Emergency Management and Evacuatin Plicy NQS QA2 2.3.3 Plans t effectively manage incidents and emergencies are develped in cnsultatin with relevant authrities, practised and implemented. Natinal Regulatins Regs 168(2)(e) Plicies and prcedures in relatin t emergency and evacuatin 97 Emergency and evacuatin prcedures 98 Telephne r ther cmmunicatin equipment EYLF LO3 Children becme strng in their scial and emtinal wellbeing. Aim In the event that the service needs t be evacuated, we aim t cnduct this in a rehearsed, timely, calm and safe manner t secure the safety f each persn using the service. The safety and wellbeing f each child, educatr and persn using the service is paramunt abve any ther cnsideratin in the time f an emergency r evacuatin. Any ther prcedures will be carried ut nly if it is safe t d s. Related Plicies Emergency Service Cntact Plicy Lckdwn Plicy Incident, Injury and Trauma and Illness Plicy Administratin f Authrised Medicatin Plicy Death f a Child Plicy Medical Cnditins Plicy 1
Implementatin The Apprved Prvider r Nminated Supervisr is respnsible fr ensuring ur service has an Emergency Management Plan (EMP) in place that has cnsidered all relevant risks, includes prcedures fr evacuatin, lckdwn, lckut and shelter-in-place, emergency respnse prcedures and drills and training schedules. We will refer t the QFES Emergency Planning Guidance as a best practice mdel and tailr the prcedures t ur Service peratins. The Apprved Prvider r Nminated Supervisr is respnsible fr: Identifying the risks and threats that culd prduce an emergency situatin. They will cnduct a risk assessment t identify ptential emergencies that culd affect ur service and use this t prepare emergency and evacuatin prcedures. An evacuatin may be necessary in the event f a fire, chemical spill, bmb scare, earthquake, siege, fld etc. Lcal emergency services will be cnsulted fr advice including lcal fire services, plice, ambulance, lcal gvernment, cmmunity leaders and ther relevant agencies. The advice will include infrmatin abut evacuatin rutes and assembly pints, and take int accunt accessibility fr adults r children with special needs. Develping the EMP which will include: Emergency cntact details fr peple wh have specific rles r respnsibilities under the EMP Cntact details fr lcal emergency services A descriptin f hw we will alert peple t an emergency- by bell (near main Kindy dr). Evacuatin prcedures including hw we will assist any child r persn with special needs A map f the service shwing the lcatin f fire equipment, emergency exits and assembly pints Prcesses t ensure staff are trained in ur emergency prcedures Prcesses we will fllw after an incident. Prcedures we will fllw t test ur EMP and familiarise ur children and staff with the EMP. Ensuring the EMP can be easily identified and is accessible. The EMP r a summary f the EMP will be displayed (near main Kindy dr and middle Kindy dr) Ensuring that visitrs and relief staff are aware f the emergency respnse prcedures (see visitr inductin) 2
Implementing the EMP including: Disseminating infrmatin abut the EMP and the prcedures relating t emergency management and evacuatin t staff, children, visitrs and families. Families will receive written ntificatin frm the service. We will use infrmal games and discussins t familiarise children with ur evacuatin and emergency prcedures. Scheduling training fr all educatrs, staff and vlunteers. This will include ensuring educatrs are prvided with training n hw t use fire extinguishers, fire blankets and ther emergency equipment. Training may include evacuatin drills, identifying assembly pints and the lcatin f emergency equipment, first aid arrangements and hw t turn ff the electricity. All new educatrs and staff will receive training during their inductin and refresher training fr all educatrs and staff will take place at least annually. Testing the EMP every quarter Reviewing the EMP annually. Keeping recrds f all emergencies. Keeping recrds f meetings and emergency drills. Emergency Management Plan Prcedures The Apprved Prvider r Nminated Supervisr is respnsible fr implementing the attached prcedures when an emergency situatin arises (Appendix A). Cmmunicatin We will ensure we have access t reliable cmmunicatin channels in the event f an emergency by maintaining access t a telephne (such as fixed-line telephne, mbile phne) at all times. Our main telephne is lcated in the main Kindy (teacher s desk) and stre rm. If there is a lss f electricity, a backup telephne is available and always ready fr use at (main entrance t Plish hall) If there is a cmplete lss f electricity and the telephnes at the service are nt available, a mbile phne will be prvided and ready t use at all times t ensure educatrs can make emergency cntact. 3
