Specification and. Bills of Quantities. For THE MAINTENANCE OF THE GROUNDS AT WINDMILL HILL GOLF COURSE BLETCHLEY, MILTON KEYNES

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1 ANNEX TO ITEM 10 Specification and Bills of Quantities For THE MAINTENANCE OF THE GROUNDS AT WINDMILL HILL GOLF COURSE BLETCHLEY, MILTON KEYNES For MILTON KEYNES COUNCIL Milton Keynes Council Page 1 of 25 January 2013

2 Table of Contents Page Part One: Preliminaries Bill 3 Part Two: Section one: Materials Specification 6 Section two: Workmanship Specification 12 Section three: Bills of Quantities 24 Milton Keynes Council Page 2 of 25 January 2013

3 Part One Preliminaries Bill 1. Project Particulars This project comprises the maintenance of the eighteen hole Golf Course, and the Driving Range. 2. Location The site is situated at Windmill Hill Golf Course, Bletchley, Milton Keynes 3. General Description of the Works The Works covered by the Contract, Specification, and Bills of Quantities, comprise: (a) Grass mowing operations to greens, tees, and their surrounds, fairways and roughs, bunker embankments, of the nine holes course and the driving range. (b) Maintenance of artificial tees to the main course. (c) Use of herbicides, insecticides, fungicides. (d) Irrigation operation. (e) Maintenance of winter tees and greens. (f) Maintenance of the Driving Range. (g) Maintenance of tree stock, woodland hedging etc. (h) Maintenance of all golf course furniture on the courses and the Driving Range. (i) Maintenance of drainage system, ditches etc. (j) Maintenance of all golfers paths and service road on the courses and the Driving Range (k) Routine movement of markers, signage etc. (l) Maintenance of Clubhouse surrounds and gardens, roadside verges etc. (m) Upkeep of boundaries, perimeter fencing etc. (n) Maintenance of public rights of way etc. Milton Keynes Council Page 3 of 25 January 2013

4 4. Parties The Employer is: Milton Keynes Council The Landlords are: Milton Keynes Council The Supervising Officer is the General Manager, Description of the Site 5. Boundaries Site plan attached 6. Entrance Is via the existing entrance to the Golf Club via the access road 7. Existing Location of existing services may be established by enquiry to the Supervising Officer. 8. Abutting Buildings Golf Club, (including the Club House, pro shop), Windmill Hill Golf Club House, an outbuilding/store 9. Specification The Specifications are intended to convey an accurate description of the nature, extent and standard of the work to be performed by the Contractor. If there is any doubt regarding the meaning or intent of the clauses in the Conditions of Contract, the Specifications, the Bills of Quantities the Contractor must resolve these before commencing work. No extra payments will be made for loss of expense caused by any misunderstanding of these Documents. Maintain all elements of the contract as detailed within the specification and this Bills of Quantities. 10. Materials Analysis Prior to the supply of any materials to the works, the Contractor must ensure they are suitable for purpose. Milton Keynes Council Page 4 of 25 January 2013

5 11. Abbreviations The following abbreviations may have been used throughout the Bill of Quantities and their meaning given hereunder: - (Standard list of abbreviations) m m2 m3 ICE mm N/Sq mm No. P.C. linear metre square metre cubic metre Institution of Civil Engineers millimetre Newton s per square millimetre number Prime Cost 12. Generally If the Contractor does not separately price any item he shall be deemed nevertheless to have allowed in his prices or in his rates for the cost of compliance with all the requirements of these Preliminaries. All the Preliminaries shall apply to the whole of the Works. The Contractor must submit a detailed breakdown of his pricing of these Preliminaries. 13. The clauses in the Preliminary Specification are intended to supply the Contractor with all the information required for the undertaking of the work and are to be read in conjunction with and in amplification of the description of the items in the materials and workmanship specification and the Bill of Quantities. 14. Priced Rates It is assumed that the Contractor has allowed for the transport and delivery of all plant and machinery to and from the site in the execution of the works, the necessary hand working of all areas where the use of this machinery will not provide a finish to the satisfaction of the Advisor and any other item of work necessary for the proper fulfilment of the Contract not specifically described. 15. Programme of Work The Terms of The Contract are based upon a 12 month maintenance period, with option to increase up to 18 months. 16. Management Meetings It is envisaged that there will be a regular dialogue between Contractor and Employer throughout the Contract. Daily Monthly The Supervising Officer Contractor s Director Part Two - Section One Milton Keynes Council Page 5 of 25 January 2013

