Guidelines on the marine assessment of F(P)SOs

Transcription

1 1 Guidelines on the marine assessment of F(P)SOs Guidelines on the marine assessment of F(P)SOs Assessment Criteria and Questionnaire (First Edition 2016)

2 2 Guidelines on the marine assessment of F(P)SOs Issued by the Oil Companies International Marine Forum 29 Queen Anne s Gate London SW1H 9BU England Telephone: +44 (0) Fax: +44 (0) enquiries@ocimf.com Oil Companies International Marine Forum The Oil Companies International Marine Forum (OCIMF) is a voluntary association of oil companies having an interest in the shipment and terminalling of crude oil and oil products. OCIMF is organised to represent its membership before, and consult with, the International Maritime Organization (IMO) and other government bodies on matters relating to the shipment and terminalling of crude oil and oil products, including marine pollution and safety. Terms of Use While the advice given in this briefing paper ( Paper ) has been developed using the best information currently available, it is intended purely as guidance to be used at the user s own risk. No responsibility is accepted by the Oil Companies International Marine Forum ( OCIMF ), the membership of OCIMF or by any person, firm, corporation or organization (who or which has been in any way concerned with the furnishing of information or data, the compilation or any translation, publishing, supply or sale of the Paper) for the accuracy of any information or advice given in the Paper or any omission from the Paper or for any consequence whatsoever resulting directly or indirectly from compliance with, or adoption of or reliance on guidance contained in the Paper even if caused by a failure to exercise reasonable care.

3 3 Guidelines on the marine assessment of F(P)SOs CONTENTS Abbreviations 5 Introduction 6 Using the assessment questionnaire 7 1 Regulatory compliance Certification Compliance Management system F(P)SO information and port regulations Documentation 17 2 Crew and contractor management General Qualification and training of personnel 21 3 Navigation equipment Navigation equipment 23 4 Safety and security management Management of change Safety programme Emergency response plan Emergency evacuation Risk management Water depth surveys Security Control of work emergency shutdown of cargo transfer operations Environmental limits F(P)SO/offtake tanker safety operational agreement F(P)SO/offtake tanker safety checklist F(P)SO/offtake tanker cargo operations checklist Personnel transfer Lifesaving appliances and first aid/medical equipment Fire protection Occupational health 54 5 Electrical equipment General Portable electrical and electronic equipment Lighting 60

4 4 Guidelines on the marine assessment of F(P)SOs 6 Pollution prevention and environmental management Pollution prevention emergency isolation of cargo transfer Cargo drainage and containment Oil and chemical spill response plan Protection of the environment from pollution and emissions 66 7 Structural condition General structural surveys Maintenance, inspection and testing programme 70 8 Operations Offtake tanker compatibility criteria Tanker vetting verification Pilotage Cargo transfer equipment Tugs and support craft Lifting equipment Single point mooring operations 84 9 Offtake tanker mooring Mooring Fendering Communications Operational communications Pre-arrival communications Navigation, propulsion and active heading control Dynamic positioning and active heading control Navigation and propulsion on dis-connectable F(P)SOs Operations in ice Operations in extreme cold or ice conditions Helicopter operations Helicopter operations DP operations DP offtake tankers 99 Appendices A F(P)SO information 101 B Example scorecard 106 C Example record of opening meeting 108 D Example record of closing meeting 109

5 5 Guidelines on the marine assessment of F(P)SOs Abbreviations CCTV COW DP ESD ETA F(P)SO FMECA GMPHOM HAZID HAZOP HLO HSE HSSE HUET ICS IMO ISGOTT ISM ISPS JHA JSA KPI LPG MBC MLC MOC MODU MSDS NORMS OCIMF OIM OVID PPE P/V QCDC SIGTTO SOLAS SPM STCW SWL UNCLOS Closed Circuit Television Crude Oil Washing Dynamic Positioning Emergency Shutdown Estimated Time of Arrival Floating (Production) Storage and Offloading Failure Mode Effects and Criticality Analysis Guide to Manufacturing and Purchasing Hoses for Offshore Moorings Hazard Identification Study Hazard and Operability Study Helicopter Landing Officer Health Safety & Environment Health Safety Security & Environment Helicopter Underwater Evacuation Training Course International Chamber of Shipping International Maritime Organisation International Safety Guide for Oil Tankers and Terminals International Safety Management International Ship and Port Facility Security Job Hazard Analysis Job Safety Analysis Key Performance Indicator Liquid Petroleum Gas Marine Breakaway Coupling Maritime Labour Convention Management of Change Mobile Drilling Unit Material Safety Data Sheet Naturally Occurring Radioactive Material Oil Companies International Marine Forum Offshore Installation Manager Offshore Vessel Inspection Database Personal Protective Equipment Pressure/Vacuum Quick Connect/Disconnect Coupling Society of International Gas Tanker & Terminal Operators Ltd Safety of Life at Sea Single Point Mooring Standards of Training, Certification and Watchkeeping Safe Working Load United Nations Convention of Life at Sea

