Health &Safety Policy HS803

Transcription

1 Health &Safety Policy HS803

2 HSP 1.1 page 1 of 1 Introduction Issue: 03 Date: Jul 18 The purpose of this Health and Safety Policy is to define the health and safety management system of Bayanix (herein after referred to as the company) and will ensure compliance with the requirements of the Health and Safety at Work Act 1974 section 2(3). Essentially it consists of the company health and safety policy statement, organisation and arrangements for ensuring that the policy objectives are implemented. The overriding aim of the company is to protect employees and non-employees from the risk of injury or ill-health arising from our work activities. In doing so, we will comply with our legal obligations and ensure that employees and non-employees also discharge duties placed on them. The objectives of this Health and Safety Policy are to: Provide a framework for the effective management of health and safety at work. Detail the company s position with respect to the health and safety of employees and nonemployees who may be affected by our work activities. Detail the company s organisation and procedures for ensuring that the policy objectives are met. Provide the means of monitoring the effectiveness of the health and safety management system. It is a legal requirement that an organisation s health & safety policy is reviewed on a regular basis, in order that it remains current and valid. It is the policy of the Company that our own health & safety policy is reviewed on at least an annual basis, and more frequently where circumstances (legislation or process changes, for example) require it.

3 HSP 1.2 page 1 of 1 Document Control Issue: 03 Date: July 2018 In order to ensure that this manual contains the most up to date information with respect to this company s health and safety management system, a record will be kept of the status of information, including any amendments. Policy Ref. HSP 1.1 HSP 1.2 HSP 1.3 HSP 1.4 HSP 1.5 HSP 1.6 HSP 2.0 HSP 2.1 HSP 2.2 HSP 2.3 HSP 2.4 HSP 2.5 HSP 2.6 HSP 2.7 HSP 2.8 HSP 2.9 HSP 2.10 HSP 2.11 HSP 2.12 HSP 2.13 HSP 2.14 HSP 2.15 HSP 2.16 Section Title Introduction Document Control Health and safety Policy statement Organisation for safety Channels of communication and consultation Auditing and reviewing CDM Accident reporting and investigation Asbestos. Substances Hazardous to Health Contractor management Display screen equipment Electrical safety. Equipment safety Fire safety and emergencies First aid Lone working Manual handling Noise Personal protective equipment Pregnancy. Slips, trips and falls. Stress at work

4 HSP 2.17 HSP 2.18 HSP 2.19 HSP 2.20 HSP 2.21 HSP 2.22 HSP 2.23 HSP 2.24 HSP 2.25 HSP 2.26 HSP 2.27 Training. Driver Safety Violence at Work Working at Height Drugs and Alcohol Welfare Facilities Smoke-free Environment Confined Space Working with the public Vibration Migrant and Illiterate workers This document was reviewed by Sarah Parry on the 20/06/2018 to confirm that the policy/procedures remain valid in line with current legislation and guidance. Issue dates applied to the policy sections will be updated when the original content is no longer valid. Signature: Date: July 2018

5 HSP 1.3 Health & Safety Policy Statement Issue: 03 Date: Jul 18 Bayanix will ensure that, so far as is reasonably practicable, the health, safety and welfare of all our employees and that of any other persons who may be affected by our work activities. We recognise that occupational health and safety forms an integral part of our business and acknowledge that the health and safety of employees and non-employees is of paramount importance. We are committed to effectively managing health and safety risks arising from our work activities and complying with our legal obligations. In particular, we will ensure, so far as is reasonably practicable, that: * Adequate financial and operational resources are made available for managing health and safety risks. * Plant and safe systems of work are provided and maintained that are safe and without risks to health. * Arrangements are in place for safety and absence of risks to health in connection with the use, handling, storage and transport of articles and substances. * Such information, instruction, training and supervision as is necessary, is provided for the health and safety at work of employees. * The place of work under our control is maintained in a safe condition and that the means of access to and egress from it, are provided and maintained in a safe condition without risks to health. * The working environment is provided and maintained so that it is safe, without risk to health and adequate with respect to facilities and arrangements for the welfare of employees. * This policy will be reviewed annually and all significant updates will be brought to the attention of employees. We firmly believe that the success of this policy relies on the full co-operation of all employees; therefore, we will ensure that it is brought to their notice. It is our intention for the Health & Safety Department to regularly review this policy to take account of any significant changes in the company s operations. Neal Bailey Director Date 01/07/2018

6 HSP 1.4 Organisation for Safety Issue: 03 Date: Jul 18 Bayanix will ensure that the objectives outlined in the health and safety policy statement are achieved, this section describes the company organisation for safety, including the responsibilities of individuals at all levels of the organisation. RESPONSIBILITIES OF DIRECTORS: Take overall responsibility for establishing the health and safety policy and ensuring that it is implemented. Planning and coordinating the implementation of effective health and safety management. Measuring performance by means of suitable monitoring of health and safety standards. Reviewing performance with respect to health and safety. Ensure that the policy and any subsequent revisions to legislation are brought to the attention of all employees. Allocate suitable resources to enable the policy objectives to be achieved and recommendations on how to improve working conditions. Establish an organisational structure capable of managing health and safety risks effectively. Where responsibility for health and safety is delegated to managers and/or employees, to ensure that they are provided with such information, instructions, training and supervision as is necessary. Ensure systems for the health, safety and welfare standards within the organisation are in place. Actively promote a positive approach to health and safety in the workplace by adhering to safe working practices and encouraging others to do the same. Set a good personal example at all times in matters in relation to health and safety. Ensure that all sub-contractors employed by the company produce their own Health and Safety Policies (where applicable) and agree to conform to this Company's Health and Safety Policy and Safety Management Rules and Requirements whilst on company sites. Maintain contact with official and professional body s e.g. HSE, Local Authorities, Fire Authorities, Royal Society for the Prevention of Accidents, British Safety Council, Institution of Occupational Safety and Health etc. Carry out a full investigation (supported by the Health & Safety Advisor) of any accident/incident involving a member of staff under their control or a visitor/member of the public affected by their work activity. Inform the HSE of all notifiable accidents. Assist the Company s Safety Advisor to investigate notifiable accidents or dangerous occurrences and recommend means of preventing reoccurrence. Supervise the recording and analysis of information on injuries and ill-health, assess accident trends and review overall safety performance. Ensure relevant authorities are notified as required by specific Policy Sections, e.g. Underground & Overhead Services, Explosives, Demolition, etc.

7 HSP 1.4 Organisation for Safety Issue: 03 Date: Jul 18 RESPONSIBILITIES OF MANAGERS Understand the Company Policy for Health and Safety and ensure that it is readily available on each site. Plan all works in accordance with its requirements and ensure that it is regularly examined to establish if improvements or additions should be made. Determine at the planning stage: - o o o o The most appropriate order and method of working. The allocation of responsibilities to each level of staff. The welfare facilities and fire precautions required. Any particular training or instruction required for personnel. Provide written instructions in unusual situations not covered by Company Policy, to establish working methods and sequences, outline potential hazards at each stage and indicate precautions to be adopted. This requires the preparation of written assessments as required under the Control Substances Hazardous to Health Regulations 2002, Noise at Work Regulations 2005, Manual Handling Regulations 1992 and the Management of Health and Safety at Work Regulations Make them available to the Site Supervisor and discuss them fully. Ensure, as far as is reasonably practicable, that work, once started: - Is carried out as planned and that account is taken of changing or unforeseen conditions as work proceeds and update the written assessments as necessary. Is carried out in accordance with appropriate statutory requirements. Ensure the compliance with this Policy of all personnel or organisations not directly employed by the company but who attend company premises and sites. Reprimand any member of site supervisory staff and Sub-contractors for failing to discharge safety responsibilities satisfactorily. Take appropriate action when notified of disregard on site of the Safety Advisor s advice. Ensure that (when required) the Health and Safety Folder is available and maintained up to date and that applicable statutory notices are displayed on site. Set a good personal example at all times in matters in relation to health and safety.