6 The Materials Specification Generally The materials used in the work should be the best of their kind and should comply, wherever applicable, to the most recent European Standards Specification, or other similar Approved. The Supervising Officer shall have the right to seek the withdrawal of any materials to be used in the Works if they do not comply with latest European Standards. Sampling 1. Because of the specialist nature of the Works, the availability on the specified materials may be somewhat limited and the contractor should make due allowance for his search to provide adequate materials. 2. It should be noted that the Supervising Officer will not consider any price increases as a result of the Contractor including a quoted rate for a specific material at the time of tender, does not meet the rigours of the Specification. 3. Where and to the extent that materials, goods and workmanship are stated to be subject to the consent of the Supervising Officer they shall comply with all other requirements of the Contract Documents. 4. The Contractor must ensure that such consistency is maintained throughout the delivery of all materials. It will be normal practice to check such by taking samples of materials during construction, from greens, tees etc. Failure to comply with the conditions of this Clause may necessitate the removal of unapproved materials from the Contract Works. 1. Materials on Site Wood, and other timbers, and other materials specified for removal in the work, will remain the property of Milton Keynes Council unless otherwise agreed when they will become the property of the Contractor unless otherwise agreed, and the value of these materials to the Contractor, is expected to be effected in the bills of quantities. 2. Deliveries The Contractor is expected to ensure that all the specified materials are delivered to site to maintain smooth and adequate progress of the Works. The Contractor must provide, if requested, Delivery Notes showing the materials to be as those specified, both in terms of quality and in quantity, either being weight or volume. These Delivery Notes will be available for inspection from time to time as well as periodic weighbridge vouchers, which will establish the bulk density of the material delivered to site, where applicable. This will assist in identifying the quantities of importation of sand, particularly for rootzone mixing which is prepared on a 'by volume' basis. All deliveries will require monitoring throughout the Works. Milton Keynes Council Page 6 of 25 January 2013

7 3. Topdressing Mix The topdressing mix will be imported to the site, preferably pre-mixed, and will be generally composed of an approved sand and an approved organic matter. It will be soil-free. The material will be delivered in bags, or such other means approved by the Supervising Officer, and dry, and stored on a clean concrete base, and protected from rainfall by sheeting, or stored indoors. 4. Sand If not supplied as a premixed material the sand for the topdressing, whether it be for putting or teeing surfaces, shall be clean and washed, free of clay, silt, organic matter and other extraneous materials. The particle size of the ideal material shall predominantly lie between.125mm and 1mm. The following table specifies the required particle size distribution. PARTICLE SIZE 2.0mm to 1.0mm 1.0mm to 0.5mm 0.5mm to.25mm 0.25mm to 0.125mm 0.125mm to 0.075mm (SILTS (CLAYS very coarse sand coarse sand medium sand fine sand very fine sand % OF TOTAL 5% maximum 10% maximum 60 80% 20% maximum 5% maximum The gradation index of the sand (D90/D10) should ideally be 2, and not more than 6. The rootzone sand shall have a ph in the range of 5.5 to 7.5, shall be free of limestone, with a maximum 8% of calcium carbonate present on analysis, with a total calcium content not exceeding 1000ppm, and magnesium content not exceeding 100ppm. The sand shall have a cationic exchange capacity of approximately 10 meq/100 g. 5. Organic Matter The ideal material for incorporation to the topdressing mixture will be a combination of sand and green waste compost approved by the Sports Turf Association. Whatever the material, it should be free from dirt and rubbish, lumps, roots and stones. Its colour will be expected to be dark brown or black, with a ph in the range of 5.5 to 7.5. The organic matter content, on a dry weight basis, will be in the region of 80 to 90%. The maximum moisture content shall be 70% by weight, and a material with a bulk density higher than 0.6 tonnes per cubic metre will not be acceptable. The percentage fibre content, the water holding capacity and the electrical conductivity of the organic matter will be established by laboratory analysis before use. The cationic exchange capacity of the material is expected to be between 200 and 400 meq/100g. Mineral content should be no higher than 15%. Milton Keynes Council Page 7 of 25 January 2013

8 If the organic matter is delivered to site in bales or similar bags or bound, it should be thoroughly broken up and wetted before mixing with rootzone sand, and if necessary a wetting agent shall be incorporated. 6. Topdressing Mix The topdressing mix for putting surfaces and teeing areas shall have the following characteristics in its dry state: - Total pore space volume Non-capillary: Capillary Bulk density Water retention PH: 35 55% 20 30% 20 30% g per cm % In hydraulic terms, the infiltration rate exhibited by the topdressing mix, alone, will be not less than 25 cm per hour. The specified and approved infiltration rate for the topdressing mix will fall above this minimum requirement. Sampling of the material may be taken during the course of the Maintenance Works and checks may be made at random on deliveries of material received on site so that the topdressing mix may be continuously monitored. 7. Bunker Sand The sand for bunkers shall be washed and graded, and free from silts and clays and vegetable debris. The particle size range should be predominantly between 1.0mm and 0.25mm, with not less than 50% of particles falling between 1.0mm and 0.5mm. Fine particles that will blow in the wind, and coarse particles which may damage mowers, should be excluded. The sand should be lime free and angular in shape so that it is firm enough to allow no more than a 50% embedment of a golf ball in the sand. The colour of the material should be bright, but not excessively so. Cream or white sands are not acceptable unless with the prior consent of the Supervising Officer. 8. Drainage Piping Pipes will normally be perforated plastic, either rigid PVC slotted or flexible, with perforations conforming to BS 4962 or similar. Pipes will be normally 60mm for fairway laterals, 80mm for greens laterals and 100mm - 150mm for greens, outfalls and mains, and fairway mains. Clayware pipes to be as BS1196, or porous concrete pipes to be as BS1194, may be used, the latter particularly for ditch piping and storm drainage. Clay pipes which have been allowed to stand outside over a winter will not be used. It is not envisaged that plastic, perforated drainage pipe covered with geotextile material will be generally suitable for use, unless specially specified in particularly unstable or silty soils. Drop inlets, with grilles, for the use along ditches, swales and in depressions and hollows around greens and on fairways, shall be of the type prefabricated for use with the specified type of drain piping. The grilles should be of such that a golf ball will not pass through them. Milton Keynes Council Page 8 of 25 January 2013

