N/A 57,771 N/A N/A N/A 28 secondary excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A N/A l1:[ special excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A N/A 30 primary excess balance to be clawed back N/A N/A N/A N/A nil N/A N/A N/A Other items requested to be considered:..._.........
A AA AC AD AE AG AH AI 1 41120 411 41122 41153 41125 411 411 Hillside Keep Hatch Lamb's Lane Loddon Nine Mile Oaklands Oaklands 2 Primary Primary Primary Primary Ride Primary Infant Junior 7 Balance as at /3/2011 48,190 45,150 99,348 87,398 45,668 46,142 2,740 T Balance/(deficit) as at /3/2012 56,056 87,066 119,881 91,618 53,810 106,008 3,846 9 Balance/(deficit) as at /3/2013 34,483 106,306 142,663 70,392 68,320 137,954 3,018 10 Balance/(deficit) as at /3/2014 85,119 180,699 135,070 68,208 79,195 175,773 9,742 11 Less any allowances: 12 Orders placed but goods not received ' 13 equipment f 14 funding)/children's centre f Balance related to defined activities (eg. Clubs) 15 without receipt of corresponding income. I t..j Trips) 18 adjusted balance/(deficit) 2014 85,119 180,699 135,070 68,208 79,195 175,773 9,742 19 Income Budget 2014/15 Plan 1,759,400 1,609,561 1,253,865 1,737,1 1,349,087 812,176 903,584 20 adiusted percentage balance 4.84% 11.23% 10.77% 3.93% 5.87%.64% 1.08% 5% of 1415 income n/a n/a n/a n/a n/a n/a nla T3 8% of 1415 income 140,752 128,765 100,309 138,981 107,9 64,974 72,287 25 TB Balance carried forward for more than 3 years N/A 180,699 N/A N/A 79,195 175,773 N/A Ta secondary excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A 29 special excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A 30 primary excess balance to be clawed back N/A 51,934 N/A N/A nil 110,798 N/A 32 Other items requested to be considered: Breakfast Library ;:r;:r
A,i AK AL AM AN AO AP AR 1 41129 41130 411 41132 41133 41134 41135 Robert Robert Polehampton Polehampton Radstock Rivermead Piggott Piggott Shinfield 2 Infant Junior Primary Primary Infant Junior Infant 7 Balance as at /3/2011 68,069,2 60,032 60,007,544 47,647 29,684 rs Balance/(deficit) as at /3/2012 116,588 53,141 76,405 109,867 44,658 25,087 62,392 rg Balance/(deficit) as at /3/2013 108,493 56,908 43,963 61,568 33,238 10,4 29,982 Balance/(deficit) as at /3/2014 63,677 34,974 44,607 97,196,779 13,378 80,842 Less any allowances: '12 Orders placed but goods not received 13 equipment 14 funding)/children's centre I Balance related to defined activities (eg. Clubs) without receipt of corresponding income. w Trips) 18 adjusted balance/(deficit) 2014 63,677 34,974 44,607 97,196,779 13,378 80,842 19 Income Budget 2014/15 Plan 829,791 905,301 1,802,7 1,643,512 6,9 770,399 983,470 20 adjusted percentage balance 7.67% 3.86% 2.48% 5.91% 4.42% 1.74% 8.22% T2 5% of 1415 income n/a n/a n/a n/a n/a n/a n/a T3 8% of 1415 income 66,383 72,4 144,180 1,481 50,234 61,632 78,678 T4 T5 Balance carried forward for more than 3 years N/A N/A N/A N/A N/A N/A N/A TB secondary excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A! 29 special excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A 30 primary excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A 32 Other items requested to be considered: ;:r;:r
A AS AT AU AV AW AX AY AZ 1 41136 41137 41302 41138 41208 41139 41140 41141 Shinfield St St Dominic Mary's Sonning Southfield South Lake St Crispin's Savio St Nicholas St Paul's 2 Junior Primary School Primary School Primary Primary Junior 7 Balance as at /3/2011 35,613 805 206,790 42,754 125,541 97,9 32,374 95,001 T Balance/(deficit) as at /3/2012 49,790 4,7 106,653 106,017 288,485 112,499 41,536 178,760 '"9 Balance/(deficit) as at /3/2013 89,096 2,348 169,689 29,8 283,551 70,6 59,077 9,993 10 Balance/(deficit) as at /3/2014 93,834 (16,865) 256,152 15,903 258,657 52,7 49,167 105,204 11 Less any allowances: 12 Orders placed but goods not received 13 equipment t funding)/children's centre Balance related to defined activities (eg. Clubs) without receipt of corresponding income. 2.. Trips) 18 adjusted balance/(deficit) 2014 93,834 (16,865) 256,152 15,903 258,657 52,7 49,167 105,204 19 Income Budget 2014/15 Plan 748,996 865,760 2,028,957 1,762,618 5,680,573 1,553,456 6,022 1,388,408 20 adjusted percentage balance 12.53% 1.95% 12.62% 0.90% 4.55% 3.39% 7.88% 7.58% 22 5% of 1415 income n/a n/a n/a n/a 284,029 n/a n/a n/a 23 8% of 1415 income 59,920 69,1 162,7 141,009 n/a 1,6 49,922 111,073 25 Balance carried forward for more than 3 years 93,834 N/A N/A N/A N/A N/A N/A N/A TB secondary excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A N/A special excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A N/A 30 primary excess balance to be clawed back 33,915 N/A N/A N/A N/A N/A N/A N/A 32 Other items requested to be considered: ;::r;:r..