6 6 Guidelines on the marine assessment of F(P)SOs Introduction The Guidelines on the Marine Assessment of F(P)SOs (Guidelines) have been published by the Oil Companies International Marine Forum (OCIMF) to encourage the uniform assessment of safe marine operations and marine operations related environmental protection at floating (production) storage and offloading (F(P)SO) installations that export product using offtake tankers. This document has been produced recognising that established marine operational requirements for F(P)SOs exporting via offtake tankers are not readily available in a consolidated format. This document is targeted at providing a robust method for assessing the marine aspects of F(P)SO operations against recognised industry best practice and is designed to be a supplement to other internal assessments conducted by a company s internal auditing and therefore does not address aspects such as production management, safe systems of work, etc. This document is intended to encompass only the marine systems and marine operations on the F(P)SO, including management systems and operations on offtake tankers critical to the F(P)SO/offtake tanker interface. Areas that have been excluded include the following (as they are assessed by other responsible parties i.e. Civil Aviation regulations): Helidecks/equipment. Topside equipment/procedures. F(P)SO moorings. The assessment questions provide a means to evaluate the level of F(P)SO compliance with the guidance. However, it should be recognised that this marine assessment document can only provide a basic framework. Each F(P)SO assessment will require individual interpretations that should be objective and supported by the experience and judgment of the assessors. The scope includes marine interfaces and relationships, such as those with pilots, support craft operators and local authorities. The Guidelines are comprised of guidance on using this document and on carrying out the assessment; the assessment questionnaire and accompanying questions, which are grouped into 14 sections; four appendices. The appendices provide examples of documentation that may be used to support the assessment process. Appendix A includes a form that may be used by the F(P)SO to provide information on its marine activities. This information should be forwarded to the assessor in good time before their assessment visit. Appendix B includes an example scorecard that provides a concise summary of the assessment results and findings, together with the F(P)SO s response. Appendices C and D are examples of templates used to prepare for opening and closing meetings with the F(P)SO s management. The Guidelines are intended to complement the information and advice contained in the International Safety Guide for Oil Tankers and Terminals (ISGOTT), which remains the prime source of technical guidance on tanker and F(P)SO operations. Guidelines and codes of practice published by OCIMF, and organisations such as Oil and Gas UK, provide further recommendations on F(P)SO operations. It should also be borne in mind that F(P)SO s usually operate under the National regulations of a single state which may vary from state to state. This first draft of the Guidelines on the marine assessment of F(P)SOs was produced at the request of the members, is submitted for use and for testing by the OCIMF membership. Please send any comments and suggestions for inclusion in the second edition to Publications@ocimf.org by December 2016.

7 7 Guidelines on the marine assessment of F(P)SOs Using the assessment questionnaire Structure of the assessment questionnaire The assessment questionnaire contains question topics that address the full range of marine activities associated with floating (production) storage and offloading (F(P)SO) export operations. The topics are grouped under the following categories: 1 Regulatory compliance. 2 Crew and contractor management. 3 Navigation equipment. 4 Safety and security management. 5 Electrical equipment. 6 Pollution prevention and environmental management. 7 Structural condition. 8 Operations. 9 Offtake tanker mooring. 10 Communications. 11 Navigation, propulsion and active heading control. 12 Operations in ice. 13 Helicopter operations. 14 Dynamic Positioning operations. A summary of the general aims of the management process or operational activity is given for each topic. Guidance is provided to assist assessors in making a judgment on the F(P)SO s compliance with the stated objectives of the question set. Guidelines for assessment F(P)SO assessments should be made by experienced individuals who are accompanied by at least one representative of the F(P)SO. The scope of the assessment is centred on marine activities and it is therefore necessary for the assessor to be experienced in this field, having either: Sea-going and F(P)SO experience in a senior rank; or Supervisory/management experience at an offshore marine facility. The assessor should organise the assessment and finalise the report to be presented to F(P)SO offshore management team. The scope of the assessment should encompass the: Interface between F(P)SO and offtake tankers. Internal interfaces with the F(P)SO, because they affect the integrity of export operations. Systems and operations on the F(P)SO. Relevant marine interfaces, including pilots, support vessel operators and local regulatory authorities.

8 8 Guidelines on the marine assessment of F(P)SOs Pre-assessment activities Assessment personnel should familiarise themselves with all available information and data about the F(P)SO before the visit. Appendix A contains a pro forma that may be used by F(P)SO personnel to provide information to assessors before their arrival. To assist the F(P)SO to prepare for the assessment, a copy of the assessment guidelines should be provided to the F(P)SO management so that they have a clear understanding of the assessment process and a clear idea of what to expect. Conducting the assessment So that that the assessor can observe all aspects of normal transfer operations, the assessment should take place during an export activity if possible. The assessment should include the observation of these operations, interviews with personnel, inspection of facilities, a review of procedures and manuals and the sighting of records. The assessment should begin with an opening meeting to brief the F(P)SO s management and operating supervisors on the process, and to agree the programme for the visit. Appendix C provides a template that may be used to prepare for this meeting. A similar template is included in appendix D to assist with preparing for the closing meeting. The assessment process follows the opening meeting. The questions included in the assessment questionnaire are intended to facilitate this process and provide a systematic approach to the assessment. Observations should be made in sufficient detail to permit sound judgments and to allow for a proper assessment. Reporting The assessment should conclude with a meeting with the local management and operating supervisors to review the primary findings and recommendations before developing the report. F(P)SO managers should have the opportunity to comment on observations and findings before the report is published. A full report of the assessment, including observations, findings and recommendations, should be prepared for the guidance and consideration of the offshore F(P)SO management team and onshore management team. The report, prepared on the basis of these discussions, should be written as soon as possible after completion of the assessment.