9 9. Drainage Stone Aggregate for use for drainage backfill shall be hard, clean and washed, and free from all fines soils. No chemical pollutants shall be contained. The stone material shall be angular, either of a washed shingle type or crushed stone and of a uniform particle size within the dimensions specified for the drainage. Calcareous or limestone products will not be approved. 10. Fertilisers Fertilisers, whether they be organic or inorganic, shall conform to the Specification and the specified items within the Bill of Quantities for the Works. The fertiliser specified shall be supplied by an approved manufacturer, and delivered in bags of that supplier and stored in a manner, under cover, to ensure that the material remains unchanged and unimpaired. The choice of fertiliser will be agreed with the Supervising Officer, but will be dependent upon the season in which it is being applied, and more pertinently, a chemical analysis of the rootzone of the greens or tees or fairways to which the fertiliser may be applied, which will be taken to establish existing chemical content prior to any choice of fertiliser. The use of liquid fertilisers is recommended and, from time to time, there will be any inclusion of seaweed extract, or similar material, as a turf tonic. 11. Chemicals Fertilisers in spray form, or any type of chemical herbicide, fungicide or insecticide, to be used in The Works must conform to the Specification. They must also conform to the requirements of the manufacturer and used in full accord with the manufacturer's recommendations and specification. Data sheets of each product must be provided for the Supervising Officer for his record, as well as for incorporation into The Health and Safety File of the Maintenance Works. No variation shall be submitted from these Regulations. All chemicals shall be stored in accordance with COSSH Regulations or similar approved, and every precaution shall be taken by the Contractor to ensure security, safety, and integrity of the materials. 12 Grass Seed Seed shall be supplied in the mixture specified and shall be from certified seed, as laid down in European Regulations, with guarantees of minimum standards of germination percentage, analytical purity and percentages of other plant species. Mixture shall be prepared by weight proportion. Certificates shall be provided by the seedsman for the mixture specified, to substantiate these requirements. All bags must be clearly labelled with a certified seed label which must be retained for stock verification. Grass seed which is delivered to site shall be checked by the Supervising Officer and stored in a dry place. If seed is stored for any length of time, the contractor should indemnify the employer against all loss and damage to seed no matter how caused. During the course of the Works, the Supervising Officer may request samples of seed to be sent away to a laboratory for re-testing for its germination potential. Milton Keynes Council Page 9 of 25 January 2013

10 13. Turf The following recommendations for turf quality will apply uniformly throughout any delivery. 1. At least 95% of total ground cover recognisably consisting of the species included in that mixture. 2. Less than 1% of the total ground cover recognisably consisting of annual meadow-grass (Poa annua) or any other unsown species unless declared present. 3. All species comprising more than 5% of the sward should be named and percentage cover given as accurately as possible, at least to the nearest 10%. 4. All species comprising 1% to 5% of the sward should be named and percentage cover given as '1% to 5%'. The grass should have been regularly mown and the height at final cut before lifting should be not more than 15mm for greens and 25mm for tees. The grass should form a dense and closely-knit sward with a healthy green colour, of the kind to be expected from the constituent species. It should not be visibly affected by diseases or insect pests. The soil in which the sward is growing should contain not more than 10% silt and clay and should be free from stones over 15mm in any dimension. Where turf is specified for putting surfaces and teeing areas, to be built to a sand: organic rootzone profile, the Supervising Officer may request of the supplier to submit an analysis of the growing medium in which the sward is establishing; stating particle size distribution, physical composition and ph, together with a sample of the turf specified, and the location of the source nursery, for evaluation by the Supervising Officer prior to issuing any instruction to purchase the said material. If turf is lifted in very wet conditions, particular care should be taken to prevent damage. In dry conditions, the turf should be watered before lifting. Each piece of turf should: a. have no more than 10mm thatch on average, b. be of uniform thickness, with soil thickness below the thatch of not less than 7mm and not greater than 18mm c. be rectangular and no less than 41 x 206cms unless specified to the contrary d. weigh no more than 20kg per piece when delivered (except as a result of exceptionally wet conditions). e. be capable, when in a normal condition for handling or laying, and when being held at the corners of a shorter side, of being lifted to hang clear of the ground without tearing in 19 out of 20 such tests made; f. be free from harmful substances. Milton Keynes Council Page 10 of 25 January 2013

11 Delivery Turves should be packed to avoid drying out in transit and should be rolled. Turf should be delivered to the site within 24 hours of lifting. Care should be taken in transport to avoid deterioration due to bad stacking, covering or excessive temperature. Turves should be stacked on cleared ground and to a height of not more than 1.4m and 70 rolls per pallet. Treatment of turf after delivery Turf should be laid within 18 hours in spring or summer and within 24 hours in autumn and winter. 14. Artificial Teeing Areas Winter teeing areas, if required during periods of poor weather, the Contractor should allow for their routine maintenance (chewing, brushing, topping up with sand/crumb as necessary etc.) on all courses and the Driving Range. Milton Keynes Council Page 11 of 25 January 2013

