GENERAL: CALF SCRAMBLE Calf Scramble online entry will be available to Clubs/Chapters by Oct. 15, 2014, at www.rodeohouston.com. All entries must be submitted by AST/CEA only by Dec. 1, 2014. a. The Houston Livestock Show and Rodeo is not responsible for any accidents which may occur to any participant in the Calf Scramble before, during or after the event. b. Participants are selected on a first-come, first-served basis. AST/CEAs may enter calf scramble participants online beginning Oct. 15, 2014, and reenter the system at a later date to submit the remainder of their junior livestock show entries prior to the December 1 deadline. c. Once the necessary paperwork has been received and verified by the Calf Scramble office, qualified applicants will be notified of their acceptance as a participant or alternate, the date and time they are to participate, and where they are to meet. This official notification will be sent to you by the Houston Livestock Show and Rodeo Calf Scramble Office ONLY. ELIGIBILITY REQUIREMENTS: a. Applicants must be enrolled in and considered eligible in a Texas 4-H or FFA at the time of application and if selected, at the time of scramble. Applicants MUST be United States citizens and MUST possess a valid social security number. b. Applicants must be enrolled in and attending a public or private secondary school in the state of Texas. c. Applicant must have reached their 14 th, but NOT their 18 th birthday on Jan. 1, 2015 and not be enrolled beyond their junior year in high school. d. Applicant must be financially capable to supply any additional funds that may be needed to purchase the heifer or market steer and to feed and care for it. e. Applicant must be able to provide suitable facilities for caring and developing a breeding heifer or market steer. f. Applicant must be capable to devote the appropriate time and attention to the calf and return to the 2015 Show with a heifer or steer that all parties involved will be proud to display. g. Applicant and his/her parents/guardian must be willing and the participant must be eligible to spend the required time away from school and other activities to exhibit and care for the heifer or steer at the 2016 Show. They must also have the required time it takes to submit all monthly paperwork, essays and scrapbook. PHYSICAL REQUIREMENT: a. Participants must be able to run and perform procedures necessary to scramble. b. Applicant must weigh at least 100 pounds. c. Participants appearing to have broken limbs or evidence of a recent injury (cast, ace bandage, support brace, etc.) will automatically be disqualified and replaced by the first eligible alternate. SPECIAL RULES: a. Certificate Limitations: Applicants who previously won a scramble certificate through participation in the Calf Scramble, 4-H and FFA Dairy Judging Contest, or 4-H and FFA Livestock Judging Contest at the Houston Livestock Show and Rodeo are not eligible to participate in the Calf Scramble or to accept additional Calf Scramble certificates. b. Scramble Limitations: Participants are only allowed to participate in one Houston Livestock Show and Rodeo Calf Scramble in any one year. Clubs/Chapters are limited to 5 entries during the online submission period. If spots are available after the December 1 deadline, club/chapters may enter additional scramblers for participant and alternate positions by submitting paper applications to the Calf Scramble Office. c. Substitutions: If a participant is unable to scramble for any reason, an alternate will be assigned by the Calf Scramble Office. d. Ineligible Participants: Approved applicants are considered eligible by the Houston Livestock Show and Rodeo for participation in the Calf Scramble at the time the online entries are made. Any CEA/AST that has a member who becomes ineligible to participate, for any reason, must provide written and signed notification to the scramble office at least 24 hours prior to the commencement of the scheduled scramble in which the ineligible participant was to participate. Failure to do so may result in disqualification of entries for the following Show year. e. Dress: Participants must wear long pants and comfortable shoes. Dresses and skirts will not be allowed. Shoes with any type of knob or cleat are not allowed. A belt is not required but strongly suggested. Please remember that you will be running in dirt, so the more comfortable you are, the easier it is to run. f. Roll Call: Participants must be checked in at the Scramble Meeting room prior to the start of the meeting. Any participant not present at the start of the meeting may forfeit their position and be replaced with an alternate. A notice including the scramble date and meeting time will be sent to all participants and alternates.