9 9 Guidelines on the marine assessment of F(P)SOs Assessment questionnaire 1. Regulatory compliance 1.1 Certification Relevant documents and certificates should be provided to the assessment team by the terminal and may include: Certificate Applicable to F(P)SO type Y/N Date of expiry DD-MM-YYYY Registry / Load Line / Tonnage Certificates Certification guidance Certificate of Registry International Load Line Certificate / Exemption International Tonnage Certificate Certificate of Class Safety Certificates Cargo Ship Safety Construction Certificate Cargo Ship Safety Equipment Certificate Cargo Ship Safety Radio Certificate Radio Licence Certificate Cargo Ship Safety Radio Exemption Certificate Maritime Labour Convention Certificate DMLC-I & DMLC-II Marpol Certificates International Oil Pollution Prevention Certificate International Air Pollution Prevention Certificate International Sewage Pollution Prevention Certificate International Prevention of Pollution by Garbage International Pollution Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk (INLS Certificate) International Anti Fouling System (IAFS) Certificate or Statement of Compliance Civil Liability for Oil Pollution Damage Certificate (CLC-O)

10 10 Guidelines on the marine assessment of F(P)SOs Certificate Applicable to F(P)SO type Y/N Date of expiry DD-MM-YYYY Certification guidance Civil Liability for Bunker Oil Pollution Damage (CLC-B) Ship Sanitation Control Certificate or Ship Sanitation Control Exemption Certificate (DERAT) ISM Certificates Safety Management Certificate Document of Compliance (copy) Minimum Safe Manning Certificate / Document Security Certificates International Ship Security Certificate Continuous Synopsis Record(s) Ship Security Alert System Certificate Ship Security Plan (not for examination content secure to F(P)SO) Miscelaneous Certificates GMDSS Shore Maintenance Agreement Register of Ship s Lifting Appliances Damage control booklets Cargo securing manual Intact stability booklet Offshore Support Vessel Certificate of Fitness (for hazardous and noxious liquids); or Document of Compliance with the special requirements for ships carrying dangerous goods Dangerous goods manifest or stowage plan Garbage management plan and garbage record book Diving Systems Safety Certificate Dynamically Supported Craft Construction and Equipment Certificate

11 11 Guidelines on the marine assessment of F(P)SOs Certificate Applicable to F(P)SO type Y/N Date of expiry DD-MM-YYYY Certification guidance Oil Record Book (PART 1 & 2) Helideck Certification Ship Emergency Response Service (SERS) OR Rapid Response Damage Assessment (RRDA) Stability Program Installation Test Certificate Compass Adjustment/Deviation Curve Loading Computer Certification Emergency Towing Apparatus Certificate Medical Locker Certificate (Health Regulations) Noise Survey Report Cabotage Ballast Water Management Plan P&I H&M Insurance certificate Employer liability insurance Locally Applicable Additional Certificates Shipboard Oil Pollution Emergency Plan Shipboard Marine Pollution Emergency Plan

12 12 Guidelines on the marine assessment of F(P)SOs 1.2 Compliance Every F(P)SO should comply with applicable international, national, and local regulations and with company policies and procedures QUESTIONS Y N N/A Does the F(P)SO have a management system in place that is able to demonstrate and document proof of compliance with regulatory requirements? Does the F(P)SO have a person responsible for ensuring compliance with applicable legislation and regulations? Where a self-regulatory regime (e.g. Safety Case) is required, does the F(P)SO meet the intent of the applicable code and the guidelines for its implementation? Is there a designated person within the company who is responsible for maintaining the ISM certification and updating procedures? Does the F(P)SO have a management system in place that is able to demonstrate and document proof of compliance with company policies and procedures? Do all F(P)SO staff members have access to the management system documentation? Does the F(P)SO have a person responsible for ensuring compliance with company policy and procedures? Comments

13 13 Guidelines on the marine assessment of F(P)SOs Comments continued Guidance Where a self-regulatory regime exists (e.g. Safety Case), F(P)SOs should meet the spirit and intent of the applicable code and the guidelines for its implementation. F(P)SO management should provide a healthy and safe working environment and ensure that all operations are conducted with minimum impact on the environment, while complying with the regulatory system in force and recognised industry codes of practice. F(P)SOs should maintain current copies of regulations and guidelines applicable to their operations. (See also 2.5 Documentation.) F(P)SOs should seek assurance that vessels visiting their berths comply with applicable international, national, and local marine regulations. (See also 8.2 Vessel Vetting Verification.) F(P)SOs should have a management system in place that is able to demonstrate and document proof of compliance with regulatory requirements and company policies and procedures. F(P)SO management should designate a person to be responsible for ensuring compliance with the regulations and the company policies and procedures.