12 Part Two - Section 2 The Workmanship Specification 1. Generally 1.1 All workmanship shall be the best available of their respective kinds and shall be:- In accordance with good maintenance practice and of no less a standard than European standard, or the Standard of Quality Assurance, ISO 9001 In accordance with the practices recommended by The British and International Golf Greenkeepers Association, and the Sports Turf Research Institute The Contractor shall rectify, immediately, at his own expense any work not fulfilling these requirements. No inspection, action or statement is to be taken as consent by the Employer unless confirmed by the Employer in writing in express terms referring to the date and circumstances of inspection and the extent and purpose of the approval. 1.2 This Specification is intended to describe the operations to be undertaken by the greenkeeping team, to maintain the golf course during the period of one year, in play. 2. Supervision Allowance should be made for full time management on site during the whole of the Maintenance Period. This management should be under the overall supervision of an experienced golf course Head Greenkeeper, qualified under the Education Programmes of BIGGA, or similarly approved body. Confirmation of the professional experience and accreditation of the nominated Head Greenkeeper is a prerequisite to the letting of The Maintenance Contract. a. The Contractor will provide an adequate staffing structure to meet the needs of this specification including a Head Greenkeeper. The Contractor will also provide for the use of the following as and when required. One qualified tree surgeon One qualified irrigation technician One trained mechanic/fitter 3. Resources All necessary material, machinery and labour resources must be provided to ensure the specified works are undertaken within the agreed programme. Materials are detailed below and, as appropriate, in the Schedule of Works. Throughout the entire duration of Maintenance programme, all necessary specialist grass cutting and other machines must be provided. All machinery must be provided in serviceable condition, and maintained as such, without undue breakdown and frequent downtime due to repairs. A mechanic to undertake all necessary machinery maintenance must be available to ensure all equipment is fully serviced and operational. Milton Keynes Council Page 12 of 25 January 2013

13 A list of the proposed machinery to be used is to be supplied. The Head Greenkeeper must nominate a first assistant, who can take over responsibility in his absence. 4. Working Hours The Contractor should allow for the presence of his labour resources, on a continuous basis from at least one hour before the golf course opens for play for a minimum period of eight hours on each weekday, excluding breakfast and lunch breaks. The two specified breaks will last no more than one hour each day in total. Weekend working will be required to be organised on a rota basis whereby, at least two greenkeepers will attend the course on each of Saturday or Sunday, or a Bank Holiday (should the course be open). The working hours for each greenkeeper shall be not less than three hours, commencing at least one hour before the golf course opens for play, and during this period effecting greens mowing, hole changing, tee marker mowing, and the like, as required by The Specification. 5. Mowing Putting Surfaces Prior to mowing and in damp conditions, switch off all dew on daily basis, as necessary. Carry out mowing with an approved bladed cylinder mower complete with grass box. The use of a triplex machine is envisaged on a normal basis when weather and ground conditions are suitable. The use of a walk behind mower is recommended as preparation for special occasions, tournaments etc. The use of groomers and combs is preferred. Unless otherwise directed all cuttings will be 'boxed off' and removed to Contractor's agreed locations for storage elsewhere. Mowing height shall be around 6mm, but gradually reduced towards 4.5mm for selected occasions (competitions etc). It is essential that, at no time, more than 15% of the leaf is removed at any one mowing operation. Heights of cut may be increased at time of stress. Mowing frequency will be at least 6 times per week during the regular maintenance programme, decreasing to two times per week in the winter months. Mowing will generally be undertaken on Tuesdays, Wednesdays, Thursdays, Fridays, Saturdays and Sundays. (If playing intensity dictates, cutting may be carried out on Friday afternoon rather than Saturday morning). Care must be taken to ensure that scalping does not occur to the margins of the putting surfaces because of rapid or severe turning of the mowers. Pitch marks should be repaired before mowing commences. Switching or brushing all surface moisture or dew from the putting surfaces should always be undertaken before carrying out any mowing. Milton Keynes Council Page 13 of 25 January 2013

14 Collars and Approaches (Nine Holes Course Only) Carry out mowing with an approved triplex mower with cylinder reels having not less than 8 blades. Box off all cuttings. If width of cut is restricted by surrounding mound work a walk behind mower should be used. Collars and teeing surfaces will essentially be treated in the same manner during the Maintenance Period and should be treated as parallel with each other. Mowing height will be in the region of 12-15mm. It is essential that at no time more than 20% of the leaf is removed at any one mowing operation. Mowing frequency will be three times per week in the growing season reducing in winter weathers. Teeing Areas Teeing areas will essentially be treated in the same manner as Collars and Approaches during the Maintenance Period. Mowing height will be in the region of 12-15mm. It is essential that at no time no more than 20% of the leaf is removed at any one mowing operation, and mowing frequency should be adjusted accordingly. Mowing frequency will be on average 3 times per week reducing in winter weathers. At certain times, allowance should be made for hand mowing of teeing areas, particularly for the first tee, and in the final preparation for competitions and special events. Green Surrounds, Embankments, and Tee Embankments Mow the specified areas with ride on triplex equipment taking due care not to scalp mounds, hollows, or intersections between teeing areas and embankments. Normally cuttings will not be removed, but will be left to fly, although the excessive deposition of cuttings will not be permitted. Mowing height shall be around 30-35mm. Mowing frequency will be not less than once per week, normally twice a week within the growing season but being very much dependent on climatic and seasonal conditions. Fairways and Rough Fairway mowing should be carried out with a ride on fiveplex mower with cylinders not less than having 8 blades. Fairways will be cut to shapes and lines in accordance with the requirements of the Supervising Officer, with mowing carried out not less than twice weekly during the growing season and approximately weekly during the Winter periods. Mowing height shall generally be between 13-16mm. It is essential that at no time no more than 20% of the leaf is removed at any one mowing operation. Milton Keynes Council Page 14 of 25 January 2013

