January 16, 2018 RE: Mailer II Texas-Mexico ASCE Student Chapters, Attached to this letter is the relevant information regarding the 2018 ASCE Texas Student Symposium. Please pay close attention to the contents of this package as it will provide important details to assist in your preparations for the symposium. While this information is primarily for those planning the contingent from each university, it is important to share this information as well as any information shared in the future with everyone, including noncompetitors that will attend the symposium. All information shared in this package and further correspondence including Mailers III will be mirrored on the symposium website for future reference (www.texasce.org/symposium). This package includes information regarding the following: Important Dates Online Registration Instructions Hotel Accommodations Competition Rules and Information Preliminary Symposium Schedule of Events ASCE National Eligibility Requirements The 2018 ASCE Texas Student Symposium, SERVE: Engineers Serving the Public, will be held on April 11-14, 2018, in College Station, Texas. If you have any questions, or concerns, feel free to contact us at committeehead@asce.tamu.edu. All information given will be posted on www.texasce.org/symposium. Also, follow us on Facebook (@TexasASCEStudentSymposium) for updates and discussion about the competition. Best, Jake Torpey 2018 Student Symposium Planner Dilair Jamal 2018 Student Symposium Planner James Gayle 2018 Student Symposium Planner Alyssa Ornelas 2018 ASCE Student Chapter President
Important Dates: Please pay close attention to the following dates as they effect registration fees and your performance in the competitions. Email Mailer Confirmation (DUE 11:59pm CT) November 15 th Student Paper Presentation Competition (DUE 5pm CT)** (Rules posted on ASCE Texas Section Website; participation required to advance to Nationals per Texas Section ASCE Rules of Operation) January 15 th Online School Registration (DUE 11:59pm CT) February 1 st Concrete Canoe Technical Paper (DUE 5pm CT)* March 14 th Mailer III Sent March 15 th Online Late Registration (DUE 11:59pm CT) March 23 rd 2018 Texas-Mexico Student Conference & ASCE Texas Student Symposium April 11 th- 14 th * Hard copies must be delivered to: ATTN Cynthia Amoles Syvarth Alan Plummer Associates 6300 La Calma Drive STE 400 Austin, TX 78752-3825 ** Electronic Submittal must be e-mailed to texmexjudge@gmail.com 2018 ASCE Texas Student Symposium Page 2 Mailer II
Registration: All registration will be completed using ASCE Texas Section website: www.texasce.org/symposium Each individual attendee is required to register. Additionally, the Team Captain must register for their respective team (see below list). During the registration process, the Team Captain will be required to list the names of each team member. Concrete Canoe Steel Bridge Student Paper Presentation Competition Concrete Bowling Concrete Frisbee NOTE: More information will be release regarding late registration near the close of regular registration. Payments may be completed by credit card during online registration or a check made out to ASCE Texas Section may be mailed to: Fee Schedule: ATTN: Student Symposium ASCE Texas Section 1524 S Interstate Highway 35, STE 180 Austin, TX 78704 Team Registration: Concrete Canoe - $300 Concrete Bowling - $25 Steel Bridge - $300 Concrete Frisbee - $25 Individual Registration: Student Registration - $100 The Student Registration Includes: Career Fair Conference T-shirt Professional/Student Mixer Lunch and Dinner for Thursday and Friday, and Lunch for Saturday Keynote Dinner and Awards Banquet (Saturday) Snacks Thursday and Friday 2018 ASCE Texas Student Symposium Page 3 Mailer II
Hotel Accommodations: The symposium will be held at the Brazos County Expo Complex, located northwest of College Station, Texas. Below are recommended hotels as well as their code for the room blocks. Please note that there are no hotels located near the Expo Complex and no shuttles will be provided so be sure to plan transportation to and from the Expo Complex. Additionally, please note that the local convention and visitor s bureau have agreed to provide financial incentives associated with the total number of room nights utilized during the symposium. In order for the host school to receive the full financial incentive and continue to subsidize annual registration