14 14 Guidelines on the marine assessment of F(P)SOs 1.3 Management System Every F(P)SO should have a written, comprehensive and up-to-date Management System. Questions Y N N/A Is the Management System available to all personnel in the accepted working language? Are the roles and responsibilities of the F(P)SO operating personnel clearly defined? Is there a documented management of change process for handling temporary deviations and permanent changes to the Management System, including defining the level of approval required? Does the Management System cover the topics in accordance with the guidance? Comments

15 15 Guidelines on the marine assessment of F(P)SOs Comments continued Guidance F(P)SOs should have a written, comprehensive and up-to-date Management System. The Management System is a working document and should include procedures, practices, and drawings relevant to the specific F(P)SO. The system should be available to all appropriate personnel in the accepted working language. The Management System should include, but not be limited to, the: Cargo transfer equipment procedures. Loading and discharge procedures. Control and shutdown procedures. Fire and emergency procedures. Gauging and sampling procedures. Environmental protection procedures. Exposure to toxic vapours (e.g., hydrogen sulphide (H2S), carbon dioxide (CO2), benzene, toluene, ethylbenzene, and xylenes (B Tex)) procedures. Exposure to Naturally Occurring Radioactive Material (NORM) and Mercury levels in Crude. Offtake tanker acceptance criteria. Operating environmental limits. Mooring guidelines. F(P)SO plan layout drawings. Plans of fire-fighting systems.

16 16 Guidelines on the marine assessment of F(P)SOs 1.4 F(P)SO information and port regulations Every F(P)SO should provide offtake tankers with information on all pertinent local regulations and F(P)SO safety requirements applicable to the safe management of the offtake tanker/f(p)so interface. Questions Y N N/A Does the F(P)SO provide offtake tankers with information on all pertinent local regulations and F(P)SO safety requirements applicable to the safe management of the offtake tanker/f(p)so interface? Is the information in English or in the F(P)SO s accepted working language, and understood by operating personnel on the offtake tanker? Is the exchange of information formalised? Does the information cover the topics as detailed in the guidance? Is the F(P)SO information presented in a concise and logical sequence and laid out in the order that events take place? Is there a documented management of change process for handling temporary deviations and permanent changes to the marine F(P)SO s procedures, including defining the level of approval required? Comments

17 17 Guidelines on the marine assessment of F(P)SOs Guidance F(P)SOs should provide offtake tankers with information on all pertinent local regulations and facility safety requirements applicable to the safe management of the offtake tanker/f(p)so interface. The information should be provided in English and the F(P)SO s accepted working language, provided that operational personnel on the tanker understand this language. The process of passing information to the offtake tanker and exchanging information with the vessel should be formalised. The F(P)SO and the offtake tanker should acknowledge the exchange of this information with signed receipts. Information provided should include, but not be limited to, the following: F(P)SO and pre-arrival information: Pre-arrival information required for the F(P)SO and offtake tanker. Depths and maximum tanker drafts and dimensions. Offtake tanker displacement and dimensional limitations for the F(P)SO. Mooring arrangements and requirements, with diagrams. Tugs and tug requirements, including any special towing arrangements. F(P)SO and exclusion zones. Operational information: Requirements for safe operations e.g. environmental limitations, personnel requirements, personnel transfer. Communications: primary, secondary, and any emergency means of communication, VHF channels, installation telephone extension numbers, local emergency contact numbers. Organisation and terminal management. Pre-transfer procedures, including F(P)SO/offtake tanker safety checklist and safety letter. F(P)SO access arrangements and requirements. F(P)SO smoking regulations. Health and environmental hazards associated with the cargoes handled. Cargo transfer equipment connection details, including diagrams where applicable (e.g. SPM hose arrangements). Vapour return connection details, if applicable. Cargo transfer procedures. Ballast procedures. Tank cleaning, tank entry and crude oil washing (COW) operational requirements. Safety and security information: Emergency procedures, including alarm signals. Emergency shutdown (ESD) procedure. F(P)SO security requirements. Meteorological information, weather forecasts. Equipment use, intrinsic safety. Environmental Information. F(P)SO pollution prevention regulations. Ballast water discharge controls. Garbage disposal. Vapour emissions. Wildlife impact mitigation requirements, if applicable. Miscellaneous information and requirements: F(P)SO and local drug and alcohol policy. Repairs while in exclusion zone. Ship stability. Ship s stores handling and bunkering arrangements, if available.