15 Golfing rough areas shall be maintained on a less intensive basis, with mowing at up to monthly intervals, which will be less frequent in the dormant season. Height of mowing of golfing rough areas will be essentially 40-50mm, although non-golfing rough may be maintained up to 100mm in height. Certain areas of a non-golfing nature may be allowed to grow without mowing. These will be designated by the Supervising Officer during the Maintenance Period. 5.1 Verticutting Putting Surfaces As and when required carry out vertical mowing to putting surfaces using approved walk behind or ride on equipment (verticutting units on triplex mowers will generally be allowed). Care should be taken to control horizontal leaf growth without undue roughness or excessive depth of scarification (6-8mm is envisaged). In verticutting a putting surface, the Greenkeeper must not affect double treatment in the sweeping up operation to the perimeter of the area. All arisings should be removed directly to an agreed location elsewhere on the golf course. Verticutting frequency is envisaged at fortnightly intervals for fescue/bent surfaces, but much is dependent upon weather conditions. Teeing areas will be occasionally verticut to control horizontally growing grasses. Fairways Fairways shall be verticut occasionally (once per year) during the growing season using tractor mounted specialist equipment (Amazone Groundsmaster, Pattison Veemower) or using the verticutting reels of an integral fiveplex mower. Fairways will always be verticut in the opposite direction to the regular pattern of cylinder mowing to ensure maximum effectiveness of the operation. All arisings shall be removed by sweeper or leaf collector or else by boxing directly off, and taken to a designated location elsewhere on the golf course for disposal. 6. Aeration Putting Surfaces Carry out slit tine, solid tine or hollow tine aeration as required and directed by the Supervising Officer to putting surfaces using purpose built mechanical equipment, e.g. TORO aerator, RYAN Greensaire, or the like. The use of a Vertidrain may be envisaged during an Annual Maintenance period but may be required from time to time as a remedial measure. Self propelled aeration equipment or tractor mounted systems (CUSHMAN, HUXLEY, MODUS, CHARTERHOUSE) are permitted under the Specification. All hollow tine aeration cores should be removed directly to an agreed location elsewhere on the golf course for disposal. Solid tine or hollow tine aeration will normally be followed by topdressing. Collars and Teeing Areas Milton Keynes Council Page 15 of 25 January 2013

16 Slit, solid or hollow tine aeration will be carried out to collars and teeing areas essentially using the same method as for putting surfaces. It is likely that collars will be aerated at the same time as putting surfaces, and teeing surfaces aerated as a separate operation, at approximately 50% of the frequency. Care should be taken in aerating by any of the specified means, not to damage the tee surrounds or the green surrounds in manoeuvring the machine in the aeration operation. Greens approaches should be included with collars in the aeration programme. Fairways The contractor should carry out the fairway aeration, either using slit, solid or hollow tines with tractor mounted equipment such as the RANSOMES DP60, or TORO/SISIS Outfield Spiker. In special circumstances, a walk behind purpose built aerator such as the Toro or the Ryan Greensaire may be applied to the fairways. The use of the Vertidrain is envisaged on at least one occasion generally during the Season Period with an objective of improving surface water penetration in the life of the golf course, and restructuring any compacted soils. Aeration to fairways will generally take place during the growing season, and will normally be 4 times per year, but will be executed at least twice during the Winter period to assist the surface drainage of the fairways. 7. Fertilizer Treatment Putting Surfaces Supply and apply MASCOT MICROFINE, TAYLORS FINE TURF FERTILISER or similar based organic nitrogenous fertiliser as directed at manufacturers recommended rates. Application should be even throughout the area treated, using a drop spreader or cyclone spreader with fertiliser bulked with sandy compost, as necessary. The exact nature of fertilizers to be used will be defined after soil testing. Prior calibration of fertiliser distributors is essential to ensure correct application rates. Care must be taken by the contractor to avoid double application by overlapping. Water in fertiliser after application to avoid scorching. Collars and Approaches Collars and approaches, being essentially of the same construction or profile, or one of the modified profile as the putting surface will be treated on a similar regime with regard to fertilizer treatment. Collars and approaches will essentially be fertilized with putting surfaces, although on a 50% intensity basis, utilising the same compound fertilisers as previously specified. Milton Keynes Council Page 16 of 25 January 2013