Purchase Certificate Rules 1. Total award for all Calf Scramble Certificate recipients is $1,750, $1,500 of which will be used to purchase the heifer or market steer and $250 of which will be received upon check-in at the 2016 Show, provided that all obligations are fulfilled. Purchase certificates in the amount of $1,500 must be used in the purchase of a breeding beef heifer or a market steer approved by the CEA or AST. Heifers must be born between Jan. 1, 2014 and Mar. 31, 2015. Heifer breeds that are eligible for purchase are: Angus, Beefmaster, Brangus, Charolais, Chianina, Grey Brahman, Hereford, Limousin (and Lim-Flex min. 50% Limousin), Maine-Anjou, Polled Hereford, Red Angus, Red Brahman, Red Brangus, Santa Gertrudis, Simbrah, Shorthorn, Simmental, American Registered Breeds, and Other Registered Breeds. The American Registered Breeds division is open to the following breeds: Beefmaster Advancer, Braford, Braford F-1, Brahmousin, Brangus Optimizer, Charbray, Gelbray, Golden Certified F1, Percentage Simbrah, Star 5, UltraBlack, and UltraRed. All American Registered Breeds must be at least 3/16ths Brahman. The Other Registered Breeds division is open to the following breeds: Braunvieh, Braunvieh Beef Builder, Gelvieh, Gelvieh Balancer, Lim-Flex (less than 50% Limousin), Maine Tainer, Percentage Charolias, Percentage Simmental, Pinzgauer, Shorthorn Plus. Any breed not listed above is considered ineligible. All steers must be validated through the Texas 4-H and FFA steer validation program by June 30, 2015 and the electronic identification number must be remitted by email to the Calf Scramble Office at calfscramble@rodeohouston.com on or before July 15, 2015. Steers may be any breed of beef cattle. All heifers must be validated through the Texas 4-H and FFA Heifer Validation System. Heifer validation will include online registration paper uploading and a physical validation with a county validation committee which will include DNA hair sampling. The deadline for heifer validation is November 14, 2015, but you need to check with your local County Extension Agent or Agricultural Science Teacher for local / county deadlines. 2. The calf must be a FFA or 4-H project. The winner MUST return to the 2016 Houston Livestock Show and Rodeo and show the calf in the Scramble Beef Heifer Show or Scramble Steer Show. Steer projects may not be entered in any show prior to the 2016 Houston Livestock Show and Rodeo that requires the winning animals to be sold at auction. Scramble steer exhibitors are encouraged to enter the Junior Market Steer Show, but are only allowed one entry into the Junior Market Steer Show and it must be their Scramble Steer. Appropriate entry materials must be submitted through the exhibitor s club or chapter by Dec. 1, 2015 for the exhibitor to show in the 2016 Junior Livestock Show. 3. Payment on scramble heifer certificates will be made to the seller after the completed purchase certificate and the original, transferred registration paper are received in the Scramble Office. Payment on steer certificates will be made to the seller after the completed purchase certificate is received in the Scramble Office. The original scramble certificate must be signed by the supervisor, seller and student. Payment will be delayed if documentation is incomplete. 4. All correspondence, including certificate and registration papers, should be sent to: Houston Livestock Show and Rodeo, Attn: Calf Scramble Office, P.O. Box 20070, Houston, Texas 77225-0070 5. Winners cannot purchase animals from themselves, immediate family members (mother, father, brother, sister, sister-in-law, brother-in-law, grandfather, grandmother, stepfather, stepmother, half-brother, half-sister, niece, nephew, aunt, uncle, cousin) or their ranches (family ranches or partnerships). Winners may not purchase heifers that have been previously exhibited through any Calf Scramble program. Checks will not be issued to 4-H Clubs, FFA Chapters, students, parents or supervisors. 6. Winners cannot purchase a calf that they have previously shown at the Houston Livestock Show and Rodeo in any given year or any calf that has previously been recorded in their name or in an immediate family member s name. 7. If a calf is purchased for less than the $1,500 certificate amount, the seller will be issued a check for only the actual purchase amount. 8. Heifer Certificates may be combined with certificates from other stock shows that occur between Jul. 1, 2015 and Mar. 31, 2016 as long as the animal is brought back to the Houston Livestock Show in 2016. If a combination of certificates is being used, the original transferred registration papers must be sent to the Show that is earliest in the calendar year. The first Show will make copies of the original transferred registration papers and then forward the original transferred registration papers to the later Shows. The last Show of the calendar year will receive and hold the original transferred registration papers and forward the original transferred registration papers to the winner/exhibitor upon completion of his project at all of the Shows involved. 9. Scramble steer and heifer substitutions made from July 15th Nov 1st will only be allowed at the discretion of Show management. Furthermore, scramble heifer substitutions will only be allowed if the original registration paper of the substitute heifer (solely in the name of the respective scramble exhibitor on or before Nov. 1, 2015) is received by the Scramble Office on or before the December 1st deadline. Show management must be notified of any potential substitutions. 10. Winners who fail to fulfill their obligations as stated in these rules will have their Calf Scramble Certificates revoked, will be required to repay the certificate value to the Houston Livestock Show and will be required to provide a letter of explanation to the donor and the Scramble Office. Failure to comply with these rules could also result in forfeiture of Calf Scramble entries for one year for that club/chapter. If repayment is not made within 30 days of the 2016 Show, HLSR reserves the right to repossess the scramble heifer or steer and revoke invitations to participate in future Houston Livestock Shows.