18 18 Guidelines on the marine assessment of F(P)SOs 1.5 Documentation Every F(P)SO should maintain a set of up-to-date documents. This will ensure compliance with regulations, procedures and good practice and provide information on the regulations, facilities and equipment Questions Y N N/A Is the latest edition of the International Safety Guide for Oil Tankers and Terminals (ISGOTT) available? Is the latest edition of the SIGTTO publication Liquefied Gas Handling Principles on Ships and in Terminals available? Does the documentation include current information as described in the guidance? Does the documentation available at the F(P)SO include comprehensive asbuilt construction drawings, piping and instrumentation diagrams (P&IDs), specifications and any modifications since commissioning? Are records of the major equipment items kept in compliance with the guidance? Comments

19 19 Guidelines on the marine assessment of F(P)SOs Comments continued Guidance F(P)SOs should maintain a set of up-to-date documents. This ensures compliance with regulations, procedures and good practice and provides information on facilities and equipment. Documentation should provide current information on: Legislation, including national and local requirements and health, safety and environmental (HSE) legislation. Industry guidelines, company policies, and the health, safety, security and environment (HSSE) policy. Operating manuals, maintenance and inspection procedures, site plans, and drawings. Records, e.g., internal and external audits, inspections, meetings, HSSE records, permits, local procedures. Certificates issued for equipment and processes. Documentation available onsite should include a comprehensive set of asbuilt construction drawings, piping and instrumentation diagrams (P&IDs), and specifications, including any and all modifications made since it was first commissioned. A record of the major marine equipment items should be kept, e.g. specifications, inspection, and maintenance data.

20 20 Guidelines on the marine assessment of F(P)SOs 2. Crew and contractor management 2.1 General Every F(P)SO should establish staffing levels to ensure that all marine operations can be conducted safely and that all emergency situations can be managed effectively Questions Y N N/A Does the available staff number meet all operational and emergency conditions in accordance with the guidance? Are personnel resources adequately managed to prevent or avoid fatigue? Does the Management System provide guidance on Work/rest hours compliant with MLC whilst the F(P)SO is disconnected? Does the F(P)SO have records for Work/Rest Hours compliant with MLC for all personnel on board whilst the FPSO is disconnected? Comments

21 21 Guidelines on the marine assessment of F(P)SOs Comments continued Guidance The staffing of a F(P)SO should be sufficient to ensure that all marine operations and activities can be conducted safely and emergency situations managed effectively. Personnel should be trained in the operations undertaken and have site-specific knowledge of all safety procedures and emergency duties. The F(P)SO should provide sufficient staff numbers to ensure that all marine operations and emergency conditions can be conducted in a safe manner, taking into account: Effective monitoring of operations. The size of the F(P)SO. Volume and type of products handled. Number, type, and size of the offtake tankers visiting the F(P)SO. The degree of mechanisation employed. The level of automation employed. Fire-fighting duties. Liaison with adjacent/neighbouring marine facility operators. Personnel requirements for facility operations, including pilotage, mooring boats, line handling, hose handling, and assistant mooring masters (loading masters). Personnel involvement in emergency and environmental pollution response. In establishing staff levels, due account should be taken of any local or national legal requirements. Consideration should be given to the avoidance of fatigue that may result from extended hours of work or insufficient rest periods between shifts. If the F(P)SO can be disconnected to avoid adverse weather conditions and ice, personnel involved in navigating and manoeuvring the vessel should be compliant with STCW/ILO 180/MLC 2006 requirements.

22 22 Guidelines on the marine assessment of F(P)SOs 2.2 Qualification and training of personnel F(P)SO management should ensure that personnel engaged in marine activities are trained and competent in the duties they are assigned to perform Questions Y N N/A Are the processes related to the qualification and training of personnel in place in accordance with the guidance? Do all personnel engaged in marine activities have a good understanding of the contents of the International Safety Guide for Oil Tankers and Terminals (ISGOTT)? Where the F(P)SO is handling liquefied gas, do all personnel engaged in marine activities have a good understanding of the contents of the SIGTTO publication Liquefied Gas Handling Principles on Ships and in Terminals? Do all personnel attend appropriate formal training (including refresher courses)? Is there a process for determining formal training requirements for all contractors attending the F(P)SO? Are personnel aware of national and local rules that affect the F(P)SO operations and the manner in which they are implemented locally? Do all contractors receive work-site-specific safety orientation appropriate to the task? Does the F(P)SO have suitably qualified personnel responsible for ballast and cargo planning, to ensure that stress and stability are maintained within recommended limits? Does the F(P)SO have a contingency plan for unplanned personnel change out? Comments

23 23 Guidelines on the marine assessment of F(P)SOs Comments continued Guidance It is recommended that the F(P)SO s competence assurance system meets or exceeds the guidance of the OCIMF publication Competence Assurance Guidelines for F(P)SOs. F(P)SO management should ensure that the personnel engaged in marine activities are trained and competent in the duties they are assigned to perform. The following processes should be in place: Identification of skills required for all positions. A system to assess individual competence and to identify training needs to provide staff with the knowledge to undertake allotted duties. Formal training either developed locally or provided by the industry or the company. The formalisation of vocational (on-the-job) training to ensure that consistent levels of training are achieved. A system of ongoing reassessment of an individual s competence to perform their assigned duties. Maintenance of personnel training records. All personnel engaged in marine activities should be familiar with the contents of the International Safety Guide for Oil Tankers and Terminals (ISGOTT) and the SIGTTO publication Liquefied Gas Handling Principles on Ships and in Terminals applicable to the local site, the hydrocarbon type being handled and, as a minimum, should attend the following formal training, including refresher courses: Site-specific safety training (inductions). F(P)SO operations training. Appropriate level of environmental pollution response training. Appropriate level of fire-fighting training. Personnel should be aware of national and local rules and company requirements that affect the F(P)SO operations and the manner in which they are implemented locally. All personnel, including contractors, should receive safety training appropriate to the task and the workplace (e.g. permit to work systems, system isolations, etc.).