8 HSP 1.4 Organisation for Safety Issue: 03 Date: Jul 18 RESPONSIBILITIES OF HEALTH AND SAFETY ADVISOR Comply with the requirements of the health and safety policy at all times. Ensure all staff under their control has received all the necessary training to enable them to carry out their job safely and without risk to their health. Co-ordinate the implementation of the health and safety policy in relation to work activities and the work areas under the management control. Prepare and maintain risk assessments, method statements and safe systems of work to cover all significant risks and hazards associated with the work undertaken by their department. Discharge any responsibilities for health and safety delegated to him/her in accordance with information, instruction and training provided. Actively promote a positive approach to health and safety in the workplace by adhering to safe working practices and encouraging others to the same. Carry out regular and systematic site safety inspections, recommending any improvements to senior management The company s Safety Advisor shall, wherever possible, be accompanied by the Site Supervisor or his delegate when making his inspections. They will keep and analyse site inspection reports and, on his return visit to site, concentrate on weaknesses that have become evident from such reports. The company s Safety Advisor has the authority to and will stop a job if, in his opinion, the place, condition or method of work is dangerous. Actively discourage horseplay and unsafe working practices by means of formal reprimands if necessary. The safety officer will carry out full accident /incident investigations in conjunction with the injured parties line manager. The safety officer will report to the Incident Contact Centre or the Enforcing Authority any reportable injuries, diseases and dangerous occurrences.

9 HSP 1.4 Organisation for Safety Issue: 03 Date: Jul 18 RESPONSIBILITIES OF CONTRACTS MANAGER Understand the company's Policy for Health and Safety and administer its day to day practicalities. Appreciate the responsibility allocated to each level of staff throughout their department. Ensure that all works are planned in accordance with its requirements and ensure that it is regularly examined to establish if improvements or additions should be made. Have a wide knowledge of the requirements of relevant legislation. Allocating adequate resources to cover working methods and welfare facilities Ensure that all staff carry out their work to the required standards as laid down in this Company policy. Take disciplinary action against those who fail to work to the required standards of Health and Safety. Set a good personal example at all times in matters in relation to health and safety. RESPONSIBILITIES OF SITE SUPERVISOR: As the appointed site safety supervisor, they should read and understand the Company Safety Policy for Health & Safety and ensure that it is brought to the notice of all employees, particularly new starters Carry out all work in accordance with its requirements and bring to the notice of the Contracts Manager any improvements or additions which are considered necessary. Know the requirements of relevant legislation and ensure that they are observed on site. Organise sites so that work is carried out to the required standards with minimum risk to employees, sub-contractors and the public. Implement arrangements with sub-contractors and others on site to avoid confusion about areas of responsibility for Health, Safety and Welfare. Plan for and maintain a tidy site and ensure that all means of access are free from obstruction and that all operatives use the designated access ways. Ensure as far as possible the exclusion of children and other unauthorised persons from site. Ensure that registers, records and reports are properly completed and maintained up to date and that they are kept in a safe place. Ensure that copies of regulations are available on site and that statutory notices are prominently displayed. Where necessary, issue written instructions setting out the method of work. Ensure that all hazardous materials on site are properly marked, used and stored, as outlined in the COSHH assessments. Ensure that a "competent person is appointed to make the necessary inspections of scaffolding, excavations, plant, etc., have sufficient knowledge and experience to evaluate all aspects of safety relating to the item being inspected. Ensure that sub-contractors under your control are aware of their responsibilities for safe working and that they are not required or permitted to take unnecessary risks. Stop any work if you consider that there is an imminent risk of serious injury to any person.

10 HSP 1.4 Organisation for Safety Issue: 03 Date: Jul 18 RESPONSIBILITIES OF SITE MANAGERS Arrange delivery and safe stacking of materials to avoid or reduce double handling and ensure that off-loading and stacking is carried out in a safe manner Ensure that all information available relating to underground services on the site is obtained and is available on site and that services are located marked and plotted accurately before excavation work starts. Do not allow mechanical excavation within limits of the underground service laid down by the services authority and Company Policy. Protect all overhead services in accordance with the service authorities recommendations and Company Policy before work starts. Ensure that all plant and machinery has been tested at the statutory intervals and is not brought onto site, by anyone, including sub-contractors, without the appropriate certificated proof of testing. Ensure that only trained operatives are allowed to use items of plant or machinery on site. The Site Supervisor shall also ensure that every operative using such machinery holds an appropriate valid certificate of competence. Check that all machinery and plant on site, including power and hand tools, are maintained in good condition and that all temporary electrical equipment is not generated at more than 110 volts. Ensure that all portable electrical equipment is tested and tagged, by a competent and that no electrical equipment is brought onto site, by anyone, including sub-contractors, without the appropriate proof of testing. Ensure that adequate and suitable supplies of protective clothing and equipment are maintained on site, and that it is issued when required and that a register of the PPE issued is maintained. Ensure that appropriate and adequate safety notices are displayed on site. Ensure that first aiders or appointed persons and adequate first-aid facilities, as required by Health and Safety (First Aid) Regulations 1981, are on site and that all persons on site are advised of their location and procedure for receiving treatment for injuries. Ensure that any accident on site which results in an injury to any person (not just employees) and/or damage to plant, equipment or premises is reported in accordance with Company Policy. Ensure that details of emergency services and the nearest hospital are available and displayed on site. Co-operate with the company s Safety Advisor. Ask for advice as necessary before commencing new methods of work or potentially hazardous operations Ensure that adequate fire precautions and equipment are provided for site offices and welfare facilities and that any flammable liquids or liquefied petroleum gases are stored and used safely. Liaise when necessary with the Fire Brigade on fire prevention.

11 HSP 1.4 Organisation for Safety Issue: 03 Date: Jul 18 RESPONSIBILITIES OF SITE EMPLOYEES & LABOUR ONLY CONTRACTORS: Ensure that they have read and understood the Company Health and Safety Policy and carry out your work in accordance with its requirements. Use the correct tools and equipment for the job and keep tools in good condition. To provide evidence that all plant, equipment, articles and substances, required to be used whilst on the client s site are safe and without risk to health. If necessary, to provide copies of certificates of testing, inspection and examination and copies of risk assessments. Report immediately to your Supervisor any defects in plant or equipment. Ensure protective clothing is worn in line with site requirements. Work in a safe manner at all times. Do not take unnecessary risks which could endanger yourself or others. Do not use plant or equipment for work for which it was not intended, or if you are not trained or experienced to use it. Warn other employees, particularly new employees and young people, of particular known hazards and where need be suggest safer methods of working. Suitable welfare facilities and first-aid equipment in accordance with the relevant Regulations must be provided by Sub-contractors for their employees, unless arrangements have been made for sub contractors' employees to have the use of this Company's facilities. Sub-contractors will be required to prove, when appropriate, that at least one of their workforce on site is a suitably trained first aider. To provide any method statements, risk assessments and safe systems of work or any other relevant health and safety documentation required for the work to be completed safely. It is the policy of this Company that all operatives, sub-contractors, visitors, etc. on the Company's sites will wear safety helmets at all times other than in areas specifically designated 'No risk' areas by the Site Foreman. Sub-contractors will be required to provide and wear and/or use all appropriate items of protective clothing and equipment required for the process in which they are engaged. To provide adequate levels of supervision for the duration of the work. Do not play dangerous practical jokes or "horseplay" on site. Ensure that others cannot be harmed by your actions or omissions and report to your Supervisor any person seen abusing welfare facilities. Report any injury to yourself which results from an accident at work, even if the injury does not stop you working.

12 HSP 1.4 Organisation for Safety Issue: 03 Date: Jul 18 Operatives working in occupied buildings Take particular care not to create unsafe conditions in occupied buildings which could cause injuries to the occupants e.g. trailing electrical leads across stairways, materials left on stairways or in doorways, sharp tools left on floors, working behind a closed door If you are required to work at height, ensure that all correct access equipment is available and used carefully If any potentially hazardous materials are being used, refer to the COSHH assessment and take particular care with ventilation requirements and ensure that the occupants are not adversely affected by the substance. Use the appropriate protective equipment for the work involved and ensure that the working area is kept clean and all debris is cleared away regularly, at the end of each working session and on completion of the work.

13 HSP 1.4 Organisation for Safety Issue: 03 Date: Jul 18 RESPONSIBILITIES OF OFFICE STAFF: Take reasonable care for the health and safety of himself/herself and of other persons who may be affected by his/her acts or omissions at work. Co-ordinate with the employer, so far as is necessary to enable the employer to comply with his/her duties under health and safety law and the company policy. Not to intentionally or recklessly interfere with, or misuse anything, provided for the purposes of health, safety and welfare. Do not try to use, repair or maintain any office equipment or machinery for which you have not received full instructions or training Work in a safe manner and use any machinery, equipment, dangerous substances, and personal protective equipment in accordance with any relevant information, instruction and training provided. Inform his/her manager of any health and safety hazards or defects they become aware of and that housekeeping is kept clean and safe for yourself and others. Do not lift or move, on your own, articles or materials that are heavy and likely to cause injury. Report all accidents/incidents and near misses via the appropriate means to their line manager. Familiarise himself/herself with the company health and safety policy and comply with its requirements at all times, including First aid and Fire Safety. RESPONSIBILITIES OF VISITORS: Sign-in on arrival and issued with a visitor s badge that must clearly visible at all times; and on leaving sign out handing back the badge they were issued. Take reasonable care for the health and safety of himself/herself and of other persons who may be affected by his/her acts or omissions. Co-operate with their host contact within the organisation and follow any safety instructions that have been given. Not to intentionally or recklessly interfere with or misuse anything provided in the interest of health, safety or welfare. Be aware of, and understand fully the company s evacuation procedure in the event of an emergency. Required to wear any personal protective equipment deemed necessary for their visit.