11. Failure to submit three (3) or more monthly reports to the donor and Scramble Office during the course of the year long project will make the exhibitor ineligible for the remaining $250 received upon check-in to the 2016 Show. Failure to submit any reports during the course of the project will result in the exhibitor forfeiting any premiums won during the Calf Scramble Heifer Show or Steer Show in addition to the $250.
2015 CALF SCRAMBLE APPLICATION Entry Deadline: Dec. 1, 2014 P.O. Box 20070 * Houston, TX 77225-0070 www.rodeohouston.com * questions: calfscramble@rodeohouston.com NOT AN OFFICIAL ENTRY DOCUMENT. ENTRY MUST BE MADE ONLINE THROUGH CEA OR AST. Please type or print. APPLICANT INFORMATION Applicant s Legal Name Social Security # Applicant's Mailing Address City State TX Zip Applicant's Cell Phone Email Applicant s Birthdate Grade Sex _M or F Weight lbs. Parent or Guardian s Legal Name Parent/Guardian's Primary Phone E-mail County 4-H Club or FFA Chapter FIRST AID INFORMATION Please list any allergies to medications you may have: Do you have asthma? Yes or No If yes, please bring inhaler or proper treatment medication with you to scramble. Have you been treated for any major illnesses in the past 12 months? Yes or No If yes, please explain: Please list five scramble dates, in order of preference: SPECIAL REQUESTS 1. 2. 3. 4. 5.
CALF SCRAMBLE RELEASE OF LIABILITY AND INDEMNITY AGREEMENT (ALL APPLICANTS MUST SIGN AND HAVE NOTARIZED) As valid consideration for entry into and participation in activities (the Activities ) with the Houston Livestock Show and Rodeo, Inc., Houston Livestock Show and Rodeo Educational Fund, HLS&R Institute for Teacher Excellence, Houston Livestock Show and Rodeo Endowment Foundation and the Corral Club, Inc., (collectively, HLSR ), the undersigned hereby enter into this RELEASE OF LIABILITY AND INDEMNITY AGREEMENT (this Agreement ). 1. INVITATIONAL SHOW: The Houston Livestock Show is an invitational show and the Houston Livestock Show and Rodeo reserves the right to extend or withhold an invitation to any Exhibitor or Contestant. 2. ACKNOWLEDGMENT OF RISKS: The undersigned recognize and understand there are risks associated with entry into and participation in the Activities including, but not limited to, bodily injury or death, and damage to property or privacy rights. The undersigned further acknowledge that they will be liable for all damage to persons, livestock, or property that is caused by them or any persons (including, but not limited to, minors) under their care and control, and that arise out of, or are related to, the undersigned s entry into and participation in the Activities. UNDER CHAPTER 87, TEXAS CIVIL PRACTICE AND REMEDIES CODE, A FARM ANIMAL PROFESSIONAL IS NOT LIABLE FOR AN INJURY TO OR THE DEATH OF A PARTICIPANT IN FARM ANIMAL ACTIVITIES RESULTING FROM THE INHERENT RISKS OF FARM ANIMAL ACTIVITIES. A LIVESTOCK SHOW SPONSOR IS NOT LIABLE FOR AN INJURY TO OR THE DEATH OF A PARTICIPANT IN A LIVESTOCK SHOW RESULTING FROM THE INHERENT RISKS OF LIVESTOCK SHOW ACTIVITIES. 3. RELEASE FROM LIABILITY: The undersigned hereby RELEASE, ACQUIT AND FOREVER DISCHARGE AND AGREE TO DEFEND, INDEMNIFY AND HOLD HARMLESS HLSR, their present and former directors, officers, employees, agents, and representatives and the respective heirs, administrators, executors, successors and assigns and any other person, firm or corporation (collectively, the HLSR Parties or individually, an HLSR Party ) from any and all claims, causes of action, suits and/or demands for personal injury, death or property damage, accrued or to accrue in the future, known or unknown, (collectively, Claims ) relating to or arising out of any negligent, grossly negligent and/or intentional or unintentional acts on the part of the undersigned in connection with entry into and participation in the Activities. Without limiting the foregoing, the undersigned agree that the HLSR Parties shall not be liable to them, their family, heirs, administrators, executors or assigns for Claims arising from or related to the undersigned Contestant s entry into and participation in the Activities. 4. AGREEMENT TO INDEMNIFY AND HOLD HARMLESS: THE UNDERSIGNED AGREE TO DEFEND, INDEMNIFY AND HOLD HARMLESS THE HLSR PARTIES AGAINST THE CONSEQUENCES OF THE HLSR PARTIES OWN NEGLIGENCE, REGARDLESS OF WHETHER SUCH NEGLIGENCE WAS THE SOLE, PROXIMATE OR PRODUCING CAUSE OF THE CLAIMS; provided, however, that the duty of the undersigned to defend, indemnify and hold harmless the HLSR Parties shall extend only to Claims arising directly or indirectly from the undersigned Contestant s entry into and participation in the Activities. As used herein, INDEMNIFY means to agree to assume the HLSR Parties liability in a situation, thereby relieving them of responsibility and/or reimbursing the HLSR Parties for Claims asserted against them. 5. PHOTOGRAPH/INTERVIEW RELEASE AND INDEMNITY: The undersigned GRANT PERMISSION to be PHOTOGRAPHED or INTERVIEWED in connection with the Activities. The undersigned understand that photographs or interviews may be used by HLSR for television, film, video, visual, or printed media. The undersigned agree to RELEASE and INDEMNIFY HLSR for any Claims related to photographs or interviews by the HLSR Parties or any media. 