17 Teeing Areas On teeing areas which are essentially of a sand based constructional profile, fertiliser application will be intensive enough to suit the result of leaching of the nitrogen within the compound fertiliser so that adequate fertility is retained within the rootzone. The use of slow release compounds such as Didin derivatives and Floranid, will be considered for use on teeing areas, particularly during the less actively growing season. Greens Surrounds and Embankments, Tee Embankments, Fairways and Rough The nutritional programme shall allow for the occasional application of inorganically based compound fertilisers being interspersed with a balanced fertiliser, such as 10:10:10 or 15:15:15. The exact compound will be established after soil and plant testing. On green surrounds approaches and embankments and tee embankments, application should be made with a walk behind fertiliser distributor, as specified for putting surfaces; or purpose made mounted equipment on a compact tractor or Cushman; and on fairways and roughs, by tractor mounted distribution equipment such as a Vicon spreader. Care should be taken by the contractor to avoid overlapping on missed areas and all fertiliser application will be generally followed by watering in to avoid scorching. 8. Topdressing Putting Surfaces Supply approved material, normally sand and organic matter similar to the rootzone mixture and apply to putting surfaces at the specified rate, ensuring even distribution. Application will normally be carried out by hand, or by mechanical means by the use of a CUSHMAN, TORO WORKMAN, CHARTERHOUSE tractor mounted topdressing unit or the like. In this case care must be taken to ensure that the putting surfaces are in suitable condition to take the weight of this mechanical unit, loaded with topdressing so as to avoid a rutting or depressions being made in the surfaces. After spreading, the topdressing shall be worked in by dragmatting, brushing or truluting in the material to the base of the sward. Multiple brushings may be necessary in the case of heavy dressings. Layering must be avoided. It is important that dressing material is dry before use to enable even spreading and incorporation. An anticipated topdressing rate would be 2-2.5kg per square metre, except when following hollow tining when a higher rate would be required to ensure that the hollow tine holes were totally filled. In such a case a second lighter application may be required to ensure the surfaces are adequately made through after settlement of the first dressing within the hollow tine holes. Putting surfaces may be dressed at approximately monthly intervals during the growing season. Teeing Areas The topdressing of the teeing areas will be carried out from time to time but less intensively than the putting surfaces or collars and approaches. The specified mixture for the topdressing operation may be varied with the use of sand, of a medium fine nature and approved, from time to time rather than a soil base or organically based topdressing mix. Milton Keynes Council Page 17 of 25 January 2013

18 Normal application rate would be approximately 3kg per square metre and tees would be dressed probably twice per growing season. 9. Weed Control Putting Surfaces, Collars and Approaches, Teeing areas, Greens Surrounds and Tees Embankments Carry out hand weeding as directed by the Supervising Officer to remove broad leaved weeds and grasses. Ensure adequate removal of all shoot and root growth using weeding forks, knives, or similar approved equipment. Take care in removing weeds and coarse grasses by hand in order not to disturb putting surface levels. Divot any holes left with approved topdressing material. 10. Disease Control Supply and spray approved herbicide, fungicide or insecticide as necessary to treat areas affected by fungus growth and blight, insect infestation, or worm infestation, or the ingestion of a broadleaf weed and clover. Spray with chemical to manufacturer's dosage and application instructions using knapsack, hand lance or tractor mounted spraying equipment, correctly calibrated. All precautions should be taken to spray only affected areas and not to allow chemicals to drift. 11. Sundry Applicants From time to time, and as directed by the Supervising Officer and/or Advisor, supply and apply, according to the manufacturers recommendations an instructions, wetting agent to putting surfaces, teeing surfaces, aprons and bunker embankments as may be necessary. Wetting agent should always be well watered in using the irrigation system or by hand. It is more practical, to use an approved wetting agent gun during regular hand watering of high spots and the like. Wherever the aim is to ensure better water retention on areas that would normally dry out during drought and warm weathers, the use of wetting agent is recommended on an intensive and localised basis. NOTE: In both the preceding items, mixing and spraying should be carried out by the senior and experienced greenkeeping staff, who are competent in the handling of toxic chemical agents, and in their application onto turf. Where required any statutory certification of competence should be provided. All storage shall be in accordance with COSHH regulations. Milton Keynes Council Page 18 of 25 January 2013

19 12. Temporary Greens and Tees As directed by The Supervising Officer. The Contractor will prepare areas for temporary greens, space permitting. These will be informally shaped, of approx. 200m 2 in surface area, and located, generally, to the sides or to the approaches of the main greens. It is not envisaged that temporary greens will be used through the period October - March, but only when frost conditions make play, without damage to the turf, impossible, outside the winter months, these greens may be used whilst work, particularly topdressing etc., is being carried out. The temporary greens for winter use shall be mown out to shape in the late summer, and verticut, aerated, fertilised and top dressed towards any necessary play. They shall be maintained during play by mowing, not less than weekly, and associated herbicide/fungicide treatment. Where possible they will be located on main green approaches. Winter teeing areas will be prepared by The Contractor on areas on carries, adjacent to main tees etc., by mowing, and occasional fertilising and aeration. Areas will be sufficient in size to accommodate winter play, as directed by The Supervising Officer. It is not envisaged that winter teeing areas will be used throughout the winter months, but only when ground and weather conditions dictate that main teeing areas may be damaged by play. Artificial teeing areas may be used as an alternative to winter teeing areas. The decision to adopt temporary greens and/or winter teeing areas will be made by The Supervising Officer, The Supervising Officer and The Head Greenkeeper collectively. 13. Bunkers Keep sand areas tidy, weed free and fit for play (on a daily basis) by regular raking, and hand weeding as necessary. The use of total herbicide is not envisaged on a general rule. Edges and margins of bunkers should be cut at least fortnightly during the growing season, and trimmed with an edging iron annually. As far as practicable all bunker rakings should be undertaken before daily play commences. Bunkers will be appraised on an annual basis with a view to re-shaping sand areas, re-turfing and redefining bunker margins, surrounds and mound work. Sand levels and depths require maintenance throughout the maintenance period. A firmed depth of 125mm sand in bases of bunkers and 75mm on bunker faces should be maintained by topping up from time to time, at least annually, and distributing sand during the main playing season on a regular (weekly) basis. 14. Drainage Maintain all parts of the field drainage system to ensure their continuous and correct function. Clean out outlets at headwalls at least fortnightly as required. Remove sundry debris and leaves from ditches. Inspect on a weekly basis inlet silt traps and clean out. Check inspection manholes, at least monthly, and clean out silt chambers to remove all arisings from site. Milton Keynes Council Page 19 of 25 January 2013