14 HSP 1.4 Organisation for Safety Issue: 03 Date: Jul 18 RESPONSIBILITIES OF HEALTH AND SAFETY ADVISOR: Bradley Environmental Consultancy Limited (BECL) are a health and safety consultancy who are employed by the company to provide competent health and safety advice and assistance when requested to do so by the company. The following services are provided as part of this service: Provide assistance and guidance in the production of any method statements, risk assessments and safe systems of work or any other relevant health and safety documentation required for the work to be completed. Assistance with the company in producing the company health and safety policy and procedures. Assist the company to identify the risks and hazards associated with the companies work activities and the assisted production of relevant health and safety documentation i.e. risk assessments, method statements and safe systems of work. Assist in the provision of any identified information, instruction and training. Monitoring the effectiveness of the company s health and safety management systems by carrying out site and management audits and monitoring accident and incident statistics and investigating such accidents and incidents.

15 HSP 1.5 Channels of Communication & Consultation Issue: 03 Date: Jul 18 Bayanix will ensure that the employees will be provided with information, instruction, training and supervision as appropriate to enable them to work safely. A copy of the health and safety policy statement will be made available to each employee, together with any significant findings of risk assessments that affect their work. Regular meetings will be held between the director(s), manager(s) and employees or their representative(s) to discuss health and safety matters that may arise from time to time. Additionally, any relevant information on such matters will be directly communicated to employees by safety officer(s), on an on-going basis. In return, employees may discuss health and safety matters with the director(s) and/or their immediate manager on an on-going basis and must report any health and safety hazards, defects or matters causing concern. Any relevant information concerning health and safety matters will be brought to the attention of any other persons who may be affected by our work activities, as appropriate. Tendering and Planning At planning stage the requirements of this Company Policy must be taken into account. Any aspects of work not covered by this Policy must be identified and planned by the Company in conjunction with advice from the Company s Health and Safety Advisor and written procedures defined. If necessary pre-contract meetings will be held and any specific Safety matters discussed. Written method statements and programs will be prepared taking into account Health & Safety requirements and defining specific procedures as necessary. Suppliers The following paragraph will be inserted on all orders to suppliers or hire companies providing any article or substance for use at work. "This order is conditional on the Supplier complying with the duties imposed on it by the Health & Safety at Work etc. Act 1974 (in particular reference to Section 2) and all applicable product safety regulations. Test certificates in relation to any test or examination carried out in respect of goods supplied and full instructions for the safe use of the article or substance must be provided by you to this Company." Joint Consultation In accordance with the Safety Representatives and Safety Committee Regulations 1997 and the Codes of Practice and Guidance Notes relating to these regulations, every facility will be afforded to officially appointed Safety Representatives and Committees.

16 HSP 1.6 Auditing & Reviewing Issue: 03 Date: Jul 18 Bayanix will ensure that regular auditing of employees adherence to health and safety procedures will be conducted and an annual review of the findings will be undertaken in order to assess performance in relation to Bayanix policy. Monitoring Policy Employees are encouraged to bring to the attention of their immediate Manager, any areas where in their opinion, this policy appears inadequate. All such comments will be passed to the directors for their consideration and review. A prerequisite of effective health and safety plans and objectives is that they should be SMART, i.e.: Specific; Measurable; Attainable; Realistic/Relevant; and Time bound. Bayanix ensure that reactive and proactive monitoring is incorporated in work activities, so we are constantly reviewing processes and work on areas where the need for improvement has been highlighted. Reactive monitoring arrangements include systems to identify and report: Injuries and work-related ill health; Other losses such as damage to property; Incidents, including those with the potential to cause injury, ill health or loss; Hazards and faults; and Weaknesses or omissions in performance standards and systems; Enforcement action by HSE or Local Authorities. Proactive monitoring arrangements that can be used are: Safety Audits - Thorough, systematic and critical examination of systems and procedures Workplace Inspections - Physical inspection of the workplace or aspects of the workplace Safety Surveys - Detailed investigation of one aspect of the workplace Safety Tours - Brief examination of one or more aspect of the workplace Safety Sampling - Inspection limited to a specific area or aspect of the workplace E.g. fire doors This policy and arrangements will be reviewed on at least an annual basis, provision will also be made to undertake a review in the event of the introduction of new, or the amendment of existing legislation, codes of practice or guidance notes.

17 HSP 1.6 Auditing & Reviewing Issue: 03 Date: Jul 1 An audit is conducted by our external consultants on annual basis, this is where they look into our health and safety function as a whole and ensure we are compliant with all up to date legislation and ideally best practice. From this we are advised of action to take to bring ourselves in line with legislation. Current amendments will be displayed as red text to assist personnel to identify changes in Company policy. Upon subsequent reviews (at least annually or sooner), previous amendments will revert to mono text so that they become integral to the policy and allow for further changes to standout in red.

18 Construction Design and Management HSP 2.0 Issue: 03 Date: Jul 18 Principal Contractor Bayanix recognise that good management of health and safety on site is crucial to the successful delivery of a construction project. Our key duty as a principal contractor is to properly plan, manage and co-ordinate work during the construction phase in order to ensure that the risks are properly controlled. Bayanix are also aware that we must also comply with the duties placed on all contractors under the Construction, Design and Management Regulations revised The management of health and safety will be incorporated into the wider management of our project delivery. As we recognize this is good business practice as well as being helpful for health and safety purposes. Where employed as Principal Contractor as defined by The Construction Design and Management Regulations revised 2015, Bayanix will:- plan, manage, monitor and coordinate the entire construction phase take account of the health and safety risks to everyone affected by the work (including members of the public), in planning and managing the measures needed to control them liaise with the client and principal designer for the duration of the project to ensure that all risks are effectively managed prepare a written construction phase plan PDF before the construction phase begins, implement, and then regularly review and revise it to make sure it remains fit for purpose have ongoing arrangements in place for managing health and safety throughout the construction phase consult and engage with workers about their health, safety and welfare ensure suitable welfare facilities are provided from the start and maintained throughout the construction phase check that anyone they appoint has the skills, knowledge, experience and, where relevant, the organisational capability to carry out their work safely and without risk to health ensure all workers have site-specific inductions, and any further information and training they need take steps to prevent unauthorised access to the site liaise with the principal designer to share any information relevant to the planning, management, monitoring and coordination of the pre-construction phase

19 Construction Design and Management HSP 2.0 Issue: 03 Date: Jul 18 Contractors Bayanix recognize that acting as contractors and carrying out the actually construction work that our employees are most at risk of injury and ill health, and that we have a key role to play, in co-operation with the principal contractor, in planning and managing the work to ensure that risks are properly controlled. The key to ensuring that the sites where we carry out work is a safe and healthy place to work, is the proper co-ordination of the work, underpinned by good communication and cooperation between all those involved. Bayanix are aware that anyone who directly employs, engages construction workers or controls or manages construction work is a contractor for the purposes of these Regulations and that the duties on contractors apply whether the workers are employees or self-employed and to agency workers without distinction. Where employed as a Contractor as defined by The Construction Design and Management

20 Construction Design and Management HSP 2 page 2 of 2 Issue: 03 Date: Jul 18 Regulations revised 2015, Bayanix will: - plan, manage, monitor and coordinate the entire construction phase take account of the health and safety risks to everyone affected by the work (including members of the public), in planning and managing the measures needed to control them liaise with the client and principal designer for the duration of the project to ensure that all risks are effectively managed prepare a written construction phase plan before the construction phase begins, implement, and then regularly review and revise it to make sure it remains fit for purpose have ongoing arrangements in place for managing health and safety throughout the construction phase consult and engage with workers about their health, safety and welfare ensure suitable welfare facilities are provided from the start and maintained throughout the construction phase check that anyone they appoint has the skills, knowledge, experience and, where relevant, the organisational capability to carry out their work safely and without risk to health ensure all workers have site-specific inductions, and any further information and training they need take steps to prevent unauthorised access to the site liaise with the principal designer to share any information relevant to the planning, management, monitoring and coordination of the pre-construction phase

