H.O.G. Atlanta Chapter Road Captain Handbook - Page 1

Transcription

1 H.O.G. Atlanta Chapter Road Captain Handbook - Page 1

2 H.O.G. Atlanta Chapter Road Captain Handbook - Page 2

3 TABLE OF CONTENTS Chapter 1 The Role of the Road Captain 1. Objectives of a Road Captain Page 6 2. Basic Qualifications Page 6 3. Road Captain Responsibilities Page 7 4. What Makes A Good Ride? Page 9 Ride Planning Route Selection Mileage and Time Road Conditions Gas Stops Interim Meeting Points Other Stops Ride Formation Meals & Hotels Group Size Problem Riders Contingency Plan Radios Routes & Maps HOGWASH Article Chapter 2 The Day of Your Ride 1. Forms Package Page Starting the Day off Right Page 18 Route Coverage Safety Briefing Helmets Alcohol Consumption / Zero Tolerance Interim Check in with Riders Special Considerations for Riders Hog Chapter Alcohol Guidelines Chapter 3 Group Riding Guidelines 1. All Group Rider s Responsibilities Page Meeting Place & Departure Time Page Riding Formation & Individual Positions Page Speed Intervals & Distances Page Minimum Safe Following Distances Page Traffic Lanes Page Lane Changes & Passing Page Gas, Food, Rest Stops & Tolls Page Unscheduled or Emergency Stops Page Accidents Page Hand Signals Page Safety Equipment Page 29 H.O.G. Atlanta Chapter Road Captain Handbook - Page 3

4 TABLE OF CONTENTS Appendix Forms and Checklists 1. Roadside Emergency Procedure Page 32 Bike Accident Medical Emergency Mechanical Problem 2. Southeastern Towing Contacts Page Forms For All Official Atlanta HOG Rides Page 34 Member Sign In Sheet Guest Sign In Sheet Chapter Event Release Chapter Event Release for Minors Minors Assumption of Risk Injury Report Form 4. Pig Rating Chart for Rides Page Hand Signal Chart Page Sample Route Map Page Safe Group Riding Recap Page Road Captain s Responsibility Recap Page Road Captain s Ride Day Checklist Page 43 As a matter of policy and legal requirements, both National H.O.G. and the Atlanta Chapter require non-members and guest to sign a ride waiver. MEMBERS MUST PRESENT BOTH THEIR NATIONAL AND LOCAL CHAPTER MEMBERSHIP CARDS OR SIGN A RIDE WAIVER IN ORDER TO PARTICIPATE. Further only Atlanta Chapter members are eligible for any prizes or giveaways that might be offered during the course of the ride. H.O.G. Atlanta Chapter Road Captain Handbook - Page 4

5 Chapter 1 The Role Of The Road Captain H.O.G. Atlanta Chapter Road Captain Handbook - Page 5

6 CHAPTER 1 THE ROLE OF THE ROAD CAPTAIN First of all ---thank you very much for being willing to make a contribution to the chapter s ride plan for the year. The H.O.G. credo says, having a Harley is about doing, not merely owning, and as such you will be setting the opportunity for folks to do. The officers and members of the chapter greatly appreciate the fact that you have volunteered to do this. You have just volunteered for the most challenging and rewarding position within our club. Once you have been accepted as a Road Captain and earned your patch, you will have joined a very special team that will help plan, organize, and execute our club rides. The following guidelines have been developed to provide a basic understanding of the responsibilities and recommended qualifications expected of the Road Captains, and the methods employed to help ensure everyone's safe return home. Did you know that the majority of National H.O.G. members are not members of a local chapter? The reason for this is that they had a bad ride experience with a chapter somewhere along the line. So, planning and leading a good ride is necessary to our continued growth, as well as to ensuring safety and having fun. Good rides just don t just happen. Your assumption of this responsibility means you will have to do certain things in order to make rides fun, organized and above all, safe. Your assumption of this role, if done with the thought and effort it deserves, is not something that can be done in just a few minutes. The ride leader is seen as someone the group can look to confidently take him or her effortlessly on their journey. Insofar as a group ride is concerned, nothing is worse than a ride led by someone who does not know where they are going, cannot handle situations, or simply shows up, fires up the bike and expects everyone to keep up with them. The purpose of this guide is to provide a list of things to consider when planning and leading a ride such that most of the potential factors that affect a ride can be taken into account. Unexpected things do happen, and hopefully this guide covers most of those. This guide has been created not to tell you how to do things exactly one way or another, It should be considered a living document and is subject to improvements. Any comments or suggestions you have to improve upon this guide are most welcome. Essentially, this book represents a summary of successful thoughts and actions the collective Road Captains of the chapter over the years. Your contributions to continue this tradition can be very useful to future road captains. OBJECTIVES OF A ROAD CAPTAIN Provide for the safety and welfare of all individuals within the group, and any surrounding motorists or pedestrians. Lead the group to its destination and back in a well organized, disciplined, and safe manner. Avoid creating hazardous situations. BASIC QUALIFICATIONS Maintain a current and valid motorcycle driver's license. Maintain current and valid motorcycle insurance, with no less than the MINIMUM AMOUNT required by the state of GA for street riding purposes. Complete the Atlanta Chapter HOG Road Captain Course. Assist in leading a group during a ride. Sweep a ride For a Ride Leader. Lead your own Ride. H.O.G. Atlanta Chapter Road Captain Handbook - Page 6

7 ROAD CAPTAIN RESPONSIBILITIES For most rides there will be a lead road captain, a middle captain and a sweep captain. Depending on what position you occupy during the ride, the list below provides an overall explanation of your duties. LEAD ROAD CAPTAIN 1. Has full charge of the group until arrival at the destination. 2. Will lead the group in a manner consistent with the objectives and guidelines as stated herein, and will execute his or her best judgment in situations not specifically covered in these guidelines. 3. Will brief other assigned Road Captains as to route, responsibilities, and other details pertinent to the ride prior to departure. 4. Will assign Middle Road Captains to a specific odd numbered slot within the formations so that all assigned Road Captains are in a position to immediately take on a Lead Road Captain role, should it be required. If possible, a Road Captain should be assigned to every eighth position, i.e., 9, 17, 25, etc. 5. If extra Road Captains are available, the Lead Road Captain will assign them to even numbered slots just ahead of the assigned Middle Road Captains. This will ensure that each group will have a Road Captain in the Sweep position, should the need arise. If possible, a Road Captain should be assigned to every eighth position, i.e., 8, 16, 24, etc. 6. Will conduct a rider's briefing prior to departure 7. Will be responsible for the final decision with regard to ride termination due to inclement weather, hazardous conditions, or other difficult or unsafe conditions. 8. Will instruct any rider to ride in a specific position within the group, or leave the group entirely, for reasons of misconduct, disorderly or unsafe riding, or faulty/unsafe equipment. 9. Will be responsible for bringing a well-maintained First Aid kit to the ride. 10. Will be responsible for bringing a well-stocked tool kit to the ride. 11. If possible, bring a cell phone for 911 purposes. 12. Locate other cell phones and first aid kits. 13. Should the Lead Road Captain not possess a cell phone, if possible, designate a 911- notification caller within the group. 14. On all chapter rides, the Road Captain will make sure that the sign in sheet and any and all release forms are properly signed. He or she is also responsible for providing any and all signed forms to the club Secretary by the next member's meeting. 15. Will not consume any alcohol until relieved of duties at the completion of the run. 16. Will establish and maintain a uniform speed consistent with the ability of the least experienced rider, and with consideration of safe road, traffic, and weather conditions. 17. Will be responsible for initiating all maneuvers within traffic in a "safety first" manner. 18. Will lead the standard formation of a staggered double row, in one traffic lane. 19. Will be at the head of the group, and will ride just to the left of lane center. 20. Will maintain a safe following distance by using the MINIMUM 2-second rule between the group and any vehicle ahead. This distance may be increased at the discretion of the Lead Road Captain, but will NOT be decreased. 21. Will command the group to a single file formation when the Lead Road Captain is not able to maintain visual control of the road conditions ahead over a MINIMUM of a 4 second distance, narrow road, mountain/curvy roads, traveling directly adjacent to parked vehicles, or any other condition which may severely restrict the ability of individual group members to perform emergency avoidance maneuvers. H.O.G. Atlanta Chapter Road Captain Handbook - Page 7