A BA BB BC BD BE BF BG BH 1 41142 41143 41655 41144 41145 41146 41147 41149 St Sebastian's St Teresa's Waingel's Waiter Wescott Westende Whiteknights Willow 2 Primary Primary College Infant Infant Junior Primary Bank Infant 7 Balance as at /3/2011 20,446 47,904 45,400 29,125 93,283 76,512 82,4 63,2 8 Balance/(deficit) as at /3/2012 14,208 13,6 (51,325) 80,546 170,704 104,0 109,671 128,971 9 Balance/( deficit) as at /3/2013 6,252 64,177 375,110 22,528 208,197 85,693 1,8 105,639 10 8alance/(deficit) as at /3/2014 28,672 10,877 975,0 20,936 3,983 87,5 100,635 89,6 Less any allowances: J2. Orders placed but goods not received equipment 14 funding)/children's centre I Balance related to defined activities (eg. Clubs) 15 without receipt of corresponding income. 6 Trips) 18 adjusted balance/(deficit) 2014 28,672 10,877 975,0 20,936 3,983 87,5 100,635 89,6 19 Income Budget 2014/15 Plan 782,848 1,5,330 7,120,942 1,088,692 851,280 1,190,538 1,749,481 740,358 20 adjusted percentage balance 3.66% 0.83% 13.69% 1.92% 25.14% 7.33% 5.75% 12.06% * 5% of 1415 income n/a n/a 356,047 n/a n/a n/a n/a n/a 8% of 1415 income 62,628 105,2 n/a 87,095 68,102 95,3 139,958 59,229 2s Balance carried forward for more than 3 years N/A N/A N/A N/A 3,983 N/A N/A N/A TB secondary excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A N/A T9 special excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A N/A 30 primary excess balance to be clawed back N/A N/A N/A N/A 145,881 N/A N/A N/A 32 Other items requested to be considered: Dinosaur """"
A! BI BJ BK BL BM BN BO 1 41150 41151 41152 Total primary Willow Bank Winnersh Woodley individual secondary clusters community 2 Junior Primary Primary school federation behaviour facility 7 Balance as at /3/2011 1,728 72,473 42,302 5,7,8 33,170 65,081 234,873 rs Balance/(deficit) as at /3/2012 160,903 90,058 50,489 5,550,171 73,563 156,744 36,250 rg Balance/(deficit) as at /3/2013 58,489 7,9 77,705 5,488,188 58,649 28,873 6,352 r:w Balance/(deficit) as at /3/2014 43,788 51,081 84,294 5,385,307 54,681 (25) 207 r:r1 Less any allowances: Orders placed but goods not received 13 equipment J..i. funding)/children's centre Balance related to defined activities (eg. Clubs) 15 without receipt of corresponding income. 6 Trips) 18 adjusted balance/(deficit) 2014 43,788 51,081 84,294 19 Income Budget 2014/15 Plan 890,859 1,763,016 1,229,507 91,428,415 20 adjusted percentage balance 4.92% 2.90% 6.86% 22 5% of 1415 income nla nla nla 23 8% of 1415 income 71,9 141,041 98,361 25 Balance carried forward for more than 3 years N/A N/A 84,294 TB secondary excess balance to be clawed back N/A N/A N/A special excess balance to be clawed back N/A N/A N/A primary excess balance to be clawed back N/A N/A nil o 32 Other items requested to be considered: ;:r;::r