21 HSP 2.1 Accident Reporting & Investigation Issue: 03 Date: Jul 18 Policy Bayanix will ensure, so far as is reasonably practicable, that: Arrangements are in place for all accidents and incidents to be reported. Where injuries, diseases and dangerous occurrences are reportable, we will report these to the Incident Contact Centre or the Enforcing Authority directly, in-line with the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) All relevant information is recorded in the Accident Book. Employees and non-employees are aware of the procedures to follow in the event of an accident or incident. Procedure Employees will be provided with information, instruction and training on the action to be taken in event of an accident, incident or occupational disease including arrangements for reporting to their manager. Non-employees such as visitors and contractors should report to their host contact. If an employee is at work but working away from the office premises or working outside normal hours, any accident or incident that they are involved with should be reported to their line manager/deputy, at the earliest opportunity after first aid has been administered. Where the injured party is unable to report the incident then their manager/ should do so. The manager is responsible for ensuring that relevant details are recorded in the accident book located on the health and safety board, if the accident results in personal injury. All accidents, incidents and occupational diseases will also be recorded on the appropriate in-house document and investigated by the safety officer and line manager. All accident, incident and occupational diseases statistics will be reviewed by the safety officer on an annual basis. If the injury, dangerous occurrence or occupational disease is deemed reportable, then the Incident Contact Centre must be notified by the Health and Safety competent person: By calling the Incident Contact Centre (ICC) ( ) (Monday to Friday 08:30-17:00 only) for fatal and major injuries only; or Reporting on-line at Those accidents/incidents deemed necessary as required by RIDDOR, a summary of which follows; o Deaths; o Reportable major injuries; o Over 7 day injuries; o Reportable dangerous occurrences; o Reportable diseases; o Report of a flammable gas incident; o Report of a dangerous gas fitting.

22 HSP 2.2 Asbestos Issue: 03 Date: Jul 18 Policy Bayanix will ensure, so far as is reasonably practicable, that: We will take all reasonable precautions to ensure the health and safety of our employees and other persons who may be affected by our work activities with respect to asbestos. All employees will receive adequate information, instruction and training in relation to the risks associated with work on Asbestos Containing Materials (ACMs). Any work undertaken on or with ACMs will be undertaken in a controlled manner and only by suitably trained and competent personnel. The Company will reduce to as low as reasonably practicable exposure to asbestos. The company will not carry out any work which could expose any employee, visitor, contractor or member of the public to asbestos unless a suitable and sufficient assessment of the risk is undertaken in compliance with The Control of Asbestos Regulations 2012 (CAR 2012) Hazardous waste produced at our premises will be disposed of in the correct manner according to relevant legislation. Procedure A suitable asbestos survey will be undertaken to identify the type, location and condition of all ACMs in the premises. Any asbestos on the premises will be clearly identified, so far as is reasonably practicable. A management plan to deal with the risk of asbestos will be completed to ensure that any material containing or suspected of containing asbestos, is kept in a good state of repair. The management plan will be reviewed regularly and updated when necessary. A re-inspection of all identified ACMs will be undertaken at a frequency based upon the risk identified for each ACM. If damage to ACMs is noted, action will be taken accordingly i.e. encapsulation, repair, and removal. The choice of appropriate action will be decided by a competent person. Employees are required to report any damaged asbestos containing material within the premises to their manager who will take appropriate action. The asbestos survey (or register) will be made available to any person or external contractor who is likely to undertake any work which would disturb or damage any material contained within our site. Where employees work on external sites, the company will ensure that a suitable assessment is made as what asbestos is present (including type, location, condition, containing material) on site prior to commencement of the work. A suitable and sufficient risk assessment for the proposed works will be carried out by a competent person prior to works commencing, the findings of the risk assessment will be provided to all those carrying out the work. Where necessary competent advice will be sought in order to ensure compliance with the Control of Asbestos Regulations The findings of the risk assessment will determine the necessary actions to be taken to eliminate or reduce to low as is reasonably practicable the risks to those affected by the work.

23 HSP 2.2 Asbestos Issue: 03 Date: Jul 18 Any suspect materials will be presumed as asbestos containing until proven otherwise and proposed works will not continue if there is potential to disturb the materials. No employees will carry out work on or around asbestos containing material unless suitably trained to do so. No work with asbestos will be conducted without having prepared a plan of work (POW). A suitable written plan of work will be in place prior to the commencement of any work with asbestos. This POW will detail how that work is to be carried out in order to reduce any exposure to as low as is reasonably practicable and ensure compliance with CAR 2012.

24 HSP 2.3 Substances Hazardous to Health Issue: 03 Date: Jul 18 Policy Regulations which cover the control and the safe use of all materials, chemicals and substances are covered by the Control of Substances Hazardous to Health Regulations 2002 Other information is contained in the Construction Industry advisory committee publications and the Construction Summary/Information Sheets (HSE). Bayanix will ensure, so far as is reasonably practicable, that: All chemicals are labelled, stored and used in accordance with the Control of Substances Hazardous to Health (CoSHH)/CHIP regulations. A suitable and sufficient CoSHH Risk Assessment will be conducted for substances that are deemed a risk to the health of employees. All substances are managed in a suitable and sufficient manner. Where practicable, no substance that is classified as a carcinogen, a possible carcinogen or a substance with limited evidence of being a carcinogen will be used within the work practices of the Company. All new substances brought into the Company by any staff will be accompanied by a Material Safety Data Sheet (MSDS). The line manager will ensure this takes place. The MSDS will then be made available to the person responsible for conducting CoSHH assessments. All staff will make full and proper use of any protective equipment supplied to them by The Company. All staff receive adequate information instruction and training in relation to substances hazardous to health used in the workplace. Procedure The Site Supervisor will ensure that, before operatives are set to work, they will be instructed in the safe use of any product they are using in accordance with the written assessment. He will take into account the circumstances and conditions in which the substance is being used when instructing the workforce. He will ensure that any necessary protective clothing or equipment is provided and used.

25 HSP 2.3 Substances Hazardous to Health Issue: 03 Date: Jul 18 Managing hazardous substances, and complying with the COSHH Regulations, requires the Company to take the following steps to comply with the regulations:- 1) Identify the problem. 2) Assess it, measure it, get some idea of the scale. 3) Decide on the method of solving the problem. 4) Implement the chosen method of solving the problem. 5) Check that the method is being implemented properly and monitor the outcome. The relevant emergency procedures will be instituted for all spillage/accidents involving chemicals by specially trained staff. Employees will be aware of the risks from biological agents and the appropriate measures to take in regard to these. Personal protective equipment will be worn as deemed necessary by the relevant COSHH assessment.

26 HSP 2.4 page 1 of 1 Contractor Management Issue: 03 Date: Jul 18 Policy Bayanix will ensure, so far as is reasonably practicable, that: Contractors supply, on an annual basis, a current health and safety policy, up to date risk assessments, method statements/safe systems of work and or any other piece of health and safety documentation deemed necessary. Due consideration is given to health and safety when selecting contractors to undertake work on our behalf. Contractors are provided with relevant information on health and safety risks arising from our premises and work activities. The organisation section of the Policy, also indicates specific rules and responsibilities for contractors in addition to the below. Procedures The following procedure will apply to all contractors who undertake work on our behalf: Contractors will be asked to complete a contractor questionnaire and submit relevant health and safety documentation. Each completed questionnaire will be reviewed by the directors or a designated person. Only competent and experienced contractors will be permitted to undertake work on our behalf. This shall be filled in again only if there is a deviation from the work task. Before the commencement of any work the contractor will be required to submit suitable documentation including a method statement and/or risk assessments detailing the health and safety arrangements with respect to the proposed project. The submitted information will be reviewed by the directors. The company will provide the contractor with relevant information on any specific health and safety hazards on the premises to which he or his employees may be exposed in connection with the proposed work. We will also inform the contractor of relevant health and safety arrangements, including procedures for signing in/out, accident reporting, emergencies, and welfare facilities. Contractors are responsible for providing any equipment, including access equipment that may be required for the project. Contractors will not be permitted to use equipment or facilities provided by the company unless agreed in advance with the Director(s) or other designated person. The company contact will maintain a line of communication with the contractor s contact person on an on-going basis. Contractors will be actively monitored throughout the duration of any contract by the person(s) who requested the work to take place, thus ensuring that all work is completed in a safe manner and that they adhere to their own method statements and risk assessments. Upon request contractors will be expected to produce any relevant staff training certificates and compliance testing certificates for any equipment being used.