8 ROAD CAPTAIN - MIDDLE 1. Will assist the Lead Road Captain in the performance of his or her duties. 2. May be required to assume the duties of Lead Road Captain (ref. Section 4) in his or her absence. 3. Will be responsible for bringing a First Aid kit to the ride. 4. Will be responsible for bringing a well-stocked tool kit to the ride. 5. Will ride within the group as, assigned by the Lead Road Captain in an odd numbered slot (riding on the left side of the lane), unless required to take on the responsibilities of either the Lead or Sweep position. 6. Will be observant of any hazardous conditions or conduct, take immediate corrective action as appropriate, and inform the Lead Road Captain at the earliest safe opportunity. 7. NOTE: The urgency to inform the Lead Road Captain must be left to the discretion of the observing Road Captain. 8. Will instruct any rider to ride in a specific position within the group, or leave the group entirely, for reasons of misconduct, disorderly or unsafe riding, or faulty/unsafe equipment. 9. Will not consume any alcohol until relieved of duties at the completion of the run. REAR ROAD CAPTAIN - SWEEP 1. Will assist the Lead Road Captain in the performance of his or her duties. 2. May be required to assume the duties of Lead Road Captain (ref. Section 4) in his or her absence. 3. Will be responsible for bringing a First Aid kit to the ride. 4. Will be responsible for bringing a well-stocked tool kit to the ride. 5. Will ride at the rear of the group (except when conditions dictate otherwise) unless required to take on the responsibilities of either the Lead or Middle position. 6. Will be observant of any hazardous conditions or conduct, take immediate corrective action, and inform the Lead Road Captain at the earliest safe opportunity. 7. NOTE: The urgency to inform the Lead Road Captain is left to the discretion of the observing Road Captain. 8. Will instruct any rider to ride in a specific position within the group, or leave the group entirely, for reasons of misconduct, disorderly or unsafe riding, or faulty/unsafe equipment. 9. Will not consume any alcohol until relieved of duties at the completion of the run. 10. Will normally ride just right of lane center. ALL ROAD CAPTAINS 1. Will be responsible for bringing a First Aid kit to the ride. 2. Will be responsible for bringing a well-stocked tool kit to the ride. 3. Will be responsible for bringing a camera - in case of emergency. 4. Are expected to be properly equipped and available to assist assigned Road Captains on an "as required" basis. This may include being assigned to a potential Sweep position within the formation, should circumstances dictate the need to separate the group. 5. WILL NOT CONSUME ANY ALCOHOL UNTIL RELIEVED OF DUTIES AT THE COMPLETION OF THE RIDE. H.O.G. Atlanta Chapter Road Captain Handbook - Page 8

9 WHAT MAKES A GOOD RIDE? A good ride is one that affords everyone in the group the opportunity to ride to an interesting destination over even more interesting roads. The Harley credo says, It is not the destination, but the journey. So a good ride is one that has an interesting, fun road and likely a good meal somewhere, too. Additional elements that add to the enjoyment for the group or reduce their stress levels are things like good road conditions, planned fuel stops, planned breaks for meals, drinks and restroom stops, contingency plans for unexpected problems, and perhaps some interesting things to do along the way or at the destination. These are the things that you as the ride leader must plan out and need to see first hand before you take the group out. A good plan means that all in the group have the information they need so that nothing goes awry and there are no surprises. Even routes that are commonly traveled need to be reviewed for changed conditions. While you as ride leader will enjoy your ride, this is work and is not as easy as it may appear. It seems you are always riding with one eye in the rear view mirror, much like a mother hen, constantly counting her chicks. Keeping the group together and on time is challenging. RIDE PLANNING Ride planning is simply the process involved in thinking through and seeing the upcoming ride. This means your having to do a pre-ride; this requires a good deal of time and effort on your part; in fact it is THE most time consuming part of the job. Make sure you are willing to give it the attention it requires. Planning and thought are essential elements of the ride going well and you should be willing to take the time to do this. YOU CANNOT LEAD A GOOD RIDE BY SOLELY RELYING ON REVIEWING A MAP OR COMPUTER PROGRAM TO LAY IT OUT FOR YOU. A LOT OF WHAT YOU HAVE TO DEAL WITH MUST BE SEEN FIRSTHAND, WITH YOUR OWN EYES. This may be truer of back road rides than the Interstate, but all road conditions need to be checked. Things that need to be considered during the ride planning and pre-ride include: Route selection. Mileage and time required. Actual road conditions Fuel stops/ Places to take a break Ride Formation(s) to be used Meals and Activities Hotel reservations Group Size Contingencies. Paperwork Routes and maps Ride Ratings (1-5 Pigs) HOGWASH Announcement Article SAFETY SHOULD BE THE NUMBER ONE CONSIDERATION IN LOOKING AT ALL THE OTHER FACTORS. H.O.G. Atlanta Chapter Road Captain Handbook - Page 9

10 ROUTE SELECTION Route selection is important to the success of the ride. The route chosen can combine the desire for scenery or for efficiency and sometimes both. The route you select will impact the time required for the ride (interstate or mountain twisties?) and you also need to consider the skill level to ride it. You may also want to consider the goings on in the towns you pass through. For example, going through Dahlonega during Gold Rush Days is a sure-fire invitation to sit in traffic while your bike overheats. Another consideration might be the ABC s of Touring does your route afford the opportunity for riders to pick up some letters, especially unusual ones like Q s, X s or Z s. MILEAGE & TIME Mileage and time required are two definite factors to consider when planning a ride. Normally a group of over 10 bikes will average only about 45 to 55 miles per hour counting fuel stops and a meal somewhere. In choosing a destination, consider the purpose of the ride and how long the average person might want to spend. On Sunday rides for example, many riders do not want to start too early or end too late. Saturdays might be better for longer rides. Also if you know in advance the ride will have several beginners or inexperienced riders, you do not want to make it too long, due to fatigue factors. Road types and traffic conditions also affect the time required for a ride. For example, 100 miles of mountain twisties may take longer than 200 miles of interstate highway; 100 miles of north Georgia roads take longer in the fall leaf season than in the spring. ROAD CONDITIONS Actual road conditions for the route you plan to take need to be checked as close to the ride date as possible. Things can change overnight, so even if the pre-ride shows all to be OK, it is always a good idea to check the state DOT web site for last minute changes relative to new construction, closings, and detours. The web site for Georgia is: When on the pre ride, take note of actual road conditions such as roughness, new pavement, loose gravel and sand, areas under construction, pot holes and large cracks or grooves, frequent patching which might have uneven seams, closings and detours, and any other unusual conditions. Examples: in the mountains, do the right hand curves all have gravel on them where cars right rear wheels have gone off the pavement and littered the curve with gravel? What about low places where creeks or streams can provide for water running across the road these can cause hydroplaning if hit fast enough and at the least, an unexpected bath for rider and bike. Narrow roads may dictate single file formations, which will stretch the group out much longer than staggered formation and will impact the number of subgroups needed and time it takes to arrive at a destination. GAS STOPS Gas stops need to be carefully planned so that no one runs out of fuel. A good rule of thumb to follow is: every 75 miles for Sportys with the small, Peanut tank; otherwise every 110 for Sportys and about 140 to 150 for Big Twins. Again these are H.O.G. Atlanta Chapter Road Captain Handbook - Page 10