cost for the symposium, please be sure to reserve rooms only at the below hotels. We appreciate your support and careful attention to these details. Baymont Inn & Suites when reserving use event name Texas Civil Engineering Student Symposium Address: 2611 Harvey Rd, College Station, TX 77845 Phone: (979) 680-3000 Country Inn & Suites when reserving use event name Texas Civil Engineering Student Symposium Address: 1010 Southwest Pkwy E, College Station, TX 77840 Phone: (979) 693-7777 Hawthorn Suites Should call (979) 695-9500 and give the group code: CGASCE or group name: Texas Civil Engineering Student Symposium Address: 1010 University Dr. E, College Station, TX 77840 Phone: (979) 695-9500 Hilton Garden Inn when reserving use group code: TCESS Address: 3081 University Dr. E, Bryan, TX 77802 Phone: (979) 703-7919 Home2Suites when reserving use group code: C-TCE Address: 300 Texas Ave, College Station, TX 77840 Phone: (979) 703-8288 Super 8 when reserving use group name: American Society of Civil Engineers Address: 301 TX-6BUS, College Station, TX 77840 Phone: (979) 846-8800 2018 ASCE Texas Student Symposium Page 4 Mailer II
Competition Rules and Information The 2018 Texas-Mexico ASCE Texas Symposium will be held at the Brazos County Expo Complex. Brazos County Expo Complex 5827 Leonard Rd. Bryan, TX 77807 Concrete Canoe: The Concrete Canoe races and swamp test will be held at Lake Bryan. Lake Bryan 8200 Sandy Point Rd. Bryan, TX 77807 The rules for the competition can be found on the ASCE webpage: http://www.asce.org/rules-and-regulations/ Steel Bridge: The rules for the competition can be found on the AISC webpage: https://www.aisc.org/education/university-programs/student-steel-bridge-competition/ This page contains the Official 2018 NSSBC Rules download. Miscellaneous Competitions: Concrete Bowling: Competition Bowling Rules and Information: The USBC bowling rules apply in this competition. (For reference, check chapter 2 in the USBC game rules http://www.bowl.com/rules/) Each team will bowl 4 times having 9 throws maximum. Standard pins will be used for the competition. Throwing area (the lane) will be made out of plywood to protect the floor and the concrete balls from damage. If there s any ties between teams, the poster will be the tiebreaker (see Presentation below). 2018 ASCE Texas Student Symposium Page 5 Mailer II
Design and Construction Rules The bowling ball should resemble an actual bowling ball, which means it has to be spherical. The bowling ball shouldn t exceed 18 lbs. The ball should have a minimum of 7 and maximum of 9 in diameter. Mixtures can t be premixed or prepackaged cement. It has to be composed of minimal 60% hydraulic (Portland) cement. You may use a reinforcement (mesh) but it cannot be visible outside the ball. Presentation: Each team should have a 24 X 36 size poster that should include: School s name Mix design Materials and construction steps Professional attendees will judge the poster. Score Criteria: Durability (40 pts.): If ball losses 40% of total mass, the team will be disqualified If a ball is damaged, it may continue but it must be rolled to hit the pins. Durability measurement = [weight of remaining ball/weight of ball before participating] X 40 Aesthetics (40 pts.): The ball will be judged at the beginning of the competition. Bowling Score (120 pts.): This depends on your performance during the competition. Each throw has a maximum of 30 points. Categories Percentage Points Durability 20% 40 Aesthetics 20% 40 Bowling Score 60% 120 100% 200 pts 2018 ASCE Texas Student Symposium Page 6 Mailer II
Concrete Frisbee: Competition Frisbee Rules and Information Each team needs to fabricate 5 Frisbees with the same concrete mixture and design. One Frisbee, picked at random, will be selected for inspection. The other 4 Frisbees will be thrown during the distance and accuracy test. Design and Construction Rules The diameter of the Frisbee must be greater than 8 inches but no more than 12 inches. The height of the Frisbee must not be greater than 2.5 inches. No prepacked or pre-mixture concrete can be used, the Frisbee mixture must be at least 60% hydraulic Portland cement. Reinforcement (mesh) may be used for the Frisbee but it must not be visible. In the event the Frisbee breaks and the mesh shows, no points will be taken off. Presentation Each team must have a 24 x 26 poster that includes: 1. School s name 2. Mix design 3. The construction methods and materials used Aesthetics on Frisbee and poster will be judged by professionals Score Criteria 1. Durability (20pts. 5pts each): Frisbees losing 20% of its total weight will be disqualified. Each Frisbee will be thrown one time. Durability formula: i. = (Weight of Frisbee/Weight of Frisbee after thrown) x 5 2. Aesthetics (20 pts): Will be judged before Frisbee is thrown 3. Distance: Two of the Frisbees will be thrown and the longest scored will count toward the final score. The Frisbee must land within the boundaries set on the throwing area and maintain at least 80% of its initial weight. 