27 HSP 2.5 Display Screen Equipment Issue: 03 Date: Jul 18 Policy The safe use of Visual Display Units are covered in The Health and Safety (Display Screen Equipment) Regulations Bayanix will ensure, so far as is reasonably practicable, that: Display Screen Equipment (DSE) workstation assessments are carried out regularly and that DSE users are able to work safely; Workstations conform to safety standards; Employees are trained and provided with such information, instruction and supervision as is necessary. Definition of a User: A "User" is defined a s an individual who habitually uses DSE equipment as a significant part of their work (i.e. there is no alternative available to complete the job, there is no choice in use or non-use, skills are required, the DSE is used for spells of one hour plus and the job requires faster data transfer with a high level of concentration). Health hazards related to video Display Screen Equipment (DSE) use involve: Eye irritation; Low-back, neck, and shoulder pain; Stress. Vision testing should be conducted annually or at appropriate times determined by a qualified optometrist. Work breaks and variation of tasks enable DSE operators to rest their eyes. Postural strain related to DSE use can be relieved by performing simple exercises. Finally, a training program should be conducted to inform workers of the capabilities of the equipment they are using. Procedure All DSE users will complete a workstation assessment which will be reviewed whenever significant changes take place to the equipment being used, the system of work or the location of work; Any risks to DSE users will be reduced to the lowest extent reasonably practicable by implementing remedial measures within a reasonable time period by the manager/ supervisor; DSE users will be provided with adequate health and safety training. Where appropriate, users will be trained in the use of software for carrying out their job; Work on DSE will be arranged in such way as to enable users to take breaks as necessary by carrying out non-dse work such as paperwork or use of telephone or work away from workstation;

28 HSP 2.5 Display Screen Equipment Issue: 03 Date: Jul 18 At the user s request, arrangements will be made for an eye and eyesight test to be carried out at the organisation s expense. Where a test requires the user to wear special corrective appliances such as spectacles or lenses (not those normally required for reading or driving etc.) to carryout DSE work, we will contribute to the basic cost in accordance with the charges prescribed by the NHS. Tests will be repeated at intervals determined by a qualified optometrist.

29 HSP 2.6 Electrical Safety Issue: 03 Date: Jul 18 Policy Bayanix will ensure, so far as is reasonably practicable, that: The fixed electrical installation (e.g. wiring circuits, sockets and switchgear) is always installed and maintained by a competent person. Electrical appliances comply with current safety requirements and that they are sourced from reputable suppliers. Portable electrical appliances will be maintained in safe working order. Employees know what to do if they become aware of defects to the electrical installation and appliances at work. Employees are instructed that any repair or maintenance on the electrical system is only to be carried out by a competent person. Electrical accidents in a workplace usually occur as a result of faulty or defective equipment, unsafe installation, or misuse of equipment. The following guidelines should be adhered to when installing or using electrical equipment: Equipment must be properly earthed to prevent shock injuries. A sufficient number of sockets will prevent circuit overloading. Avoid the use of poorly maintained or non-approved equipment. Cables should not be dragged over nails, hooks, or other sharp objects or abrasive surfaces. Receptacles should be installed and electric equipment maintained so that no live parts are exposed. Machines should be disconnected before cleaning or adjusting. Procedure The electrical installation will be installed in accordance with the latest edition of the Institute of Electrical Engineers Wiring Regulations (IEE Regs) and practical guidance published by the NICEIC or equivalent, by a competent person. Electrical contractors will be vetted prior to the commencement of work to verify their competence to undertake the work. A register of portable electrical appliance will be established and annual safety testing carried out by a competent person. Where any inspection or test identifies any faults, then this must be rectified as soon as practical. If repairs cannot be carried out immediately, equipment must be taken out of use and clearly marked as faulty. Where any equipment cannot be economically repaired then it must be safely disposed of. Employees becoming aware of damage to the fixed electrical installation or appliances must report this to their safety officer. Under no circumstances should any person attempt to repair or maintain the electrical system unless they are trained to do so and competent.

30 HSP 2.7 Equipment Safety Issue: 03 Date: Jul 18 Policy The following regulation specifically covers the use of work equipment, The Provision of Work Equipment Regulations These regulations cover the use of all kinds of work equipment from a hand tool to a complete plant. The use will include starting, stopping, repairing, modifying, and installing, dismantling, programming, setting, transporting, maintaining, servicing and cleaning. Bayanix will ensure, so far as is reasonably practicable, that: Plant and safe systems of work are provided and maintained in such a way as to be safe and without risks to health. Arrangements are in place for safety and absence of risks to health in connection with the use, handling, storage and transport of articles and substances. Procedures In order to ensure the safety of employees we will implement the following procedures with respect to the provision and use of work equipment. All work equipment will be purchased from reputable suppliers and where relevant reference will be made to the appropriate industry standard such as British Standards. Prior to the purchase of such equipment, due consideration will be given to its intended use, the location and method of use, the user or operator, as well as any likely health and safety risks associated with its use. Where equipment is purchased from new, it will be checked to ensure that it carries the CE mark (where appropriate) to indicate compliance with European safety requirements and that it is supplied with any declaration of Conformity/Incorporation and user s manual. Where equipment incorporates dangerous parts such as rotating components, we will ensure that these are provided with guards or other protective devices and that a safe system of work is implemented in its use. Where work equipment requires installation, it will be installed and inspected by a competent person prior to use, to ensure that it is safe. Work equipment will be maintained in accordance with manufacturer s instructions to ensure that it remains in efficient working order and safe and will only be used for operations for which, and under conditions for which, it is suitable. Users or operators of work equipment will be provided with adequate health and safety information and training. Where appropriate, written instructions will be provided for the safe use of equipment. Any damaged equipment will be reported at the first opportunity, removed from service, clearly marked as damaged and will remain out service until fully repaired by a competent person.

31 HSP 2.8 Fire Safety & Emergencies Issue: 03 Date: Jul 18 Policy Bayanix will ensure, so far as is reasonably practicable, that: The Regulatory Reform (Fire Safety) Order 2005 is complied with, where appropriate. Fire Marshals and deputies will be appointed and trained. Proactive measures are taken to prevent a fire starting. Where a fire does start, we will ensure that it can be detected quickly and everyone evacuated from the premises safely. Suitable fire-fighting equipment is provided and maintained in good working order. Employees and non-employees know what to do in the event of a fire. Written Emergency Procedures must be displayed in prominent locations and brought to the attention of all on site. A fire risk assessment will be conducted by a competent person and reviewed annually. Any liquefied petroleum gas heating appliance shall be used in accordance with the requirements of Company Policy. Reference should be made to the relevant section on LPG in this Policy. On Site Procedure The Site Supervisor will undertake the following procedure: Instigate a procedure for the safe evacuation of all buildings on site in the event of emergency. Ensure this procedure is executed in such an event. Summon the emergency services when an incident is reported. Ensure that when conditions require, fire extinguishers of a suitable type, are kept on site and adjacent to any activity which may lead to the outbreak of fire. Instruct site staff in the use of portable fire extinguishers. Ensure fire extinguishers undergo periodic testing and inspection by a qualified engineer. Hot works shall be completed as a minimum one hour before close of site. On all sites a means of warning of fire must be established. Manually operated sounders may be practical so long as they are clearly audible above background noises in all areas and can be readily identified as being a fire alarm. Clear access to the site and buildings must be maintained at all times. Clear signs must be installed and maintained in prominent positions indicating the locations of fire access routes, escape routes and positions of dry riser inlets and fire extinguishers. Identified personnel, e.g. security guards, must be briefed to unlock gates, doors, etc. in the event of an alarm. All outbreaks of fire, however small, must be notified to the Site Supervisor.

32 HSP 2.8 Fire Safety & Emergencies Issue: 03 Date: Jul 18 Procedure in the office In the event of fire, the following emergency procedures will apply: On suspecting or discovering a fire: Raise the alarm and call the Fire service. Make work area safe by shutting windows and doors; and isolating power supplies if possible and safe to do so. Leave the building by the nearest available exit route. Do not stop to collect personal belongings. Go directly to the designated Assembly point and do not re-enter until instructed to do so. Visitor register will be checked by fire officer to ensure premises have been fully evacuated. Preventative Measures Adequate standards of housekeeping of all areas preventing accumulation of hazardous materials in relation to fire. Safe storage of flammable substances. Fire exits maintained and access routes kept clear. Fire suppression equipment adequately maintained / inspected. Fire alarm systems checked weekly. Fire drills will be conducted in accordance with the company audit plan. Fire marshals will be appointed and suitably trained to ease evacuation in the event of a fire.