11 rules of thumb based on averages, so in your pre ride briefing announce that this is how you planned and make sure all can go that far. So for example, do not assume everyone can go the 140 on a Big Twin some may be limited to 120 due to some engine modifications they have done to their bikes. Also note the number of pumps at the gas station. Your route may limit your choices, but the fewer the number of pumps, the longer it will take. So based on the pre-ride you may choose to gas early or before it is really necessary in order to take advantage of a bigger station. Gas stops also provide those on the ride a chance to use the restroom and get something to drink. INTERIM MEETING POINTS Unfortunately there are time when the group gets separated or lost. This can happen when a light separates the group or when a sub group exits off the road for any reason (for example to put on rain gear) and the other group not seeing this, passes by. In laying out your ride, anticipate where the group might get separated and arrange an interim meeting point should this happen. This is also the meeting point to regroup if someone has had a problem and had to stop, if an immediate point cannot be found for that particular instance. Once the lead group stops, cell phone contact can be attempted. Normally while riding it is hard to hear a phone so a pager set to the vibrate mode might be helpful here. Middle Captains and the Sweep Captain SHOULD NOT take short cuts or alternative routes even when they suspect the Ride Leader is off the track. This will cause the leading group to pull over and wait, further separating the group and fragmenting the ride. If he gets lost, the Ride Leader will soon realize that something is amiss and will likely stop to get his bearings. Bottom line: stay together as a group and recover as a group!! OTHER STOPS More frequent stops might be required depending on weather or terrain and/or rider experience. Newer riders tend to fatigue a bit more quickly than those who are used to riding, mainly because they are a little tense due to inexperience; Fatigue sets in earlier when everyone is coming off a winter hibernation compared to once they get seasoned. Things like road vibration and wind resistance makes riding a motorcycle more physically demanding than driving a car; an hour of twisties is more demanding than an hour of freeway. The fatigue factor needs to be considered in the interest of safety and enjoyment Hot weather sees most folks riding in T-shirts and tank tops. The combination of exposed skin and wind in hot weather can cause dehydration very rapidly, so I usually stop every hour to hour and a half in the summer to allow for the replenishment of fluids. Dehydration is a huge factor in fatigue setting in. Ever notice at a football game how the players are drinking almost immediately at the start of the game and every time they leave the field? This is because dehydration is sneaky---by the time you are thirsty, you may be too late to avoid it. Check in with your riders at stops and make sure they are feeling OK. Familiarize yourself with signs of heat problems--- heat exhaustion, heat stroke, etc. Cold weather also leads to fatigue due to dehydration and from normal tension of muscles trying to keep the body warm. Also, while it is true that in cooler weather riders are wearing more clothes and long sleeves, cold, dry air absorbs fluids more readily than in warm humid conditions and can lead to a dehydrated feeling over time. Numb hands and feet are bad news on a motorcycle, so here the plan might call for frequent stops to try to warm up and have a warm drink or water. H.O.G. Atlanta Chapter Road Captain Handbook - Page 11

12 RIDE FORMATION Consider the effect the road will have on the riding formation you want to use. Does it allow the staggered formation or must you go single file? Single file has implications for your impact on other motorists in addition to the length of the ride itself. Single file stretches out the group and makes arrival at any point a bit longer than staggered formation. Staggered formation provides better visibility in terms of oncoming motorists noticing the group. For many rides, you will need to mix the two; you should have adequate plans to break the group into smaller more manageable groups when traveling single file, or if the group contains a large number of motorcycles. A good idea is to leave a bit of a gap about every 10 bikes or so to accommodate other motorists. MEALS & HOTELS One thing all riders love to do is eat. Many times the reason for the ride is a particular eatery, such as our chapter ride to LaPrade s. So when laying out the ride, make sure the restaurant will be able to accommodate a large party and give separate checks. If there is no particular restaurant that is the reason for the ride, note what is available check menus and pricing and make sure that a large party requiring separate checks would not be a problem, If you plan an overnighter you will need to plan for hotel rooms. Note what hotels are available, obtain rates and see if the time you choose to ride is also a peak time for other demand at that hotel. For example, a planned overnighter to Augusta during Masters Week would likely not work well without planning way in advance. Check within the chapter to see if someone is a travel agent who can help you with reservations and bookings once you have selected the hotels you would like to use. These travel agents can save you a lot of work and can also find out what is available in the event your pre ride does not allow time to check first hand. They can also find out hotel conditions such as when they last had a renovation or new furniture installed. A good rule of thumb for room rates is to try to stay middle of the road avoid real pricey hotels if you can, but don t necessarily get the cheapest either without seeing it, as it may turn out to be a real dump. And here s another note on restaurants---check to see what time they close if you think you may be arriving at a destination in the evening. On the Southern Highroads Trail ride I did, by the time we got to our hotel that 8:00 PM, only one restaurant was left open. Fortunately it was good, but a lot of us from the big city perhaps have a different idea of what constitutes being open late than those in a smaller town. Nothing could be worse than to arrive hungry from a long, fun day in the saddle only to have to dine from a bank of vending machines!!!! GROUP SIZE A large turnout for a ride is a wonderful thing to experience but it does lend itself to considerations not needed for small groups. Large groups, for safety reasons, need to be broken into smaller subgroups. If you anticipate a large group, arrange for other Chapter Officers and Road Captains to assist you with the ride to lead these smaller groups. If this is not possible, then on the day of the ride, ask for volunteers (with hopefully a lot of riding experience and some leadership skills) to help you out. At a minimum you will need a Sweep Captain to act as a mop up in the event someone behind the ride leader falls out of the group. H.O.G. Atlanta Chapter Road Captain Handbook - Page 12

13 Normally every 10 bikes should be a subgroup with a Middle Road Captain to lead them and they should travel about 5 to 10 seconds behind the group in front of them to allow for other vehicles to pass the ride group in a staged manner. If this is not done you will experience motorists trying to pass the entire ride and cutting into the bike formation when they have to. In some states, South Dakota being one, a very long formation might be construed as obstructing traffic and get someone a ticket. Always be courteous to other motorists and be prepared to give way; remember that no matter how wrong the other guy might be with some stupid maneuver, you are going to lose out if you try to insist on the right of way while on your bike!!! Another situation that needs to be mentioned here is what I call Sport bikes vs. Harleys (or any other cruisers). I think there have been very few rides I ve been on where our formation was not invaded by the Rice Rocket riders. This is almost always true of rides in North Georgia where the curvy roads beckon to us all. As a generalization, due to the maneuverability of their bikes, they are very aggressive riders and are also often rude, being willing to compromise your safety as well as their own for the thrill of the ride. It is not uncommon for them to weave in and out of your staggered formation to get to wherever it is they are going. When you see them passing in and out of the group, simply hold your speed and position and let them do their thing and hope for the best. Be prepared to stop quickly as you approach curves or other oncoming vehicles as they often cut back in after passing you, realizing they have bitten off more than they can chew. I have had a ride where we came around a corner only to find one of these guys stalled out right in the middle of the road---i m glad I was looking for him!! PROBLEM RIDERS Occasionally on a ride, the ride leader will be confronted with the problem of riders who are not riding safely or for reasons of skill and experience cannot keep up or otherwise impede the group. As our job is to plan rides and encourage folks to ride, we can only do our best to eliminate problems and make adjustments. The ride leader should make efforts to accommodate the rider so that they will be back in the future; additionally, the ride leader also has to make sure the rest of the group has a good time as well. Probably the best way to eliminate the problems is to make sure that all riders understand what they are about to undertake in terms of the technical skills they need or the fatigue factors involved on the ride. The first attempt to do this should be your advance article in the HOGWASH (see below). Since many might not read the HOGWASH or might not remember the details of a particular ride, your ride briefing is your next line of defense and should most definitely contain warnings or caveats about the ride. You should emphasize if the ride is one that requires a high degree of technical skill due to the terrain involved, or is particularly long in nature. The weather is also a factor if it is to be very hot or cold. The inexperienced rider will not cope well with any of these conditions. Having done your best to eliminate the problems, how do you handle these situations if they arise anyway? Several solutions are available. First, find a place to pull off the road and then talk with the rider(s) who is (are) having problems in a one on one constructive manner to find out what the problem is. If the problem involves only one rider, try to find someone to pair with that rider who is willing to ride at a slower pace, or lead the individual through the curves, etc. outside the group. H.O.G. Atlanta Chapter Road Captain Handbook - Page 13