24 24 Guidelines on the marine assessment of F(P)SOs 3. Navigation equipment 3.1 Navigation equipment Every F(P)SO should ensure that the necessary navigation, berthing and mooring aids are in place Questions Y N N/A Is the F(P)SO kept informed of any operational failures or changes to the navigational aids that may affect vessels visiting it? Is the F(P)SO able to ascertain the impact and assess the risk of any operational failure or change to navigational aids? Where navigational aids are maintained by the F(P)SO, are records of maintenance and operability kept? Where berthing aids are maintained by the F(P)SO, are records of maintenance and operability kept? Where mooring aids are maintained by the F(P)SO, are records of maintenance and operability kept? Are authorities advised of any changes in the status of navigational aids affecting F(P)SO operations? Has there been a risk assessment carried out to determine what berthing aids are required to assist with the export operation being conducted? Has there been a risk assessment carried out to determine what mooring aids are required to assist with the export operation being conducted? Comments

25 25 Guidelines on the marine assessment of F(P)SOs Comments continued Guidance F(P)SOs should have processes in place to ensure that the necessary navigation aids (e.g. buoys, Racons, flashing U lights), berthing aids (e.g. portable pilot units, radar guns) and mooring aids (e.g. load cells on mooring hooks) are in place and are operational. Navigational aids F(P)SOs should maintain a close liaison with the regulatory authorities regarding changes to navigational aids on the approaches that could impact the safe operation of ships. F(P)SOs should be kept informed of any changes to the navigational aids and any notices advising of any operational failures. Authorities should be kept informed of any changes to the navigational aids on the F(P) SO or approaches. Where navigational aids, berthing aids and mooring aids are maintained by the F(P)SO, records of maintenance and operability should be kept. Berthing aids F(P)SOs should carefully consider the use of berthing aids, such as portable pilot units incorporating speed of approach monitors to minimise the risk of damage to the F(P) SOs, the visiting vessels and the consequential risks of fire and pollution. Mooring aids F(P)SOs should use load cells for monitoring the load tension on tandem mooring systems. It is recommended that such equipment also be used for side-to-side operations.

26 26 Guidelines on the marine assessment of F(P)SOs 4. Safety and security management 4.1 Management of change Every F(P)SO should have a management of change procedure and formal risk management processes in place, demonstrating how hazards are identified and quantified and how the associated risk is assessed and managed. Questions Does the F(P)SO have a management of change (MOC) process? Does the MOC process include formal risk assessments that address any changes in design, manning or operation? Does the MOC process include a process for updating procedures, piping and instrumentation diagrams (P&IDs), instrumentation, etc.? Does the MOC process include formal risk assessments that follow on from the design case risk assessment for the F(P)SO? Are the risk assessments structured in accordance with the guidance so as to identify hazard events, assess the probability of occurrence, and determine the potential consequences of the event? Does the F(P)SO conduct periodic reviews of its facilities and operations to identify potential hazards, and the associated risks that may demonstrate the need for additional or revised risk assessments? Are records of all reviews and assessments kept for inspection? Comments Y N N/A

27 27 Guidelines on the marine assessment of F(P)SOs Comments continued Guidance Every F(P)SO should have in place a management of change (MOC) process that covers changes to: Physical equipment. Including modifications, both temporary and permanent, and use of replacement equipment that is not like-for-like. Operational set points. Including, for example, changes to alarm points, trip points and control settings outside the design range. Critical personnel. Covers situations where senior or critical personnel are substituted, either temporarily or permanently, by personnel not regularly undertaking the role. The MOC procedure should include: A change review by suitably qualified personnel. A risk assessment process for assessing the implications of the change. A tracking and communication system, to ensure that all relevant personnel are aware of the changes. Updates to drawings/procedure/manuals/organisation charts as necessary. A review process to establish that the changes have achieved their desired purpose and to ensure that there are no new issues as a result of the change.