33 HSP 2.9 First Aid Issue: 03 Date: Jul 18 Policy The Health and Safety (First Aid) Regulations 1981, together with Approved Code of Practice and Guidance Note will be referenced in deciding the provisions for First aid. Bayanix will ensure that adequate first aid equipment and facilities for employees who may be injured or become ill at work. We will inform all employees of the procedure to follow in event of an accident or illness at work and of our first aid arrangements. Procedure The provisions for first aid equipment and facilities have been made after considering the following: Nature of our work. Number of persons employed. Nature and distribution of our workforce. Location of our premises in relation to access by emergency medical services. Needs of employees who may work away from our premises. Annual leave and other absences of First Aiders. The identity of the first aid personnel and the location of the first aid box will be brought to the attention of all employees during health and safety training and by means of suitable signage in a prominent position (white cross on a green background). First aid facilities are subject to inspection by the Health and Safety Department in accordance with the company audit plan, to ensure they hold sufficient stock levels and all products are within expiry dates. Each first aid container contents should comply as a minimum with the current version of British Standards (currently BS : 2011), although this is not law it is considered best practice, but will ultimately be decided by the risk assessment for the premises. The Contracts Manager will ensure the establishment of the welfare and first aid requirements before work starts and ensure that a qualified First Aider is available on site. The Site Supervisor will ensure that all planned welfare and first aid facilities are provided and that they are maintained to the required standards. Site facilities must be maintained to the required standards. To assist in this, all employees, sub- contractors, operatives and visitors using the site facilities are required to clean up after them and inform the Site Supervisor of any facility found not to be up to the required standards. A qualified First Aider or Appointed Person should always be available on site.

34 HSP 2.10 Lone Working Issue: 03 Date: Jul 18 INTRODUCTION Bayanix have a legal and moral responsibility to ensure that the Health, Safety and Welfare of all our employees whilst at work is given due care and consideration when planning work. For many of our employees, this involves working either remotely from home or site work, as well as working early/late at our office. This policy covers all employees who spend any amount of time working alone. PURPOSE The aim of this policy is to inform all our employees of the procedures and systems in place to reduce the risks and assist them to work safely alone. This policy will, therefore, outline our responsibilities for staff working alone by; Defining what is considered as lone working; Inform all employees of what they must do to work alone as safely as possible; Completing lone working assessments and implementing any actions required. DEFINITION We use Croners Health and Safety definition of lone working, which is also used by UNISON, which is; A worker whose activities involve a large percentage of their working time operating in situations without the benefit of interaction with other workers or without supervision. This would include; People who work outside normal hours, either on site or in one of the offices/labs; People working from home; People working separately from others in a building or on a remote part of a site; People who work away from a fixed base without colleagues. ISSUES COMMON WITH LONE WORKING Similar risks are faced by lone workers as fixed base staff, but they may also face additional situations such as; Lack of safe access and egress; Violence or intimidation; Accidents or sudden illness; Lack of assistance to carry work equipment. Inexperienced or young employees may have a different perception of risk to older more experienced staff. Some employees may feel more vulnerable to assault or a medical condition may make some employees unsuitable for lone working.

35 HSP 2.10 Lone Working Issue: 03 Date: Jul 18 The person responsible for completing risk assessments must take in to account the above points, and give due care and consideration. When employees are completing high risk activities or lone working on a frequent basis, steps must be taken to reduce the risks and consider the following; Does the work present any special risks? Is there a risk of violence (sexual or aggression) or intimidation? Where and what conditions will the employee be working in i.e. remoteness of location; Can all work equipment be carried safely by one person? MEASURES TO REDUCE THE RISKS ASSOCIATED WITH LONE WORKING SUPERVISION Lone workers are by definition not under regular contact with other workers or supervision. However, managers must ensure that employees understand the risks associated with their work and safety measures in place. All staff have access to telephones which enable any individual to contact management for additional guidance if required. On high risk activities such as confined space entry, occasional site visits may be appropriate. Young or inexperienced workers will require a high level of experienced supervision, before being considered for lone working. When accepting client requests for new work, managers must find out as much information about the lone working conditions that will be undertaken by their employee as soon as possible. They then have to consider the risks involved in the task and calculate if the risks can be sufficiently controlled to an acceptable level. If risks cannot be deemed sufficiently controlled by current measures, management in conjunction with advice from the health and safety department will have to consider if further actions can be implemented to sufficiently reduce the risks to an acceptable level. If not, the work should not be accepted. REPORTING BACK A system of reporting back into the office or to a supervisor is in place ensuring that all lone workers return to base or home upon completion of work, this system operates in the following way; For staff working onsite The lone worker MUST contact the office at the start of the working day and arrangements will be made to determine the most suitable frequency of maintaining contact throughout the working day, by the manager and the lone worker. If the office contact leaves the office for any reason they must ensure they appoint another person to monitor the lone worker. Should a member of Bayanix be working alone, this information is to be passed on to the office

36 HSP 2.10 Lone Working Issue: 03 Date: Jul 18 Manager, who will maintain and record regular contact with the individual throughout the lone working period. However, if a manager is present throughout the day then they can manage the lone working policy from their own office. Non-contact procedures Should a person fail to stay in contact as per agreed with their manager or office, then this could result in emergency services being contacted and asked to investigate. Should a person working away from the office either lose their phone or the battery run out on their phone, then they must make an attempt to contact the office by other means to inform the office of the problem and agree an alternative reporting in regime. If contact is not maintained as agreed with the individual then the following procedure will be implemented; Attempting to contact the employee by phone etc.; Calling employees home; Contact clients in reverse order; Contact manager; Call police.

37 HSP 2.11 Manual Handling Issue: 03 Date: Jul 18 Policy Bayanix will ensure, so far as is reasonably practicable, that: Plant and safe systems of work are provided and maintained that are safe and without risks to health. Further, we will take all reasonable precautions to ensure the health and safety of our employees and other persons who may be affected by our work activities with respect to racking and storage of goods. All staff are suitably and sufficiently trained in the manual handling of goods. Handling and Storage Hazards Improper lifting can cause musculoskeletal disorders such as sprains, strains, and inflamed joints. Office materials that are improperly stored can lead to hazards such as objects falling on workers, poor visibility, and fires. There are several controls which can reduce handling and storage hazards. Materials should not be stored on top of cabinets. Heavy objects should be stored on lower shelves and materials stacked neatly. Materials should be stored inside cabinets, files, or lockers whenever possible. Materials must not be stored in aisles, corners, or passageways. Fire equipment should remain unobstructed. Flammable and combustible materials must be identified and properly stored. An effective control program incorporating employee awareness and training and ergonomic design of work tasks can reduce back injuries. Procedure Racking and shelving will be installed in accordance to the manufacturer s instructions, by a competent person. Shelving will be regularly inspected as a part of workplace inspection and maintained accordingly. Care will be taken in the placement of articles and equipment on shelving/racking to reduce the hazards associated with manual handling. If shelving or racking is seriously damaged, it will be unloaded and suitably isolated by means of tape or signage to prevent its subsequent use, pending repairs. Manual handling assessments will be conducted prior to the handling of heavy or awkward loads. Suitable lifting aids will be provided and maintained, if deemed necessary by the assessment. Staff will receive initial and regular update training on correct lifting techniques. Assisted / team lifting is encouraged in preference to individual lifting.

38 HSP 2.12 Noise Issue: 03 Date: Jul 18 Policy Noise is covered by The Control of Noise At Work Regulations 2005, The Environmental protection Act 1990 and also the Health and Safety At Work etc. Act 1974 and the Provision and Use of Work Equipment Regulations Bayanix will ensure that, so far as is reasonably practicable, that: All staff that requires hearing protection have been supplied with it and fully understands its limitations, when it must be used and how to replace it. Procedure At the pre-planning stage, the above standards will be taken into account. The Contracts Manager must ensure that information on the noise level of any plant, which it is intended to hire or purchase, is obtained and taken into account before hiring or purchase takes place and in conjunction with the Sub Contractor or Supplier, will ensure that any static plant to be installed on site, or in the workshop, is planned to be in a position which takes account of the effects of noise on the workers or the public. Where personnel are required to work in situations where high levels of noise are likely to be encountered, the Contracts Manager will ensure that full information is obtained, before work commences, on the levels and frequencies of noise. Operatives working in areas likely to expose them to levels of noise above 80dB (A) will be issued with the appropriate PPE, which must be worn at all times. Any hearing protection zones (areas >85dB (A)), as indicated on site, will be adhered to at all times. No member of staff will enter any area where the upper exposure action level (87dB (A)) is exceeded without suitable hearing protection. All noise reduction PPE possess CE marking and satisfies the relevant part of BS EN 352. Training in the correct usage of hearing PPE will be provided to all staff and refreshed on a regular basis. Any measures to reduce noise levels to below levels considered to be safe must be planned or, if this course is not practicable, suitable hearing protection equipment must be identified for use by personnel. Regular monitoring of noise levels and frequencies will be planned, as required. Instruction and training will be provided to supervisors and operatives required to work in premises, or with plant, which is likely to result in exposure to high noise levels. Supervision The Site Supervisor will ensure that all plant provided is fitted with silencers, mufflers, doors, canopies etc., and that all equipment and noise reducing doors etc. are used. He will ensure that all noise control items fitted to plant, or in premises, are kept in good order and that any defects noted are reported to the Sub Contractor or Hire Company, immediately.