14 If no one will do this, then perhaps you will have to delegate the lead to another road captain and ride with this person yourself. Assuming you have the proper amount of road captains, the ride leader can split the whole group into smaller independent groups, who can proceed at their own pace. In addition to this, within a subgroup less experienced riders can be sandwiched in between more experienced riders to help them feel safer. This approach offers each person the opportunity to place themselves into a smaller group more tailored to their pace/style of riding. The end result is that this makes the ride very enjoyable for all and in particular makes it a positive experience for those who inadvertently got in over their heads. If a destination activity or meal concludes the ride, slower groups should leave out ahead of faster groups so that all arrive about the same time. This split of the group can be done at the beginning of the ride or later at a point where the ride has changed from an easy beginning to a more challenging ride---just make sure you do so at a place where you can get safely off the road and explain what is going on. NO ONE SHOULD EVER BE ASKED TO LEAVE A RIDE UNLESS THEY ARE INVOLVED IN SUBSTANCE ABUSE OR HAVE BEEN TALKED WITH AND STILL REFUSE TO RIDE SAFELY. IN THESE INSTANCES YOU MUST INSIST THEY NOT RIDE WITH THE GROUP. CONTINGENCY PLAN Think about how you would handle an unexpected event such as an accident, medical emergency or mechanical problem or breakdown. Basically, a designated Middle Captain or Sweep Captain should stay with the problem until it is resolved. Accidents require photos and accident reports to be filled out even if it does not involve another bike or motor vehicle. Your set of forms (see Forms Package below) should include an official HOG Accident Report form, a disposable camera and a first aid kit, all of which are kept at the dealership for chapter ride activity. Cellular phones/digital pagers will aid in communications when the group gets split up due to one of these conditions. Get and exchange numbers at sign in time. If possible, know in advance of the ride who will be serving as Middle Captains and Sweep and make sure they have cell phones and that everyone has everyone else s numbers. C.P.R./First Aid all of our Road Captains and Officers should strongly consider becoming C.P.R./First Aid qualified so that these skills are present within the group should the need arise. CPR qualification takes only 4 hours of training and is normally free of charge. The chapter will be glad to arrange it. Accidents---hopefully this is something you will never have to deal with however you need to be prepared for it if one does happen. You will need to decide in advance who can render first aid, who will take photos and who will talk to the authorities when they arrive. If an accident does happen the following Basic Steps should be followed: 1. Render first aid (whoever is qualified) while someone simultaneously calls 911 for assistance. 2. Designate persons to watch for and to slow oncoming traffic. 3. Obtain photos and the names of all parties involved (name, address, DL numbers, phone numbers). 4. Be prepared to talk with the authorities when they arrive. 5. Prepare the accident report (this can be done at the end of the ride once you have all pertinent information). RADIOS H.O.G. Atlanta Chapter Road Captain Handbook - Page 14

15 Consider carrying a small walkie-talkie for communications when needed between the Ride Leader and other key riders such as the sweep. The attention to the ride should not be diverted by casual conversation on a radio, but there are times when i.e. the sweep may have to advise the Leader that a rider has a problem and you are on the side of the road. These radios can be purchased for under $20 to $100 for a set and have a range of 2-20 miles. The CB radio on the dressers is equally an answer to the communication question and can be used also. ROUTES & MAPS Every participant (bike) should be given a map and route sheet (see example attached), which you will cover in your pre ride briefing/sign in. While it is true a rider cannot read the map while he is riding, going over this at the pre-ride briefing often times helps one to cement the route in their minds. Obviously, those riding two up have the advantage of a navigator to keep them on track in real time. HOGWASH ARTICLE This is where you can and should publicize and sell the ride. All rides should be advertised via a HOGWASH article, even if the chapter has done it several times before---hopefully we have new members each time who have never been before. Providing ride information is a service to the members because they will know all the details of the ride such as when it is, where to meet, departure time, etc. It is a chance to stimulate folks to participate and the article provides them time to plan for the ride, especially an overnighter where they might have to arrange babysitters, pet sitters, etc. It is also an ideal place to provide information about the ride such that an individual can judge whether the ride suits their abilities. For example, if the ride is to Helen, GA and you choose to go via GA 180 through the Wolf Pen gap area, this would definitely NOT be for a beginner due to the number of serious (decreasing radius) turns involved. They would like to know that, believe me!!!! In 2004, our chapter began using a pig rating showing 1 to 5 pig icons at the bottom of the ride article to indicate the difficulty of the ride, with 1 being the easiest and 5 being the most difficult. Factors to consider in assigning the number of pigs to a ride would be such things as the technical skills required and those things affecting fatigue such as mileage, number of days duration and heat and/or cold. H.O.G. Atlanta Chapter Road Captain Handbook - Page 15

16 H.O.G. Atlanta Chapter Road Captain Handbook - Page 16

17 Chapter 2 The Day of Your Ride H.O.G. Atlanta Chapter Road Captain Handbook - Page 17

18 THE DAY OF YOUR RIDE Well, now that all the rigorous planning and pre-riding has been done, it s Show Time. The ride is at hand and will be the culmination of all your efforts. If you have planned well, then it is likely your ride will go very well and maximize the enjoyment of all. The reward you will carry out of this is knowing that you have enabled your fellow riders to have a great time, riding carefree and having fun, all due to your effort and caring that they enjoy themselves. FORMS PACKAGE You will need the following forms for your ride: Sign In Sheet, Waiver Forms for Adults and Minors, and Accident Report Form. These are maintained at the shop and examples are located in the Appendix. Also be sure to pick up a disposable camera and a first aid kit from the dealership prior to the ride. You can do this the day of the ride IF you are meeting at the dealer at a time when they are open. Otherwise, you need to plan to get these two items in advance; do not overlook this. STARTING THE DAY OFF RIGHT Here are a few suggestions on how to start the day: Arrive at the announced meeting place a few minutes ahead of the published time to allow you time to organize your forms, maps & route sheets and to greet everyone. Again your forms include: Sign In sheet, Waivers for Adults and Minors and Accident Forms. There is also a Ride Leader s Checklist to help you remember all the points to cover. In advance you should have picked up a disposable camera (for accident photos) and a first aid kit. These are kept at the dealership. Sign In--have everyone (including yourself) sign in as they arrive and check for both National HOG and local chapter membership cards. If the rider and/or passenger do not present both of these, have them sign a waiver. This is a hassle but is necessary do not assume folks are current SEEING IS BELIEVING!! There are a great number of local cards, which are still waiting for members to pick them up at the dealership, so lots of folks do NOT have them. a. The waiver titled Chapter Event Release Form for Minors MUST be signed by ALL minors under the age of 18 AND their parent/guardian. b. The waiver titled Minors Assumption of Risk Acknowledgement MUST be signed by all minors between the ages of 12 and 17 inclusive. Note: A 15 year old MEMBER of the Chapter is still required to sign BOTH of the Minor forms at each individual event. c. The waiver titled Chapter Event Release Form for Adults MUST be signed by those 18 or older if they are a guest OR if they do not physically display BOTH national and local membership card to you at sign-in. Route Coverage/Safety Briefing when all are signed in, you should do coverage of the route and also a safety briefing. This needs to be complete per the checklist, but should not take over 15 to 20 minutes. Keep the pace quick, enthusiastic and speak up or you will lose the group s interest. H.O.G. Atlanta Chapter Road Captain Handbook - Page 18

