Flying of Flags under Council s Care and Control

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1 Flying of Flags under Council s Care and Control This procedure, Flying of Flags under Council s Care and Control, was approved by Council on 21 August Purpose The purpose of this procedure is to: 1. Identify the protocols used for flying flags under Council s care and control. 2. Provide operational guidelines for flying flags under council s care and control. 3. Identify flag pole locations (illuminated and non-illuminated) and the flags flown at each site. 4. Provide guidelines for identifying new site locations for the erection of a flag pole. 5. Identify Council Departments authorised to implement flag protocols in accordance with this procedure. 2. Background information Council adopted the protocols outlined in the Australian Flags Booklet, Commonwealth of Australia This procedure incorporates the decision of Council made on 1 August 2006 as follows: That Council approves the installation of illuminated flagpoles for the purpose of permanently flying the Aboriginal flag alongside the Australian National flag and the City of Onkaparinga Flag at the Principal Office, Noarlunga Centre; the Field Operations Centre, Seaford Meadows; and in the Port Noarlunga area, either on one of the roundabouts or near Sauerbier House. That Council note that options for flying the Aboriginal flag will be incorporated into investigations currently underway for developing gateways into the Council area. 1

2 3. Protocols 3.1 Protocols and use of the Australian National Flag Protocols for flying the Australian National Flag including flying the flag at half mast is provided in attachment 1 (developed in accordance with the Australian Flags Booklet, Commonwealth of Australia 2006). The Commonwealth Flag Officer from the Department of Prime Minister and Cabinet advises that the Australian National flag may be used for commercial or advertising purposes without formal permission, subject to published guidelines. 3.2 Protocols and use of the Aboriginal and Torres Strait Islander Flags The Australian Aboriginal flag was proclaimed as a flag of Australia under Section 5 of the Flags Act 1953 (14 July 1995). Mr Harold Thomas, an Aboriginal elder was later recognised as the designer of the Aboriginal Flag by the Federal Court and was given a backdated copyright to the design in In 1998 Mr Thomas awarded an exclusive licence for the manufacture and marketing of Aboriginal flags, banners and bunting to Carrol and Richardson Flags. The Australian Aboriginal flag is not a privately controlled and commercialised product it is a proclaimed flag of Australia that differs from other flags of Australia in that the individual holder of the copyright of the design is recognised. Any commercial use of the Australian Aboriginal flag would be subject to the restrictions imposed by the Harold Thomas copyright and licence agreement. Council has endorsed the flying of the Aboriginal flag and the Torres Strait Islander Flag at selected sites within the City as part of the Kaurna Tappa Iri Regional Agreement and as a symbol of recognition and respect for Aboriginal culture (adopted by Council on 19/07/05). The permanent flying of the Aboriginal flag at Pt Noarlunga is particularly important given the Kaurna heritage significance of this location. As well as the Aboriginal Flag the Torres Strait Islander Flag will replace the City of Onkaparinga flag at the Council building at Noarlunga and the Field Operations Centre at Seaford Meadows during NAIDOC and Reconciliation weeks. 4. City of Onkaparinga Operating procedure Please note for the purpose of ensuring the correct positioning of the Australian National Flag and for ceremonial occasions the front of the Council building is identified as the entrance from Hannah Road. 2

3 4.1 Flags to be flown at designated locations (Illuminated flagpoles) Refer attachment 2 for a list of special days of commemoration for flying flags Key flag pole sites (a) The principal Council building at Noarlunga and the Field Operations Centre at Seaford Meadows These locations are provided with three flagpoles and will fly the Australian National flag, the Australian Aboriginal flag and the City of Onkaparinga flag on a permanent basis. During Reconciliation week and NAIDOC week the Torres Strait Islander flag will replace the City of Onkaparinga flag. During United Nations Day the United Nations flag will replace the City of Onkaparinga flag Other flag pole sites The Australian National flag will be flown permanently at the locations listed below. Refer to Attachment 2 for a list of special days identified for commemoration. (a) War Memorial Main South Road Morphett Vale (Eternal flame site) (b) (c) (d) (e) The Eternal Flame site will fly the National Australian flag. Three additional flag poles at this site are erected for the sole purpose of flying flags of the three armed forces navy, army and airforce during ceremonial occasions. Beach road/esplanade Christies Beach Australian National flag. Blacks Road roundabout, Flagstaff Hill Australian National flag. Coromandel Valley War Memorial, Coromandel Community Centre, Main Road, Coromandel Valley Australian National flag. Pt Noarlunga township (on two roundabouts) Australian National flag and Australian Aboriginal flag on one Roundabout and the Australian National Flag to fly alone on the other roundabout. 3