39 HSP 2.12 Noise Issue: 03 Date: Jul 18 The Site Supervisor will ensure that supplies of ear defenders, or other hearing protection, is made available on site for any operations, where it is not practicable to reduce the noise level to a safe limit. Safe System of Work Carry out a written noise assessment to establish levels and frequencies of noise for individual items of plant and machinery. Regularly monitor noise levels and frequencies. Give advice on noise control measures. Issue as required, supplies of ear defenders or other hearing protection

40 HSP 2.13 Personal Protective Equipment Issue: 03 Date: Jul 18 Policy The following regulations have specific requirements for the provision, maintenance and use of protective clothing and equipment: - The Personal Protective Equipment at Work (PPE) Regulations The Control of Asbestos at Work Regulations (Amendment) Regulations The Control of Asbestos Regulations The Noise at Work Regulations Provision and Use of Work Equipment Regulations 1998 Other regulations may also apply and are referred to in other sections of this policy. All safety equipment purchased for use on Company sites will be in accordance with the appropriate British/European Standard. Bayanix will ensure, so far as is reasonably practicable, that: Suitable Personal Protective Equipment (PPE) which includes Respiratory Protective Equipment (RPE) is provided when the risk presented by a work activity cannot be adequately controlled by other means. We will take all reasonable precautions to ensure the health and safety of our employees who work with PPE. No charge will made for any PPE required by our employees to carry out their duties in a safe manner. Procedure The Site Supervisor will ensure that adequate supplies of all necessary protective clothing, or equipment, are available on site for issue, as required and that, when issued to employees, a record is kept. Suitable storage will also be identified. The Site Supervisor will ensure that Sub contractors employees have been provided by their employer with any necessary protective clothing specific to the site attended. Any person on site observed carrying out any process without the use of suitable protective clothing, or equipment, will be informed of the statutory or Company Policy requirements and instructed to stop working until such protective clothing, or equipment is obtained. Those persons issuing protective clothing, or equipment, will ensure that it is suitable for the specific process for which it is provided. Information and advice on the correct equipment to be issued will be provided by the Company s nominated Safety Consultants., as required. We will carry out an assessment of risks associated with our work activities in order to identify the requirement for PPE. Where appropriate, we will provide suitable PPE and make arrangements for any maintenance, cleaning and repair. All PPE selected will carry CE marking and will comply with the Personal Protective Equipment at Work Regulations 1992 (as amended) to indicate compliance with safety

41 HSP 2.13 Personal Protective Equipment Issue: 03 Date: Jul 18 Requirements. We will inform employees of the risks against which the PPE is being used and provide adequate training and/or instruction on its correct use. Where two or more items of PPE are to be used at the same time, we will ensure that they are compatible and as effective when used together as they are when used separately. Employees must use and clean PPE properly and in accordance with any training and/or instructions they have been given. Any loss or obvious defect to the PPE must be reported to the safety officer or technical manager as soon as possible.

42 HSP 2.14 New & Expectant Mothers Issue: 03 Date: Jul 18 Policy Bayanix will ensure that, so far as is reasonably practicable, that: We will take all reasonable precautions to ensure the health and safety of all new and expectant mothers within our organization in accord with the Management of Health and Safety Regulations Procedure All new and expectant mothers will be expected to notify their line manager, by means of written notification, at the earliest opportunity; at which point a certificate of confirmation from a GP or Midwife may be requested. All new and expectant mothers will be subject to a specific risk assessment as soon as their condition has been reported to management. The risk assessment will be compiled with regard to the Management of Health and Safety at Work Regulations 1999 and using the guidance note HSG 122 New and expectant mothers at work. Further risk assessments will be conducted through each tri-mester of the pregnancy and also on the employees return to work. Adequate facilities and working conditions will be provided for all new and expectant mothers.

43 HSP 2.15 Slips, Trips & Falls Issue: 03 Date: Jul 18 Policy Bayanix will ensure that, so far as is reasonably practicable, that: We will take all reasonable precautions to ensure the health and safety of all employees and anyone who may be affected by our work in relation to slip and trip risks. Procedure The Contracts Manager will ensure that, before the site commences, access routes are planned, deliveries are programmed, to ensure that excess materials are not stored on site, storage areas are defined, compounds are planned and sub-contractors are made aware of the Company requirements with regard to storage, clearing up, tidiness etc. The Site Supervisor will ensure that all sub-contractors and operatives are made aware of the need to maintain the site in a tidy condition throughout the contract. Every operative has a duty to ensure that his workspace and that of those around him is kept in a clean and tidy state. Operatives, sub-contractor's operatives and occasional visitors to site will be disciplined by the Site Supervisor in the event of them causing harm to the welfare of those around them. Particular emphasis is to be placed on instructions to all employees and subcontractors on the safe disposal of steel and nylon banding used to contain bundles of material delivered to site. Good working practices will be enforced including the design of floor surfaces walkways etc. and the purchase of appropriate lighting for the work place. Recorded housekeeping checks will be conducted to identify potential hazards. Necessary maintenance work and appropriate cleaning will be carried out promptly. All staff will be instructed to keep work areas tidy and avoid leaving obstructions in walkways or working areas. Appropriate footwear will be worn at all times for all work tasks Staff will report any hazards within the workplace to their line manager or Health and Safety Department they encounter and that they could otherwise not deal with themselves (i.e. clearing up a minor spillage).

44 HSP 2.16 Stress at Work Issue: 03 Date: Jul 18 Policy Bayanix will ensure, so far as is reasonably practicable, that: All employees receive adequate information, instruction and training in relation to stress at work. Managers/Supervisors will apply HSG 218 (Management of stress at work) to all work related tasks. A system of communication is in place enabling staff to communicate adequately with Managers/Directors in relation to stress at work. Procedure Employees will be provided with information on stress at work and be given the opportunity and time to read and understand the information provided. Personnel will not be placed in situations they deem unacceptable in relation to either excessive work volume or working procedures. Any member of staff experiencing stress at work will be able to communicate freely with managers or with their staff representative on an anonymous basis. Management will apply a method of work practice that is deemed to adequately reduce stress to a level that is as low as is reasonably practicable.

45 HSP 2.17 Training Issue: 03 Date: Jul 18 Policy Bayanix will ensure, so far as is reasonably practicable, that: Employees receive adequate health and safety training on joining the organisation. Employees receive suitable job specific health and safety training. Employees are able to carry out their duties in a safe and responsible manner. Procedure Induction Training It is the responsibility of manager(s) to ensure that induction training is given to all new employees, including temporary staff. Health and safety induction training will be given as soon as possible after the new employee has started work, which will normally be on the day they start work. Induction training will include: Information about health and safety within the company e.g. health and safety policy and safety procedures. Personal responsibilities with respect to health and safety. Conditions of employment relating to health and safety. Fire and emergency procedures. First aid and accident reporting. Welfare arrangements. Job specific safety information e.g. safe use of display screen equipment. It is the responsibility of the person giving the training to ensure that records are completed as soon as possible after the training. Ongoing training All staff will be subject to on-going in house training on a quarterly basis in regard to health and safety. This will inform employees of changes to legislation or working methods. Where operatives are required to carry out key tasks (e.g. forklift Truck operation, timbering excavations, scaffolding, abrasive wheel mounting, etc.) they will be provided with the necessary certificated training. Sub-contractors will need to demonstrate that their employees, where required, have undergone similar appropriate training. The company will provide such additional specialised courses or staff training as is appropriate and necessary for the requirements of their duties. All training will be mandatory with records of any training being kept. Employees are encouraged to enquire about suitable training where they feel it would be beneficial.