20 15. Irrigation All greens, tees, approaches and selected portions of fairways are to be watered by the automatic irrigation system in order to sustain healthy grass growth. Care should be taken not to underwater or overwater, but to assess using the performance specification of the system as installed, the requirements during differing climatic conditions. Frequent, short irrigation application is not recommended. Thorough wetting of the rootzone profile is preferred on regular occasions with periodic "topping up" to encourage deep rooting and resilient yet firm surfaces. The rates of water application must be judged in the context of the construction profile of green/approach or tee or fairway area. Allow for the maintenance of all material parts of the irrigation system (sprinklers, valves, boxes, pipe work, cabling), as required, repairing with a specialist service Supervising Officer. Include for the stripping down of the pumping system on a three year basis after draining down, and servicing to manufacturer's recommended procedures. In spring, test and commission system to automatic control, and in autumn drain down system completely to avoid frost damage. 16. Movement of Holes and Pins It is expected that during the growing season pins and flags on the putting surfaces will be moved not less than three times weekly so as to spread traffic and minimize wear. If the need arises through excessive usage this frequency should be increased at the request of the Supervising Officer. Care should be taken to ensure holes are cut cleanly and without surface disruption, and old holes are filled with a new plug to ensure continuity of surface levels. 17. Movement of Teeing Positions Tee markers must be moved on a daily basis on all tees. Teeing areas, for each day, recommended to be set out at a width of 4 metres so that the number of positions on each tee are maximized. The permanent artificial mats which are used as winter teeing areas should be regularly maintained by periodic rotation, so that undue wear is not experienced in one part of the mat. On the few holes where grass winter teeing areas are in use their position should be moved weekly, if not more often, to ensure their surrounds are not destructed in any way. 18 Divotting The repair of divots with a sandy soil mixture, stone free and [pre-germinated] seed of the same specification as originally sown, should be carried out on all teeing surfaces, at least once a week. This work should be intensified on tees exhibiting intensive wear i.e. par 3 holes. Divotting bins, if provided on par 3 holes, should be topped up with the specified mixture, as required, and the trowel/canister maintained within the bin. Fairway landing areas should be divotted using the same mixture on occasions, and surface divots replaced, where practicable, or collected where not, on a routine basis. Milton Keynes Council Page 20 of 25 January 2013

21 19. General Tidiness Ensure that at all times litter and rubbish is collected from all parts of the golf course, including rubbish and litter bins, on tees etc. on a daily basis. It is imperative that all grass clippings are deposited either in designated areas of the course prepared for this purpose, or in suitable purpose designed containers, or removed directly from the course to the maintenance compound at the time of each mowing operation. If deposited on the course, clippings must be removed at least twice weekly to the maintenance compound. 20. Golf Course Furniture Maintain, in clean and presentable condition, painting as necessary Tee Signs Tee Markers Flag and Pins Directional Signs Seats and Benches Ball Washers Litter Bins Divotting Bins etc Replace as deemed necessary by the Supervising Officer. 21. Maintenance of Planting Where required all trees should be maintained by periodic visiting to retie and firm stakes, where trees are planted according to the specification, and the basis of all trees should be sprayed to a diameter of 450mm with an approved total herbicide viz. Roundup. This spraying should only be carried out by personnel who are certified for such work and great care should be taken to ensure that spray drift is minimised. 22. Landscaping Where landscaped areas around the Clubhouse, access road verges and car park are to be maintained within the scope of this Contract, weeding on a monthly basis during the growing season should be undertaken removing all broadleaves and lightly hoeing and cultivating underlying base soil. After this weed control and light cultivation, in the month of April or May, the shrubbage should be fertilised with an application of a compound inorganic fertiliser, viz. 10:10:10 or similar, and lightly watered in to the area. Where roses are present, a light application of bone meal around each plant should be made. Shrub beds should be irrigated from time to time to ensure a healthy vigour of the plant. 23. Maintenance of Woodland Where and when required by the Supervising Officer, the Contractor will undertake maintenance of tree stock, hedging, scrub etc. on the site. This work will include trimming of branches, removal of understorey growth, brashing and beating up of scrub. The Contractor should allow for any necessary tree surgery to mature trees, including the removal of any damaged or diseased limbs and branches, and the subsequent treatment with approved preservative. Hedging requires regular (yearly) trimming and, as appropriate, laying, to retain shape, health and vigour. Milton Keynes Council Page 21 of 25 January 2013