4 (f) Keane War Memorial Bishops Hill Road, O Halloran Hill Australian National flag. (g) Grand Blvd Seaford Australian National flag. 4.2 Flags flown at Council non-illuminated flagpoles Where Council has one non-illuminated flagpole at various sites the City of Onkaparinga flag is generally flown. Note - the National Australian flag may only be flown at night when illuminated. 4.3 Special dates when flags are to be flown (including at half mast) Refer Attachement 2 for a list of special days of commemoration for the flying of flags including when flags should be flown at half mast. The Protocol Unit of the Department of Premier and Cabinet s Office provides Notices to Council when all flags must be flown at half mast. This is carried out at all illuminated flag pole locations where the Australian National Flag is flown as identified in this procedure. Where the Protocol Unit provides some flexibility for action Council will service key flag pole sites at the Principal Office at Noarlunga and the Field Operations Centre at Seaford Meadows as a minimal. When lowering the Australian National flag from a half-mast position, it should first be raised briefly to the peak, then lowered ceremoniously. When flying the Australian National Flag with other flags, all flags in the set should be flown at half-mast. The Australian National Flag should be raised first and lowered last. The following dates of mourning where flags are flown at half mast are identified below: 11 November Remembrance Day Flags should be flown at the peak from 8am to 10.30am, at half-mast from 10.30am to 11.02am and moved back at the peak from 11.02am until the usual time for closure of business. 25 April Anzac Day Australian National Flag to be flown at half-mast till noon then at the peak until the usual time for closure of business. 4

5 On the death of a local citizen who has made a significant contribution to the community (at the discretion of the Chief Executive Officer). The Governance unit will advise the appropriate officers when this protocol applies. Additional Notices received by fax from the Protocol Unit of the Department of Premier and Cabinet that request that flags must be flown at half-mast eg death of a member of the royal family, death of the Governor-General, death of a distinguished Australian citizen etc will be carried out at all sites as identified in this document. Where some flexibility exists within the request Council will action at its key flagpole sites (Council building at Noarlunga and the Field Operations Centre site). The flag is generally flown from the time of announcement of the death up to and including the funeral or as advised. The City of Onkaparinga flag may be flown at half-mast for a deceased employee, Councillor, Local State or Federal MP or community leader (at the discretion of the Chief Executive Officer). The Governance Unit will advise the appropriate officers when this protocol applies. 4.4 Other occasions where the flag is displayed The Council conducts flagraising ceremonies at each of its Australia Day breakfast locations geographically spread across the City. The National Australian flag and the State flag are displayed in the Council Chamber for Council meetings. The Australian National Flag is displayed at all citizenship ceremonies to promote greater public awareness of its national symbol. 4.5 Care and control of flag pole/flag The City Services Department (Parks and Property section) is responsible for the control of all flags under Council s care and control with the exception of community centres owned by Council, which is the responsibility of the Centre. Flags flown under Council s care and control should never be flown when in damaged, faded or dilapidated condition. The care and control of the flag pole/flag on joint use facilities, non-council owned buildings are the responsibility of the building owner. Council s flag procedure is a suggested basis on which to encourage the owner to determine their policy. Questions regarding protocol should be directed to the Governance Advisor, or the Group Manager Governance, Governance Unit. 5

6 4.6 Flying flags of other Countries Council may consider flying the national flags of other countries during Council sanctioned visits by dignitaries of the country at the discretion of the Chief Executive Officer and the Mayor. The Governance Unit will advise the appropriate officers when this protocol applies. 4.7 Guidelines for identifying the suitability of new sites for flying flags or banners Requests for additional illuminated flag pole sites should be directed to Manager Maintenance (Daryl Sowerby). The location of new illuminated flag pole sites should be provided to the Governance Advisor, Governance Unit in order to update the Procedure. Flags are used in Australia to demonstrate our national identity. Consider its use on public buildings for patriotic ceremonies and at public occasions. Flags increase the dynamism of the streetscape by providing colour and movement and is a highly visible element in the streetscape. In the case of the Australian Aboriginal flag consider its use to convey information about the community eg historical significance etc. Provide a sense of place to various precincts. All community centres and Council owned libraries may be offered the option of a flagpole to be managed by the centre. The care and control of the flag pole/flag on joint use facilities, non-council owned buildings are the responsibility of the building owner. Council s flag procedure is a suggested basis on which to encourage the owner to determine their policy. War Memorials. Gateways to the City of Onkaparinga. Options for flying the Australian Aboriginal flag are incorporated into investigations for developing gateways into the Council area - refer to the Kaurna Tappa Iri Regional Agreement Events that promote issues of community or cultural significance. The resource implications of servicing flags on roundabouts and reserves should be considered. Many dates during the year the flag is required to be flown at half mast eg Anzac Day, Remembrance Day and other days of mourning. This requires a high level of resources generally on public holidays to lower the flag at specific times of day at all flag pole locations across the City. Locating flags 6