46 HSP 2.18 Driver Safety Issue: 03 Date: Jul 18 Policy Promote driver safety for persons employed by Bayanix who drive company vehicles or personal vehicles while engaged in company business Reduce the severity and frequency of losses associated with company vehicles. Driver is defined as a company employee who regularly drives a company owned/leased vehicle or drives their own personal vehicle(s) for company business. Procedure All drivers must hold a full UK driving license, a copy of which will be held by the Fleet Manager and checked on annual basis to ensure the driver s suitability to drive. All vehicles used for company work will be subject to a monthly inspection by the driver; covering brake fluid, screen wash levels, oil levels and tyre tread depth. The driver will ensure that their vehicle is serviced, by an approved dealer, at the appropriate intervals depending on their vehicles type. Drivers must ensure they take suitable rest breaks during prolonged periods of driving (i.e. for 2 hours constant driving a 15 minute break should be taken) Managers will give due consideration not to put unnecessary pressure on drivers in terms of travel time. Consideration will be given to time of day, distance to be travelled, location of work, work being conducted and work breaks. The use of mobile phones in moving vehicles is strictly forbidden unless the vehicle is fitted with a suitable hands free kit. All loads will be securely and evenly packed in the boot of the vehicle. If additional items have to be stored on the rear seat it must be ensured they are done so safely and secured in such a manner not to present a hazard to any person(s) in the vehicle in the event of sudden braking or a collision. In the event of adverse weather conditions (snow, ice, and flooding, high winds) drivers will consult with their Line Manager before commencing with their journey to deem whether it is both safe and necessary to travel. All company vehicles will be smoke-free and display the relevant Smoke-Free signage. This includes non-work related travel. The picking up of unauthorised passengers is strictly prohibited. Seat belts must be worn at all times by the driver and passengers. Drivers are instructed that no alcohol must be consumed within 12 hours of having to drive.

47 HSP 2.19 Violence at Work Issue: 03 Date: Jul 18 Policy Bayanix will ensure that, so far as is reasonably practicable, that: All employees receive adequate information, instruction and training in relation to the avoidance of violence at work. Procedure Avoiding situations which mean violence is more likely to occur. This may mean that if a conflict of interest occurs between members of staff, management will intervene as an intermediary before a potentially violent situation occurs. A zero tolerance policy will be in place in relation to physical and verbal forms of abuse therefore if violence occurs it will be treated as gross misconduct and dealt with according to company procedure. Staff working on site faced with potentially violent situations on site will be encouraged to leave site immediately and return to the office and report the incident immediately to their Site Manager or Senior Manager. HEALTH & SAFETY POLICY HSP 2.20 Working at Height Issue: 03 Date: Jul 18 Policy Bayanix will ensure that, so far as is reasonably practicable, that: We will take all reasonable precautions to ensure the health and safety of our employees and other persons who may be affected by our work activities with respect to work at height; All staff will receive adequate information, instruction, training and supervision in relation to work at height. Procedure All work at height will be fully risk assessed and organized in such a way as to be safe and without risks to health; All persons that work at height are competent for the task and appropriately trained; The risk from fragile surfaces will be properly controlled by the operative conducting a site assessment on arrival and communicating any concerns back to their line manager or Health and Safety Department before commencing any work; Staff will be issued with ladders and they will be responsible for ensuring that all required inspections and checks are completed.

48 It will be ensured that all equipment that is used will be suitable for the work and will carry a valid inspection tag, with service and inspection records kept for reference; Any equipment that is used for working at height will be properly inspected by the operative each time the equipment is used (as per training received) and by the Health and Safety Department at suitable periods with all records kept to meet legislative requirements; Ladders will only be used for work of short duration where the risk assessment has shown that no safer form of work platform can be used; All staff will be issued with, and adequately trained in the use of, correct fall arrest equipment and other PPE as deemed necessary by the risk assessment. HEALTH & SAFETY POLICY HSP 2.21 Drugs & Alcohol Issue: 03 Date: Jul 18 Policy The consumption and use of drugs and alcohol is strictly prohibited in the workplace during working hours; Procedure If an employee comes to work whilst under the influence of alcohol or drug, or otherwise consumes alcohol or drugs it will result in disciplinary action being taken. Bayanix retains the right to summarily dismiss on the grounds of gross misconduct; Bayanix will recognise that there may be circumstances when an employee has a drug/alcohol- related problem that requires specialist help. Therefore, it is our intention to deal with these cases sympathetically and in confidence.

49 HSP 2.22 Welfare Facilities Issue: 03 Date: Jul 18 Policy The Construction (Design and Management) Regulations 2007; specify minimum requirements for welfare facilities on sites. The Workplace (Health, Safety and Welfare) Regulations 1992 specify minimum standards for offices. Bayanix will ensure that, so far as is reasonably practicable, that: Wherever possible all work locations will have suitable & sufficient welfare facilities. Procedure In order to comply with this provision effective and suitable provision will be made to ensure that every enclosed workplace is ventilated by sufficient quantity of fresh or purified air. Working temperature will be regulated wherever possible with internal temperature reaching a minimum of 16 C within an hour of work commencing. Staff working outside will be provided with suitable and sufficient addition warm/wet weather clothing to ensure they are not affected by adverse weather. Every workplace will have suitable & sufficient lighting; where this is not possible we will provide site operative with portable lighting. Suitable sanitary conveniences will be provided wherever possible both on our site and the premises of contractors. An adequate supply of drinking water will be provided wherever possible. A qualified First Aider or Appointed Person should always be available on site. Working space Sufficient space will be provided in each workplace taking into account furniture, fittings, equipment and machinery Suitable workstations will be provided for each employee according to the nature of the work involved. Floors and traffic routes will be kept free from obstructions at all times. Wherever possible, files, boxes etc. will not be stored at high level. Effective measures will be taken to prevent persons being struck by falling objects etc, All windows and transparent areas in doors, gates, walls and partitions will be made of safety material and be suitably protected. Onsite The Contracts Manager will ensure the establishment of the welfare and first aid requirements before work starts.

50 HSP 2.22 Welfare Facilities Issue: 03 Date: Jul 18 Supervision The Site Supervisor will ensure that all planned welfare and first aid facilities are provided and that they are maintained to the required standards. Safe System of Work Site facilities must be maintained to the required standards. To assist in this, all employees, sub- contractors, operatives and visitors using the site facilities are required to clean up after them and inform the Site Supervisor of any facility found not to be up to the required standards.

51 HSP 2.23 Smoke Free Environment Issue: 03 Date: Jul 18 Policy Bayanix will ensure that: All work-places will be smoke free. Procedure All staff are obliged to adhere to and support the Smoke-free Policy. The policy and its implementations shall be explained and issued to all new employees at inductions and to Contractors on commencement of contract. All company vehicles will be Smoke-free and display relevant No Smoking signage. All entrances to Bayanix building will display relevant No Smoking signage. Smoking employees will be provided with a designated area. As far as is reasonably practicable Managers will work in cooperation with clients to make occupied dwellings Smoke-free for the duration of the work. Non-compliance will result in company disciplinary procedures and possible prosecution as deemed by the Smoke-free (Premises and Enforcement) Regulations 2006.

52 HSP 2.24 Confined Spaces Issue: 03 Date: Jul 18 Policy Bayanix will ensure, so far as is reasonably practicable, that: All confined spaces will not be accessed by any personnel in any situation unless under the specific requirements of the confined spaces procedures as listed below. Definition of a confined space: confined space means any place, including any chamber, tank, vat, silo, pit, trench, pipe, sewer, flue, well or other similar space in which, by virtue of its enclosed nature, there arises a reasonable foreseeable specified risk. "Specified Risk" means a risk of serious injury to any person from fire or explosion. Other examples given loss of Consciousness or asphyxiation from gas, fume, vapor or lack of oxygen. (Regulation 1, Confined Space Regs 1997). Procedure All the Company staff will receive full information, instruction, training and supervision on confined space work and the associated risks. All confined spaces will be fully risk assessed before they are entered. No confined space will be entered if there is foreseeable risk of serious injury. Where deemed necessary by the risk assessment an atmospheric test will be conducted before the confined space is entered. All confined space work will be conducted by two workers; an Entrant and an Attendant. Safe access and egress to the confined space will be established and maintained throughout the work. The Attendant will be present at the entrance to the confined space at all times and under no circumstance enter the confined space. Effective channels of communication between Entrant and Attendant will be maintained throughout the duration of the work. (I.e. intrinsically safe two way radios). Emergency procedures will be in place and followed, where by any incapacitated Entrant can be recovered without additional risk to the rescuers safety. Non sparking tools will be used in any potentially flammable or explosive atmospheres. Checks will be made to sure all mechanical and electrical isolations have been completed