28 28 Guidelines on the marine assessment of F(P)SOs 4.2 Safety programme Every F(P)SO should have an active and comprehensive safety programme designed to deliver a high level of safety performance. Questions Does the F(P)SO have a safety programme designed to achieve the aims of a published safety policy? Does the safety programme include the processes in the guidance? Does the F(P)SO have monthly KPI s against its Safety Performance? Does the F(P)SO have a Behaviour Based Safety Programme? Comments Y N N/A

29 29 Guidelines on the marine assessment of F(P)SOs Comments continued Guidance F(P)SOs should have an active and comprehensive safety programme designed to deliver a high level of safety performance. The safety programme should be designed to achieve the aims of a published safety policy. Evidence of the programme s effectiveness includes demonstration of a safety culture that is supported by each individual in the workforce. The safety programme should have in place: Periodic emergency drills. Permit to work system. Incident reporting system. Near miss reporting process. Hazard identification and reporting system. Risk assessment process. Personal protective equipment requirements, including supply and use. Standards for housekeeping. Safe work practices and procedures. Safety meetings. Toolbox meetings and Job Safety Analysis (JSA) and Job Hazard Analysis (JHA). Work team briefings. Induction process for new personnel and contractors.

30 30 Guidelines on the marine assessment of F(P)SOs 4.3 Emergency response plan Every F(P)SO should have a written, comprehensive and up-to-date emergency response plan. Question Does the F(P)SO have a written, comprehensive, and up-to-date emergency response plan? Is the emergency response plan specific to the F(P)SO? Does the emergency response plan include the elements listed in the guidance? Are the scenarios within the emergency response plan based on a formal risk assessment? Does the emergency response plan include a response to a salvage incident? Have the emergency management teams been trained in command and control and the company s incident command system? Does the F(P)SO have a contract for Ship Stability and Damage Control with a reputable service company? Are Drills carried out for Damage Stability using this service? Comments Y N N/A

31 31 Guidelines on the marine assessment of F(P)SOs Comments continued Guidance Every F(P)SO should have a written, comprehensive and up-to-date emergency response plan. The emergency response plan is an essential element of a F(P)SO s ability to deal with an emergency in an orderly and effective manner. The emergency response plan should be specific to the F(P)SO and should include the: Emergency management team for the F(P)SO. Emergency management team for the business unit or company. Training for emergency management teams. Linking arrangements with the national authorities, local administration, local emergency services and support services. Identification of people responsible for the management and implementation of elements of the defined activities. Contact details and resource information. An emergency response exercise programme. The scenarios within the emergency response plan should be based on a formal risk assessment. The emergency response plan should address, at a minimum, the following emergency scenarios: Fire and explosion at the F(P)SO, or on/around a berthed vessel. Major escape of flammable and/or toxic vapours, gases, oil, or chemicals. Collisions and unintended contacts. Major incidents on offtake tankers, tugs, or other support vessels. Meteorological hazards such as threat of high winds, waves, and storms. Security breaches, including criminal and terrorist activities, sabotage, and threats against the F(P)SO or the offtake tankers. Helicopter incidents. Man overboard. Medical emergency. Loss of stability. Emergency incident on attending support vessels. F(P)SOs should be prepared to effectively respond to an incident to ensure the integrity of the F(P)SO. It is recommended that a salvage response plan is developed in accordance with company policy, and that it include sections that address response strategy, operations, damage stability and data directories.

32 32 Guidelines on the marine assessment of F(P)SOs 4.4 Emergency evacuation Every F(P)SO berth should have a means of emergency evacuation to ensure personnel have a safe and secure method of exiting from normal work areas. Questions Are there sufficient evacuation routes to meet the requirement that an alternative route is available if one is affected by an incident? Are evacuation routes located as far as practicable from process/high risk areas? Or, if this is not practicable, is protection provided? Does the emergency evacuation plan take into account the number of personnel to be evacuated? Are the evacuation arrangements discussed and agreed with the Masters of offtake tankers visiting the F(P)SO? Are records kept of the testing of emergency evacuation systems during emergency drills? Are emergency escape routes free of trip hazards and clearly marked? Comments Y N N/A

33 33 Guidelines on the marine assessment of F(P)SOs Comments continued Guidance Every F(P)SO berth should have a means of emergency evacuation to ensure personnel have a safe and secure method of exiting from the F(P)SO in an emergency. General It is necessary to provide a plan that will address the efficient evacuation of all personnel in the event of a serious emergency. There should be two escape routes. Each route should be located such that in the event of an incident, at least one provides a safe evacuation path that is sufficiently far from the incident to afford personnel protection during evacuation. If such spacing cannot be provided, the escape routes should be protected, where practicable, by fire walls/barriers or heat shields. Unless otherwise defined, the primary emergency escape route is the day-to-day access route from normal work areas to the primary muster point. The secondary emergency escape route is defined as a separate access way, preferably located at a maximum practical distance from the primary escape route, which leads from the normal work areas to the secondary muster point. Normal work areas are those where a F(P)SO operator would be expected to be located during normal operations. Evacuation routes should be located as far away as practicable from high fire risk areas. Emergency evacuation plan The emergency evacuation plan should take into account the number of personnel to be evacuated. It is important that the information on evacuation arrangements is provided to the Masters of offtake tankers visiting the F(P)SO. The evacuation arrangements for offtake tanker personnel will typically involve removing the offtake tanker from the F(P)SO. The critical elements of the emergency evacuation plan include organisation, control, communications and the resources needed to put the plan into operation. Drills Emergency drills should include the testing of the emergency evacuation plan.

