AGM 2018 23 rd October 2018
Agenda Review of the year Treasurer s report Constitution Update Committee election London Marathon draw Looking Forward Questions/AOB
Review of 2018
Year in Numbers Approx 600 Members Summer Series 20 25 Events (Reinstated championship events) 276 275 Competitors 747 894 Appearances Ladies Series 15 Events (2 had to be cancelled) 118 79 Competitors 382 212 Appearances Other events 1 Training Camp 3 external events marshalled (lots!) Cake/Other Rides 4 Velodrome visits BMX track visit 2 Freshers Fairs 2 Open Days 2 cycling coaching sessions 200+ pool swims Track (run) sessions Cycle track sessions Swim and Bike Galas 1 st Aid Course
Open Water Swimming Taken over management of OWS Established safety procedures and bought equipment Developed simple payment system Agreed car park pass Put on 35 OWS sessions
Coaching Activity Organisation More skilled coaches S&C Sharing ideas
Socially Mobile Open Day and BBQ Junior / Senior BBQ Awards night Relays Squash Night
Treasurer s Report
Summary Income and Expenditure Account Year to 31 December 2017 Revenues Note 2017 2016 Subs 1 21,533 20,087 OWS 2 95 1,255 WTC merchandise 3-365 40 Lost card charge 0 2 EA difference 41 27 21,304 21,410 Cost of operations -8,817-10,814 12,487 10,595 Benefits to members -14,894-11,848 Tax paid -433-251 Surplus/(deficit) -2,840-1,504
Cost of operations Year to 31 December 2017 2017 2016 Training of coaches -1,849-2,393 Member Mojo -2,521-2,327 Old kit sales/write-offs 40-1,539 Committee member courses -513 Paypal charges -1,109-935 Equipment purchases -1,017-732 Committee dinner -298-486 BBQs and Open Day -719-622 Coaches kit -164-109 AGM -27-30 Survey Monkey 0-228 Room hire -708-300 Membership of organisations -135-310 Website costs -157-166 Webscorer -120-110 Printing postage and stationery -23 Sundry -10-15 -8,817-10,814
Benefits provided to members Year to 31 December 2017 Note 2017 2016 Swimming 4 970-1,944 Awards night -2,656-2,985 Support for championship events -2,080-2,260 Kit purchase subsidies -3,125-1,980 Relays subsidy -1,932-1,345 Training weekend -1,112 Winter/summer series exes -280-771 Pool Hire -191 Swim Gala prizes -362 Thornes Park track 820 990 First aid course 0-660 A night with Lucy Hall -246 Velodrome -143-34 Spin class -2-90 Ceilidh 0-279 Bishop Konstance cycle track 5-1,516-210 Support for Worlds/Europeans -3,040-280 -14,894-11,848
1 Membership Summary Oct Oct Oct Oct Oct Oct Oct 2006 2007 2008 2009 2010 2011 2012 101 135 157 151 183 304 376 Oct Oct Nov Oct Oct Oct 2013 2014 2015 2016 2017 2018 496 553 544 603 656 602 2 OWS 2017 2016 Sales 660 1,255 Costs -565 0 Profit 95 1,255 4 Swimming Sun La Feath CAS Total Sales 4,354 2,513 895 7,762 Pool hire -4,223-2,329-240 -6,792 131 184 655 970 5 BKCAT Sales 794 Track hire -2,310-1,516 3 WTC merchandise Item Bobble Kitbrixand Bottle Beanies Cowbells Total Sales 1,730 875 212 467 3,284 Opening stock -874 0 0 0-874 Purchases -836-1,821-567 -756-3,981 Closing stock 831 374 1,206 Profit/loss 20-115 19-290 -365
86 members paid 20 for club supported events 3,125 contributions to kit Supported 14 athletes representing GB or at Kona 1,825 coaches training supported
Constitution Update Update required to support Tri-Mark Bronze application process The club members and its officials will abide by British Triathlon s rules and regulations including but not limited to the Safeguarding Policy, Equality & Diversity Policy and British Triathlon s Anti-Doping Policy. Furthermore, the club will not act in any manner which (in the reasonable opinion of British Triathlon) brings British Triathlon or the sport of triathlon into disrepute.
Committee Election Thanks to Andy Blanshard Becky Gunn
Committee Election Chair Vice Chair Secretary Treasurer Admin/membership/website Ladies Rep Social Events Head of Coaching Disability Representative Publicity & Communications
Committee Election Standing unopposed Chair Vacant Vice Chair / Treasurer - Graham Ward-Thompson Secretary Rachel le Borgne Admin/membership/website Andy Donnelly Publicity & Communications Vacant Ladies Rep - Claire Byrne Social Events - Vacant Head of Coaching - Gareth Allen Disability Representative - Steven Denniss
Committee Election Chair Candidates Colin Pink Social Events Candidates Samantha Taylor Communications Candidates Michael Hemsworth
London Marathon Entries
Looking Forward - 2019
More informal awards night Reduced and more focused Summer Series Review and improvements to open water swimming GoTri event Training Camp Disability events(s)
Questions/AOB