19 ROUTE COVERAGE #1 make sure all have signed in. Ask if all non-members or members who did not have their cards have signed a waiver. Sign in forms and waivers must be turned in to the Chapter Secretary when the ride concludes. Additionally for members, sign in assures eligibility for prizes and giveaways. Go over the map (provide this at sign in) and have the group follow along on their copy. Indicate the mileage at which you plan to stop for re-fueling. Take notice of the bikes in the group if you have planned a stop based on a Sportster with a 2.2 gal tank being in the group, you may be able to skip that if no one with such a bike attends the ride. Cover any unusual road conditions. If going through the mountains for example do most of the right hand turns have gravel out on the road surface where cars have dropped the right rear wheel off the pavement? Is there a dip in the road where water sometimes runs over the pavement? If so, hydroplaning or an unexpected shower can occur. Is the parking lot at the destination made of gravel such as at the Mentone Hotel or Bulloch House? Also go over any unusual series of turns that are not really evident on the map for instance where the road goes through town, or might otherwise be missed. Finally make a statement about where the official end of the ride is is it at the meal destination or is the official ride a round trip affair? If at the destination/meal this often avoids, in a legal and chapter liability sense, the problems associated with those who might choose to have a beer at lunch. SAFETY BRIEFING Safety takes precedence over everything else, including having fun. Although being safe does not normally preclude having a good time, this just means that safety will NOT be compromised for any reason. If you encounter those who feel the ride is too tame for them, invite them to go ahead of the group and meet later for the meal. If you conduct the ride in an unsafe manner, you leave the chapter open to legal action and liability. Make a statement about the speeds you will be traveling on the ride. You should not exceed the speed limits. Go over the ride formations you will use and re-iterate the 2-second distance rule. Go over how to change or re-adjust a staggered formation if a bike drops out. Reiterate that there is NO PASSING in the same lane. This is not a safe maneuver, especially if a tense/inexperienced rider is involved. Your options are greatly reduced in the event of an incident if your escape path is blocked. Go over the road signals for right turn, left turn, single file, staggered formation, decrease speed, increase speed and hazard on the road. INSIST THAT THESE BE PASSED BACK THROUGOUT THE ENTIRE GROUP. Based on the size of the group (# of bikes), determine if you need to break into smaller groups. Each of these groups needs a Middle Road Captain leading them; the last bike in the last group should be designated as Sweep Captain. You can request volunteers for these positions the day of ride, if not known in advance. Generally every 10 bikes should be a small group of its own as this allows cars to pass the group in stages, minimizing cut ins that usually occur when a car tries to pass a longer formation of bikes. H.O.G. Atlanta Chapter Road Captain Handbook - Page 19

20 ASK AT SIGN IN WHO IS RIDING IN THE GROUP FOR THE FIRST TIME OR IS NEW TO GROUP RIDING. Place those persons right behind you so that they do not experience the rubber banding that always occurs when riding in a group. In this way they are not forced to speed to catch up with the group as they might be if in the back, where their inexperience while doing that might cause an accident. Following you also helps them pace themselves and find the line through curves. Inquire at Sign In if there are any unusual medical conditions in the group that you should be aware of. For example, are there those in the group who are highly allergic to bee stings, or perhaps a diabetic who might require an interim stop to have a snack or medicate themselves? Announce that you do have a first aid kit with you (they are kept at the shop pick this up before you get to the meeting place if it is other than the shop). Also find out who in the group is qualified to do CPR, if not yourself. The obtaining of the information concerning New Riders and/or Medical Conditions should be done discreetly at sign in---simply ask as folks register for the ride. If done in the group Safety briefing, many people will be reluctant to want to stand out in the crowd by raising their hands or coming forth with the information---respect their feelings and privacy, but do get the info so you are prepared for both conditions. Announce a plan for coping with someone who takes ill or breaks down. Normally, this means 1 or 2 bikes, (normally the Sweep) will stop with the affected bike, AND WILL STAY until the situation is resolved. It is helpful for the Leader and the Sweep (at a minimum) to have cell phones in order to call each other when it is evident someone has dropped out and provide updates to the situation. You may need to ask for volunteers to do be Middle Captains or ride Sweep. Finally make sure all are gassed up and ready to ride. HELMETS HELMETS ARE REQUIRED on all chapter rides by Georgia law. If anyone insists on riding without their LID, ask them to leave the ride, and insist that they do so. ALCOHOL COMSUMPTION / ZERO TOLERANCE A special word about drinking: its simple; drinking and riding are a bad combination. Drinking is NOT tolerated on chapter rides. The best way to handle this is by making the meal stop the official end of the ride, HOWEVER if you are leading a group back, as part of the official ride, make sure folks know the official ride is round trip. If a rider is observed drinking either before or during the official ride, the Ride Leader has the obligation, in the interest of group safety, to ask those persons NOT to ride with the group. If the group is to ride back unofficially and some folks have had a drink or beer with their meal, folks will have to make their own decisions as to who they ride with. H.O.G. Atlanta Chapter Road Captain Handbook - Page 20

21 INTERIM CHECK IN WITH RIDERS Whenever you stop for gas, check in with several riders and ask how they are feeling about the ride. Ask questions about the pace of the ride is it too fast and are some feeling unsafe trying to keep up? Is it too slow and can you go faster without breaking the speed limit? Are you taking breaks often enough? Observe if anyone: o o o Seems to be feeling ill or seems upset or nervous; if so try to find out what is going on with them. Is riding without a helmet. May have had a drink or beer at a stop. This has been known to happen. SPECIAL CONSIDERATION FOR RIDERS At Sign In ask each person if they are a new rider or new member with the HOG Chapter? Also cover any special needs such as medicine or stops after a certain length of time. Also ask have you done a pre-ride inspection of your bike, condition of tires and most important; tire inflation. Get names, addresses and phone numbers of motorcycle shops that are in the area of your route and destination. Reference: Touring Handbook and Internet. If weather conditions change before or while on the ride do not give in to peer pressure. Cancel or stop the ride in a safe place, wait for conditions to change and if not, cancel the ride and ride another day. Announce the last stop and give suggestions for routes back from your destination to a general well known area. Ask any ride leaders or experienced riders to lead groups to these areas. How to handle a unsafe rider: The ride leader and any officers need to approach them, go over the problem and find a solution. If the problem cannot be resolved ask them to leave the ride. Safety Checklist: Check ride plan use ride leader handbook. Check routes changing conditions. Check weather changing conditions. Most important check members. Follow: National H.O.G. Rules, Atlanta Chapter H.O.G. Rules, and all Federal, State and Local Laws. H.O.G. Atlanta Chapter Road Captain Handbook - Page 21

22 H.O.G. CHAPTER ALCOHOL GUIDELINES Safe and responsible motorcycling activity is a major H.O.G. goal. In this regard: The consumption and use of alcohol is a serious personal responsibility involving the safety and welfare of family, riding friends and individual H.O.G. member. Alcohol consumption before or during motorcycling activity is not safe responsible behavior. National H.O.G. has no direct operational control over chapter operations. Consumption of alcohol after riding activity or at non-riding events is a matter to be decided by the sponsoring dealership and H.O.G. Chapter leadership. All such decisions are subject to final review and approval by the sponsoring dealership. If the sponsoring dealer and chapter decide that alcohol may be consumed at a chapter activity, then the recommended approach is either to Bring Your Own or to Buy Your Own from the vendor licensed and insured to sell alcohol. NOTICE LIQUOR LIABILITY COVERAGE IS NOT PROVIDED BY THE CHAPTER GENERAL LIABILITY INSURANCE POLICY H.O.G. Atlanta Chapter Road Captain Handbook - Page 22