7 5. References on buildings may be a more cost effective option if the occupiers can assist with this role. The Australian Flags booklet Commonwealth of Australia 2006, Department of the Prime Minister and Cabinet. Department of the Premier and Cabinet. Resolutions of Council (1 August 2006). Kaurna Tappa Iri Regional Agreement Attachments Attachment 1: Attachment 2: Protocol for flying flags Special days for flying flags Responsible officer(s)/department(s): Approving authority: Author: Deb Blagrove, Governance Unit Jeff Tate, Chief Executive Officer Penny Moore, Group Manager Governance Corporate and Civic Committee Next review: December 2010 Date(s) of previous review(s): Adopted by Council on 19 June 2001 Reviewed: 24 April 2002 Adopted by Council 21 August 2007 Dataworks number: City of Onkaparinga PO Box 1 NOARLUNGA CENTRE SA 5168 Telephone: Website: 7

8 Attachment 1 Protocol for flying the Australian National Flag The Australian National flag should only to be flown at night if illuminated. Order of precedence Australian National flag; national flag of other nations, state and territory flags, other Australian flags prescribed by the Flags Act 1953 eg Australian Aboriginal flag and Torres Strait Islander flag, ensigns and pennants When flying the Australian National flag and any other flags in a line of flagpoles the Australian National flag should always be flown on the far left of a person facing the flags. The placement of other flags after the National Australian flag is generally determined by the number of people they represent within the City. When flying the Australian national flag with other flags in a line of flagpoles, the order of the flags should follow the rules of precedence eg the Australian National flag should always be flown on the far left of a person facing the flags, or in the centre where there are three flag poles and the centre pole is higher. Note that no other flag should be flown above a national flag. In a semi-circle of flags, the Australian National flag should be in the centre. The flag should not be allowed to fall or lie on the ground. The flag should not be used to cover a statue, monument or plaque for an unveiling ceremony; to cover a table or seat; or to mask boxes etc. The flag should not be flown when in damaged, faded or dilapidated condition. The flag should not normally be flown in a position inferior to that of any other flag or ensign. The flag should not be smaller than that of any other flag or ensign. The flag should be raised briskly and lowered ceremoniously. The flag should always be flown aloft and free as close as possible to the top of the flag mast, with the rope tightly secured. The flag should be raised no earlier than first light and should be lowered no later than dusk. Two flags should not be flown from the same flagpole. The flag should not be flown upside down, not even as a signal of distress. 8

9 Protocol for Flying of the Australian National Flag at half-mast Flags are flown in the half-mast position as a sign of mourning. When flying the Australian National Flag with other flags, all flags in the set should be flown at half-mast. The Australian National Flag should be raised first and lowered last. To bring the flag to the half-mast position, the flag must first be raised to the top of the mast (the peak ) then immediately lowered slowly to the half-mast position. An acceptable position would be when the top of the flag is a third of the distance down from the top of the flagpole. When lowering the flag from a half-mast position, it should first be briefly raised to the peak, then be lowered ceremoniously. Under no circumstances should a flag be flown at half-mast at night, whether or not the flag is illuminated. 9

10 Attachment 2 Special days for flying flags The following days of commemoration are identified below: 1 January Anniversary of the establishment of the Commonwealth of Australia. 26 January Australia Day. Second Monday in March Commonwealth Day. 21 March Harmony Day. 25 April Anzac Day flags are flown at half-mast until noon then at the peak until the usual time for closure of business. 27 May to 3 June National Reconciliation Week (note that the Aboriginal Torres Strait Islander flag to replace the City of Onkaparinga flag at the Noarlunga building and the Field Operations site) The National Australia Day Flag and the Aboriginal Flag to fly as usual. Second Monday in June Celebrated as the Queen s birthday. Nominated week in July NAIDOC Week (flags flown as identified above for Reconciliation week). 3 September Australian National Flag Day. 17 September Citizenship Day. 24 October United Nations Day (replace the City of Onkaparinga Flag with the United Nations Flag) at Noarlunga building and Field Operations Centre at Seaford Meadows. 11 November Remembrance Day Flags are flown at half mast from 10.30am to 11.02am. At locations where there is only one flagpole the Australian National flag should not be replaced with any other flag. Additional notices from the Protocol Unit from the Department of Premier and Cabinet s Office that request that all flags be flown at half mast will also be carried out. Where the Protocol Unit allows some flexibility for action, Council may service key flag pole sites only (as identified in item 4.1.1). 10

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