Reprting Under the Natinal Law and the Educatin and Care Services Act 2013 (ECS Act), apprved prviders must ntify the Department within 24 hurs f any incident that requires them t clse a service r reduce the number f children attending that service (Natinal Regulatins 175(2)(b) and 176(2)(b) and sectin 127 ECS Act). The Department f Educatin Training and Emplyment are develping a mre streamlined, secure and free web-based prtal that will enable apprved prviders t easily advise when a service is/will be clsed (and re-pened) as a result f a natural disaster. In additin t regular platfrms, apprved prviders will be able t access this new streamlined prcess frm smart phnes and it is intended that, in the future, it will have SMS functinality. Emergency Cmmunicatin Plan We will ensure all educatrs, staff, visitrs, vlunteers and families are aware f ur emergency evacuatin prcedures thrugh: the display emergency telephne numbers prminently thrughut the service in the fllwing lcatins- near telephnes, in registry f child details flder and near first aid kits. the display f evacuatin diagrams based n ur flr plans prminently near each exit The Evacuatin Diagram will include: (main Kindy dr and middle Kindy dr) an A3 size diagram f the flr r area a title eg Evacuatin Plan the Yu are here lcatin designated exits in green cmmunicatin equipment and where installed in red hse reels, hydrants, extinguishers in red. designated shelter-in-place lcatin and assembly area. date plan validated. lcatin f assembly areas a legend. 4
Regular reminders t families via email and newsletters that we maintain a Register f emergency telephne numbers fr families and we must have current cntact infrmatin. The Register is lcated in the fllwing lcatin (sign in table) Emergency and Evacuatin Prcedures and Drills Rehearsal Evacuatin Drill (Every Three Mnths) The service will add t each child s sense f security, predictability and safety, and ensure all educatrs and staff are familiar with ur emergency evacuatin prcedures, by cnducting rehearsal evacuatin drills every three mnths. We will develp a schedule fr cnducting drills fr the different types f emergencies identified in ur EMP. The drills: will take place at varius times f the day and week (rather than always n a Tuesday at 10 am fr example) t ensure all children and staff members get the pprtunity t rehearse. All persns present at the service during the evacuatin drill must participate accrdingly. will be dcumented and assessed against specific utcmes. will be immediately fllwed by a debriefing sessin t identify any imprvements that may be made t the prcedures. Any staff training needs will be identified and actin taken t implement the relevant training. Surces Educatin and Care Services Natinal Regulatins Natinal Quality Standard Wrk Health and Safety Act 2011 Wrk Health and Safety Regulatins 2011 Fact Sheet Emergency Plans Safe Wrk Australia QFES Emergency Planning Guidance (retrieved July 2014) Review The plicy will be reviewed annually r when there are changes t the service which may affect the EMP such as renvatins r changes t the number f staff r children. The review will be cnducted by: Management 5
Emplyees Families Interested Parties Last reviewed: May 2015 Date fr next review: May 2016 6
Appendix A Emergency Prcedures Identified As Pssible Risks Evacuatin prcedures: n-site and ffsite If it is unsafe fr children, staff and visitrs t remain inside the building, the children s service will be evacuated. The Apprved Prvider r Nminated Supervisr will take charge and activate the emergency evacuatin prcedures. sunding the alarm. Any educatrs n breaks will return t their grup f children t assist with the evacuatin. Calling 000. Infrming emergency services f the nature f the emergency (e.g. There is smke in the building ). Determining which n-site r ff-site evacuatin assembly pint will be used. evacuating staff, children and visitrs ut f the building in accrdance with the evacuatin plan. Checking tilet, kitchen, strerms befre ging t the assembly area. Taking the children s attendance list (sign in/sign ut rll), visitr bk and the Emergency Kit/First Aid kit. liaising with educatrs t ensure all children, staff and visitrs are accunted fr nce at assembly area. Educatrs will ensure children in their grups are accunted fr. Supervising and reassuring children assisted by educatrs. Waiting fr emergency services t arrive r prvide further infrmatin. Lckdwn prcedures Refer Lckdwn Plicy Lckut Prcedure The fllwing lckut prcedure will be used when an internal immediate danger is identified and it is determined that children shuld be excluded frm buildings fr their safety (chemical spill, electrical fault, dangerus wildlife). The Apprved Prvider r Nminated Supervisr: Activates lckut prcedures. Annunces lckut with instructins abut what is required. Instructins may include nminating staff t: lck drs t prevent entry 7