6. TEXAS LAW AND ARBITRATION: The undersigned understand that this Agreement shall be binding on their heirs, executors, successors and assigns, that the Agreement will be governed by the laws of Texas, and that jurisdiction and venue for any dispute regarding this Agreement shall lie in a State Court in Harris County, Texas. If any part of this Agreement is determined to be invalid or unenforceable, it does not affect the validity of the remainder of this Agreement. This Agreement controls notwithstanding any conflicting terms or conditions of any other agreement between the parties. The undersigned agree to these terms and conditions and acknowledge receipt of this Agreement. HLSR may require that all claims or disputes between Contestant and/or Contestant s parent or guardian and HLSR and/or its agents, officers, directors volunteers, members and assigns, in any way arising out of or related to this Agreement, shall be decided by binding arbitration administered by the American Arbitration Association ( AAA ) pursuant to the Federal Arbitration Act, 9 U.S.C. 1, et seq. and in accordance with the Commercial Arbitration Rules of the AAA that are in effect at the time the demand for arbitration is filed, unless the parties mutually agree otherwise in writing. The decision of the arbitrator(s), which shall state findings of fact and conclusions of law, shall be final, conclusive and binding on the parties and judgment may be entered thereon in the District Court of Harris County, Texas to enforce the decision. We, the undersigned Junior Contestant and parent/guardian, certify that we have read, understand and will abide by all rules and regulations of the Houston Livestock Show and Rodeo. The undersigned represent that they thoroughly understand that this is a complete and final release and indemnity agreement, that they are voluntarily entering into this Agreement and that no representations, promises or statements made by any HLSR Party or any agent, attorney or other representative of any HLSR Party has influenced the undersigned in causing them to sign this Agreement. Signature - Contestant Date Name Printed If the person on whose behalf this Agreement is being executed is a minor, a parent or legal guardian must also execute this Agreement. Signature Parent/Guardian Date Name Printed RELATIONSHIP TO MINOR: I certify that the applicant fits all requirements specified in this application package and will offer my supervision and guidance with this project. CEA/AST Signature Name Printed Date Notary Stamp Below Sworn to and subscribed before me on this day of 20. Notary Public Houston Livestock Show and Rodeo : March 3 March 22, 2015 Form 2015 Calf Scramble Release
Form W-9 (Rev. January 2011) Department of the Treasury Internal Revenue Service Name (as shown on your income tax return) Request for Taxpayer Identification Number and Certification Give Form to the requester. Do not send to the IRS. Print or type See Specific Instructions on page 2. Business name/disregarded entity name, if different from above Check appropriate box for federal tax classification (required): Individual/sole proprietor C Corporation S Corporation Partnership Trust/estate Exempt payee Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=partnership) Other (see instructions) Address (number, street, and apt. or suite no.) Requester s name and address (optional) City, state, and ZIP code List account number(s) here (optional) Part I Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on the Name line to avoid backup withholding. For individuals, this is your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3. Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose number to enter. Social security number Employer identification number Part II Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and 3. I am a U.S. citizen or other U.S. person (defined below). Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 4. Sign Here Signature of U.S. person Date Additional instructions for completing this form may be found at the official Internal Revenue website: http://www.irs.ustreas.gov/formspubs/index.html REQUIRED Each 4-H Club, FFA Chapter, Junior Exhibitor and Open Show Exhibitor must complete an IRS W-9 form and return it with entry. Premium payments will not be made without completed W-9 form.