23 Chapter 3 Group Riding Guidelines H.O.G. Atlanta Chapter Road Captain Handbook - Page 23

24 GROUP RIDING GUIDELINES As a road captain, it is your responsibility to be familiar with the guidelines of proper group riding procedures. The intent of this document is to give everyone information required to ride together safely. Please keep in mind that these guidelines are not intended to restrict your freedom, but instead, to help ensure that we all return home safely. These guidelines cannot encompass every possible set of circumstances, and they are intended to serve as a basic guide for most situations. Each person is therefore expected to read, understand, and apply these guidelines, using their best judgment. Please remember that YOU have the ultimate responsibility for YOUR safety, and always ride within your capabilities and that of your machines. ALL GROUP RIDER'S RESPONSIBILITIES Will observe the objectives and guidelines in order to assure the safety and the welfare of every individual within the group, and any surrounding motorists or pedestrians. Will follow the instructions of the Road Captains in all situations, unless those instructions place the rider or any other individual in an unsafe situation. Will maintain their motorcycle and other equipment in a safe riding condition. Will ride with headlights on. Will ride with a "safety first" attitude. The safety of all individuals, whether or not they are a part of the group, is of paramount importance. MEETING PLACE AND DEPARTURE TIME Meeting place and departure times will be reviewed at our monthly Road Captain's meeting preceding the scheduled event. Rider briefing will be held just prior to departure, to establish a schedule for gas and rest stops, inform the group of the intended route, provide other pertinent information and review the group riding guidelines including formations and procedures (see Section 17 - Road Captain Checklist). Individuals should make every effort to arrive and be completely prepared for the scheduled departure time. This includes a full tank of gas. RIDING FORMATION AND INDIVIDUAL POSITIONS The standard formation, under good conditions of road, traffic, and weather, will be a double row, staggered, in one traffic lane. The interval will be no less than one second between staggered riders. The Lead Road Captain will be at the head of the group, and typically will ride just to the left of lane center. Other Road Captains may be assigned positions within the group, which will be followed by the Rear Road Captain or "Sweep". H.O.G. Atlanta Chapter Road Captain Handbook - Page 24

25 New members, guests, and any riders with little experience in group riding should be positioned at the front of the group, just behind the Lead Road Captain. Each rider should maintain his or her starting line up position in the group until arrival at the destination. This allows each rider to become more familiar with the riding style and habits of those nearest him or her in the group, and is particularly important for the new or inexperienced riders. Under certain conditions the Lead Road Captain will signal the group to form a single file formation. The signal is the left arm held overhead with one finger extended. Drop back to a safe following distance from the rider in front of you, and move into a single file. It may be necessary to form smaller groups for safety due to surrounding conditions of local ordinances. The Middle Road Captains are authorized to slow down their part of the group, take the Lead position of the new group, and proceed as the Lead Road Captain of that group. This may mean that the last rider of each group would become the Rear Road Captain for that group. If possible, this rider should be another recognized Road Captain. If another Road Captain is not available, this rider should be briefed prior to the run as to his or her responsibilities in the event this situation should occur. The new Rear Road Captain is NOT to take on the responsibilities of Sweep, unless authorized by the Lead Road Captain to do so. SPEED, INTERVALS, AND DISTANCES The Lead Road Captain will attempt to establish and maintain a uniform speed; consistent with the ability of the least experienced rider, surrounding conditions, and safe riding practices. The Road Captains may choose to separate the group of inexperienced riders into a group of their own, consistent with expected or actual conditions. All riders will make an effort to maintain the same speed to minimize the effect of irregular speeds on riders at the rear of the group. All riders will maintain a safe distance and lane positions between themselves and the rider directly ahead; to be consistent with existing road, traffic, and weather conditions. MINIMUM SAFE FOLLOWING DISTANCES Within the group, a safe distance is defined as a MINIMUM TWO SECOND DELAY between the rider, and the next rider directly ahead (ref. NOTE below). This means that there is a MINIMUM of a ONE SECOND DELAY between staggered riders. Whenever a single file formation is employed, a safe distance remains defined as a MINIMUM of a TWO SECOND DELAY between the rider, and the rider directly ahead. With respect to vehicles ahead of the group, a safe distance is defined as a MINIMUM of a THREE SECOND DELAY between the Lead Road Captain, and any vehicle directly ahead of the group. H.O.G. Atlanta Chapter Road Captain Handbook - Page 25

26 NOTE: It's important to keep in mind that a two second interval is a MINIMUM safe requirement in order to react in the event of a potentially hazardous condition, NOT TO STOP. In group riding, a one-second interval between STAGGERED riders is a policy consistent with the recommendations of most traffic and safety agencies including the state of Georgia. STAGGERED motorcycles are considered to be in a "virtual" lane of their own, that is that there is a two-second interval between motorcycles in a direct line. This group riding technique requires all participants to constantly ANTICIPATE an EMERGENCY. A safe lane position is defined as riding immediately to the right or left of lane center. This will keep the riders just off the center oil stain, while maintaining the staggered formation, distance between riders and other obstacles, and providing necessary lane. TRAFFIC LANES The Lead Road Captain will attempt to lead the group in a single lane when: The traffic flow appears to be most consistent with the speed of the group (using lane changes only when necessary to pass slower traffic or to avoid a hazardous condition); and to avoid blocking faster surrounding traffic. On highways with two lanes each direction, the group will normally travel in the right lane, also known as the "SLOW" lane, (ref. Note below) allowing faster traffic to pass to left; except when passing slower traffic on the right. On highways with three or more lanes in each direction, the group will normally travel in the number two lane (ref. Note below), keeping the right lane open for other vehicles entering and exiting the highway, and the left lane(s) for traffic to pass. NOTE: Lanes are counted from left to right. The left lane is often referred to as the "FAST" or "PASSING" lane, and is counted as lane number one. Remaining traffic lanes are then counted up until the right most, or "SLOW" lane is counted. LANE CHANGES AND PASSING On a multi-lane highway, the double row staggered formation will normally be maintained. The Lead Road Captain will hold his or her position and signal for a lane change. All riders will hold their positions and pass the signal to the rear. The Rear Road Captain will change lanes at the first safe opportunity, protecting the lane for the group, and allowing the Lead Road Captain to see that the lane is clear and protected. We then change lanes using the "follow the leader" approach. The Lead Road Captain will change lanes first followed by all other riders moving from the front to the rear of the group. NOTE: ALWAYS make a HEAD CHECK before you begin the lane change, and maintain safe distances. H.O.G. Atlanta Chapter Road Captain Handbook - Page 26

27 There are times it will not be possible for the entire group to change lanes as above. When this situation arises, the Road Captain will signal for a turn, and signal the group with one finger extended into the air. This indicates that changing lanes as a group is not possible. The Road Captain will then changes lanes when safe to do so. Everyone signals, head checks, and changes lanes front to back, as individuals, when safe to do so. Should the group become separated, regroup when it is safe to do so. Please use known good safety practices, INCLUDING HEAD CHECKS. On a two-lane road with two way traffic (one lane each way), a single file formation should be used when passing other vehicles. On occasion, the Lead Road Captain may continue in the passing lane, while safe to do so, allowing other riders to see that the way is clear for them to continue the group passing maneuver. If for any reason the group becomes separated, merge safely back to the pack, returning to your original position, using known good safety practices. Don't feel it's necessary to break the world land speed record in trying to catch up. The Lead Road Captain will be aware and adjust accordingly. NOTE: Be certain the road is clear, and always make a HEAD CHECK immediately prior to initiating any maneuver which may cause you to cross other road users. The Road Captain, your mirror, or what you saw just a second ago are no substitutes for your own eyes and good judgment! Please remember that YOU, and ONLY YOU, are RESPONSIBLE FOR YOUR SAFETY. Also, that when dealing with our four wheeled friends, you will never win a contest against them. It won't do any good to be "Dead Right". GAS, FOOD, REST STOPS, AND TOLLS If necessary, due to the length of the trip, gas, food, and rest stops should be discussed and scheduled prior to departure. These scheduled stops should be adhered to as much as possible, depending on varying conditions as the trip progresses. Deviation from the scheduled stops may be required due to varying weather, traffic, and bladder conditions (availability of gas, rider fatigue, and other unforeseen circumstances). Gas and rest stops should be limited to no more than ten to fifteen minutes, depending on the size of the group. Remember the last rider in the group waits the longest; therefore has the shortest rest period. Meal stops will vary in length with the size of the group, but should be held to a reasonable minimum. If toll stops are included, money should be collected in advance. If available, a riding couple should be positioned in the number two slot. As the group approaches the tollbooth, the Lead Road Captain will allow this bike to assume the lead position in order to exchange the toll. The Lead Road Captain will assume the lead as soon as it is safe to do so. If a riding couple is not available, it then becomes the Lead Road Captain's responsibility to pay at the tollbooth. NOTE: Remember to avoid the center of the lane when nearing or passing through a tollbooth. They are usually extremely slick. H.O.G. Atlanta Chapter Road Captain Handbook - Page 27