check the premises fr anyne left inside btain Emergency Kit. Cntacts emergency services n 000. Ges t the designated assembly area. Checks that children, staff and visitrs are all accunted fr. Actins after lckut Determine if there is any specific infrmatin staff, children, parents and visitrs need t knw (e.g. areas f the facility t avid). Ensure any children, staff r visitrs with medical r ther needs are supprted. Fllw up with any children, staff r visitrs wh need supprt. Prepare and maintain recrds and dcumentatin. Undertake peratinal debrief t review the lckut and prcedural changes that may be required. Ntify the Regulatry Authrity f incident as set ut in ur Incident, Injury, Trauma and Illness Plicy. Shelter-in-place prcedures The fllwing shelter-in-place prcedure will be cnsidered when an event takes place utside f the service and emergency services determine the safest curse f actin is t keep children and staff inside a designated building in the children s service until the external event is handled (i.e severe thunderstrm). activates shelter-in-place prcedures (see lckdwn prcedure) Mves all children, staff and visitrs t the pre-determined shelter-in-place area. Obtains emergency kit. Ntifies parents/families if the shelter-in-place is ging t extend beynd the services hurs f peratin. Ntifies the Regulatry Authrity f incident as set ut in ur Incident, Injury, Trauma and Illness Plicy. Emergency respnse prcedures (specific emergencies) If a shelter-in-place actin is determined the Apprved Prvider r Nminated Supervisr: FIRE All staff will remain calm and reprt the utbreak f fire immediately t the Apprved Prvider r Nminated Supervisr wh will: activate the fire alarm. Phne 000 t ntify the fire brigade. Extinguish the fire (if safe t d s). Implement evacuatin prcedures if threat exists and clse all drs and windws. Check that all areas have been cleared. Check children, staff and visitrs are accunted fr. 8
Ntify the Regulatry Authrity f incident as set ut in ur Incident, Injury, Trauma and Illness Plicy. BUSHFIRES/GRASS FIRES Refer Bushfire Plicy SEVERE WEATHER /STORMS AND FLOODING The Apprved Prvider r Nminated Supervisr will direct educatrs and staff t: Stre r secure lse items external t the building, such as utdr furniture. Secure windws (clse curtains & blinds) and external drs. If necessary, tape windws and glass entrances. Utilise bards and sandbags if required. Prtect valuables and discnnect electrical equipment cver and/r mve this equipment away frm windws. (During a severe strm) remain in the building and ensure they and children keep away frm windws. Restrict the use f telephne landlines t emergency calls nly. Tune in t ABC radi if pssible t fllw any emergency instructins. Reprt t the Apprved Prvider r Nminated Supervisr regarding the status f children, staff and visitrs safety. After the strm passes, the Apprved Prvider r Nminated Supervisr will evaluate the need t evacuate if uncntrlled fires r structural damage has ccurred as a result f the strm. PANDEMIC The Apprved Prvider r Nminated Supervisr will: Ensure basic hygiene measures are in place including the display f hygiene infrmatin. Prvide cnvenient access t water and liquid sap and/r alchl-based sanitiser. Educate staff and children abut cvering their cugh t prevent the spread f germs. Stay alert and fllw any instructins issued by Health authrities. Be prepared fr multiple waves. Ntify the Regulatry Authrity f incident as set ut in ur Incident, Injury, Trauma and Illness Plicy. BOMB/CHEMICAL THREAT The Apprved Prvider r Nminated Supervisr will implement the fllwing prcedures: If a bmb/chemical threat is received by telephne: stay calm d nt hang up 9
refer t the bmb threat checklist. If a bmb/chemical threat is received by mail: avid handling f the letter r envelpe place the letter in a clear bag r sleeve infrm the Plice immediately. If a bmb/chemical threat is received electrnically r thrugh the service s website: d nt delete the message cntact plice immediately. Ensure drs are left pen. D nt tuch any suspicius bjects fund. If a suspicius bject is fund r if the threat specifically identified a given area, then evacuatin may be cnsidered. Ntify the Regulatry Authrity f incident as set ut in ur Incident, Injury, Trauma and Illness Plicy. 10