34 34 Guidelines on the marine assessment of F(P)SOs 4.5 Risk management The layout of the field and design of the F(P)SO should address risks from external hazards and minimise internal hazards by good design practices. Questions Are there procedures in place to avoid F(P)SO personnel being placed under time pressure to perform tanker loading operations in marginal weather conditions? Does the operating manual have an up-to-date field layout showing the position of all structures and the potential obstructions, including subsea well head and potential MODU/workover vessel, locations, moorings and anchors? Offtake tanker approach routes and exclusion zones should also be depicted Is the F(P)SO in an acceptable position and distance from other in-field obstructions for the size and manoeuvrability of offtake tankers used? Does the F(P)SO manager liaise with the surrounding fields regarding temporary obstructions (e.g. MODUs) that may affect offtake tanker approach and safe exit corridors? Is this information communicated to the incoming offtake tanker? Has the location and design of the F(P)SO been adequately documented and riskassessed as being appropriate for the field? Does the F(P)SO comply with MARPOL requirements for side or raking end damage stability criteria? Are all the F(P)SO safety or production critical equipment located in a zone that cannot be damaged by a low energy collision near the offloading system? Is there a formal risk assessment demonstrating that the F(P)SO is fit for purpose? Is it available and understood by the operators and updated for subsequent field or F(P)SO changes? Does the F(P)SO layout address risks from external hazards and minimise internal hazards by good design practices in accordance with the guidance? Comments Y N N/A

35 35 Guidelines on the marine assessment of F(P)SOs Comments continued Guidance Field layout The in-field F(P)SO installation should be matched to the type, station-keeping ability and size of the offtake tankers likely to be handled, including potential alternatives should the primary tankers be temporarily unavailable. The offshore loading facility should be, at a minimum, down environment (prevailing wind, wave, and current) at a distance from structures that are vulnerable to collisions or vessels that may have constrained manoeuvrability. The following may be used to calculate the minimum distance: Maximum allowable excursion of the subsea mooring system F(P)SO length. Mooring hawser length. Maximum mooring hawser extension. Maximum conventional tanker length. Maximum tow line length. Maximum tow line extension. Maximum length of the holdback tug. A risk based safety margin. Depending on local legislation, and in accordance with UNCLOS Article 60.5, exclusion zones of up to 500 metres may be established around fixed structures.

36 36 Guidelines on the marine assessment of F(P)SOs Field-specific documentation and risk assessment The offshore loading F(P)SO should be provided with documentation that includes the field layouts, design basis, operating limit and procedures. Procedures and plans should be updated following formal risk assessments and hazard and operability analyses (HAZOPs) at various intervals. These may include concept selection, completion of the design, the start of operations and following significant change in the field. Existing F(P)SOs that have equipment, support vessels or offtake tankers in service, but not meeting the original design basis or the minimum recommendations provided in this document, should base the continued use of such equipment on a formal risk assessment. The layout of the F(P)SO should address risks from external hazards and minimise internal hazards by good design practices. F(P)SO offload versus remote offload (CALM or pipeline) Offloading options can be split into the following categories: Remote: Where the Cargo export is via a dedicated pipeline not using an offtake tanker. Where the offtake tanker offloads from a CALM buoy located at a distance from the F(P)SO to allow safe navigation to and from the CALM buoy reducing the risk of collision with the F(P)SO in event of a mechanical breakdown. Integrated: Where the offtake tanker secures to the F(P)SO in tandem offtake mode. Due to the close proximity of the tanker to the F(P)SO additional safety measures should be assessed ensuring that the consequences of tanker collisions have been sufficiently mitigated to avoid damage to production plant, loss of stability (MARPOL damage criteria) or other escalation from a minor to a potential major pollution or safety incident. F(P)SO design Of the layout design of F(P)SO sensitive or high-risk equipment should be such that they do not present a risk to other F(P)SO facilities and reduce their exposure to physical damage from external forces. The layout design of the F(P)SO should take into account the need for emergency escape routes from potentially hazardous locations and the provision of safe muster points. The layout design should also address the following requirements in a consistent manner throughout the F(P)SO: Fire-fighting system. Fire and gas alarm system. Gas detection. Environmental protection. Management of slops and oily water. Pipeline drainage, pipeline inspection and corrosion management. Open and closed drainage systems, including water separation and disposal. Vessel sampling points for tanks, tank entry and mooring work areas. Pump room (if fitted) ventilation and access control. Garbage management. Stray current protection. Provision of fixed lifesaving equipment. F(P)SO security. In addition, due attention should be given to the provision of clear signs and notices to reinforce the design intent.

37 37 Guidelines on the marine assessment of F(P)SOs 4.6 Water depth surveys Every F(P)SO should have a clear understanding of the water depths within the F(P)SO s safety zone. Questions Is there a clear awareness of the water depth within the F(P)SO s safety zone? Does the F(P)SO have a depth survey of the field? Does the water depth require more frequent surveys to account for any potential siltation or scouring that may occur? Comments Y N N/A