28 UNSCHEDULED OR EMERGENCY STOPS Unscheduled stops for gas, restroom, or rider fatigue can lead to confusion in the group, and confusion can lead to accidents. The Lead Road Captain should be informed that a stop is necessary in order to lead the group in an organized fashion to the next convenient and safe place to stop. Any rider with an equipment problem should inform one of the Road Captains as quickly, and as safely as possible. When the Lead Road Captain is informed, he or she will stop the group at the earliest possible moment, when and where, it is safe. If the rider must pull over immediately, ONLY the Rear Road Captain will accompany that rider to a stop. The Lead Road Captain should be informed if he or she is not aware of this situation. Once the Lead Road Captain is informed, he or she will pull the group over as soon as it is safe to do so. Any rider observing a problem with another rider's equipment should inform that rider as quickly and safely as possible. If it appears that a stop is necessary, a Road Captain should also be notified. ACCIDENTS In the event the group comes upon the scene of an accident, the Lead Road Captain will stop the group at the earliest possible moment (Keeping with known good safety practices). It may be necessary for the group to disperse and park separately to avoid creating additional hazardous conditions. Members of the group will provide assistance in any practical way possible, including, but not limited to: o Slow, divert, or stop traffic in a safe manner, using flares if available. o Aid and comfort those involved. o Call 911 to notify the police, ambulance, and or fire service as the situation demands. o Maintain order and preserve the accident scene for police investigation. o If possible, take photographs o If possible, obtain license plate numbers and vehicle descriptions, including driver descriptions in the event of a hit and run violation. o Obtain names and addresses of witnesses if necessary. o If possible maintain overall control of the situation until relieved by the proper authorities. HAND SIGNALS At all times, standard hand signals will be used for: changing the formation to a single row and back to double staggered, all turns, lane changes, slowing, and stopping. Turn signal lights will also be used at all times. All signals will be relayed to the rear of the group to allow all riders to take appropriate precautionary measures, and be aware of changes in speed and direction. Hand signals will be used at all times, to point out road hazards to following riders by pointing. H.O.G. Atlanta Chapter Road Captain Handbook - Page 28

29 Left arm held high, one finger extended over head indicates single file, and extended following distance (ref. Section 5). Left arm held high with two fingers extended over head indicates the standard staggered formation (ref. Section 5). Left arm held high, moving in a circle indicates a U-turn. Left arm held high, one finger extended over head, followed by the Road Captain signaling and changing lanes indicates: o The Lead Road Captain will move as an individual, to whatever maneuver or position is required. o o The group will follow as individuals, in a "follow the leader" approach, signaling and following the Road Captain as appropriate and safe. Other signals may be developed and added as required. PLEASE REVIEW THE HAND SIGNAL CHART LOCATED IN THE APPENDIX SAFETY EQUIPMENT As mentioned previously, it is assumed that all riders will come to the ride with a wellmaintained motorcycle. All group riders are encouraged to bring a well-stocked tool kit to all club rides. All group riders are encouraged to bring a well-maintained first aid kit to all club rides. The Lead Road Captain will be responsible for bringing the following to the run: o First aid kit. o Route maps. o Run information. o Waivers. o New member forms. o Cell phone and/or radio. If a Road Captain does not have a cell phone, he or she will locate another group rider who does (obviously, subject to availability), and designate that rider as the 911 caller). H.O.G. Atlanta Chapter Road Captain Handbook - Page 29

30 H.O.G. Atlanta Chapter Road Captain Handbook - Page 30

31 Appendix Forms & Checklists H.O.G. Atlanta Chapter Road Captain Handbook - Page 31

32 ROADSIDE EMERGENCY PROCEDURES BIKE ACCIDENT: CALL CALL THE RIDE LEADER ON A CELL PHONE OR RADIO. 2. STAY WITH RIDER AND BIKE UNTIL BOTH ARE PICKED UP. 3. PROCEED TO NEXT STOP OR MEETING AREA. MEDICIAL EMERGENCY: CALL CALL THE RIDE LEADER ON A CELL PHONE OR RADIO. 2. STAY WITH RIDER AND BIKE UNTIL BOTH ARE PICKED UP. 3. PROCEED TO NEXT STOP OR MEETING AREA. MECHANICAL PROBLEM 1. CALL THE RIDE LEADER ON CELL PHONE OR RADIO. 2. IS THIS A 5 MINUTE QUICK FIX? 3. IF SO FIX IT, IF NOT HAVE THEM CALL ROADSIDE ASSISTANCE OR A TOWING SERVICE FROM THE SUPPLIED LIST. 4. AFTER YOU HAVE CONFIRMATION THAT THERE IS SOMEONE COMING, MAKE SURE THEY ARE IN A SAFE PLACE AND PROCEED TO THE NEXT STOP OR MEETING AREA. DO NOT VOLUNTEER YOURSELF OR THE PEOPLE ON THE RIDE TO SIT THERE ALL DAY WAITING. IT IS NOT FAIR TO YOU OR TO THE OTHER PEOPLE ON THE RIDE. H.O.G. Atlanta Chapter Road Captain Handbook - Page 32

33 SOUTHEASTERN TOWING CONTACTS Always inquire if a towing service has a rollback and qualified personnel for motorcycles. The following Towing Services confirmed that they did. Remember - you can call HD dealers listed in your Touring Handbook during store hours. This list was updated in February METRO ATLANTA AREA Hackney Wrecker or Northside T.S Huey's Wrecker Cobb T.S M-F only OTHER GEORGIA AREAS AUGUSTA o Chance's T.S BRUNSWICK o J&M T.S COLUMBUS, GA o Chad's Wrecker or SAVANNAH o Ward's or TIFTON o A-1 T.S ALABAMA MADISON o Parker T.S TRUSSVILLE o A.B.C. T.S NORTH CAROLINA GASTONIA o Heafner's SOUTH CAROLINA ANDERSON, SC o Super Shop T. S CHARLESTON o Uncle Milty's GREENVILLE o Hale's T.S MYRTLE BEACH o Daily Direct TENNESSEE Chattanooga o LLH Heavy Haulers Gatlinburg/Maryville/Pigeon Forge o Foothills Wrecker H.O.G. Atlanta Chapter Road Captain Handbook - Page 33

34 FORMS REQUIRED FOR ALL OFFICIAL ATLANTA H.O.G. RIDES Please contact the Head Road Captain for the most up to date forms Members Sign In Form: Make sure everyone supplies a current address to make it easier to follow up with a post-ride thank you e- mail. Guest Sign In Form: H.O.G. Atlanta Chapter Road Captain Handbook - Page 34

35 CHAPTER EVENT RELEASE FORM FOR ADULTS This release for must be signed by all adult participants in any chapter road or field event if the individual: Is not a member of the local chapter hosting the event. Is a member of the host chapter but has not signed the Chapter Member Release for the year in which the event occurs. If you re unsure whether someone must sign a release or not. WHEN IN DOUBT, GET A RELEASE FORM SIGNED! a. The waiver titled Chapter Event Release Form for Minors MUST be signed by ALL minors under the age of 18 AND their parent/guardian. b. The waiver titled Minors Assumption of Risk Acknowledgement MUST be signed by all minors between the ages of 12 and 17 inclusive. Note: A 15 year old MEMBER of the Chapter is still required to sign BOTH of the Minor forms at each individual event. c. The waiver titled Chapter Event Release Form for Adults MUST be signed by those 18 or older if they are a guest OR if they do not physically display BOTH national and local membership card to you at sign-in. ONLY RELEASE FORMS OUT OF THE MOST RECENT CHAPTER HANDBOOK SHOULD BE USED. H.O.G. Atlanta Chapter Road Captain Handbook - Page 35