Bmb/substance threat checklist This checklist shuld be held by persns wh regularly accept incming telephne calls. KEEP CALM Name Telephne # Signature CALL TAKER Date/Time: Duratin f call Number f caller CALL TAKEN Cmplete the fllwing fr a BOMB THREAT QUESTIONS When is the bmb ging t explde? Where did yu put the bmb? What des the bmb lk like? What kind f bmb is it? What will make the bmb explde? Did yu place the bmb? What is yur name? Where are yu ging? What is yur address? RESPONSES Cmplete the fllwing fr a SUBSTANCE THREAT QUESTIONS When will the substance be released? Where is it? What des it lk like? When did yu put it there? Hw will the substance be released? Is the substance a liquid, pwder r gas? Did yu put it there? RESPONSES 11
CHARACTERISTICS OF THE CALLER Sex f caller Estimated age Accent if any Speech impediments Vice (lud, sft, etc) Speech (fast, slw etc) Dictatin (clear, muffled, etc) Manner (calm, emtinal, etc) Did yu recgnise the vice? If s, wh d yu think it was? Was the caller familiar with the area? LANGUAGE [ ] Abusive [ ] Taped [ ] Well Spken [ ] Irratinal [ ] Incherent [ ] Message read by caller [ ] Other (Specify) BACKGROUND NOISE [ ] Music [ ] Lcal call [ ] Machinery [ ] Lng Distance Call [ ] Aircraft [ ] Other (specify) EXACT WORDING OF THREAT 12
ACTIONS REPORT CALL TO: ACTIONS: 13
MAJOR EXTERNAL EMISSIONS/SPILL (includes gas leaks) The Apprved Prvider r Nminated Supervisr will: Call the Fire Brigade n 000. Turn ff gas supply. If it s a gas leak nsite, ntify the gas prvider (number can be fund n the emergency numbers and key cntacts page). Implement evacuatin prcedures. Check staff, children and visitrs are accunted fr. Await all clear r further advice befre resuming nrmal children s services activities. Ntify the Regulatry Authrity f incident as set ut in ur Incident, Injury, Trauma and Illness Plicy. Ntify WrkSafe QLD if required. INTERNAL EMISSION/SPILL (e.g. strerm) The Apprved Prvider r Nminated Supervisr will: Mve staff/children away frm the spill t a safe area. If safe t d s, direct staff t clean the spill. Persnal Prtective Equipment shuld be wrn as per the requirements f the Material Safety Data Sheet. Cntact the Fire Brigade if the nature f the emissin/spill is unknwn r it is unsafe t manage. Ntify WrkSafe QLD if required. EARTHQUAKE Dn t panic. If utside The Apprved Prvider r Nminated Supervisr will instruct staff and children t: Stay utside and mve away frm buildings, streetlights and utility wires. DROP, COVER and HOLD If inside DROP t the grund Take COVER by cvering their head and neck with yur arms and hands HOLD n until the shaking stps. The Apprved Prvider r Nminated Supervisr will instruct staff and children t: Mve away frm windws, heavy bjects, shelves etc. DROP, COVER and HOLD DROP t the grund 14
Take COVER by getting under a sturdy table r ther piece f furniture r g int the crner f the building cvering their faces and head in their arms HOLD n until the shaking stps. After the earthquake the Apprved Prvider r Nminated Supervisr will: Evaluate the need t evacuate if there are uncntrlled fires, gas leaks r structural damage t the building. Instruct educatrs, staff and children t watch ut fr fallen trees, pwer lines, and stay clear f any structures that may cllapse. Ask educatrs and staff abut the status f staff, children and visitr safety. Arrange medical assistance where required. Instruct educatrs and staff t help thers if pssible. Tune in t ABC radi if pssible t fllw any emergency instructins. If there is damage t the facility and it is OK t d s, yu may take ntes and phtgraphs fr insurance purpses. MEDICAL EMERGENCY Check fr any threatening situatin and remve r cntrl it (if safe t d s). Remain with the casualty and prvide apprpriate supprt. Ntify the Apprved Prvider r Nminated Supervisr. Ntify the ambulance by dialling 000. The Apprved Prvider r Nminated Supervisr will designate smene t meet and direct the ambulance t the lcatin f the casualty. D nt leave the casualty alne unless emergency help arrives. D nt mve the casualty unless expsed t a life threatening situatin. Refer Administratin f First Aid in ur Incident, Injury, Trauma and Illness Plicy. INTRUDER/PERSONAL THREAT Ntify the Apprved Prvider r Nminated Supervisr wh will request assistance frm the plice by dialling 000. D nt d r say anything t the persn t encurage irratinal behaviur. Initiate actin t restrict entry t the building if pssible and cnfine r islate the threat frm building ccupants. The Apprved Prvider r Nminated Supervisr will determine if evacuatin r lckdwn is required. Evacuatin nly shuld be cnsidered if safe t d s. 15
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