22 24. Litter Collection 24.1 General Litter collection shall include litter picking, emptying litter bins, emptying dog bins and sweeping of all hard play areas. Disposal of all arisings, litter, deleterious materials, fly tippings shall be disposed of to the Contractor's own tip, at his own expense. Litter is defined as all extraneous rubbish which the Supervising Officer considers detrimental to the appearance of the site, including stones over 2" dia, bricks, debris, glass, paper, confectionary wrappings, bottles, cans, and any deposits from fly tipping, from the whole area of the nine holes golf course, Driving Range and Clubhouse surrounds, car park and access road. All litter will be removed at the Contractor's cost and to the Contractor's tip Litter Bins The Contractor must allow for emptying all litter bins, at least three times weekly, as stated in his programme of works or when full. All work must be completed to the satisfaction of the Supervising Officer. All materials collected shall be removed to the Contractor's approved tip Sweeping Paths and Other Hard Areas Sweeping shall be carried out on a regular basis, but not less than once a week. All broken glass or dangerous objects shall be removed during this operation without delay. Sweep all road entrances, car parks, paths, service yards and other paved areas and keep free from mud and debris. Clear all pavement gullies as required, to ensure free flow of drainage water at all times Leaf Clearance Consists of the removal of leaves from grass, paths, hard play and/or sports areas. Timing of this operation will be as directed by the Supervising Officer. All arisings to be removed at the Contractor's own cost, and to the Contractor's own tip Snow Clearance The Contractor shall price for the following works, and shall include for labour, plant and machinery. After snow falls clear all paths within the golf course and around the Clubhouse, stacking the snow to the side of the path, apply rock salt to the surface to prevent icing. Avoid salt damage to adjacent landscape areas, any turf damage or plant loss shall be made good by the Contractor at his own cost. Entrance roads and access roads are excluded. Cleared snow shall not, without permission from the Supervising Officer be piled on any bed, or shrubbery where snow fall has been so heavy as to present danger to trees, hedges, bushes and other features by causing possible collapse. On instructions from the Supervising Officer remove snow by beating, stacking sweeping or other appropriate method. 25. General Upkeep In addition to the specified operations mentioned before in the materials and the workmanship specifications, the Contractor will be responsible for keeping the site secure and tidy and removing any falling branches and trees, cleaning leaves from all the surfaces and maintaining ditches and Milton Keynes Council Page 22 of 25 January 2013

23 drain outlets, etc during the course of the Contract Works. This will include the maintenance of the sand spread in bunkers and ensuring that any in-blown sand is recovered satisfactorily. 26. Completion On completion of the Contract the whole site shall be left tidy and all damaged and disturbed areas restored to their original condition. Milton Keynes Council Page 23 of 25 January 2013

24 Part Two - Section 3 Golf Course and Driving Range 1. Mowing a. Carry out cylinder mowing, as specified to putting surfaces b. Ditto as last but to collars and approaches 1.2 Ditto as last but to teeing areas 1.3 Ditto as last but to surrounds approaches, Tee embankments and bunker exteriors 1.4 Ditto as last but for fairways 1.5 Ditto as last but to roughs a. Carry out verticutting, as specified, to Putting surfaces 1.6 Ditto as last but to teeing areas 2. Overseeding a. Overseed putting surfaces with the specified seed mixture at a rate of 6gms/m2. b. Ditto as last but teeing surfaces 3. Fertilisation a. Supply and apply MICROFINE or similar other approved fertiliser to Putting surfaces, Rate of application 25gms/m2 b. Ditto as last but to collars and approaches c. Ditto as last but to teeing areas - Rate of application 20gms/m2 d. Supply and broadcast 15:15:15 granular fertiliser to greens surrounds, tee embankments and bunker exteriors at a Rate of 20gms/m2 e. Ditto as last but to fairways 4. Aeration a. Carry out aeration, as specified, to putting surfaces b. Ditto as last but to collars and approaches 4.1 Ditto as last but to teeing areas 4.2 Ditto as last but to fairways 4.3 Ditto as last but verti-draining 5. Dressings etc 5.1 Hand weed all putting surfaces a. Top-dress putting surfaces as specified with approved material at a rate of 3kgs/m Ditto as last but to teeing areas 6. Chemical Treatments a. Supply and apply approved fungicide to putting surfaces at manufacturers b. Supply and spray approved selective herbicide to areas as specified Putting Surfaces Collars and Approaches Milton Keynes Council Page 24 of 25 January 2013

25 Teeing Surfaces Fairways c. Apply wetting agent as required to putting surfaces 7. Irrigation a. Water greens and tees as specified using automatic irrigation system. Allow for all necessary manual watering as required, particularly after fertiliser application and wetting agent treatment, and in hot weather b. Allow for commissioning and draining down system (10 no operations). c. Allow for all necessary repairs to the irrigation system, including the supply of all parts and service. 8. Bunkers a. Keep all bunkers clean and tidy, and weed free, as specified. b. Edge and maintain margins as necessary. top up with sand as necessary. 9. Maintain water courses, ditches and ponds, as specified, including all necessary strimming and mowing. a. Maintain all shrub and landscaped areas around Clubhouse and other buildings. b. Allow for periodic trimming and thinning of woodland stock and beating up. 10. Carry out all necessary cleaning operations, as specified to: a) Paths etc. b) General litter collection to golf holes 11. Maintain all golf course furniture, signage markers etc. in good condition. Replace as necessary. 12. Include for all necessary changing of pins, teeing positions, divotting etc. all as specified. 13. Include for all preparation, as specified, of temporary greens to nine holes course, and maintenance thereof. 14. Maintain all artificial tees on par three course, in accordance with manufacturer s instructions. 15. Ditto as last but on nine holes course as winter teeing areas. 16. Include for the preparation, as specified, of winter grass teeing areas and maintenance during use. 9. Additional Tree Provision Milton Keynes Council Page 25 of 25 January 2013