4. Accuracy (30 pts. 15 each): Two of the Frisbees will be thrown Participants will throw the Frisbee into the designated marked areas. The points will be counted if any part of the Frisbee is touching the marked areas. It will not 2018 ASCE Texas Student Symposium Page 7 Mailer II
count if parts of the Frisbee are within the marked area, it must be the Frisbee itself: Accuracy Formula: i. = [Target length/(target length + Distance of target to disk)] x 15 5. In case of a tie, the poster will determine the winner Categories Percentage Points Durability 20% 20 Aesthetics 20% 20 Distance 30% 30 Accuracy 30% 30 100% 100 2018 ASCE Texas Student Symposium Page 8 Mailer II
Preliminary Schedule This is a tentative schedule that is subject to change. Event locations are in the process of being finalized. A finalized schedule will be provided in Mailer III, please use this schedule to plan accordingly. Wednesday, April 11 th Time Event 17:00 21:00 Registration Check-In 17:00 21:00 Concrete Canoe/Steel Bridge Load-In 19:30 20:30 Concrete Canoe Captains Meeting 20:30 21:30 Concrete Canoe Judges Meeting Thursday, April 12 th Time Event 7:00 17:00 Registration/Help Desk 6:00 8:00 Display Set-Up 8:00 10:00 Steel Bridge Display Judging 8:00 17:00 Career Fair 10:00 21:00 Concrete Canoe Display Judging 12:00 13:00 Lunch 13:00 17:00 Concrete Canoe Presentations 13:00 17:00 Student Paper Competition Presentations 18:00 19:00 Steel Bridge Captains Meeting 19:00 20:00 Steel Bridge Judges Meeting 18:30 21:00 Social Mixer Friday, April 13 th Time Event 7:00 17:00 Registration/Help Desk 8:00 17:00 Steel Bridge Competition 8:00 17:00 Career Fair 12:00 13:00 Lunch 13:00 17:00 Mystery Design Competition Saturday, April 14 th Time Event 6:00 8:00 Concrete Canoe Setup 8:00 17:00 Concrete Canoe Races 9:00 12:00 Concrete Bowling Competition 14:00 17:00 Concrete Frisbee Competition 19:00 22:00 Awards Banquet 2018 ASCE Texas Student Symposium Page 9 Mailer II
ASCE National Eligibility Requirements 1. Be in good standing with ASCE: a. Have submitted their Annual Report and paid their Annual Dues, as received by ASCE, prior to the start of the Student Conference; and FOR CONCRETE CANOE ONLY - Have submitted their student chapter full Annual Report in time to be graded (reports submitted on or before February 1, 2018 meet this qualification), and have scored within the top two-thirds (2/3) of all student chapters. Student Chapters that submit an EZ annual reporting form do not qualify; and b. Act appropriately. As representatives of ASCE and the civil engineering profession, all competition and conference participants are expected to and must act professionally and courteously. The use of alcohol, marijuana, or other controlled substance is strictly prohibited. Note: Invitations to Conference and National Competitions are a privilege, not a right. Failure to act appropriately can result in letters of reprimand, mandatory behavior management plans, and loss of invitations to further competition for individual institutions and/or entire conferences. 2. Attend and participate in their assigned Student Conference as shown through their school's: a. Good faith participation in the Student Conference Business Meeting (at least one (1) student representative present at the start of the Business Meeting); b. Good faith participation in the Student Conference Paper Competition, including submission and presentation by at least one (1) member of the ASCE Student Chapter, not necessarily a member of the concrete canoe team; and c. Meeting any additional requirements of Student Conference participation set by the Student Conference at the previous year s business meeting or in their written and approved by-laws, standing rules, or constitution. 2018 ASCE Texas Student Symposium Page 10 Mailer II