36 CHAPTER EVENT RELEASE FORM FOR MINORS This release for must be signed by a minor s parent or guardian whenever a minor Participates in any chapter event other than a chapter meeting. If the minor is aged 12 or above, the minor must also sign the Minor s Assumption of Risk Acknowledgment. Both forms are signed at the same time and kept together as separate pages of one document. Or, you may copy the Release Form on one side of the paper and the Assumption of Risk Acknowledgment on the other. MINOR S ASSUMPTION OF RISK ACKNOWLEDGEMENT A minor, aged 12 or above, must sign this form when participating in any chapter event other than a chapter meeting. The parent or guardian must also sign the Chapter Event Release Form for Minors. Keep both forms together as separate pages of one document. Or, you may copy the Release Form on one side of the paper and the Assumption of Risk Acknowledgment on the other. FAILURE TO PROVIDE A RELEASE SIGNED BY THE INJURED PARTY MAY VOID COVERAGE. USE OF RELEASE FORMS IS A PRUDENT MEASURE IN MANAGING YOUR RISK. ALL RELEASE FORMS MUST BE KEPT ON FILE FOR SEVEN YEARS FROM DATE OF SIGNATURE. H.O.G. Atlanta Chapter Road Captain Handbook - Page 36

37 INJURY REPORT FORM Use the most recent edition of the form as found in the Chapter Handbook if an injury occurs at a chapter event, especially injuries occurring as a result of motorcycling. If an injury occurs: Call police Report only the facts and make no judgments as to fault Take pictures, if possible Call Harley-Davidson Insurance (HDI) at Get a copy of the Accident/Incident Report Use the Injury Report Form in the Chapter Handbook Submit the Injury Report Form and any other forms and information requested by HDI to the address indicated on the form Submit a copy of the injured party s Release Form H.O.G. Atlanta Chapter Road Captain Handbook - Page 37

38 PIG RATINGS FOR RIDES H.O.G. Atlanta Chapter Road Captain Handbook - Page 38

39 HAND SIGNALS FOR RIDES H.O.G. Atlanta Chapter Road Captain Handbook - Page 39

40 ROUTE MAP SAMPLE H.O.G. Atlanta Chapter Road Captain Handbook - Page 40

41 SAFE GROUP RIDING RECAP Responsibility A good group member assumes responsibilities for Safety of all members. These responsibilities are: Work with the group for safety and protection of the group. Maintain a steady speed and space. Stay alert. Maintain a minimum but safe distance. Use the buddy system of riding and stay with your buddy. Never ride in someone s blind spot. Obey all traffic laws. Be polite to other vehicles. Ride Preparation A good group member will arrive at the designated time and place prepared with: Helmet on. Full tank of gas. Necessary forms signed. Motorcycle in proper running condition. Know the Group Hand Signals. Ride Rules Unless otherwise instructed, the group ride will abide by the following rules: Ride in STAGGERED FORMATION within a given traffic lane. The ride leader will take the first position next to the centerline. The second rider will take the position opposite to the lead rider and one second behind. The same formation will be followed by the remainder of the group. When turning, each group member should stay in their respective lane position. Stay in formation unless you have information to pass on to the group leader of have an emergency. Passing and Stopping When passing a vehicle each group member will pass in order. The group leader will accelerate far enough ahead to allow room for the next group member to pull in. When stopping, it is OK for group members to pull up two abreast. The group leader always moves out first. The next group member moves out ONLY after the motorcycle ahead of them has moved far enough to avoid sudden sideways movement. H.O.G. Atlanta Chapter Road Captain Handbook - Page 41

42 LEAD ROAD CAPTAIN S RESPONSIBILITIES RECAP Before the Ride Always plan rides and routes that you enjoy, it s easier to put together a ride when you truly know where and how your going Always do a pre ride, if possible do it within a week or two of the ride. Pre rides are very important even if you have ridden the route before Day of the Ride Make sure you have your forms, camera, radio, and first aid kit Always have plenty of copies of your map for the riders All rides must have their up to date Atlanta Chapter and National HOG Membership cards with them or they will need to fill out a release form. Go over the route and indicate the official end or the ride Cover any unusual turns, gravel, leaves or other type hazards Go over Pig rating 1-5 (difficulty of ride) Ask if mileage for gas stops is ok for all Make sure everyone has a return route home if not organized Make sure to cover ride formation, hand signals, head check when passing or changing lanes during Safety Briefing Announce size of sub groups and where Middle & Sweep Road Captains will be Cover how to handle emergencies Cover special hazards of destination (sloped, gravel parking lots, Etc) Sign In Sheets Make sure proper sign in sheets are signed by all participants and names are legible Make sure to get address for member s and Guest (unless they object) Make copies of sign in sheets to follow up by with participants after ride (How was the ride, was it enjoyable, any suggestions? Thank them for participating) Turn original sign in sheets (Member and Guest) to Rene ASAP preferably with in 1 week of ride but no later than 2 weeks. Release Forms Always have plenty of copies of release forms (Adult, Minors, Minors assumption of risk, Injury Report) Make sure the appropriate forms are filled out. Turn all forms (original copy) into Rene when you turn in your Sign in sheets. Contact other Road Captains to see if they plan on attending your ride (brief them on the route and other items they may need to know to effectively assist with your ride, It is much easier to do so before the day of the ride) Always write an article for the HOGWASH to inform membership about the ride After the Ride Make copies of your Sign in Sheets. Turn in original Sign in Sheets, Release forms and Copy of your map to Rene ASAP Write a recap article for the HOGWASH Follow up by with participants on your ride Ride Cancellations Before canceling a ride, contact other Road Captains to see anyone can cover for you. If no one can cover the ride and there is time have B.K. send out a cancellation via E- mail to the chapter If it is a last minute cancellation due to weather be at the Pavilion (or other starting point for the ride) to let anyone who may show up for the ride know that the ride has been canceled. You could also bring maps (in case anyone wants to do the ride) and Sign In Sheets (so they can get credit for showing up) Rev 1/7/07 H.O.G. Atlanta Chapter Road Captain Handbook - Page 42

43 ROAD CAPTAIN S RIDE DAY CHECKLIST Pre-Ride Preparation & Check-In Do you have your forms, camera and first aid kit, and maps? Have all members signed the correct sign-in sheet? Have you obtained signed waivers from all non-members? Have you checked the national and local HOG membership cards? Have you passed out maps and route sheets? Determine riding group by size, skill level, & cruising speed based upon the ride participants. Introductions Introduce yourself and announce that this is the Atlanta HOG Chapter ride to (name destination) Route Coverage Review the route map, and indicate the official end of the ride. Point out unusual turns, areas or hazards such as gravel or running water on the road. Indicate the formation(s) to be used. Where might those change? Specify the Pig Rating of the ride (1-5 difficulty levels). Specify mileage & planned gas stops - verify if these are good for everyone Specify if there is an organized return ride even if not part of the official ride. Safety Briefing Go over how to adjust staggered formation when a bike drops out Go over signals: rt. turn, left turn, speed up, slow down, hazard in road, etc. & Cover passing back of all signals from bike to bike. Head Check before pulling out to pass Cover the 2 second rule; rider owns whole lane from left to right Announce the number of sub groups and identify who Middle Captains and Sweep are (ask them to raise their hands). Cover how you will handle emergencies Are there special road hazards or hazards at the destination such as a sloped, gravel parking facility to contend with? H.O.G. Atlanta Chapter Road Captain Handbook - Page 43

44 The End We hope this manual has been helpful in assisting with your new Road Captain duties. In addition to these guidelines, remember that while this is a very challenging task, it is also an equally rewarding one, so have fun! H.O.G. Atlanta Chapter Road Captain Handbook - Page 44

45 H.O.G. Atlanta Chapter Road Captain Handbook - Page 45

46 H.O.G. Atlanta Chapter Road Captain Handbook - Page 46